Instruction/ maintenance manual of the product FO-4470 Sharp
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F A CSIMILE OPERA TION MANU AL MODEL FO-4470 1. Installation 2. Sending D ocuments 3. Receiving Documents 4. Making Copies 5. Special Fu nctions 6. Optional Setting s 7.
W ARNING - FCC Regulations state that an y unauthorized changes or modi fications to this equipment not ex pressly approv ed by the manuf acturer could v oid the user’ s authority to operate this equip ment.
1 Intr oduction W elcome, and thank you f or choosing a Shar p facsimile machine . The features and specifications of your new Shar p fax machine are shown belo w .
2 P aper c apacity 250 sheets (20 lb) (500-sheet cassette av ailable as option) Compression scheme MMR, MR, MH, Shar p (H2), JBIG Halftone (grayscale) 64 lev els Applicable te lephone lin e Public s w.
3 As a par t of our policy of continuous improvement, SHARP reserves the right to make design and specification c hanges for product impro vement without prior notice. The performance specification figur es indicated are nominal va lues of production units.
4 • Ne ver insert objects of any kind in to slots or opening s on the machine. This could create a r isk of fire or electr ic shock. If an object f alls into the machin e that you cannot saf ely remov e, unplug the machine and consult a qualified ser vice representative .
5 T ab le of Contents Introduction 1 Important safety inform ation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation 12 Unpacking Checklist . . . . . . . . . . . . . .
Table of Conten ts 6 5. Special Functions 66 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Polling .
7 Display This displays messages and prompts to h elp you operate the machine. ALARM indicator This blinks when one of the paper sources is empty , or the drum car tr idge is near or at the end of its lif e. This lights steadily when all paper sources are empty , the prin t compar tment cover is open, or a paper jam has occurred.
8 Rapid Dial Ke ys Press one of these ke ys to dial a fax number automatically . (Note that you must attach the Rapid Ke y labels.) When navigating through the display menu, a Rapid Ke y can also be pres sed in place of the numer ic ke ys to enter a two-digit number (f or example, y ou can press Rapid K ey 01 to enter the number “01”).
9 TIMER key Press this ke y to set up an operation to be performed automat ically at a late r time. CO VER SHEET key Press this ke y to include a cov er sheet when send ing a f ax. LIFE key Press this key , f ollowed b y , to check the total number of pages pri nted by the f ax machine.
10 JOB ST A TUS key T wo types of inf or mation appear in the display: prompts related to operations you are perf or ming, and informati on about how the fax machine is using the telephone line (transmitting, receivi ng, etc.). Press this k ey to change between the two types of information.
11 PERSONAL BOOK Press this ke y to use or store an auto -dial number in a personal book. If the book has a passcode, enter the passcode ; otherwise, select the book with or and press . SPEED DIAL key Press this ke y to dial a Speed Dial number . MENU key Press this ke y to select sp ecial functions and settings.
12 1. Installation Unpac king Chec klist Bef ore setting up, mak e sure you ha ve all of the f ollowing items. If any are missing, contact your deale r .
Connections 13 1. Installation Connections Connecting the power cor d Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V , 60 Hz, grounded (3-prong) A C outlet. Important! The f ax machine requires its own dedicated power outlet.
Connections 14 Connecting the telephone line cord Inser t one end of the line cord into the jack on the back of the machine marked TEL. LINE . Inser t the other end into a standard (RJ11C) singl e-line wall telephone jack. Note: The f ax machine is set f or touch-tone dialin g.
Connections 15 1. Installation Attaching the ADF e xit tray Inser t the protru sion on the right side of the machine into the hole in the r ight side of the ADF exit tra y ➊ , then bend the tra y slightly and i nser t so that the protrusi on on the left side of the ma chin e goes i nto the hole on the left side of t he A D F ex i t tr ay ➋ .
Connections 16 V erification Stamp option Note: This f eature is av ailable as an option. Consult your dealer if you wish to use this f eature. When transmitting a document, you can have the fax machine stamp each document page a s it is scanned.
Installing the Print Cartridges 17 1. Installation Installing the Print Car tridges F ollow the steps below to install or replace the toner and dru m car trid ges. ♦ The initial star ter toner car tr idge incl uded with the fax machine can print approximately 3000 letter-size pages (4% co verage of each page; continuous printing).
Installing the Print Cartridges 18 3 If y ou are replacing the drum cartridge, remo ve the old cartridge and di spose of it accor ding to local regulatio ns. 4 Remove the ne w drum cartridg e from its packa ging. Insert the drum cartridg e into the print compartment.
Installing the Print Cartridges 19 1. Installation 7 Hold the toner cartri dge by the handle and insert it into the prin t compartment. • Make sure the toner cart ridge clicks into place. • The handle can be left standing up. 8 Close the print compar tment cover .
Installing the Print Cartridges 20 When to replace the toner car tridge When the toner car tr idge nears empty (a bout 100 pages can still be pr inted), the toner car tr idge indicator on the operati on panel will blink.
Loading Printing Pap er 21 1. Installation 1 Remove the received document tr ay . 2 Insert a stack of paper into the tray , print side up. • Important! The stack of paper must not be higher than the red lin e on the paper tra y . 3 Squeeze the paper guide and move it to match the length of the paper you are loading.
Loading Printing Pap er 22 4 Replace the received document tray . • The received document tra y must be attached for the fax machine to operate properly . Loading paper in the paper cassette (if installed) Note: T o use A4 pap er in the paper cassette, you must ha ve a ser vice technician adjust the cassette.
Loading Printing Pap er 23 1. Installation 3 Squeeze the paper guide and pull u p to move it to the appr opriate holes for the length of the paper . Push the guide down into the holes. 4 Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on t he paper guide and the two metal tabs.
Entering Your Na me and Fax Number 24 Entering Y our Name and F ax Number Bef ore you can beg in using the fax machine, y ou must program your name and fax n umber . Once you progr am this information, it will appear automatically at the top of each fax page you send.
Entering Yo ur Name and Fax Number 25 1. Installation 5 Flip the Rapid Key o verlay down (if it is u p), and enter y our name by pressing the appropriate letter ke ys as shown belo w . (Max. of 24 characters.) Example: SHARP = • T o enter a space , press .
Setting the Da te and Time 26 Setting the Date and Time The date and time appear in the display , in repor ts, and at the top of each page you transmit. Set the date and time b y pressing the ke ys on the operation panel as shown below . 1 Press and .
Setting the Date an d Time 27 1. Installation 7 Press to select A.M. or to select P .M. 8 Press to star t the clock. 9 Press twice to return to the date and time display . ST ART/ ENTER STOP 1 Press and . 2 Press and . 3 Press to turn on the Dayl ight Saving Time function, or to turn it off.
Administrator Password 28 Administrator P assw or d The administrator of the ma chine can set a pass word to protect the settings that are accessed with the ke y . When the password is set and protection is enabled, the display will prompt you to enter the administrator passwo rd each time you press to configure a MENU setting.
Administrator Password 29 1. Installation 4 When you ha ve finished entering the current passwor d, press . • If you entered the wrong passwo rd, WRONG P ASSWORD will appear. Re- enter the correct passw ord. If you enter the wrong pass word 3 times in a row , you will return to the date and time displa y .
Administrator Password 30 • If passw ord protection is enabled, a password entry scre en will appear after you press . Continue to press the above k eys without entering the passw ord . 2 Press to select P ASSWORD PRO TECT . 3 Press to enable pr otection, or to disable pr otection.
Volume Adjustment 31 1. Installation V olume Adjustment Y ou can adjust the volume of the speaker and ringer using and . Speaker 1 Press . 2 Press or to select the desired v olume level.
Volume Adjustment 32 Ringer 1 Press the or to select the desired v olume level. (Make sure has not been pressed.) • The ringe r will ring once at th e selected lev el, and then the date and time will reappear in the display . 2 If y ou selected “RINGER V OLUME OFF: OK?” to turn off the ringer , press to confirm y our selection.
33 2. Sending Documents 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 38" (966 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.
Transmittable Document s 34 Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. An y letters or graphics outside this area will not be scanned. Maximum scanning width: 8.2 inches (208 mm) Maximum scanning length: The length of the do cument minus 0.
Loading the Document 35 2. Sending Documents Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the f eed er at one time.
Adjusting the Resolution an d Contrast 36 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast bef ore sending a document. Resolution The f ax machine has four resolution settings: The default resolution setting is ST ANDARD .
Adjusting the Resolution and Contrast 37 2. Sending Documents Contrast The f ax machine has three contrast settings: The def ault setting is A UT O . T o adjust the contrast, press until the desired settin g appears in the display . A U T O Use A UTO f or nor mal documents.
Sending a Fax by Normal Dialing 38 Sending a F ax by Normal Dialing With Nor mal Diali ng, you press and then dial by pressing the numer ic keys . ♦ Norm al Dialing allows you to listen to the line through the speak er to make sure the other fax machine is respondi n g.
Programming Auto-Dial Numbers 39 2. Sending Documents • If Option Setting 26 (TEL. BILLING CODE, page 1 13) has been se t to ON and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 W ait for the connection. When y ou hear a fax tone, press on the fax machine.
Programming Au to -Dial Numbers 40 1 Press and . 2 Press and . 3 Press to select SET . 4 T o program a Rapid Key n umber , press the Rapid Key that you wish to use.
Programming Auto-Dial Numbers 41 2. Sending Documents • T o enter a space , press . • T o change case , press . • T o clear a mistake , press . • T o enter a number as part of a name, press the appropr iate numeric ke y .
Programming Au to -Dial Numbers 42 Chain Dialing for area and access codes Y ou can also program an area code or access code in a Rapid K ey or Speed Dial number using the above prog ramming procedure. In Step 9, press to set the number as a Chain Dialing number .
Programming Auto-Dial Numbers 43 2. Sending Documents 4 T o clear a Rapid Ke y , press the Rapid Key . T o clear a Speed Dial number , pr ess and then enter the number with the numeric ke ys. (If y ou ente r less than two digits, press to complete the entry .
Sending a Fax by Automatic Dialing 44 Sending a F ax by A utomatic Dialing Dual Access The f ax machine features full dual access, which means that you can load a document and dial by automatic dialing ev en when the f ax machine is occupied with another job.
Sending a Fax by Automatic Dialing 45 2. Sending Documents Rapid Ke y Dialing If the number you w ant to dial has been programmed in a Rapid Ke y , you can dial it by pressing the Rapid K ey . 1 Load the do cument(s). SEND READ Y will appear in the display .
Sending a Fax by Automatic Dialing 46 Speed Dialing If the number you w ant to dial has been programmed in a Speed Dial number , you can dial it b y pressing and then enter ing the Speed Dial number . SPEED DIAL 1 Load the do cument(s). SEND READ Y will appear in the display .
Sending a Fax by Automatic Dialing 47 2. Sending Documents Direct Ke ypad Dialing Y ou can also enter a full number with the number keys and then press to begin dialing. ST ART/ ENTER 1 Load the document(s). (Note: If desired, y ou can load the document after dialing i n Step 2, belo w .
Sending a Fax by Automatic Dialing 48 Searc hing f or an auto-dial number If you don’t remember the Rapid K ey or Speed Dial number in which you hav e programmed a par ticular fax number , y ou can search for the number by f ollowing the steps below .
Sending a Fax by Automatic Dialing 49 2. Sending Documents 5 Press . The document will be au tomatically transm itted once the connection is established.
Sending a Fax by Automatic Dialing 50 Checking the status of the current job The display normally shows the date and time and prompts related to operations you are perf orming.
Sending a Fax by Automatic Dialing 51 2. Sending Documents Canceling a memory tr ansmission by number If you know the memory number assign ed to a memor y transmission, you can cancel it with the following procedure. (If y ou don’t know the memory number, use the preceding procedure.
Sending a Fax by Automatic Dialing 52 Memory Retransmission If a line error occurs during any type of memor y transmission, your f ax will automatically redial the number an d atte mpt to complete th e transmission. Retransmission will begin from the page which was being transmitted when the error occurred.
Creating and Using P ersonal Books 53 2. Sending Documents Creating and Using P ersonal Books Up to 10 personal books can be created that al low in viduals to program Rapid K ey and Speed Dial numbers f or their own personal use. ♦ Up to 59 Rapid K ey numbers and 16 Speed Dial numbers can be programmed in each personal book.
Creating and Using Personal Books 54 5 Enter a name for the personal dire ctory book by pressing the letter entr y keys. (Make sure the Rapid Key o verlay is down.) Example: SHARP = • F or more information on en tering letters, see Step 5 on page 25.
Creating and Using P ersonal Books 55 2. Sending Documents 1 Press . 2 Enter the 4-digit passcode of your book. If the book doesn’t have a passcode , press or until the name of the book appears in th e displa y and then press .
Creating and Using Personal Books 56 ♦ P ol l one or more f ax machines using Rapid Ke ys and Speed Dial numbers from your book (see page 74). ♦ Set up a timer operation using a Rap id K ey or Speed Dial number from your book (see page 78 ). ♦ Print out the Destina tion List, Progr a m/Group List, or Timer List (see pag e 116).
Creating and Using P ersonal Books 57 2. Sending Documents Clearing a book Note: Before y ou can clear a personal book, you must clear all Rapid Ke ys, Speed Dial numbers, Group K eys, and Progr am K eys that are in the book.
Cover Sheet 58 Co ver Sheet Y ou can hav e the f ax machine gener ate a cov er sheet and send i t as the last page of your f ax transmission. The co ver sh eet includes the dat e and time, the rece iver’ s name and nu mber if a Rapid K ey or Speed Di al number i s used, the sender’ s name and nu mber , and the total number of pages.
Cover She et 59 2. Sending Documents 2 Press . (Flip up the Rapid Key overla y if it is down.) • The display will briefly show CO VER SHEET MODE ENTERED and then re vert to SEND READ Y . • T o cancel the co v er shee t selection, press . 3 Dial the receiving part y and transmit the fax.
Batch Page Numbering 60 Batch P age Numbering Y ou can chang e the page number ing of t he transmitted document from simpl e numbe r ing ("P .01", "P .02", etc.) to batch numbering, which means that a slas h and the total number of pages being sent are a dded after each pa ge number (f or example, "P .
61 3. Receiving Documents 3. Receiving Documents The fax machine has two modes for receiving calls: AU T O mode: Select this mode when you only want to receiv e fax es on the line connected to the fax machine. The fax machine will ans wer all calls automatically and receive incoming f axes.
Using MANUAL Reception Mode 62 1 When the fax machin e rings, answer the call on an extension phon e connected to the same line. 2 If yo u hear a fax tone, press on the fax mach ine. • If the other par ty first speaks with you, press after speaking.
Substitute Recep tion to Memory 63 3. Receiving Documents 1 Press (flip up the Rapid Key overla y) and . 2 Press or to scroll thr ough the lis t of receiv ed faxes. The name (or number) of the sender of each docume nt will successively appear in the displa y .
64 4. Making Copies Y our fax machine can also be used to make copies. Single and multiple copies (up to 99 per origina l) can be made, enabling the fax machine to double as an office copier.
Making Copies 65 4. Making Copies 4 Press (MUL TI) if y ou do not want the copies sor ted, or (SO RT) if y ou want the copi es sorted. • Copying will begin. 1 2 Checking and canceling cop y jobs in memory Y ou can display the status of copy jobs in memor y by f ollowing the steps below .
66 5. Special Functions Br oadcasting The Broadcasting functio n allows you to send the same fax to as man y as 154 destinations in a single operation. First loa d the document, then enter the numbers of the receiving machines . The document will be automatically transmitted to each destination.
Broadcasting 67 5. Special Functions Note: If you need to delete a number , press or until the destination appears in the display and then press . 4 Press . 5 If desired, press and/or to set the resolution and contrast. 6 Press twice . T ransmission will begin.
Broadcasting 68 Storing number s in Group K eys Group K eys allo w you to dial a group of f a x numbers b y simply pressing the appropriate Grou p K ey once . T o store a group of numbers in a Group K ey , f ollow the steps below . ♦ Any Rapid K ey that is not already programmed as a Rapid K e y or a Program K ey can be used as a Group Ke y .
Broadcasting 69 5. Special Functions Editing a group If necessar y , you can add numbers to or delete numbers from a group b y repeating th e programming procedure for the Group Ke y . Press for SET in Step 2 and select the Group Ke y in Step 3. Add or delete numbers in Step 6.
Confidential Ope rations 70 Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receivin g machine holds it in memor y instead of immed iately printing it out.
Confidential Op erations 71 5. Special Functions 3 If the receivin g machine has multiple confidenti al mailbo xes, enter the appropriate mailbo x number with the numeric keys (this step is required for machines with m ultiple mailbo xes). If the receivin g machine doesn’t have m ultiple mailbo xes, go direct ly to Step 4.
Confidential Ope rations 72 1 Press (flip up the Rapid Key overla y if it is do wn) and then . 2 Enter a 2-digit number (fr om "00" to "99") by pressing the numeric keys. This number iden tifies the mailbo x. 3 Enter a 4-digi t passcode for th e mailbox with the n umeric keys.
Confidential Op erations 73 5. Special Functions Clearing a passcode 1 Press (flip up the Rapid Ke y ov erlay if it is d own) and th en . 2 Enter the 2-digit number that identif ies the mailbo x y ou want to c lear . 3 Enter the 4-digit passcode of th e mailbox with the n umeric keys.
Polling 74 P olling P o lling allows you to call another fax machine and have it send a document to your machine without operator assistance . In other words, the receiving fax machine, not the transmitting f ax machine, initiates the transmission. Y ou can use your f ax machine to both poll and be polled by others .
Polling 75 5. Special Functions Serial P olling using a Group K ey If the fax machine s you w ant to poll hav e all been programmed into one Group K ey , you can poll them by simply pressi ng that Group Ke y . (The procedure f or programming Group K eys is e xpl ained on page 68.
Polling 76 4 Press to select SET . • If another document has already b een stored, press to select APPEND , and go to Step 6. 5 Press to allo w polling only once, or to allo w polling an unlimited number of times. 6 Press and/or to adjust th e resolution and contrast if desired, and then press .
Polling 77 5. Special Functions P olling Security P o lling Security allows you to pre vent unauthorized polling of your machine . When this function is activated, polling will only take place when the f ax number of the polling f ax machine has bee n stored in your machine’ s list of per mitted f ax numbers (called "passcode numbers").
Timer Oper ations 78 Timer Op erations The Timer function allows you to store a job to be p erf or med automatica lly at a specified time. Up to 59 timer jobs can be sto red at any one time, and the time of each can be specified up to a week in adva nce.
Timer Operat ions 79 5. Special Functions 5 Press to select A.M. or to select P .M. 6 Enter a number as follo ws to select th e day of the operation (skip this step if the operation will be perf ormed.
Timer Oper ations 80 10 Press and/or to adjust th e resolution and contrast if desired, and then press . 11 Load the document and then press . • The document will be scanned into memor y . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER . Confidential transmission (Continued from Initial procedu re .
Timer Operat ions 81 5. Special Functions 12 Press and/or to adjust th e resolution and contrast if desired, and then press . 13 Load the document and then press . • The document will be scanned into memor y . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER P olling (Continued from Initial procedu re .
Timer Oper ations 82 • Enter one or more Speed Dial numbers, pressing before each number . (If you enter less than 2 digits f or a Speed Dial number , press to complete the entry .) • Enter one or more full fax numbers with the numeric ke ys, pressing after each full n umber .
Timer Operat ions 83 5. Special Functions Note: If you need to delete a number , press or until the destination appears in the display and then press . 9 Press . 10 Press and/or to adjust th e resolution and contrast if desired, and then press . 11 Load the document and then press .
Batch Transmission 84 Batch T ransmission Batch transmission allows you to store m ultiple fax jobs in memor y for automatic transmission to one d estination at a set time. If you often send f axes to a par ticular destination, this function hel ps reduce telephone costs by allowing you to con veniently send multiple fax es on one con nection.
Batch Transmission 85 5. Special Functions 2 Press the appropriate Batch K ey . • After scanning, the message number assigned to your document will appear in the di spla y . 3 Press . • The document will be transmitted at the designated time along with any other jobs stored under the same ke y .
Entering and Using Programs 86 Entering and Using Pr ograms If you f requently perf orm the same operation in volving the same par ty , you can program al l the steps of the operat ion into one Progra m K ey . This allo ws you to perf orm the operation b y simply pressing that ke y .
Entering and Usin g Programs 87 5. Special Functions 6 If yo u want to include a timer setting , enter a two-digit n umber for the hour (“01” to “12”) and a two-digit nu mber for the min ute (“00” to “59”). (If not, go directl y to Step 9.
Entering and Using Programs 88 12 Dial the receiving machine usin g one of the f ollowing methods: • Press a Rapid K ey . • Press and ente r a Speed Dial number (if you enter less than 2 digits, press to complete the entry). • Enter a full f ax number with the n umeric keys .
Entering and Usin g Programs 89 5. Special Functions 12 Enter the mailbo x number ( 2 digits). (Go directly to Step 13 if the receiving machine does not have mailbo xes.) 13 Press . 14 Dial the receiving mac hine using one of the f ollowin g methods: • Press a Rapid K ey .
Entering and Using Programs 90 Serial P olling (Continued from Initial procedu re .) P olling (Continued from Initial procedu re .) 12 Dial the mac hine to be polled using o ne of the follo wing methods: • Press a Rapid K ey . • Press and ente r a Speed Dial number (if you enter less than 2 digits, press to complete the entry).
Entering and Usin g Programs 91 5. Special Functions Note: If you need to delete a number , press or until the destination appears in the display and then press . 13 Press . 14 Press repeatedly until y ou return to the date and time display . STOP ST ART/ ENTER STOP Broadcasting (Continued from Initial procedu re .
Entering and Using Programs 92 Batch transmission (Continued from Initial procedu re .) 12 Dial the receiving mac hine using one of the f ollowin g methods: • Press a Rapid K ey . • Press and enter a Speed Di al number (if you enter less than 2 digits, press to complete the entr y).
Entering and Usin g Programs 93 5. Special Functions Being P olled (Memor y polling) (Continued from Initial procedure .) 12 Press to allo w polling only once, or to allo w polling an unlimited number of times. 13 Press . 14 Press and/or to adjust th e resolution and contrast if desired, and then press .
Entering and Using Programs 94 4 Press . 5 Press repeatedly until you return to the date and time displa y . ST ART/ ENTER STOP Using a Pr ogram Ke y F ollow the steps be low to perf or m a programmed operation. 1 If this is a transm ission operat ion or memory polling operation , load the document.
Duplex Scanning for Two-sided Docum ents 95 5. Special Functions Duple x Scanning f or T wo-sided Documents T o transmit or cop y documents which hav e printing or graphics on both sides of the page o r pages, use Duplex Scanning.
Print Hold 96 Print Hold The Print Hold function is used to hold received f axes in memory instead of printing them as th ey are received. T o print the fax es, the programmed Print Hold code must be entered.
Print Hold 97 5. Special Functions Activa ting the Pr int Hold function Once you hav e programmed a Print Hold code, f ollow the steps below to activa te the Print Hold function. ♦ A Print Hold code must be programmed bef ore the Pr int Hold function can be activated.
Print Hold 98 T urning off the Print Hold function In the ev ent that you need to tur n off the Print Hold function, follo w the steps below . ♦ The Print Hold function cannot be tur ned off if a received f ax is being held in memor y by the Print Hold function .
Print Hold 99 5. Special Functions Clearing the Print Hold code F ollow the steps below if you need to clear the Print Hold code. Note: T o clear the Print Hold code, the Prin t Hold function must first b e tur ned off as explained on the previous page.
Department Contr ol 100 Depar tment Contr ol Depar tment Co ntrol is used to restrict use of the machine to au thorized users. When it is activated, a depar tment code must be entered before an operation can be performed. ♦ Depar tment Control can only be acti vated b y your Sharp dealer .
Department Co ntrol 101 5. Special Functions Clearing: Enter the 2-digit number th at identifies the Department Code yo u want to clear . Note: It is not possib le to clear the Department Code that you currently used to access the machine . It is also not possi ble clear a Department Code if only one code is prog rammed.
Blocking Recep tion of Unwant ed Faxes 102 Bloc king Reception of Unwanted F axes The Anti Junk F ax function allows you to b lock reception of fax es from par ties that you specify . This saves paper b y not printing out unwanted "junk" f axes .
Telephone Billing 103 5. Special Functions T elephone Billing If you are on a PBX, you can ha ve t he f ax machine send a code to the PBX that identifies the sender for billing pur poses each ti me a fax is sent. T elephone billing is possible in two w a ys: using Depar tment Control and by direct billing code entr y .
Telephone Billing 104 1 Load the document (s). • If you are using Nor mal Dialing, p ress or pick up an extension phone connected to the same line. • SEND READ Y will appear in the displa y . 2 Enter your n umber to access an ou tside line (max. of 3 digits).
Distinctive Ring 105 5. Special Functions Distinctive Ring Important: ♦ T o use distinctiv e r ing, you m ust subscr ib e to a distinctive ring ser vice from your local phone company . ♦ Y our fax machine may not be compatible with some distinctive ri ng ser vices.
Distinctive Ring 106 In Canada: 4 Press repeatedly to return to the date and time display . RING P A TTERN 1 T wo shor t ri ngs RING P A TTERN 2 One shor t, one long, and one shor t ring RING P A TTER.
107 6. Optional Settings 6. Optional Settings The optional settings a llow you to customiz e the fax machine to better suit your needs . An initial setting has b een made for each optional setting at the factor y . T o change a setting, follow the steps below to access it, and then change the setting as e xplained in the list that follows .
Optional Setting s 108 Optional Settings Setting 01: DEF A UL T F AX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with ) for transmitting documents. Press for ST ANDARD , f or FINE, or f or SUPER-FINE.
Optional Sett ings 109 6. Optional Settings Setting 05: TRANSA CTION REPORT PRINT SELECTION This sets the condition for printing out a T ransaction Repor t. Enter a number from to as follo ws: ♦ Initial setting: 5 Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy .
Optional Setting s 110 Setting 09: ERROR CORRECTION MODE (ECM) Press (YES) to hav e any distortio ns in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only eff ective when the other machine has EC M as well.
Optional Sett ings 111 6. Optional Settings Setting 15: IMA GE MEMOR Y PRINT Press (YES) to include a copy of the first page of the transmitted document on the T ransaction Repor t. Pres s (NO) to tur n the fun ction off. This setting is only e ff ective when transmitting from memor y .
Optional Setting s 112 Setting 18: RETRANSMISSION INTER V AL Y ou can select the number of minutes the fax w aits between each memor y retransmission attempt. Ent er fo r 1 minute, fo r 2 m i n ut e s , etc., up to a maximum of 15 minutes. If you do not want the f ax to wait between attempts, enter .
Optional Sett ings 113 6. Optional Settings Setting 23: QUICK ON-LINE When you transmit a mu lti-page document, this setting deter mine s whether the f ax machine will dial the receiving par ty and begin transmitting while scanning is still in progress, or wait until all pages hav e be en scanned before dialing.
Optional Setting s 114 Note: If you select AFTER f or the BILLING CODE DIAL sel ection, you must press after dialing if y ou use . Setting 27: DEP ARTMENT CODE DIGITS Use this setting if you are using T e lephone Billing and need to change the number of digits of Depar tment Co des to accord with your PBX’ s telephone billing system.
Optional Sett ings 115 6. Optional Settings Setting 31: SEP ARA TE MODE If desired, you can hav e the fax dra w a sheet of paper from one of the paper sources after each fa x reception.
116 7. Printing Lists and Repor ts Y ou can pri nt lists showing settings and inf or mation entered in the fax machine. Y ou can also pr int out repor ts on re cent activity and individual operations after they are completed. Th e lists and re por ts are descr ibed on the follo wing pages.
Printing Lists and Report s 117 7. Printing Lists Explanation of headi ngs SENDER/ RECEIVER The name or fax number of th e other machine inv olved in the transaction. ST ART The time at which transmission/reception star ted. TX/RX TIME T otal time taken f or transmission/reception.
Printing Lists and Reports 118 Timer List (List 02) This list shows the timer operations that are currently set. Destination List (List 03) This list shows the fax n umbers that ha ve been programmed f or automatic dialing.
Printing Lists and Report s 119 7. Printing Lists Optional Setting List (List 05) This list shows the cu rrent status of the option set tings. Program and Gr oup List (List 06) The top par t of this list shows the programs that hav e been entered. The bottom par t shows the f ax numbers that hav e been programmed into Group K eys .
Printing Lists and Reports 120 T ransaction Report This repor t is printed out automatically afte r an operation is completed to allow yo u to check the result. The fax machine is set at the f actor y to pri nt out the repor t only when an error occu rs.
Printing Lists and Report s 121 7. Printing Lists Clearing the scan/print counts T o clea r all counts that appear in the Scan/Print Counter List, follow the steps below .
122 8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequen tly to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release mar ked P ANEL RELEASE and pull up.
Replacing the Verification St amp 123 8. Maintenance Replacing the V erification Stamp If you are using the V er ification Stam p fun ction, you will need to replace the ink car tr idge in the stamp unit when it r uns out of ink (when the stamped mar k on original documen ts becomes f aint).
124 9. T roub leshooting Pr oblems and Solutions Line err or Problem Solution LINE ERROR appears in the display , and/or a transaction repor t is printe d out with COM. E- and a number from 0 to 31 in the NO TE column. T r y the transac tion again. If the error persists, check the follo wing: • Ch eck the hookup .
Problems and Solutions 125 9. T rouble- shooting Dialing and transmission pr oblems Problem Solution Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone li ne is properly connected to both the TEL.
Problems and Solutions 126 Reception and cop ying prob lems Pro blem Solution The f ax machine doesn’t receive documents automati cally . • Mak e sure that the reception mode is set to A UTO . If you subscribe to a distinctive ring ser vice, make sure that the Distinctive Ring function is set to the correct ring patter n.
Problems and Solutions 127 9. T rouble- shooting The quality of copies is poor and/or blac k lines appear . • Any dir t or mater ial on the scan ning glass will cause lines to appear on copies and transmitted f axes . Clean the scanning glass as explained in Chapter 8.
Messages and Signals 128 Messages and Sign als Display me ssages CHECK CASSETTE This indicates that the cassette is not installed properly . CONF . REFUSED A confidential transmission has been denied because you entered an incorrect mailbo x number f or a machine with mailbo x es.
Messages and Signals 129 9. T rouble- shooting NO CONF . FUNCTION Confidential tran smission was cancelled because the receiving machine does not hav e a confidential function, a confidential pa sscode is not programmed in it, its memory is full, or it is not a Shar p model.
Messages and Signals 130 A udible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid inter mittent tone 35 seconds (0.
Clearing Paper Jams 131 9. T rouble- shooting Clearing P aper Jams Clearing a jammed document If the or iginal document d oesn’t feed properly dur ing transmission or co p ying, or REMO VE ORIGINAL(S) appears in the displa y , first try pressing . If the document doesn’t feed out, open the operation panel and remov e it.
Clearing Paper Jams 132 1 Press the green release and open the print compartm ent cover . • Caution! The fusing uni t inside the print compar tme nt becomes very hot duri ng operation. Be careful not to touch the inside of the compar tment. 2 Remove the toner cartridge and place it on a sheet of paper .
Clearing Paper Jams 133 9. T rouble- shooting 5 Replace the drum cartridge . • Make sure the drum car tridge is inser ted in as far as it will go . 6 Replace the toner car tr idge and then close the print compartm ent cover .
FCC Regulato ry Informatio n 134 FCC Regulatory Information This equipment complies with P ar t 68 of the FC C rules and the requirements adopted by the A CT A. On the rear of this equipm ent is a label that contains, among other information, a product identifier in the f or mat US:AAAEQ##TXXXX.
135 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (1/3) MSDS No. B-1020 S e c t i o n 1 . P r o d u c t a n d C o m p a n y I d e n t i f i c a t i .
136 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (2/3) MSDS No. B-1020 S e c t i o n 8 . E x p o s u r e C o n t r o l / P e r s o n a l P r o t e c t i o n Engineering Measu res V entilation: None requi red with intended use.
137 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (3/3) MSDS No. B-1020 S e c t i o n 1 2 . E c o l o g i c a l I n f o r m a t i o n No data are available on t he adverse effects of this mat erial on the environment.
138 QUICK REFERENCE GUIDE SENDING F AXES Place the document (up to 50 letter-siz e pages) face down in the document f eeder . (Note: F or Normal Dialing and Direct K eypad Dialing, y ou can also load the document after dialing the nu mber .) Press or if needed.
139 GUÍA DE CONSUL T A RÁPID A ENVÍO DE F AXES Coloque el docume nto (hasta 50 páginas tamaño car ta) boca abajo en la bandeja alimentadora de documentos . (Nota: con la Marcación Normal y la Marcación Directa desde el T eclado , también puede cargar el documento después de marcar el número .
140 GUIDE DE RÉFÉRENCE RAPIDE EN V OIS DE FAC-SIMILé S Placez votre docume nt (jusqu'à 50 pages de f ormat papier à lettre) f ace imprimée vers le bas dans le chargeur de documents.
141 A Activity Report, 117 Auto Listi ng, 108 Administrator password, 28 Alarm volume, 112 Anti Junk F ax, 102, 1 12 Anti Junk Nu mber List, 119 Audible signals, 130 Auto Cover Sheet, 11 0 Auto recept.
Index 142 Letters, entering, 25 Line error, 124 Loading the document, 35 M Manual rece ption mode, 61, 62 Memory Checking documents in, 50, 63 Sending faxes from, 4 4 Substitute rece ption to, 63 Memo.
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NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTENDS T O Y OU . In order to assure you, the end-user , of warranty protection, S harp extends a.
PRINTED IN THAILAND (TINSE4516XHTZ) SHARP ELECTRONICS CORPORA TION Sharp Plaza, Mahwah, New Je rsey 07430-1163 1-800-BE-SHARP http://www .sharpusa.com SHARP ELECTR ONICS OF CANAD A L TD . 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www .
An important point after buying a device Sharp FO-4470 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp FO-4470 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp FO-4470 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp FO-4470 you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp FO-4470 will certainly help you make a decision on the purchase.
If you already are a holder of Sharp FO-4470, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp FO-4470.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp FO-4470. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp FO-4470 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
