Instruction/ maintenance manual of the product MX-7001 Sharp
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User's Guide MX-6201N MX-7001N MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 3 1 BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . . . 5 • EXTERIOR . . . . . . . . .
3 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures.
4 Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the pro cedures for usin g the machine in each mode. To view the PDF manuals, down load them from the hard dr ive in the machine.
5 This chapter pr ovides basic informa tion about the ma ch ine. Please read this chapter before using the machi ne. PART NAMES AND FUNCTIONS EXTERIOR (1) Finisher / saddle stitch fi nisher* This can be used to staple output. The saddle stitch finisher ca n automat ically staple output at the center l ine and fold the pages to create a p amphlet.
6 (10) Tray 1 (left side) This holds paper. Up to 1200 sheets of paper can be loaded. ☞ TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page 27) (11) Tray 2 (right side) This holds paper. Up to 800 sheets of pa per can be loaded. ☞ TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page 27) (12) Tray 3 This holds paper.
7 INTERIOR (16) Paper pass unit* This transfers output to the finisher or sa ddle stitch finisher. (17) Toner cartridges These contain tone r for printing . When the tone r runs out in a cartridge, the cartridge of the color th at ran out must be replaced.
8 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Document feeding area cover Open to remove a misfed origina l. (2) Original guides These help ensure that the original is scanned corre ctly. Adjust the guides to the width of the original. ☞ PLACING THE ORIGINAL (page 44) (3) Document feeder tray Place originals in thi s tray.
9 SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Full Spe ed). This is used to connect a USB devic e such as USB memory to the machine. For the USB cable, use a shielded cable. (2) USB connecto r (B type ) Supports USB 2.0 (Hi -Speed). A computer can be connected to this connector to use the machine as a printer.
10 OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
11 (9) [LOGOUT] key ( ) Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pul se dial line. ☞ USER AUTHENTICATION (page 18) (10) [#/P] key ( ) When using the copy function , press this key to use a j ob program.
12 TOUCH PANEL The touch panel (scr een) shown in this manua l is a descriptive image. The actual screen is slightly di fferent. Using the touch panel Example 1 (1) Mode select ke ys Use these keys to switch between copy , image send, and document filing modes.
13 Example 4 When at least o ne special mode is select ed, the key appears in the base screen. The key can be touched to display a list of t he selected special modes. Color Mode Special Modes Plain 2 - Sided Copy Output File Quick File Copy Ratio 100 % 11x17 3.
14 SYSTEM BAR The system bar appe ars at the bott om of the touch pan el. The items that app ear in the system bar are expla ined below. (1) Job status display The first four jobs in progre ss or reserved are indica ted by icons. The icons are as follows.
15 PRINT/SEND STATUS (JOB STATUS) This screen appears when th e [JOB STATUS] key on the operation panel is p ressed. The screen shows lists of th e jobs that are reserved and in pro gress, and jobs that have been comp leted. This screen is used to check jobs, mo ve a job to the top of the job queue, or delete a job.
16 TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at t he lower left after the front cove r (lower) is opene d.
17 ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform t o the Energy Star guidelines to help conserve natural reso urces and redu ce environment al pollution.
18 USER AUTHENTICATION User authentication re stricts the use of the machine to users that have be en registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
19 If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user numb er is entered 3 times in a row.
20 AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and passwor d received from the administ rator of the machine or the adminis trator of th e LDAP serve r. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.
21 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging i n to an LDAP server, enter the password that is stored with your LDAP server login name.
22 If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row.
23 HOME SCREEN When the [H OME] key is pr essed on th e operation panel, the ho me screen appears in th e touch pa nel. Shortcuts to f unctions can be re gistered as keys in the home screen. When a shortcut key is to uched, the screen fo r that function appea rs.
24 IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading pape r in the paper trays. Be sure to read this sect ion before loading pap er. NAMES AND LOCATIONS OF TRAYS The trays are identified by the na mes indicated below.
25 USEABLE PAPER Various types of paper are sold. Th is section explains what plain paper and what special media can be used with the machine. For detailed information on th e sizes and types of paper.
26 Paper that cannot be used • Special m edia for inkjet printers (fine paper, glo ssy paper, glossy film , etc.) • Carbon paper o r thermal paper • Pasted paper • Paper with clips • Paper with fold mar ks • Torn paper • Oil-feed tr ansparency film • Thin pap er less than 1 5 lbs.
27 TRAY SETTINGS FOR TRAY 1 AND TRAY 2 LOADING PAPER Up to 1200 sheets of 8- 1/2" x 11" or A4 size paper can be loaded in tray 1. Up to 800 sh eets of 8-1/2" x 11" or A4 size paper can b e loaded in tr ay 2.
28 CHANGING THE PAPER SIZE To change the pa per size of tray 1 - tray 2, follo w the steps below. This section only expl ains how to change th e paper size. For the procedures for opening/closing the tray and loading paper, see " LOADING PAPER " (page 27).
29 2 Attach the paper size guide and transparent sheet appropriately for the size of paper to be used. (1) Align the botto m of the pape r size guid e with the appropriate slot on the base of the tray. Align the paper size guide with the sl ot for the paper size to be used (indicated by the paper size mark).
30 TRAY SETTINGS FOR TRAY 3 AND TRAY 4 LOADING PAPER AND CHANGING THE PAPER SIZE Up to 500 sheets of 5-1 /2" x 8-1/2"R to 12" x 18" (A5R to A3W) size paper can be loaded in tray 3. Up to 500 sheets of 7-1/4" x 10-1/2"R to 12" x 18" (B5R to A3W) size paper can be loaded in tray 4.
31 Loading tab paper and transparency film in tray 3 In addition to pl ain paper, tab paper , transparency film, and other special media can be loa ded in tray 3. To load tab paper or tra nsparency film in tray 3, follow t he steps below. Loading tab paper To use tab paper, the special gu ide must be attached as explained below.
32 Loading transparency film When loading transpare ncy film, load the film in the ve rtical orientation wit h the rounded corn er at the top right. 2 Pull out the tray and attach the guide. Slide the guide plate to the position of the bottom edge of the tab paper and attach the guide so tha t it covers the guide plate.
33 TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) LOADING PAPER (MX-LCX2) Up to 3500 sheets of 8- 1/2" x 11" or A4 size paper (21 lbs. (80 g /m 2 )) can be loaded in the large capa city tray (MX-LCX2).
34 LOADING PAPER (MX-LCX3) Up to 3000 sheets of 8-1/2 " x 11" to 12" x 18" (B5 to A3W) size paper can be loaded in the large capacity tray (MX-L CX3). For detailed inform ation on the paper th at can be loaded, see the specifica tions in the Safety Guide and "Paper Tray Settings" in the Syst em S ettings Guide.
35 4 Place the paper in the center of the paper table. The paper should be loaded with the prin t side face down. When a certain amount of paper is placed o n the pape r table, the paper table will automatically descend slightly and then stop. Continue loading paper in this way.
36 CHANGING THE PAPER SIZE (MX-LCX3) To change the pa per size of the large ca pacity tray (MX-LCX3 ), follow the procedure below. This procedure on ly explains how to change the pape r size. For the proced ures for open ing/closing the tr ay and loading paper, see " LOADING PAPER (MX-LCX3) " (page 34).
37 6 Change the right paper guide to the paper size to be used. (1) While holding up the paper guide lock, slide the paper guide to the paper size to be used. (2) Release the paper guide lock . (3) Move the paper guide sli ghtly to the right and left so that it locks into place.
38 LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelop es, label shee ts, tab paper, an d other special me dia. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper ) for continuous print ing similar to the other tr ays.
39 4 Touch the [Paper Select] key. 5 Touch the paper type key of the bypass tray. (A) Shows the size of paper load ed in the bypass tray. (B) Shows the currently selected paper type . 6 Select the type of paper used in the bypass tray. Select the paper type to be used.
40 7 Example: recycled paper has been selected Set the paper size. [Auto-Inch] key When the paper inserted in the by pass tray is a standard inch size (8-1/2" x 11", etc.), the paper size will be detected automatically and the appropri ate paper size set.
41 IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain pa per other than SHARP stand ard pap er or special media other than SHARP-recomme nded transparency film, or when pr inting on the r everse side of previously used pape r, the pape r must be loaded o ne sheet at a time.
42 Loading envelopes When inserting envelopes in the bypa ss tray, place them a ligned to the left side in the or ientation shown be low. Only the front side o f envelopes can be printed on. Be sure to place the front side face do wn. Important points when using envelopes • Do not print on bo th sides of an envelope.
43 Fusing unit pressure adjusting levers It may happen that creases, color d eviations, or smudg ing may occur even when e nvelopes within the specifi cations are used. This p roblem can b e alleviated by shifting th e fusing unit pressure ad justing lever s from the regular press ure position to t he low pressure position.
44 This chapte r explains ho w to place o riginals in th e automat ic document feeder and on the doc ument glass . PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automatic d ocument fe eder.
45 2 Adjust the original gu ides to the size of the originals. 3 Place the original. Make sure the edges of the originals are even. Insert the originals face up all th e way into the document feeder tray. Insert a number of origin als th at does not exceed the indicator line on the document feeder tray.
46 PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the origin al on the doc ument glass . Allowed o riginal siz es When a non-standar d size original is placed in copy mode, see "SPECIFYING THE ORIGINAL SI ZE " in the Copier Guide.
47 Placing a thick book When scanning a thick book or oth er thick original, follow the ste ps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic docume nt feeder will rise.
48 This chapter describe s the peripheral devices th at can be used with the ma chine and explains how to u se the finisher, saddle stitch finisher, and inserter, as well as Sha rp OSA (application communicatio n module and external account module).
49 FINISHER / SADDLE STITCH FINISHER The finisher and saddle stitch finishe r are equipped with the offset func tion, which offse ts each set of output f rom the previous set, and the st aple sort function, which st aples eac h set of out put.
50 SUPPLIES The finisher and sa ddle stitch fin isher require the following staple ca rtridge: • Staple cartridge ( approx. 5000 staples x 3 cartrid ges) (for both the fini sher and saddle stitch finisher) AR-SC2 The saddle stitch finisher also requires the following special sta ple cartridge for the saddle stitch unit .
51 FINISHER / SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace the st aple cartridg e. Replacing the cartridg e in the finisher 1 Open the front cover.
52 5 Pull the seal that holds the staples straight out. 6 Push the staple case firmly back in. Push the staple case in until it clicks into place. 7 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
53 Replacing the staple cartridg es in the saddle stitch unit 1 Open the front cover. 2 Grasp the handle on the saddle stitch unit and pull it slowly out until it stops. 3 Pull the staple unit in the saddle stitch unit out and then rotate it up. 4 Grasp the left and right side of each empty staple cartridge and remove the cartridges.
54 7 Push the saddle stitch unit in. 8 Close the front cover of the saddle stitch finisher. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctl y.
55 Removing a staple jam from the finisher To remove a staple jam, remove the s taple case f rom the finis her unit and then follow the steps below . To remove or reinsert th e staple case of the finisher un it, see " Re placing the cartri dge in the finisher " (page 51).
56 Removing a staple jam from the saddle stitch unit To remove a staple jam from the saddle stitch u nit, remove th e staple car tridge and th en follow the s teps below.
57 PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch modu le, a finisher or saddle stit ch finisher is required. Discarding punch waste Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discar d the punch waste.
58 INSERTER The inserter enables blan k sheets or printed she ets to be added to copy and print output as covers or inse rts without performing printing.
59 LOADING PAPER When loading paper in the inserter, load the pap er face up. Up to 100 sheet s can be inserted . If the paper has a t op edge and bot tom edge, load in the same top-b ottom orientat ion as the original. Adjust the pap er guide on th e paper tray to the width of the paper.
60 MANUALLY OPERATING THE INSERTER The inserter can be used for stapling or punching witho ut perfor ming a copy operation. These funct ions are selected at the operation pan el of the inserter. (1) [PUNCH] key ( ) When a punch module is installed on the finisher or saddle stitch finishe r, punch holes ca n be added to blank paper or printed paper.
61 Alarm display If the indicator of the [START] key ( ) is off or blinks af ter loading paper, op eration will not begin when the [START] key ( ) is pr essed. For m ore informatio n on blinking and lit indicators, see "Alarm disp lay of the inserter" in the Troubleshootin g.
62 SHARP OSA Sharp OSA (Open Syst ems Architecture) is an ar chitecture that enables external applica tions to be direct ly connected to a digital multifunct ion machine over a network.
63 EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account modu le is required to use a "external account application" on the machine. An external account ap plication can be used in "external au thenticatio n mode" or "external cou nt mode".
64 If login fails If the login screen fails t o appear or the applicat ion does not operate co rrectly, the machine may a lso stop o perating correctly. In this event, it is recommended that you quit external account mode fro m the Web pages of the machine.
65 This chapter explains how to clean the machin e and replace the toner cartrid ges and the waste toner box. REGULAR MAINTENANCE To ensure that the ma chine continues t o provide top quality per formance, periodically clean the machine .
66 Scanning area If colored lines or wh ite lines appear in images sca nned using the automati c document feeder , clean the scanning ar ea (the thin long glass next to the document glass) . To clean this area, u se the glass cleaner that is stored in t he automatic do cument feeder.
67 3 Clean the document scanning area in the automatic document feeder with the glass cleaner. (1) Open the scanning area cover on the automatic document feeder. Push in the release swit ch to release the cover. (2) Clean the scanning area in th e automatic document feeder.
68 CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines app ear even after you ha ve cleaned the docu ment glass and auto matic document feeder, use the c harger clea ner to clea n the main ch arger that charges th e drum.
69 CLEANING THE BYPASS FEED ROLLER If paper misfeed s frequently o ccur when feeding envelope s or heavy paper t hrough the bypass t ray, wipe the surf ace of the feed roller wit h a clean soft cloth moistene d with water or a neutral de tergent. 6 Close the front cover (lower).
70 CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line pa tterns (colored lines) may form in the p rinted image. Identifying lines (colored lin es) caused by a dirty laser unit • Colored lin es always appear in t he same pla ce.
71 5 Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool cl ose to where the cleaner is attached. (2) Use your other hand to pres s down on the hook that secures the cleaner and remove the cleaner. Put the removed cleaner back on the inner cover.
72 7 Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to poi nt the cleaner down. (2) Insert the cleaning tool all the way into the hole and then pull it back out. Pull the cleaning tool out unti l you feel the tip of the tool leave the cleaning surfa ce of the laser unit.
73 9 Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the center of the cleaning tool and slowly press up from below. (3) Fit the holder into the hole in the tip (the end with the cleaner) of the cleaning tool.
74 REPLACING THE TONER CARTRIDGES Be sure to replace the ton er cartridge when the messag e "Change the toner car tridge." appear s. The black toner cartr idge can be replaced while the machine is in operation . In copy mode • If any one of the toner colors runs out (including black toner), color printin g will not be possible.
75 1 Locations of color to ner cartridges Open the front cover (upper). If a finisher / saddle stitch finisher is not installed, open the toner cover as sh own. 2 Pull the toner cartridge toward you. Pull the cartridge slowly to ward you, keeping i t level.
76 4 Insert the new toner cartridge horizontally, pushing it in until it locks. A toner cartridge of a different color c annot be installe d. Be sure to instal l a toner cartridge of the same color.
77 REPLACING THE WASTE TONER BOX The waste toner box co llects excess toner that is produced du ring printing. When the waste toner box becomes full, "Replace used toner container." w ill appear. Follow the procedure belo w to replace the waste toner box.
78 5 Close the waste toner box compartment cover. After closing the cover, make sure that the message no longe r appears. Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. • Store the waste toner box out of the reach of small children.
79 This chapter exp lains the text entr y screen. FUNCTIONS OF THE MAIN KEYS 6 ENTERING TEXT Key Description This changes the text entry screen from the lower ca se screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touche d again so that it is no l onger highligh ted.
80 ENTERING TEXT FROM AN EXTERNAL KEYBOARD An external keyboar d can only be used as a altern ative for the text en try screen that appea rs in the machine's t ouch panel. The layout of the keys in the text ent ry screen in the touch panel dif fers slightly from the layout of the keys on th e external ke yboard.
SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MX7001-US-USR-Z1 Us.
Copier Guide MX-6201N MX-7001N MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . . . 6 COPYING SEQUEN CE .
3 [Image Edit] K EY . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 04 • REPEATING PHOTOS ON A COPY (Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 • CREATING A LARGE POSTER (Multi-Page Enlargement) . . .
4 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures.
5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine.
6 This section prov ides information th at you should know bef ore using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base scree n of copy mode. The base screen shows messages and keys necessary for copying, and se ttings that have been selected.
7 (9) Paper select display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount o f paper in each tray is indicated by . Trays 1 to 5 can be touched to ope n the same screen as when the [Paper Select] key is touched.
8 Customizing displayed keys Special mode keys and ot her keys can be displayed in the base screen. By assi gning frequen tly used func tions to thes e keys, you can a ccess the functions with a single touch. To chan ge the function th at is assi gned to a key, us e "Customize Key Setting" in th e Web page s.
9 COPYING SEQUENCE This section explains the basic proced ure for copying. Select set tings in the order shown b elow to ensure that the copy operation ta kes place smoot hly. For detailed proce dures for selecting th e settings, see the exp lanation of each setting in this manual.
10 Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (page 38) • Group mode ☞ Group mode (page 38) • Offset mode ☞ Offset functio.
11 Start copying. Start scanning the original (s) and making copies. • When one or more special modes are sel ected, the key ap pears in the base screen. T ouch the key to display a list of the selected special modes. This lets you check what special modes are selected and th e settings of each mode.
12 ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appe ars in the [Original] key, the size of the placed original is automati cally detected. The ma chine automatically detects the original size when an original is placed and displays the size in the [Or iginal] key in the base screen.
13 Standard original placement orientations Place originals in the docume nt feeder tray or on t he document glass so that the top and bott om of the original are oriented as shown in the illustration. If th e original is not oriented correctly and a function such as stapling is selected, the staple po sitions may no t be correct.
14 PAPER TRAYS The machine is set to autom atically select a tray that h as th e same size of paper as the size of the placed origin al (automatic paper tray selection). If the correct p aper size is not selected or you wish to chan ge the pa per size, you can select the paper tray manu ally.
15 This chapte r explains the basic pr ocedures f or making copi es, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how t o make copies (1-sided co pies of 1-sid ed originals) using the auto matic document feede r.
16 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of cop ies is set... Press the [CLEAR] key ( ) and then enter the correct number.
17 MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or othe r thick original that cannot be scanned with the automatic do cument feeder, ope n the automatic documen t feeder and place the origin al on the document glass. This section explains ho w to make a copy (1-sided copy of a 1-sided origina l) using the document glass.
18 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of cop ies is set... Press the [CLEAR] key ( ) and then enter the correct number.
19 AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Automatic 2-sided co pying of 1-sided originals Automatic 2 -sided copy ing of 2-si ded originals 1-sided copying of 2-sided original s 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
20 Using the [Binding Change] key 4 Check the paper to be used and the color mode. Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tra y), touch the [Paper Select] key. ☞ PAPER TRAYS (page 14) • To change the color mode, tou ch the [Color Mode] key.
21 AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Automatic 2 -sided copy ing of 1-si ded originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. • Align the corner of the original with th e tip of the arrow mark on the document glass scale.
22 3 Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sid ed] key cannot be used when copying from the document glass. 4 Check the paper to be used and the color mode.
23 7 Remove the original and place the next original, and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). Repeat this step until all origina ls have been scanned. For the second original and fol lowing orig inals, use th e same [START] key as you did for the first original.
24 COPY COLOR MODES The color mode of the [COL OR START] key ( ) is normally set to [Full Color] so that copying takes place in full color mode when the [ COLOR START] key ( ) is pressed.
25 Selecting single color copying When [Single Color ] is selected for the color mode , the following screen a ppears. Touch the d esired color and touch the [OK] key. Selecting 2 color copying When [2 Color ] is selected for the color mode, the following scr een appears.
26 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected t o obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustm ent operates by default to automatically adjust th e exposure level and original type as appropriate for th e original being copied.
27 2 Adjust the exposure level. Touch the key to make the co py darker. Touch the key to make the co py lighter. • Using a copy or pri nted page as an or iginal When using a copy or printed page fro m the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears.
28 REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which auto matically selec ts the ratio to match the paper size. When the paper tray is ma nually changed, the [ Auto Image] key appears in th e base screen of copy mode.
29 MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of f ive preset enlargemen t ratios or four preset reduct ion ratios (maximum 400%, minim um 25%). In addition, the zoom keys can be used to select any rati o from 25% to 400% in increments of 1%.
30 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. To return the ratio to 100%... To return the ra tio setting to 100 %, touch the [Copy Ratio] key to displa y the ratio menu and then touch the [100%] key.
31 ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizont al and vertical copy ratios to be ch anged separately. Both the horizont al and vertical ratios can be set fr om 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the ba se screen of copy mode and then follow the steps below.
32 ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-st andard size or is not detected correctly, manually specify t he original size. Touch the [Original] key in the base screen of copy mode and t hen follow the steps below.
33 STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequent ly use. This section expl ains how to store, retr ieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
34 2 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a cus tom original size. Touch a key that does not show a size ( ). If you wish to edit or cl ear a previously stored key... Touch the key that you want to edit or cle ar.
35 Retrieving a stored original size To retrieve a st ored original size , touch the [Origin al] key in the b ase screen of copy mode and perform the st eps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size. (1) Touch the [Recall] tab.
36 OUTPUT To select out put functions an d the output t ray, touch the [Output] key in the base screen of copy mode. Ou tput function s that can be selected are sor t, group, offset , staple sort, saddle stitch, and punch. All explanations of the set tings below assume that a saddle stitch finisher is installed.
37 The above screen shows the keys that appear when a saddle stit ch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depend ing what peripheral devices are insta lled.
38 OUTPUT MODES This section explains the output mod es. Sort mode This is used to sort (colla te) output in to sets. Example: Sorting the output into 5 se ts Group mode This function group s copies by page.
39 Staple sort function / Saddle stitch function The staple sort func tion sorts outpu t into sets, staples each set, an d delivers the sets to the tra y. The saddle stitch functi on staples each set in 2 places at the centerline and folds th e stapled set.
40 Punch function If an optional punch mo dule is installed, holes can be punched in output. Paper that can be pu nched is 7-1/4" x 10- 1/2" to 11" x 17" (15 lbs .
41 MAKING COPIES USING THE BYPASS TRAY In addition to plain pa per, the bypass tray allows you to make copies on transp arency film, envelopes, ta b paper, and other special media . For detailed inform ation on paper that can be loaded in the bypass tray, see the Saf ety Guide.
42 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray.
43 7 Select the bypass tray. (1) Touch the paper size key of the bypass tray. (2) Touch the [OK] key. 8 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Scanning begins. • If the original s were placed in the document feede r tray, the originals are copied.
44 This chapte r explains M argin Shift, Eras e, Dual Page Copy, and ot her special m odes. SPECIAL MODES When the [Special Mode s] key is pressed in th e base screen, the special mode s menu screen appears. The special modes men u consists of two screen s.
45 Special modes menu (2nd screen) (1) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 86) (2) [Image Edit] key ☞ [Image Edit] KEY (page 104) (3) [Color Adjustments] key ☞ [Color Adjustments] KEY (page 117) (4) [Quick F ile] key This saves a job in the Quick File folder of the document filing func tion.
46 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selected special mode settings an d return to the base scr een of copy mode. (B) Enter the selected special mode settings and re turn to the special modes menu screen.
47 ADDING MARGINS (Margin Shift) This function is used to shift the copy im age right, left or down t o adjust the margin. This is convenient when you wish to bind the copies with a str ing or in a binder.
48 4 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
49 ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when copying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy.
50 4 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
51 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy funct ion produces sepa rate copies of tw o document page s that are place d side by side on the document glass. This funct ion is useful when making copi es of the facing pages of a book or other bound document.
52 3 Select Dual Page Copy. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 44) (2) Touch the [Dual Page Copy] key so that it is highlighted. (3) Touch the [OK] key. You will return to the base screen of copy mode. 4 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () .
53 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copie s 2 original pages onto the fr ont side an d 2 origin al pages onto the reverse side of each sheet of paper so that the copie s can be folded at the center line to form a pamphlet.
54 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Le ft Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Setting] key.
55 5 Touch the [OK] key. You will return to the base screen of copy mode. 6 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you are using the document glass, change originals and press the [START] key.
56 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this functio n allows you to divide the originals into sets and feed each set through th e automatic document feeder one set at a time.
57 3 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( ). 4 Insert the next set of originals and press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ).
58 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same networ k can be used to run a large copy job in parallel. Each machine prints ha lf of the copies, redu cing the time requ ired to complete the job.
59 3 Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) ca n be set. When the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) is pressed, the copies will automati cally be divided b etween the master and slave machines.
60 In this situation ... A punch module is installed on the master mac hine but not on the slave machi ne. • Copying without punching: tandem copy is possible. • Copying with punchin g: tandem copy is not possible. In this way, if tandem copying is execut ed using a function that the slave mach ine does not have, a message will app ear.
61 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in position s corresponding to front and back covers of a copy job when the automatic docu ment feeder is used. A dif ferent type of pape r can also be automatically added as an inse rt at specified pages.
62 INSERTING COVERS IN COPIES (Cover Settings) A different t ype of paper can be inse rted at the p ositions corr esponding to the fron t and back co vers of a co py job. This is useful for arranging docume nts in an attractive format and for using a different t ype of paper as a cover on an estimate sh eet or similar do cument.
63 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, o nly cover insertion will be performed. In this case, go to step (3). (2) To copy on one side of the cov er, touch the [1-Sided] key.
64 6 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Inse rtion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 65) To check your settings, t ouch the [Page La yout] key.
65 INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have diff erent paper auto matically inserted as inserts at spec ified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separa tely for each.
66 4 Select insert settings. (1) If the insert will be copied on, tou ch the [Yes] key. Otherwise, t ouch the [No] key. If the [No] key is touched, on ly inse rt sheet insertion will be performed. In this case, go to step (3). (2) To copy on one side of the insert, touch the [1-Sided] key.
67 6 Touch the [Insertion Settings] key. 7 Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page whe re the highligh ted insert will be inserted. (A) T his shows the tray select ed for i nsert type A and the paper size and type.
68 8 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 62) To check your settings, t ouch the [Page La yout] key.
69 CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and ins ert settings can be combined. This section explains how to check comple ted cover and insert inse rtion page settings, an d change or delete insertion pages. Changing insert A from page 4 to page 5 1 Select the special modes.
70 3 Example: Touch in sert A at page 4 Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the inserti on page. • If there are multiple screens, touch the keys to move through the screens.
71 5 Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured. See step 7 of " INSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 65) to change the insert settings. After changing the settin gs, touc h the [OK] key and return to step 3.
72 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency f ilm, the sheets may stick together due to static electricity. The tr ansparency inserts function ca n be used to autom atically insert a shee t of paper betw een each sheet of transpar ency film, makin g the sheets easy to handle.
73 4 Select insert settings. (1) Select whether or not the insert paper wi ll be copied on ([Yes] or [No]). (2) Select insert paper settings. (A) T he currently selected paper tray for the inserts is displayed. (B) T he size and type of paper in the currently selected tray is displayed.
74 COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two orig inal pages onto one sh eet, or 4in1 to copy fo ur original pages on to one shee t.
75 3 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] ke y. If needed, the images will be rota ted. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy.
76 COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open boo k or other bound document . Copies made w ith this functio n can be f o lded at the center to creat e a booklet. This function is convenie nt for arra nging copie s into an at tractive bo oklet or pa mphlet.
77 2 Select book copy settings. (1) Select the binding position ([Left Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. Cover settings cannot be selecte d if insertion of covers an d inserts is disabled in the sys tem settings (administrator).
78 4 Touch the [OK] key. You will return to the base screen of copy mode. 5 Place the original face down on the document glass. Place the opened front cover and b ack cover face down. 6 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the first original.
79 8 Touch the [R ead-End] key. Copying will beg in. To cancel scanning and copyin g... Press the [STOP] key ( ). • Four original pages will be copied onto eac h sheet of paper. Blank p ages will be auto mati cally added at the end if the total number of original page s is not a multiple of four.
80 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab pap er . Prepare appropriat e originals for the ta b captions. Tab copy is possible from both tray 3 an d the bypass tray. The following explanation uses the bypa ss tray as an example.
81 Tab copying with a right binding Original s Placing the originals Loading tab paper • Document feeder tray Insert the originals so that the side with no tab text enters first. Load the tab paper so that the tab on th e first sheet is away from you.
82 4 Load the tab paper. • When using the bypass tray, place the paper with the print side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 41).
83 COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this fu nction allows yo u to copy the fron t and reverse sides t ogether onto a sing le sheet of paper . This function is convenie nt for makin g copies for id entification p urposes and helps save paper.
84 4 Select card shot settings. (1) Enter the original size . With the [X] key highlighted, enter the X (horizontal ) dimension of the original with the keys.
85 • The original must be placed on the document glass. • Copying is only p ossible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4.
86 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to pr int the date, a stamp , the page numbe r, and text on copies . Six printing po sitions are availab le: top lef t, top center , top right, bottom left , bottom cent er, and bot tom right.
87 GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Mode s] key.
88 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 90) Stamp: STAMPING COPIES (Stamp) (page 92) Page numb.
89 7 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
90 ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color , format, and page (first page only or all pages) can be selected. Example: Printing APRIL 1, 2006 in the top right corner of the paper. 1 Touch the [Date] key in the st amp selection screen.
91 4 Check the displayed da te. If you need to change the date, touch the [D ate Change] key. Set the date that you wish to use and touch th e [OK] key. • If you select a date that doe s not exist (such as Feb. 30), the [OK] key will be grayed out to prevent entry.
92 STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first p age only or all pages) can be selected for a stamp.
93 3 Touch the [Print Colo r] key and set the color and density. Touch the color that you wish to use. If you wish to da rken the selected col or, touch the key. If you wish to lighten the selected color, touch the key. When you have finished selecting the settings, touch the [OK] key.
94 PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The positio n, color, format, an d page number can be se lected for page number ing. Printing the page number at th e bottom center of the paper. 1 Touch the [Page Numbering] key in the stamp selection screen.
95 3 Touch the [Print Color] key. Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( ). Pressing the [BLACK & WHITE START] key ( ) will print the page numbers in black and white.
96 6 If covers/inserts w ill be inserted, touch the [Covers/Inserts Counting] key if you want to include the covers/inserts in the page number count and want page numbers printed on the covers/inserts. 7 Touch each item that you want counted in the page numbe rs so that a checkmark appears , and then touch the [OK] key.
97 • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to the right side or l.
98 PRINTING TEXT ON COPIES (Text) Entered te xt can be printed on cop ies. Up to 30 frequently us ed text strings can be stored. Example: Printing "April 2006 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen.
99 4 Touch the [Print Color] key. Touch the color that you wish to use. When you have finished selecting the settin gs, touch the [OK] key. • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( ). Pressing the [BLACK & WHITE START] key ( ) will print the page numbers in black and white.
100 Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (pag e 87). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string.
101 4 Touch the [Back] key. You will return to the scree n of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 98). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.05 No.07 No.08 No.
102 CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the prin t layout, change th e print position, and de lete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected.
103 4 Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings. The above key is the top left ke y.
104 [Image Edit] KEY When the [Image Edit] key is touche d in the 2nd special modes menu scr een, the image edit men u screen opens. Image edit menu screen (1) [Photo Repeat] key ☞ REPEATING PHOTOS .
105 REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated ima ges of a pho to-size origin al (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-.
106 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 104) 3 Select Photo Repeat settings. (1) Touch the key showing the origina l type and paper size combinat ion that you want to use.
107 CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge a n image of an original an d print it as a composite image using multiple sheets of paper . 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens.
108 2 Set the enlargement size and the original size. (1) Select the size system that you wish to use for multi-page enlargement. Touch the keys to displa y the screen that shows the desired grou p of sizes. • 1st screen: Inch system • 2nd screen: A system • 3 rd screen: B system (2) Select the enlargement size.
109 4 Touch the [OK] key. You will return to the special modes screen. To uch the [OK] key to return to the base screen of copy mode. 5 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you have selected sort mode, change originals and press the [START] key.
110 REVERSING THE IMAGE (Mirror Image) This featur e is used to make a cop y th at is a mirror image of the original. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes.
111 COPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed) This feature lets you copy an entire 11" x 1 7" (A3) size original at full size with no image cut-o ff at the edges. 12" x 18" (A3W) size paper is used, which is slightly larger t han 11" x 17" (A3) size.
112 4 Load 12" x 18" (A3W) paper. • Pull out the extension tray, adjust the guides to the width of 12" x 18" (A3W) p aper, and place the paper in th e bypass tray. After loading the paper, configu re the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 41).
113 COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place t he image in th e center of the pa per when the o riginal size is smaller th an the paper size or when th e image is reduced.
114 4 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Copying will beg in. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
115 REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to cr eate a negative image. This function can only be used f or black and white copying. Originals with large black areas (which use a larg e amount of toner) can be copied using Black/Whit e Reverse to reduce toner consum ption.
116 When this function is selected, the "Ori gi nal Image Type" setting for exposu re adjus tment automatically chang es to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted.
117 [Color Adjustments] KEY When the [Color Adjustments] key is touched in the 3rd s pecial modes menu screen, t he color adjustment s menu screen opens.
118 ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengt hen or weaken any one of the three color co mponents R (red), G (gr een), or B (blue). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
119 ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image or make it softer. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Mode s] key.
120 WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is use d to suppress light back ground area s. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes.
121 4 Press the [COLOR START] key ( ). Copying will beg in. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOR START] key ( ).
122 ADJUSTING THE COLOR (Color Balance) The color, tone, and de nsity of color copies ca n be adjust ed. Each of the colors yellow, cyan, magenta, and black are divided into 8 gra dations from light to dark, a nd the average density of each gradation can be ad justed, or all eight gradations can be ad justed at once.
123 3 Adjust the color balance. Examples of color balance adjustment (1) Select the color to be adjusted. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (blac k). If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
124 ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjust ed. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Mode s] key.
125 ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to ad just the intens ity (satur ation) of co lor images. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes.
126 CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of cop ies, regardles s of how many sets hav e been specified. After the first set is check ed for errors, t he remaining sets can be printed. Previousl y it was necessary to re-scan the or iginal each time changes t o settings were requir ed.
127 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 38) Up to 999 copies (sets) can be set. If an incorrect number of cop ies is set.
128 7 Change the settings. (1) Touch the key of the setti ng that you want to change. The setting screen of the touche d key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. • To change the number of sets printe d, se t the desired number of copies (sets) with the numeric keys.
129 COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be co pied at once. When scanning the originals, the machine automatically detects the size of each original an d uses paper app ropriate for that size.
130 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens. (3) Touch the [Mixed Size Origina l] key. ☞ Special modes menu (2nd screen) (page 45) 3 Select Mixed Size Original settings. (1) Touch the [Same Width] key or the [Different Width] key as appropriate fo r the originals.
131 COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. Th is function helps preven t thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
132 The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying cannot b e used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
133 This chapte r explains co nvenient co py functions such as in terrupting a copy run, changing the or der of reserved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the ma chine is busy with a long copy ru n or other job, use inter rupt copy.
134 • If user auth entication is enabled, the login screen will ap pear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in. • Depending on the settings of the job in progress, the [Interrupt] key may not ap pear.
135 JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job stat us screen shows the status of job s by mode. When the [JOB STATUS] key is presse d, the job status screen of the mode that was being used before the key was pr essed appears.
136 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists o f the job qu eue screen that shows copy and p rint jobs waiting t o be printed and the jo b currently in progress, the co.
137 Job key display Each job key shows the position of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the job in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
138 GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an ur gent copy job, you can give pr iority to the job and h ave it executed first.
139 STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy settings are stored in a job pr ogram, the settings can be retrieve d and used f or a copy job by means of a simple operation.
140 STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a jo b program and delet ing a job program are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key. Numeric keys in which job programs ar e already stored are highlighted.
141 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name. To enter text, see "6.
142 APPENDIX Examples of covers and inserts The relations b etween the originals and fin ished copies when cover s or inserts are insert ed are shown on the following pages.
143 Covers (1-sided copying of 1-sided originals) 1-sided copies are ma de of the following 1-sided o riginals. 1st page 2nd page 3rd page 4th page 5th page 6th pa ge Cover copying conditi on Resultin.
144 Covers (2-sided copying of 1-sided originals) 2-sided copies are ma de of the following 1-sided o riginals. 1st page 2nd page 3rd page 4th page 5th page 6th pa ge Cover copying conditi on Resultin.
145 Covers (1-sided copying of 2-sided originals) 1-sided copies are ma de of the following 2-sided o riginals. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies Front cover Back c .
146 Covers (2-sided copying of 2-sided originals) 2-sided copies are ma de of the following 2-sided o riginals. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies Front cover Back c .
147 Inserts (copying of 1-sided originals) 1-sided and 2-sided cop ying of the following 1-sided or iginal s. Th e example of adding an inser t at the 3rd sheet is shown.
MX7001-US-CPY -Z1 Copier Guide MX-6201N MX-7001N MODEL: SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.
F acsimile Guide MX-FXX1 MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 BEFORE USING TH E MACHINE AS A FAX BASE SCREEN OF FAX M ODE . . . . . . . . . . . . . . . . . 6 • BASE SCREEN OF FAX MOD E .
3 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size O riginal) . . . . . . . . . . . . . . . . . . . 82 FAXING THIN ORIG INALS (Slow Sca n Mode). . . . . 84 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) . . . . . . . . . . . . . . .
4 ABOUT THIS MANUAL Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Gui de. • For information on your operating system, please refer to your opera ting system manual or th e online Help function.
5 Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the pro cedures for usin g the machine in each mode. To view the PDF manuals, down load them from the hard dr ive in the machine.
6 This section prov ides information th at you should know bef ore using the machine as a fax machine. BASE SCREEN OF FAX MODE To use the fax funct ion, select setting s and operations in the base screen o f fax mode. To disp lay the base screen of fa x mode, touch the [IMAGE SEND] key and t hen touch the [F ax] tab.
7 BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key. (2) This shows various messages and the destinations that have been entered.
8 (14) key When "Hold Setting for Received Data Print" is enabled, this appears when a fax has been received. Touch thi s key to open a password entry screen.
9 ADDRESS BOOK SCREEN This screen is used to select a destination from the list of store d destinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector ke y Touch to change the number of de stinations (one-touch keys) displayed in the address book screen.
10 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the addr ess book screen, or ch ange the disp layed index tabs from the alph abetical tabs to the custo m tabs. The proced ure for selecting destinat ions does not change.
11 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabet ical index tabs by their initials. To display a stored destination, t ouch the appr opr iate index tab. It is con venient to store f requently used destinations in the [Frequent Use] index.
12 FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original. Place the original in the document fee der tray of the automatic document feeder, or on the do cument glass. Change the mode. Change to fax mode.
13 Special mode settings Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. Enter the destination fax number or • [Address Book] key: Select a destination that is stored in the address book or look up a destination in a global addre ss book.
14 Begin transmission Transmission begins Scan the original and send the fax. If the original is placed on the docu ment glass, follow these steps to start scanning and transmission: When sendin g a fax normal ly (memory transmission) (1) Press the [BLACK & WHITE START] key ( ).
15 This chapter explains how to enter de stination fax number s. Destination fax numbers can be entered using the numer ic keys, or by retrieving a previously stored fax number using the address book or a sear ch number.
16 RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinatio ns as one-touch keys. A destination fax number is retrieved by simply t ouching the one-tou ch key of that destina tion. This is called "one-touch dialing".
17 RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination . 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab wh ere the destination is stored. (2) Touch the one-touch key of the desired destination.
18 CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, you can di splay and check the dest inations. You can also delete a destination (cancel selection of the destination). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key.
19 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address b ook can be retrieved u sing the key. This can be done in the base screen of fax mode or in t he address book scr een. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys.
20 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, yo u can lo ok up a desti nation fax numb er in a global address boo k. 1 Open the global address search screen. (1) Touch the [Address Book] key in th e base screen.
21 Storing a destination from a globa l address book in the machine's address book A destination fro m a global address bo ok can be stored in the mach ine's address book as a one-tou ch key.
22 USING THE RESEND FUNCTION The destina tions of the most recent 8 t ransmissions by fax, Scan to E-mail, an d/or Interne t fax are store d. One of th ese can be selected t o resend to tha t destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial.
23 CHAIN DIALING Number sequences ente red with the numer ic keys and/or on e-touch keys can be linked together with p auses and dialed as a single number. Use chain dialing to dial a long nu mber (such as an intern at ional number) when the coun try code and/or are a code are stored separate ly in one-touch ke ys.
24 This chapter exp lains the basic procedures for sen ding a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax fr om the machine are explained b elow. Select the method that best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder.
25 To fax thick originals or pag es of a book, use the document glass. The transmission will be reserved after a ll pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 32) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
26 PLACEMENT ORIENTATION OF THE ORIGINAL When an 8-1/2" x 11" (A4) or iginal is placed in vertical orientation ( ), the image is automatically ro tated 90 degree s and transm itted in horizonta l orientation ( ) (Rotation Sending).
27 TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. *When transmitting a long origin al (page 46) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is auto matically detected and displayed in "Scan" in t he base screen.
28 WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmis sion will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmi ssion mode. In direct tr ansmission mode or manual transmission mo de, the transmission will be canceled.
29 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use t he automatic documen t feeder to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
30 USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feede r tray.
31 • Only one desti nation can be entered. • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Bui ld, Polling Memory, File, Quick .
32 USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original th at cannot be fed thro ugh the automatic do cument feeder, ope n the automatic document feede r and place the origina l on the documen t glass.
33 3 Press the [BLACK & WHITE START] key () . Scanning begins. 4 If you have another page to scan, change pages and then press th e [BLACK & WHITE START] key ( ). Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmission is reserved.
34 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dir e ct transmission mode, only one pag e can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
35 3 Enter the destination fax number (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. • Only one destination can be entered. A one-touch key in whic h multiple destinations are stored (group key) cannot be used.
36 TRANSMISSION USING THE SPEAKER When the speaker is used t o dial, the fax is sent after the number is dialed and the connec tion is established. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak. 1 Place the original.
37 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to mult iple destinatio ns, such as sending a report to branch office s in differen t regions. You can tran smit to as many as 500 destinations in one broadcast o peration.
38 2 Enter the destination fax number (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. (3) Repeat step (2) until all des tinations are selected. • In addition to specification by one-t ouch key, a destination can also be sp ecified using a search number.
39 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A message wil l appear to confirm the deleti on. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 18) 5 Press the [BLACK & WHITE START] key () .
40 Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast t ransmission can be checked in the job status screen. If transmission to any of the destinations failed, rese nd the fax to those destin ations. 1 Press the [JOB STATUS] key.
41 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry ] key. • The procedure after the [Retry] key is touched varies de pending on whether or not th e document filing fu nction was used. Not using documen t filing You will return to the base screen with the unsuccessful de stination s entered.
42 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes ar e sent using the PC-Fax function in the same way as documen ts are printe d. Select the PC-F ax driver as the print er driver on your computer and the n select the Print command in the softwar e application.
43 IMAGE SETTINGS Settings for scanning th e original are selected in th e base screen of each mode. The current state of each sett ing appears to t he right of the ke y used to select the sett ing. (1) [Original] ke y Touch this key to set the scan size, send size, and orientation of the ori ginal, and select 2-sided sca nning settings.
44 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document. 1 Touch the [Original] key. 2 Specify the binding st yle of the 2-sided original (book or tabl et) and the orientation in which th e original is placed.
45 SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce Transmission) When the original is placed, it s size is automa tically det ected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size.
46 Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to chang e t he scan size, touc h the [Orig inal] key to sp ecify the original size manually. Place the origin al in the document fee der tray or on the do cument glass and follow the st eps below.
47 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto 5½x8½ Scan Size Send Size 100% Fax/Original OK 2-Sided Booklet 2-Sided Tabl.
48 Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow t hese steps to specify the original size . The width can be from 2- 1/2" to 17" (64 mm to 432 mm) , and the height can b e from 2-1/2" to 11-5/ 8" (64 mm to 297 mm).
49 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer that 17" (432 mm) can be scanne d (maximum width 31-1/2" (800 mm)).
50 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged.
51 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction .
52 CHANGING THE EXPOSURE The exposure can be cha nged to match th e darkness of the origina l. Exposure settings 1 Touch the [Exposure] key. The current exposure setting a ppears to the right of the [Exposure] key. 2 Select the exposure. (1) Touch the [Manual] key.
53 CHANGING THE RESOLUTION The resolution can be selected to matc h the characterist ics of the original, such a s text or photo, t he size of the text, a nd the darkness of the image. 1 Touch the [Resolution] key. The current resolution setting appears to the righ t of the [Resolution] key.
54 Resolution settings Resolutio n When to se lect Standard Select this setting when your original con sists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fi ne lines. The original will be scanned at twice th e resolution of the [Standard] setting.
55 This chapter explains the basic procedur es for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in th e base screen.
56 RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and print s the fax. 1 The machine rings and fax reception begins automatically. A beep sounds when receptio n ends. • System Settings (Adminis trator): Speaker Settings This is used to change the volume and ton e of the reception beep.
57 RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, tou ch the [Speaker] key in the base screen and then touch th e [Fax Manual Reception] key that appears.
58 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner , received faxes can be forwar ded to another previously pr ogrammed f ax machine.
59 FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automa tically forwarded to a specified E-mail address . This funct ion can be used to f orward received faxes direct ly to an e-mail address without printing the faxes.
60 This chapte r explains special mod es that can be used for fax transm ission. SPECIAL MODES When the [Special Mode s] key is pressed in th e base screen, the special mode s menu screen appears. The special modes men u consists of two screen s. Touch th e keys to move between the screens.
61 Special modes menu (2nd screen) (1) [Transaction Report] key ☞ CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SI NGLE TRANSMISSION (page 125) (2) [Own Name Se lect] key ☞ TEMPORARILY CHA.
62 STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored toget he r. When tr ansmission settings are stored in a pr ogram, the settings can be ret rieved and used for a fax job by means of a simple operation.
63 USING A PROGRAM TO SEND A FAX 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the [Progra m] key.
64 5 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are scanni ng the original on the documen t glass, scan each page one page at a time.
65 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on ima ges produ ced when scanning thick or iginals or books. (This function erase s the parts of the image where sh adows tend to form. The f unction does not de tect shadows and erase only t he shadow s.
66 4 Enter the destination fax number (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. In addition to specification by one-touc h key, a destination can also be specifie d using a search number.
67 TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and r ight sides of an original can be tr ansmitted as tw o separate pages. T his function is usef ul when you wish to fax the left and righ t pages of a book or other bo und document as separate pa ges.
68 2 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 60) (2) Touch the [Dual Page Scan] key so that it is highlighted. (3) Touch the [OK] key. 3 Enter the destination fax number (1) Touch the [Address Book] key in th e base screen.
69 6 Touch the [R ead-End] key. The [Configure] key can be touched to change the exposu re, resolution, scan size, and send size for each original page scanned. • To erase shadow s caused by the binding of a bo ok or other bound documen t, use the erase function .
70 SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmission take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broadcast tran smissions and other transmissions at night o r other times when ph one rates are low.
71 3 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
72 • The time ca n be specified up to a week i n advance. • Up to 94 timer transmissions can be stored at once. • Only one timer pol ling operation can be stored at once. If you wi sh to poll multiple machines, sto re a serial polling timer operation.
73 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single pag e. This function is convenient when you ha ve a large number of origin al pages and wish to redu ce the number of page s sent. 1 Place the original.
74 2 Select 2in1. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 60) (2) Touch the [2in1] key so that it is highlighted. (3) Touch the [OK] key. 3 Touch the [Original] key. 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
75 6 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are scanni ng the original on the documen t glass, scan each page one page at a time.
76 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each side separately. When using card shot, the original must be scanned on the docu ment glass.
77 3 Specify the original size. (1) Enter the original size . • Touch the [X] key and enter the ho rizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical d imension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
78 5 Press the [BLACK & WHITE START] key ( ) to scan the front of the card. To cancel scanning... Press the [STOP] key ( ). 6 Turn the card over so that th e back is face down, and press the [BLACK & WHITE START] key ( ) to scan the back of the card.
79 SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages in to sets, scan each set u sing the au tomatic document feeder , and transmit the pages in a single tr ansmission.
80 3 Enter the destination fax number (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. In addition to specification by one-touc h key, a destination can also be specifie d using a search number.
81 6 Touch the [R ead-End] key. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically en ds and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resoluti on, scan size, and send size for each original page scanned.
82 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and tran smit originals of diff erent sizes at the same time; for ex ampl e, 8-1/2" x 14" (B4) size originals mixed to gether with 11" x 17" (A3) size originals.
83 3 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. In addition to specification by one-touc h key, a destination can also be specifie d using a search number.
84 FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. Th is function helps preven t thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
85 3 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. In addition to specification by one-touc h key, a destination can also be specifie d using a search number.
86 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, sender name, sender fax number, number of pages) is automatical ly added to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission.
87 TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information print ed on a transmitted fax from a list of stored senders. 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens.
88 CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
89 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. If you wish to enter multi ple fax numbers, repeat this step to enter each number. • In addition to specification by one-t ouch key, a destination can also be sp ecified using a search number.
90 INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in t he machine when using the polling reception function.
91 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
92 SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
93 6 Select image settings and special modes. • The following functions can be sele cted: Erase, Dual Page Scan, 2in1, Card Shot, Job Buil d, Mixed Size Original, Slow Scan Mode, Own Name Select. • To return to the screen o f step 4, touch the [Memory Bo x List] key.
94 PRINTING A DOCUMENT STOR ED IN THE PUBLIC BOX To check a document stored in the Pu blic Box for polling transmission, follow the steps below to print the document. 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens.
95 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the keys to switch throu gh the screens. (3) Touch the [Memory Box] key.
96 This chapter explains h ow to perform F-code comm unicati on operations. F-code commu nication is possible with machines of other manuf acturers that also support F-code communication.
97 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code co mmunication functio n can be used, special mem ory boxes must be created using "F- Code Memory Box" in the system settings.
98 CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the ot her machine), the sender can direct the tr ansmission specifically to the user of the box.
99 F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fa x by adding an F-code t o the fax number. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Enter the destination fax number.
100 PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is received to the memory box specified b y the F-code. To print the receive d fax, enter the pr int passcode. 1 The machine rings and the fax is received.
101 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
102 POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate re ception of a fax stored in an F-code m emory box (polling memory) in the othe r machine.
103 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
104 POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request fr om another machine, th is function sends a fax store d in an F-code memory box (polling me mory) in your machine to th at machine. The other machin e must correctl y specify the F-code configured in yo ur machine or transmission will not take place.
105 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted.
106 7 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. • If you are scanni ng the original on the documen t glass, scan each page one page at a time.
107 PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memo ry polling box by printing it out. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes.
108 DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is being transmitted.
109 RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-cod e relay broadca st memory box in ano ther machine an d have that machine relay the fax to multiple end receiving machines.
110 2 Enter the destination fax number. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
111 RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each o f the end receiving machine s programmed in the memor y box.
112 This chapter exp lains how to use an ex tension phone to ma ke voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to th e machine.
113 RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you nee d to start fax recept ion after answering a call and spea king on the extension phon e. If you are on a pulse-dial (r otary) line, set the exte nsion phone to issue tone sign als.
114 This chapte r explains how to chec k the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job stat us screen shows the status of job s by mode.
115 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two screens: the job queue screen, which shows reserved jobs a nd the job cu rrently in progress, and th e completed jobs scree n. To switch between the t wo screens, touch the job status scr een selector key ((2) below).
116 Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. (1) Indicates the nu mber (position) of the job in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue.
117 • Completed job Message Status "Send OK" Transmission comp leted. "In Memory" Rece ption completed but the fax has not been printed. (The received fax is being held by the print hold function.) "Printed" The received fax ha s been printed.
118 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed job s screen and "Send OK" ap pears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo rwarding jobs are han dled in the job status scr een as explained below.
119 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be d isplayed. Select (touch) the ke y of the job that you wish to check and touch the [Detail] k e y. The job details screen will appear (see below).
120 CHECKING COMPLETED JOBS You can check a list o f the destinat ions, the destination s fo r which transmission failed, and other detailed informat ion on completed b roadcast t ransmission jo bs, received f ax forwar di ng jobs, serial polling jobs, an d jobs that used document filing.
121 CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progr ess or a reserved fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be canceled.
122 • When a reserved fax job is canceled, "Stopping" appears and the job is put on stop-wait. When the stop-wait jo b reaches the top of the job queue, it is deleted. • If you cancel a fax jo b in progress, touc h the [Yes] key to confirm the cancela tion.
123 GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the job s are normally trans mitted in the orde r they were reserved . If you need to give prior ity to a job and send it ahe ad of the other jobs, follow t he steps below.
124 This chapter explains how to print ou t and check the results of transmissions and re ceptions. TRANSACTION REPORT A transaction re port is printed whe n transmission fails or afte r a broa dcast transmission or a con fidential rece ption. The conditions for printin g a transaction report can be changed.
125 CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow t he steps below to select th e condition for pr inting a transa ction report. When the transmission is finished, your setting will be cleared.
126 INFORMATION APPEARING IN THE RESULT COLUMN Error types and other informa tion are printe d in the result colu mn of the repo rt. Check the transaction result in th e result column and take appro priate action if th e result is an error.
127 IMAGE SENDING ACTIVITY REPORT You can print a log of re cent image sendi ng activity (dat e, name of other party, result, etc.). The result colum n shows messages such as error types a nd other informatio n. The Image Sending Activity Report shows your most recent 199 transactions.
128 This chapter explains con nections and chan ges to settings that are nece ssary in the event that t he machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the mach ine is move.
129 SETTING THE TELEPHONE LINE TYPE The machin e's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
130 CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in the machine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SETTIN GS] key is pressed, the system settings menu screen appears o n the touch panel.
MX-FXX1 MODEL: MX7001-US-F AX-Z1 F acsimile Guide SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.
Scanner Guide MX-6201N MX-7001N MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . 6 PREPARATIONS FOR USE AS A NETWORK SCANNER .
3 4 SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 STORING SCAN OPERATIONS (Pr ograms) . . . . . . 72 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 SCANNING AN ORIGINAL AS TW O SEPARATE PAGES (Dual Page Scan) .
4 ABOUT THIS MANUAL This manual explains the procedures for using scan mode, USB memory mode, Internet fax mode, PC scan mode, an d data entry mode on th e machine. Please note • To use the In ternet fax func tion, the Internet fax expansion kit must be installed.
5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine.
6 This chapter prov ides informatio n that you should kn ow before using the ma chine as a network sc anner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an original, create an image f ile, and send the file over a network to a compute r, FTP server, or other dest ination.
7 ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to an d stored in a USB memory device con nected to the machine . ☞ SENDING A FAX IN INTER NET FAX MODE (pag e 42) Internet fax transmission The scanned file is sent as an Inter net fax.
8 PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indica tor on the right side of the operation panel is lit. If the main power in dicator is not lit, the main power is "off".
9 STORING SENDER INFORMATION Before using Scan to E-mai l Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address".
10 STORING A DESTINATION FOR SCAN TO DESKTOP To store you r computer in the machin e as a dest ination for Sc an to Deskto p, Network Sc anner Tool m ust be insta lled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
11 BASE SCREEN Scan mode, USB memory mode , Internet fax mo de, and PC scan mod e are used by selecting op erations and settin gs in the base screens of those mode s. To display the base screen of a mode, touch the [IMAGE SEND] key in the to uch panel and t hen touch the tab of the m ode that you wish to use.
12 (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 13) (8) key Touch this key to specify a destination using a search number * . * 3-digit number assigned to a destination whe n it is stored.
13 Customizing displayed keys Special mode keys and other keys can be displayed in the ba se scre en. Set these keys to f unctions that you f requently use to access the functions wit h a single touch. The customiz ed keys are configured using "Customize Key Setting" in the Web pages.
14 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector ke y Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen .
15 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmissio n mode in the address bo ok screen, or chan ge the displayed index tabs from the alph abetical tabs to the custo m tabs. The proced ure for selecting destinat ions does not change.
16 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabet ical index tabs. To display a stored dest ination, touch the appropriate index tab. It is co nvenient to store freque ntly used destinations in the [Frequent Use] index.
17 SCAN SEND SEQUENCE This section explains the basic pr ocedure for scann ing and transmissio n. Select settings in the orde r shown below to ensure smooth transmission. For the detailed pro cedures for selectin g the settings, see the explan ation of each sett ing in this manual.
18 Special mode settings Special modes can be selected. ☞ 4. SPECIAL MODES (page 70) Enter the destination Specify the destination of the scan transmission.
19 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The follow ing origin al sizes can be transmitt ed * A long ori ginal can be transmitted. (Wh en only scan destinations are se lected for scan transmission or metad ata transmission, scanning will take place in Mono2 at a resolution of 300X300d pi or less.
20 This chapter expl ains how to specify de stination addres ses, including selecting an address from the address book and retrieving an addr ess by entering a se arch number . RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinatio ns as one-touch keys.
21 RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab wh ere the destination is stored. (2) Touch the one-touch key of the desired destination.
22 CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinatio ns have been selected, you can display and check the dest inations. You can also delete a destination fr om the list (cancel selection of the destina tion). 1 Touch the [Address Review] key.
23 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be don e in the base screen of an y of the modes or in the address bo ok screen. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys.
24 ENTERING AN ADDRESS MANUALLY Destination addres ses for Scan to E-mail and In ternet fax can b e entered manually. 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key. 2 Enter the destination address.
25 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global addr ess book and retrieve the a ddress for Sca n to E-mail o r Internet fa x transmission. 1 Open the global address search screen.
26 Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a global address book can be stored as a destinatio n (one-touch key) in the address book of the ma chine.
27 USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fa x are stored. One of t hese can be selected t o resend to tha t destination. 1 Touch the [Resend] key. 2 Touch the key of the desired address.
28 SENDING AN IMAGE IN SCAN MODE This section explains the basic procedu re for transm ission in scan mode (Sca n to E-mail, Sc an to FTP, Sca n to Desktop, and Scan to Network Fo lder).
29 2 Switch to scan mode and display the image settings screen. (1) Touch the [Scan] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], [F ile Fo rmat], and [Color Mode] are ind icated at the right of each key.
30 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicate s the type of destination stored in the ke y. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the [To] key.
31 5 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the t ouch pa nel. If the original is only one page, go to step 7. To scan more pages, go to the next step.
32 • When all originals have been sca nned, "Job stored." will be di spl ayed together with a job control number. This nu mber can be used to locate the job in the Transaction Report or in the Image Sending Activity Report.
33 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and bo dy text can be ch a nged when performing a scan tra nsmission. Preset items can be selected or te xt can be directly ent ered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Fol der, only th e file name is used.
34 3 Enter the subject. (1) Touch a Pre-Set text key. (2) Touch the [OK] key. • If you wish to directl y enter the text, touch the [Direct En try] key to o pen the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be edite d by touching th e pre-set text key and then the [Direct Entry] key.
35 6 Specify a user for "Reply-To" and touch the [OK] key. • Touch the key that you wish to use for "Reply-To". • You can touch the [Gl obal Address Search] key to specify a user stored in a global address book fo r "Reply-To".
36 9 Touch the [OK] key. The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered.
37 SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to se nd a scanned im age to a commer cially available USB memory device that has been connected to the machine. This stores th e file in the USB device. • Consult your deal er or retailer for USB memory devices that can b e used.
38 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memory, there is no nee d to specify the destination.
39 5 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the t ouch pa nel. If the original is only one page, go to step 7. To scan more pages, go to the next step.
40 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el. • When transmission to USB memory is completed, "Sendin g data has been completed.
41 ENTERING A FILE NAME The file name can be dire ctly entered when performing a scan tr ansmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, t he settings in the Web page are used.
42 SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Def a ult Address Setting" in the system settings (administrator), the mo de cannot be changed, the destination cann ot be changed, and destin ations c annot be added.
43 3 Specify the orientation in which the original is placed. When specifying the orientation of the imag e to be transmitted, specify the orientation of the original pla ced in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up , touch the key.
44 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically en ds and the transmission is reserved.
45 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Inte rnet fax transmission. Preset ite ms can be selected or te xt can be directly ent ered. • If the subject and file name are no t changed, th e settings in the Web page are used.
46 3 Enter the subject. (1) Touch a pre-set tex t key. (2) Touch the [OK] key. • If you wish to directl y enter the text, touch the [Direct En try] key to o pen the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be edite d by touching th e pre-set text key and then the [Direct Entry] key.
47 6 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line brea k counts as one character.
48 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent t o multiple scan modes (Sca n to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mod e destinations in a single oper ation.
49 2 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destina tion is spec ified. (4) Repeat steps (2) and (3) until all destinations are selected.
50 5 Press the [COLOR START] key ( ) or the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are scanni ng the original on the documen t glass, scan each page one page at a time.
51 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes bot h scan mode and In t ernet Fax mod e destinations, the Intern et Fax mode settings (orig inal orientation and ot her various settings) are give n priority.
52 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] ke y. "Broadcastxxxx" will appear as the add ress of the broadcast job key. The job control number that appeared in the touch panel when scanning ended a ppears in "xxxx".
53 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via th e machine as an I nternet fax (PC-I- Fax function). Inte rnet faxes a re sent using the PC-I-Fax function in t he same way as documents ar e printed.
54 IMAGE SETTINGS Settings for scanning th e original are selected in th e base screen of each mode. The current state of each sett ing appears to t he right of the ke y used to select the sett ing. (1) [Original] ke y Touch this key to set the scan size, send size, and orientation of the ori ginal, and select 2-sided sca nning settings.
55 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to automatically scan both side s of an original. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.
56 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically det ected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size.
57 Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to chang e t he scan size, touc h the [Orig inal] key to sp ecify the original size manually. Place the origin al in the document fee der tray or on the do cument glass and follow the st eps below.
58 Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, fo llow these steps to specify the o riginal size. The width can be from 2-1/2" to 17" (64 mm to 432 mm ), and the height ca n be from 2-1/2" to 11-5/8" (64 mm to 297 m m).
59 3 Touch the [Size Input] key. 4 Enter the scan size (original size). (1) Touch the [X] key and enter the X (horizontal) dimension with the keys. (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys.
60 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged.
61 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image may n ot be transmitted. (2) Touch the [OK] key.
62 CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be cha nged to match th e darkness of the orig inal. In scan mode an d USB memory mode, the exposure mode can be se t to match the origin al image type. Refer the following ta bles to select approp riate settings.
63 2 Read the displayed message and touch the [OK] key. This message does not appear in USB memory mode or Internet fax mode. Go to the next st ep. If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinati ons, the exposure settings for Internet fax mode wil l have priority.
64 CHANGING THE RESOLUTION The resolution se tting can be selected . 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. 2 Scan mode, USB memory mode Internet fax mode Select the resolution.
65 How to select the resolution For normal text or iginals, 200X200dpi (200X1 00dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high re solution setting (600X60 0dpi, etc.) will produce a sh arp image.
66 3 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode . ● Scanning in color/grayscale (1) Touch the indicated key to select [Color/Grayscale] mode. When [Color/Grayscale] is hi ghlighted, [Color/Grayscale] mode is selected.
67 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per F ile] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key.
68 Changing the format (Internet fax mode) The file format for sending an Inte rnet fax is normally set t o [TIFF-F]. If the destination I nternet fax ma chine does not support full mode (it only supports simple mode), follo w the steps be low to select [ TIFF-S].
69 CHANGING THE COLOR MODE This procedure is used t o change the color mode used to scan the original when the [CO LOR START] key ( ) or the [BLACK & WHI TE START] key ( ) is pressed.
70 This chapter explains special modes tha t can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is pressed in th e base screen, the spe cial modes menu screen appe ars. When the [OK] key is touched in the special modes screen, the select ed settings are entere d and the base screen reap pears.
71 Internet fax mode There are tw o special mo de menu s creens in In ternet fax mo de. Touch the keys to switch betwee n the two screens. The keys explained be low can only be used in Internet fa x mode. The other keys are the same as tho se explained in " Scan mode, USB memory mode, Data entry mode " (page 70).
72 STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, an d functions can be stor ed in a program. When you wish to use those settings to send an image, they can be ret rieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are sc anned into a file and sent to each branch office once a month.
73 2 Select the special modes. (1) Touch the [Special Mode s] key. (2) Touch the [Progra m] key. ☞ SPECIAL MODES (page 70) 3 Retrieve the stored program. (1) Touch the desired progra m key. (2) Touch the [OK] key. 4 Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a pr ogram.
74 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produced when scanni ng thick originals or books. (This function erases th e parts of the image where sha dows ten d to form. T he functio n does not detect shad ows and er ase only t he shadows.
75 3 Select the erase settings. (1) Touch the desired erase mod e. Select one of the three erase modes. (2) Set the erasure width with the keys. 0" to 1" (0 mm to 20 mm) can be entered. (3) Touch the [OK] key. 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen.
76 When the erase functio n is used, erase take s place at the edges of the origin al image. If you also use a reduction or an enlargement setting, the erase wid th will change accord ing to the se lected ratio. For example, if the erase width se tting is 1" (20 mm) and the image is reduced to 50%, the erase width will be 1/2" (10 mm).
77 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and righ t sides of an original can be scanned as two se para te pages. This funct ion is useful when you wish to successively scan each page of a book or other bound document.
78 3 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group.
79 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time. • When a timer transmission is stored, keep the main po wer switch in the "on" position.
80 3 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
81 • The time ca n be specified up to a week i n advance. • Up to 94 timer transmissions can be stored at once. • If another transmissi on is in progress when the specified time arrives, the time r transmission will begin after that transmission is finished.
82 WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. • This function cannot be used in Internet fa x mode. • When using USB memory mode, connect the USB memory devic e to the machin e before performing the procedu re below.
83 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination.
84 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each side separately. • When using card shot, the original must be placed on the docu ment glass.
85 3 Specify the original size. (1) Enter the original size . • Touch the [X] key and enter the ho rizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) T o return the origin al size to the default size, touch the [Size Reset] key.
86 6 Turn the card over and press the [COLOR START] key ( ) or the [BLACK & WHITE ST ART] key ( ) to scan the reverse si de of the card. Press the same [START] key that was used to scan the front side. Before scanning the back of the card, you can touch the [Configure] key in the touch pan el to change the exposure.
87 SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages in to sets, scan each set u sing the au tomatic document feede r, and transmit the pa ges in a single transmis sion.
88 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination.
89 7 Touch the [R ead-End] key. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically en ds and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resoluti on, scan size, and send size for each original page scanned.
90 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This featur e lets you sca n originals of different sizes at the same time; for example , 8-1/2" x 1 4" (B4) size originals mixed togeth er with 11" x 17" (A3) size originals.
91 3 Select the mixed size original setting. (1) Touch the [Mixed Size Original ] key so that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixe d Size Original] key is touched.
92 SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. Th is function helps preven t thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below.
93 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination.
94 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be re duced to half t heir original size and sent t ogether as a sin gle page. This function cannot be used in scan mode, USB memory mode, or data entry mode. 1 Place the original. When placing the originals, o rient them as sho wn below.
95 2 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Mode s] key. ☞ SPECIAL MODES (page 70) 3 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key. 4 Touch the [Original] key. 5 Specify the orientation in which the original is placed.
96 6 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group. (3) Touch the [To] key. In addition to specification by a one- touch key, a destination can also be spec ified by a search number.
97 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically prin ted out to alert yo u when an Internet fa x transmission fails or when a broad cast transmission is performed.
98 4 Specify the destination. (1) Touch the [Address Book] key in th e base screen. (2) Touch one-touch keys of the destin ations that you wish to store in the group. (3) Touch the [To] key. In addition to specification by a one- touch key, a destination can also be spec ified by a search number.
99 This chapte r explains how to chec k the status of re served transmission jobs and r eceived Intern et faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job stat us screen shows the status of job s by mode.
100 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue screen that shows reserv ed jobs and the job curr ently in progress, and th e completed jobs scree n. To switch between the t wo screens, touch the job status scr een selector key ((2) below).
101 Job key display The following information is shown in the job queue keys and completed job keys tha t appear in the job status screen. (1) Displays the number (position ) of the job in the job queue. When the job currently being transmitte d is finished, the job moves up one position in the job queue.
102 • Completed job Display Status "Send OK" Transmission was co mpleted. "In Memory" An Internet fax ha s been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded.
103 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed job s screen and "Send OK" ap pears in the status column. Received Intern et faxes, timer tra nsmission jobs, and fo rwardi ng jobs ar e handled in the job status screen as explai ned below.
104 CHECKING COMPLETED JOBS You can check a list o f the destinat ions, the destination s fo r which transmission failed, and other detailed informat ion on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs.
105 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop. (1) Touch the mode tab of the job to be stopped.
106 GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the job s are normally tra nsmitted in the or der they were reser ved. If you need to give priorit y to a job and send it ahead of the other jobs, follo w the steps below.
107 CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machin e print a log of recent image sending activity (date, name of other pa rty, time require d, result, etc.). The Image Sending Activity Rep ort contains useful informatio n such as the types of erro rs that occurred .
108 This chapte r explains th e basic pro cedures for receiving In ternet faxes. RECEIVING AN INTERNET FAX The Internet fa x function period ically* connects to the mail server (POP3 server) an d checks whether or not Internet faxes have been rece ived.
109 MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxe s is somewhat long and you wish to check immediat ely, you can manually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve re ceived faxes.
110 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" in the system settings (adm inistrator) can be enable d to have faxes received to memory without being pr inted. To print the f axes, a password must be enter ed.
111 FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Intern et faxes can be autom atically forwarded to a specifie d E-mail address. This function can be used to forward re ceived Intern et faxes direct ly to an e-mail addres s without printing the faxes.
112 BASIC SCANNING PROCEDURE You can install the sca nner driver on your comput er from the CD-ROM that accompan ies the machine, and use a TWAIN* compliant applica tion to scan an image using yo ur computer.
113 [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 5 Select [Acquire Imag e] from the [File] menu.
114 6 Preview the image. (1) Select the location where the original is placed. "Scanning Position " menu: • If the original is a on e-sided original an d is placed in the document feeder tray, select [SPF(Simple x)].
115 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again. The image file will be created using th e orientat ion that appe ars in the preview window.
116 [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original.
117 This chapter explains meta data delivery, which ca n be us ed when th e application integration mo dule kit is installed. METADATA DELIVERY (Data Entry) When the application integr ation module ki.
118 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadat a are configured in the Web pages. (Ad ministrator rights are required. ) To configure me tadata setting s, click [Application Sett ings] and then [ Metadata Setti ngs] in the Web page me nu.
119 TRANSMITTING METADATA Follow the steps below t o select a metadata set, enter each item , and perform met adata transmission. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key.
120 4 Enter the selected metadata item. (1) Touch the key of the value that y ou wish to enter. • When the entry values o f t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value.
121 METADATA FIELDS The following three type s of metadata are inclu ded in the XML file that is t ransmitted. • Data automat ically generated by the mach ine: These data are always included in the XML file and are automati cally stored on your co mputer.
SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MX7001-US-SCN-Z1 Sc.
Printer Guide MX-6201N MX-7001N MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 PRINTER FUNCTION OF THE MACH INE . . . . . . . . . . 6 1 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . .
3 5 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE M ACHINE. . . . . . 60 • DIRECTLY PRINTING A FILE ON AN FTP SERVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 • DIRECTLY PRINTING A FILE IN USB MEMORY . . 62 DIRECTLY PRINTING FROM A COMPUTER .
4 ABOUT THIS MANUAL Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Gui de. • For information on your operating system, please refer to your opera ting system manual or th e online Help function.
5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine.
6 PRINTER FUNCTION OF THE MACHINE The machine is equippe d standard with a full color prin ting function. To enable printing fr om your computer, a pr inter driver must be installed from t he provided CD-ROM. See the table below to det ermine which printer driver to use in your environment.
7 BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad", wh ich is a standard accessory pro gram in Windows. 1 PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary dependi ng on the software application.
8 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.
9 SELECTING THE PAPER This section explains how to configur e the "Pape r Selection" se tting on the [ Paper] ta b of the printer driver properti es window. Before printin g, check the paper size s, paper types, and paper remainin g in the machine's trays.
10 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentication fun ction is enable d in the machine's system settings (administrato r), your user infor mation (login name, passwo rd, etc.) must be ente red in the printer driver properties window b efore you can pr int.
11 2 Enter your login name and password. (1) Click the [Job Handling] ta b. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password.
12 VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanat ions of the settings. Pop-up help To view Help for a setting, click the button in the upper right -hand corner of the printer dr iver propertie s window and then click the setting.
13 SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at th e time of printing can be saved as user se tting s. Saving freque ntly used settings or complex color settings under an assigned name make s it easy to select t hose settings the next time you need to use them .
14 3 Check and save the settings. (1) Check the displayed settings . (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settin gs.
15 USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of step 2 above, a nd click the [De lete] button . 1 Open the printer driver properties window from the print window of the software application.
16 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the p rinter driver can b e changed using t he procedure below. Th e settings selected using t his procedure are saved an d become the default se ttings whe n printing f rom a softw are applicat ion.
17 3 Click the [Printing Preferences] b utton on the [General] tab. In Windows 98/Me, click the [Setup] tab. 4 Configure the settings and click the [OK] button.
18 BASIC PRINTING PROCEDURE The following example expla ins how to print a document from the standard accesso ry program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the print command.
19 Mac OS 9 1 Select [Page Setup] from the [File] menu of SimpleText. 2 Select paper settings. (1) Make sure that the corre ct printer is selected. (2) Select paper settings. The paper size, paper orient ation, and enlarge/redu ce can be selected. (3) Click the [OK] button.
20 PRINTING Mac OS X 1 Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx].
21 Mac OS 9 4 Click the [Print] button. Printing begins. 1 Select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx].
22 3 Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-do wn menu. The corresponding setting screen will app ear.
23 SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Sou rce" setting in [General] in Mac OS 9) in the print set tings window.
24 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is en abled in the machine's system setting s (administrator), you must enter your user information (l ogin name, password, etc.) in ord er to print.
25 Mac OS 9 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number".
26 2 Display the user authentication screen. (1) Make sure that the machin e's printer name is selected. (2) Select [User Authentication]. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.
27 This chapter explain s frequently u sed functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 29) • FITTING THE PRINT IMAG E TO THE PAPER (page 31) • PRINTING MULTI PLE PAGES ON .
28 BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] ta b as well as on the [Color] tab. Click the [Black and White Pr int] checkbox on the [Main] tab so that a checkmar k appears. The [Black and White Print] checkbox on th e [Main] tab and the "Color Mode" settin g on the [Color] tab are linked.
29 TWO-SIDED PRINTING The machine can prin t on both sides of the paper . This function is useful for many pu rp oses, and is particularly convenient when you want to cr eate a simple pamphl et. Two-sided printing a lso helps conserve paper. (1) Configure the settings on the [Main] tab.
30 Mac OS X (1) Select [Layout]. (2) Select [Long-edged bindin g] or [Short-edged binding]. Mac OS 9 (1) Select [Output/Document Styl e]. (2) Select [Flip on long edge ] or [Flip on short edge]. Macintosh (1) (2) • In Mac OS X v10.1.5, select the settings in [Duplex].
31 FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or r educe the printed image to match t he size of the paper load ed in the machine.
32 PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenie nt when you want to print m ultiple images such as photos on a single shee t of paper, and when y ou want to conserve paper.
33 Mac OS X (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, sel ect the desired type of borderline. Mac OS 9 (1) Select [Layout]. (2) Select the number of pages per sheet.
34 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple functi on can be used to stap le output. This function save s considerable time wh en preparing hand outs for a meeting or ot her stapled mater ials.
35 (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple functio n or the punch function. • For the staple fun ction, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] che ckbox so that a checkmark appears.
36 This chapter expl ains convenie nt functions for specif ic printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE I.
37 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in th e "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet].
38 INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the paper. Th is is convenient when you wish to staple or punch t he output but the bindin g area overlaps the text.
39 Mac OS 9 (1) Select [Advanced]. (2) Select the binding edge and margin shift. CREATING A LARGE POSTER (Poster Printing) (This function is only availa ble in Windows.) One page of prin t data can be enlarge d and printed using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)).
40 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so th at it can be printed corre ctly on paper that ca n only be loaded in one orienta tion (such as envelope s or paper wit h punch holes).
41 Mac OS 9 (1) Select [Page Setup] from the [File] menu and select [PostScript Options]. (2) Select the [Flip Horizontal] and [Flip Vertical] checkboxes .
42 Mac OS X (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Mac OS 9 (1) Select [Page Setup] from the [File] menu and enter the ratio (%).
43 REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to convenient ly print a design for a woodblock print or other printing medium. (This function can be used when the PS printe r driver is used.
44 COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contr ast can be adjusted in the print se ttings when printing a pho to or other image. The se settings can be used for simple correcti ons when you do not have image editing softwa re installed on your computer .
45 PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a color image in grayscale , color text and lines that are faint can be printed in black. (Ras ter data such as bitmap images cannot be adjust ed.
46 SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color setting s are available in t he machine's printer driver for various uses. These enab le printing using th e most suitable color settings for the color image type .
47 Mac OS X (1) Select [Color]. (2) Select color print settings. • To use the Mac OS Color Ma nagement function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. • If you selecte d [4 Colors] from the "Neutral Gray" menu, select [Pure Black Print].
48 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed imag e as a watermark. The size, color, density, and angle of th e watermark text can be adjusted.
49 Mac OS 9 (1) Select [Watermark]. (2) Configure watermark settings. Detailed wate rmark settings can be configured such a s selection of the text a nd edit ing of the color. Select the text from the "Watermark" menu. Select the size and angle of the text and colo r of the font from the corresponding menus.
50 CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be pr inted in a previo usly created overlay.
51 PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and ba ck cover and specified pages of a document can be printed on paper th at is different from the ot her pages.
52 Mac OS X (1) Select [Paper Feed]. (2) Select cover inserti on settings. Select the paper tray or paper type for the first page in "First page from", and the n select the pa per tray or paper type used for the remaining pages in "Remainin g from".
53 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, t his function helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film.
54 Mac OS 9 (1) Select [Transparency Inserts]. (2) Select the transparency inse rt settings. To print the same content on the insert as is printed on the sheet of transparency film , select [On (Printed)] from the "Transparency Inserts" menu.
55 PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only availa ble in Windows.) This function is used to print text on the tabs of tab paper.
56 Printing tab text created in a software application (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper setting s.
57 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function. Tandem Print allows you to divide a large print job between two machines co nnected to your network.
58 SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printe d from the operation pan el when needed. The locati on for storing a file can be selecte d to prevent the file fr om being mixed tog ether with files of other us ers.
59 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox .
60 When you do not have the printer driver installed on your computer, or when the software applicat ion used to open a file that you wish to print is not available, you can print directly to the mach ine without using the print er driver. The file types (and correspo nding extensions) that ca n be printed directly are shown b elow.
61 DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the machine's We b pages, you can specify and print a file on the FTP server from the operation pan el of the machine. This sa ves you the trouble of do wnloading the file and pr inting it from a compu ter.
62 DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the op eration panel of the machin e without using the printer dr iver.
63 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is di splayed to the le ft of keys of folders i n the USB memory. To display the files and folders in a fo lder, touch the key of the folder.
64 DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machin e to enable direct prin ting from a computer witho ut using the printer driver. SUBMIT PRINT JOB You can specify a file to be p rinted dire ctly without using the printer driver.
65 E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail att achments without using the print er driver. • Configuring settin gs To use E-mail Print, you must first configure an e-mail account in t he machine.
66 PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requirin g the en try of a password to print o r edit the file. To dir ectly print an encrypted PDF file on an FTP server or in a USB memory device connected to th e machine, follow the ste ps below to enter the passw ord and begi n printing.
67 GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priorit y to a print job that is waiting to be printed and print it ahead of the other jobs.
68 CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a sp ooled job can be canceled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab . (2) Change the print job status mode to [Spool] or [Job Queue].
69 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine ran out of p aper, or if t he size of pap er specified in the printer driver is n ot loaded in the machine, a message will appear in the touch panel.
70 PRINTER DRIVER SPECIFICATION LIST 7 PRINTER DRIVER SPECIFICATIONS Function PCL6 PCL5c PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Y.
71 *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Cannot be used in Windows NT 4.0. *3 Only 2-Up and 4-Up prin ting can be used in Windows 98 .
MX7001-US-PR T -Z1 Printer Guide MX-6201N MX-7001N MODEL: SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.
Document Filing Guide MX-6201N MX-7001N MODEL:.
2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 DOCUMENT FILING OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 • TYPES OF DOCUMENT FILING .
3 ABOUT THIS MANUAL Please note • Considerable care has be en taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures.
4 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine.
5 This chapter provides informat ion that you should know before using the doc ument filing function, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing.
6 USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numero us pages for a meeting, however , another handout is needed for a new ly added parti cipant.
7 BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder.
8 Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files t hat can be st ored in custom folders and in the Main folder Num.
9 Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User List" in the system settings.
10 USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive w ithout copying or transmit ting the data.
11 Scan to HDD mode The scanned original is saved as an imag e file. Neither pr inti ng nor transmission are performed when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key.
12 BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard dr ive in the machine can be retr ieved from this screen. When user authentication is used and My Folder is confi gured, the file selection scr een of My Folder will appear.
13 This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying,.
14 4 Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). • Copying begins an d the scanned d ocument image is saved to the hard drive.
15 SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode, print mode, or ima ge send mode (excluding USB memory scan mode), "File" can be selected to save an image of the docum ent to the Main folder or a previously created custom folder .
16 4 Select copy settings and then press the [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ). • Copying begins an d the scanned d ocument image is saved to the hard drive.
17 FILE INFORMATION This section explains t he settings t hat are configured in step 3 of " SAVING A FILE WITH "File" " ( page 15). Specifying a user name, file nam e, folder, and confide ntial setting ma kes it easier to manage a nd search for a file.
18 Assigning a file name A file name can be assigned to the file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. For the procedure for entering text, see "6.
19 Storing a file as a confidential file A password can be set for the file to prevent othe rs from vi ewing it. Set a password (5 to 8 digits) wit h the numeric keys. 1 Enable the confidential property. (1) Select the [Confidential] checkb ox so that a checkmark appears.
20 SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned d ocument in the Main folder or a custom f older. Neither printin g nor transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode.
21 [Original] key When the [Original] key is touched, the following scr een appears. This scree n is used to change the origin al size and select scanning settings fo r 2-sided originals.
22 [Color Mode] key Touch the [Color Mod e] key to open the color mode set ting screen for Scan t o HDD. The following setting s can be selected for the scanning color when t he [COLOR START] key ( ) or the [BLACK & WHITE START] key ( ) is pressed.
23 Special modes screen for Scan to HDD When the [Special Modes] key is touched, the follo wing scre en appea rs. For more informat ion on each setting, see "4.
24 PERFORMING "Scan to HDD" 1 Place the original. Place the original face up in the docu ment feeder tray, or face down on the document glass. 2 Switch to document filing mode and select Scan to HDD settings. (1) Touch the [DOCUMENT FILING] key.
25 This chapter explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrievin g and using a stored file. The screens and procedures differ depending on wh ether or not use r authenticatio n is enabled.
26 Select the file that you wish to retrieve. • Select the folder in the folder selecti on screen. When the folder is selected, th e files in the folder wil l appear. Select the file th at you wish to retr ieve. ☞ FILE SELECTION SCREEN (page 28) SELECTING A FILE (page 29) • The search function can be used to retrieve a file.
27 FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low. FOLDER SELECTION SCREEN Two differen t screens appear depen ding on whether or not user authent ication is enabled on the mach ine.
28 FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main fo lder, and custom folders is expl ained below. (1) File key s The stored files are d isplayed. An icon showing which mode the file was stored from, th e file name, the user name, and the date the file w as stored appear i n each file key.
29 SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab appears, touch the [File Retrieve] tab.
30 JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of the operation that you wish to perform and select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and color mode).
31 PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed agai n using those settings. The file can also be modifi ed before printing by c hanging th e print settin gs.
32 PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing.
33 BATCH PRINTING All files in a folder that have t he same user name and password can be pr inted at once. 1 Touch the [Batch Print] key. To batch print only the files of a certain job type, tou ch the [Filter by Job] tab to change the displaye d files, and touch the [Batch Print] key.
34 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step.
35 SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitte d using those settings. If ne eded, you can also cha nge the transmission settings to mod ify the retrieved file .
36 SEND SETTINGS SCREEN The keys that appear in the se nd settings are explained belo w. For more inform ation on each of the settings, see "BASE SCREEN OF FAX MODE" in the Facsimile Gu ide and "BASE SCREEN" in the Scanner Guide.
37 PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing functi on. This prevents a f ile from being moved, or automatically or ma nually deleted. Three properti es are available for sa ved files: [Sharing], [Protect], and [Confid ential].
38 Restrictions on chan ging the p roperty • A file that is set to "Sharing" can be chang ed to "Protect" or "Con fidential". However, a "Sharing" file th at is saved in the Quick File folder can only be chang ed to "Protect".
39 MOVING A STORED FILE Use this procedure to chan ge the location of a file (move a file to a diff erent folder). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 29) 1 Touch the [Move] key. 2 Touch the [Move to:] key.
40 4 Touch the [Move] key. A file whose p roperty is "Protect" cannot be moved. To mo ve a protected file, change its property to "S haring" or "Confidential". User 2 Move Job Settings / Move Cancel file-01 Name 1 F. Color File Name Move to: Select the folder the file is moved to.
41 DELETING A STORED FILE Stored files that are no longer needed ca n be deleted. Select the file that you wish t o delete an d touch the [Delete] key. ☞ SELECTING A FILE (page 29) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key.
42 RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus comple te screen. This is convenient when you need to quickly print the saved data of a copy job or quickly sen d a saved fax to another destination.
43 SEARCHING FOR A STORED FILE When there are ma ny stored files, it may take time to find a file. The sear ch function of docum ent filing mode can be used to find a file quickly. This section explains how t o search for a file or fol der on the machine's h ard drive.
44 3 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name. (B) Touch the [Default User] key.
45 4 Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear.
46 Searching within a folder You can specify a folder to restrict the search rang e to that folder. To search withi n a specified folder, follow t he steps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. (2) Touch the key of the folder that you wish to search.
47 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name. (B) Touch the [Default User] key.
48 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder.
MX7001-US-FIL-Z1 Document Filing Guide MX-6201N MX-7001N MODEL: SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.
System Settings Guide MX-6201N MX-7001N MODEL:.
2 Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 • Manuals Pro vided with th e Machine . . . . . . . . . . . . 5 1 SYSTEM SETTINGS System Setti ngs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3 Document Filing Settings . . . . . . . . . . . . . . . . . . . . . 8 2 • Other Settin gs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 • Document O utput Options . . . . . . . . . . . . . . . . . . 8 4 List Print (Adminis trator) . .
4 About This Manual Please note • Considerable care has be en taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or ne arest SHARP Service Departme nt. • This product has undergon e strict quality c ontrol and inspecti on procedures.
5 Manuals Provided with the Machine Printed manuals a nd manuals stored in PDF format o n the machine' s hard d rive are provided with the machine.
6 System Settings The system settings ar e used to configure a variety of param eters to su it the aims and needs of your workplace. The system settings are also used to displa y or print out the current sett ings and status of the machine. Th e system settings allow you to make the mach ine easier to use.
7 Common Operation Methods This section explains special operation methods that are common t o all system settings. Be sure to r ead this sectio n, as the information is omitted in the explanations of some of th e individual settings. Example: Address book screen (1) key Enter a search number a nd touch the key to re trieve a destination.
8 This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
9 System Settings (General) List When the system settings ar e accessed with general rights, the following items appe ar. For items that can only be accessed with administrator rig hts, see " System Setting s (Administrator) List " (page 32).
10 ■ Paper Tray Settings *1 When a large capacity tray is installed. *2 When an inserter is installed. ■ Address Control ■ Fax Data Receive/Forward * When the Internet fax expansion kit is installed.
11 ■ Printer Condition Settings * When the PS3 expansion kit is install ed. Item Factory default setting Page ■ Printer Condition Settings 24 ● Printer Default Settings 24 X Copies 1 X Orientati.
12 ■ Document Filing Control ■ USB-Device Check ■ User Control * When user authentication is enabled and the logged-in user doe s not have the authority to con figure the system settings (administrator) (excluding factory default users).
13 Total Count This function shows the page count in each mode . Touch the [Total Count ] key to use the function. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripher al devices installed on the machine.
14 Default Settings The default settings for operation of the mach ine can be configured. Touch the [Defa ult Settings] key and s elect the settings. Clock Use this to set the date and time in t he machine's built-in clock. Clock Adjust Set the time.
15 List Print (User) Lists showing the setti ngs and information stored in the machine ca n be printed. Touch the [List Print (User)] ke y and select the settings. List nam e Description All Custom Setting List This list shows the hardware status, softwa re status, printer condition settin gs, system settings, and total counts.
16 Paper Tray Settings Paper tray and paper ty pe settings are explained in this se ction. Touch the [Paper Tray Settin gs] key to configure th e settings. Tray Settings These settings specif y the paper type, pap er size, and functions allowed for each pa per tray.
17 Tray Settings * Heavy Paper 1: 28 + - 56 lbs. (106 g /m 2 to 209 g /m 2 ) heavy paper Heavy Paper 2: 56 + - 68 lbs. (210 g /m 2 to 256 g /m 2 ) heavy paper Paper Tr ay Paper Type Size Tray 1 Plain,.
18 Paper Type Registration Store a paper t ype when the desir ed paper type d oes not appear as a selection or whe n you wish to create a new set of paper proper ties.
19 Address Control Address Control is u sed to store, edit, and delete one-touch keys, grou p keys, program keys, and custo m indexes. Touch the [Address Cont rol] key to configure the settin gs. Address Book Destinations can be stored in the addr ess book for easy retrieval.
20 Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key.
21 Custom Index The name of a custom inde x can be changed for greate r ease of use. Delete the previously enter ed name and enter a new name (maximum of 6 character s). The factory defa ult names for the cu stom indexes ar e "User 1" to "User 6".
22 Settings Item Description Program Number Set the number to be assigned to the program. The lowest availa ble number is automatically entered. To change the num ber, enter a number from 01 to 48. A number that has alread y been stored cannot be used.
23 Fax Data Receive/Forward This section explains se ttings for r eception and forwarding. Touch the [Fax Data Receive/Forw ard] key and configu re the settings. I-Fax Settings These settings can be configured when the Inter net fax expansion kit is inst alled.
24 Printer Condition Settings The Printer Condit ion Settings are used to configure basic printer settings and set tings for printing fro m a DOS application.
25 Selections for the line thic kness setting * All lines are the minimum line width. PCL Settings This is used to set the sym bol sets, f onts, and line feed code used in a PCL environment .
26 Document Filing Control Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings. When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear.
27 Settings USB-Device Check This lets you chec k the connect ion when a USB de vice is connected to the mach ine. Touch the [ USB-Device Check] ke y to use this f unction. Item Description Folder Name Enter a name (maximum of 28 characters) for the custom folder to be created.
28 User Control This section explains settings for user control. To uch the [User Control] key to configure the setti ngs. Modify User Information The information of the currently logg ed in user can be edited. Settings • User Control settings can only be configured when " User Authentication Settin g " (page 46) i s enabled.
29 This chapter explains the system settings that are conf igured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrat or), th e administrator must log in as explained below.
30 When User Authentication is Enabled When " User Auth entication Se tting " (page 46) is enabled, follow the pr ocedure below to log in. When user authentication is by lo gin name and password (and e-mail address) When auto lo gin is enabled, the lo gin screen will not appear.
31 Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure .
32 System Settings (Administrator) List The system settings that appe ar following administrato r logi n are shown below. The def ault setting for each it em is also shown. ■ User Control * This cannot be set on the machine. Set this in "User Control" in the Web pages.
33 ■ Energy save ■ Operation Settings Item Factory default setting Page ■ Energy Save 58 ● Toner Save Mode 58 X Print Disabled X Copy Disabled ● Auto Power Shut-Off Enabled 58 ● Auto Power Shut-Off Timer 60 min. 58 ● Preheat Mode Setting 15 min.
34 *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the Internet fax expansion kit is installed. *3 When the facsimile expa nsion kit is installed. *4 When the application integrat ion module is in stalled.
35 *1 When a saddle stitch finisher is installed . *2 When a large capacity tray is installed. *3 When a saddle stitch finisher or finisher is installed. *4 When an inserter is installed. *5 When a punch module is installed . *6 When a color-related problem has occurred.
36 * When a saddle stitch fin isher is installed. ■ Network Settings X Initial Margin Shift Setting 66 Side 1 1/2" Side 2 1/2" X Erase Width Adjustment 66 Edge Clearance Width .
37 ■ Printer Settings ■ Image Send Settings Item Factory default setting Page ■ Printer Settings 70 ● Default Settings 70 X Prohibit Notice Page Printing Enabled 70 X Prohibit Test Page Printi.
38 Initial Resolution Setting 73 • Apply the Resolution Set when Stored Di sabled •S c a n 200 X 200 dpi • Internet Fax* 1 200 X 100 dpi •F a x * 2 Standard Default Exposure Settings A.
39 Initial File Format Setting 76 • File Type PDF • Black & White MMR (G4) • Color/Grayscale Medium • Specified Pages per File Di sabled Compression Mode at Broadcasting 76 • Bla.
40 *1 When the Internet fax expansion kit is installed. *2 When the facsimile expa nsion kit is installed. *3 When network connection is enabled. ■ Document Filing Settings X I-Fax Send Settings 79 .
41 X Default Color Mode Settings 82 Color Auto Black & White Mono 2 X Default Exposure Settings Auto 82 Original Image Type Text Moiré Reduction Disabled X Initial Resolution Sett.
42 *1 When the Internet fax expansion kit is installed. *2 When the facsimile expa nsion kit is installed. ■ List Print (Administrator) *1 When network connection is enabled. *2 When the application integrat ion module is in stalled. ■ Security Settings X Fax Send* 2 84 Copy Disabled Scan Send Disabled Internet Fax Send (Incl.
43 ■ Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 87 ● User Control 87 X Disabling of Printing by Invalid User Disabled 87 ● Operation Settings 87 X Can.
44 *1 When a large capacity tray is installed. *2 When a saddle stitch finisher or finisher is installed. *3 When an inserter is installed. *4 When a punch module is installed . *5 When a color-related problem has occurred. *6 When network connection is enabled.
45 ■ Product Key * It may not be possible to use some settings, depending on th e peripheral devices installed. ■ Initialize and/or Store Settings ■ Sharp OSA Settings * When the external account module is installed.
46 User Control User Control is used to configur e settings for use r authentication. To uch the [User Control] key to config ure the settings. User Authentication Setting These settings enable or disable user authentic ation and specify the authent ication method.
47 Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress.
48 User List This is used to store, edit, and de lete users when user aut hentication is enab led. When the [User List] key is touched, th e following screen appears. • [Add] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users.
49 *1 Items that can be chang ed. *2 For detailed information of each of the settings, see " List of settings and factory de fault settings of template groups " (page 52). Settings *1 Does not appear when "User Number" is selected for the authentication method.
50 Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the user is stored. When the [Pag e Limit Grou p List] ke y is touched, the following screen ap pears.
51 Authority Group List Use this to st ore group s of user auth ority setting s. The aut hority of each use r is specified by selecting one of th ese stored groups when t he user is stored. When the [Authorit y Group List] key is touched, the following screen appear s.
52 List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
53 *1 For information on ea ch setting, see the system settings (general/adm inistrator) lists. *2 All allowed except "Change Administrator Password".
54 Favorite Operation Group List This is used to store favorite operat ion groups and home screens. Favorite Operation Group Registration Sets of prefer red settings can be as groups.
55 Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name.
56 User Count This displays the tot al number of pages prin ted by each user. When the [User Coun t] key is touched, the following screen appea rs. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user.
57 Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected. The it ems displayed in each case are described in the table below.
58 Energy Save The Energy Save setti ngs help reduce powe r costs. From an environmental pe rspective, these se ttings also help reduce pollution and conser ve natural resour ces. Touch the [En ergy Save] key to configure t he settings. Toner Save Mode You can red uce the am ount of to ner used fo r printing.
59 Operation Settings Settings relate d to machine operatio n can be configured. To uch the [Operatio n Settings] key to configur e the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key.
60 Customize Key Setting Short-cuts to fu nctions that are fr equently used ca n be displayed in the base s creen of ea ch mode. For more inform ation, see the manuals for each mode. The settings are shown be low. Home Screen Settings Use this to configure the home scr een that appears when the [ HOME] key is pressed.
61 Device Control These settings contro l devices installed on the machine. Touch the [Device Control] key to configure t he settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by defa ult in copy, Scan to HDD, and image send modes.
62 Registration Adjustment If the colors are ou t of place on the prin ted surface wh en color printing is performed, the print p ositions of th e colors can be adjusted. To perform t his adjustme nt, touch th e [Auto Adju stment] key. A message will appear.
63 Original Size Detector Setting One of the f ive groups of sta ndard original sizes shown below can be selected for detect ion by the o riginal size detectio n function. Cancel Detect ion at Document Glass Original size detection on th e document glass can be disabl ed.
64 Disabling of Devices Use these settings when a perip heral device on the machine has failed or when you wish to temp orarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automat ic document fee der, such as when the feed er malfunctio ns.
65 Copy Function Settings The following sett ings are related to copying. Touch the [Copy Function Set tings] key t o configure the sett ings. Default settings select ed with these settings apply to all functi ons of the machine ( not just the copy function).
66 Other Settings Copy Exposure Adjustment This is used to ad just the exposure level when [ Auto] is used for th e copy ex posure. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder.
67 Disabling Deletion of Job Programs This is used to pr ohibit the delet ion and changing o f copy settings stor ed in job prog rams. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray wh en making two-sided copies.
68 Color Adjustments The following color settings can be configu red. Initial Color Balance Setting Color balance values obtained using "Co lor Balance" in the special modes can be store d in a program (1 to 48), and those values can be retrieved and st ored as the initial color balance setting* .
69 Network Settings Network setting s are descr ibed below. Touc h the [Netwo rk Settings] k ey to configur e the settin gs. IPv4 Settings When using the machine on a TCP/IP (IP v4) network, use this setting to configure the IP address of the machin e.
70 Printer Settings Settings related to the printer functi on can be configured. Touch the [Printer Setting s] key to configure the settin gs. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable printing of n otice pages.
71 Interface Settings These settings are used to control and monito r data trans mitted to the USB port or networ k port of the machine. Hexadecimal Dump Mode This function is used to print the pr int data from a computer in hexa decimal format toge ther with the corresponding ASCII t ext.
72 Auto Color Calibration This is used to perfo rm automatic color correction when the color in co lor printing is off. T he machine prints a test p atch, the test patch is scanned , and the color is auto matically corrected.
73 Image Send Settings Settings relate d to the image send fun ction (scan, Interne t fax, etc.) can b e configured. Touch the [Image Send Settin gs] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functions.
74 Scan Complete Sound Setting The scan complete so und can be selecte d. The Number of File Name/Sub ject/Body Keys Displayed Setting This setting is used to select th e number of file name / subject keys that are dis played in the scree n. The number of keys can be set to 6, 12, or 18.
75 These settings are used to disable the following transmission operation s. Disable [Resend] on Image Send Mode This setting disable s the [Resend] key in th e base screen of image send mode. Disable Selection From Address Book This disables the selectio n of destina tions from t he Address Book.
76 Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do n ot specify [Reply-To] in the send se ttings when performing Sca n to E-mail. Sender Name Enter a default sender name (maximu m of 20 characters) .
77 Maximum Size of Data Attachments (FTP/Desktop/Network Folder) A limit can be set for the size of files that can be sent by Scan to FTP, Sc an to Deskto p, and Scan to Network Folder.
78 I-Fax Settings These settings are used to configure the default settings for Inte rnet fax. I-Fax Own Name and Address Set This is used to configure the se nder name and address for Intern et fax. The entered sender name and address are printed at the top of each fax page yo u send.
79 Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory aut omatically print at specified times.
80 Rotation Sending Setting When transmitt ing an imag e that is on e of the fo llowing sizes, this function rotates the image co unterclockwise 90 degrees.
81 Reception Check Interval Setting This is used to specify the interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set fro m 0 minutes to 8 hours in incre ments of 1 minute.
82 Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the de fault mode when st oring a file.
83 Color Data Compression Ratio Setting [Low], [Medium], or [High] can be se lected for the defau lt compression ratio for transmissi on of a stored color file. Default Output Tray This setting is used to sele ct the default output tra y for printing a file stored by Scan to HD D.
84 Document Output Options The use of a stored file ca n be allowed or prohibi ted by opera tio n type and by the mode from which the f ile was stored. The items that appear will vary depend ing on the functions that have been ad ded to the ma chine. Item Descrip tion Print For each mode, select whether or not printing of stored files is allowed.
85 List Print (Administrator) This is used to print lists and repor ts that are only for us e by the administrato r of the machine. Tou ch the [List Print (Administrat or)] key to configu re the settings. Administrator Settings List Lists of the administ rator settings for the following modes can be printed.
86 Security Settings The following settin gs are related to securit y. Touch the [Security Se ttings] key to configure t he settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network.
87 Enable/Disable Settings The following s ettings ar e used to pr ohibit the us e of certain functions. T ouch the [ Enable/Disable Settings] ke y to configure the settings.
88 Disabling of Co lor Mode (When a color-rela ted problem ha s occurred.) When a color-related p roblem has occurred a nd printing is not possib le, the use o f color mode can be tem porarily prohibited. Black & white pr inting will still be allowed.
89 Disable Registering Dest ination on We b Page (When network connection is ena bled.) This disables addr ess control from the We b pages. Configure the setting f or each of the following items: •G r o u p •E - m a i l • FTP •D e s k t o p • Network Folder • Internet Fax •F a x Select All: Select all items.
90 Change Administrator Password This is used to change th e administrato r password. To uch the [Change Admi nistrator Passwor d] key to change t he password. When changing the password, be sure to remember the ne w password. It is recommende d that you perio dica lly change the administrato r password.
91 Initialize and/or Store Settings The current system sett ings can be stored, pr eviously stored system set tings can be retrieve d, and the factor y default system settings can be rest ored. Touch the [In itialize and/or Stor e Settings] key to configure the set tings.
92 Sharp OSA Settings External Account Setting External Accou nt Control When this setting is enabled, the machin e enters external tota ling mode and the totalin g function can be used via an external account app lication. Enable Auth entication by External Se rver When this setting is enabled, the machin e enters external au thentication mode.
93 This chapter explains system sett ings that are specifica lly for the fax functi on. The system settings fo r the fax function can o nly be conf igured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings fo r fax are accessed with gene ral rights, the following items ap pear.
94 Address Control Address Book This section explains items specifica lly used for fax in "Address Control". For items t hat are also used for other functions, se e " Address C ontrol " (page 19). When the [Address Book] key is touch ed, the following screen appears.
95 Settings Item Description General items stored Address Type Select the type of address to be stored in the addres s book. In this case, select [Fax ]. Search Number Set a search number. The lowest avail able number is automat ically entered. To change the numb er, enter a number from 001 to 999.
96 F-Code Memory Box This section explains how to store memory boxe s for variou s types of F -code commu nication. When the [F-Code Memor y Box] key is touched, the following screen app ears. • [Add] key Use this to add a new mem ory box. • List display This displays a list of the current ly stored memory boxes.
97 Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory bo x for F-code polli ng memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-cod e communication.
98 Fax Data Receive/Forward This section expla ins settings for rec eption and forwar ding. Fax Settings The following items appear when the "Fax Settings" are co nfigured.
99 System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with ad ministrator ri ghts, the following items appea r. For information o n the gener al settings, see " System Settings f or Fax (General) List " (page 93).
100 Transaction Report Pr int Se lect Setting 102 • Single Sendin g Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception P.
101 Image Send Settings Settings relate d to the image send fun ction (scan, Interne t fax, etc.) can b e configured. Touch the [Image Send Settin gs] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplac e.
102 Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the first page of the transmitted orig inal on the transact ion report.
103 Settings for fax tran smission can be configured . Auto Reduction Sending Setting This setting is used to have t he size of transmitted faxes automatically r educed to match th e size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size.
104 This is used to store sender names used in "Own Number Select". A m aximum of 18 na mes can be stor ed. Add New Store a sender name. A maximu m of 20 characters can be entered fo r the sender name. Contr ol numbers are from 01 to 18. The lowest number not yet in u se is automatically assigned whe n you begin the storing procedure.
105 Print Style Setting This setting determ ines t he paper selection condition when printing received faxes . Select one of the three conditions below. Print Actual Siz e Cut off D isabled The received fax image is printe d at full size without dividing it onto multiple shee ts of paper.
106 The following settings are for regular polling memor y using the Public Box. Set Fax Polling Security When the memory polling functi on is us ed, this setting determines wh ether any machine will be allowed to poll your machin e, or only machin es that have been stored in your machine.
MX7001-US-SYS-Z2 System Settings Guide MX-6201N MX-7001N MODEL: SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.
An important point after buying a device Sharp MX-7001 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp MX-7001 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp MX-7001 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp MX-7001 you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp MX-7001 will certainly help you make a decision on the purchase.
If you already are a holder of Sharp MX-7001, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp MX-7001.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp MX-7001. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp MX-7001 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
