Instruction/ maintenance manual of the product FO-2970M Sharp
Go to page of 152
OPERATION MANUAL FACSIMILE MODEL FO-2970M 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7.
W ARNING - FCC R egula tions st ate tha t any unautho rized change s or modi ficati ons to this equ ipment not expressly approved by the manu facturer could void the user’ s au thority to ope rate this equip ment.
1 Intr od uction *Bas ed o n ITU -T T e st C hart #1 a t st andar d re solut ion i n S harp speci al m ode, excluding time for protocol signals (i.e., ITU-T phase C time only). Automatic dialing Ra pid K ey D ialin g: 20 num ber s Speed Dialing: 100 numbers Memory size* 4 MB (approx.
2 Automatic docu ment feeder 20 pages max. (20 -lb. letter paper) Halftone (grayscale) 64 level s (PC scan: 256 level s) Paper tray ca pacity 200 sheets (20 -lb.
3 Dimensions W idth: 15.2" (386 mm) Depth: 15.7" ( 398 mm) Height: 6.7" (169 mm) We i g h t Approx . 13. 8 lbs. (6.3 kg) As a p art of our policy of c ontinuous improveme nt, SHARP reserves th e right to make design and spe cification changes for produc t improvem ent withou t prior notice.
4 - Liq uid has been sp illed into the machine or the machine has been exposed to rain or water . - The m achine produces od ors, smoke, or unu sual noises. - The power cord is fra yed or damaged. - The m achi ne has been dr opped or the hou sing damaged.
5 T able of Contents Introduction 1 Impo rtant s afety in forma tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Instal lation 10 Unpac king Ch eckli st . . . . . . . . . . .
Table of Contents 6 6. Answer ing Machi ne Hookup 81 Connec ting an Answe ring Machin e . . . . . . . . . . . . . . . . . . . . . . . . . 81 Optiona l A.M. Mode Se ttings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 7. Special Functions 86 Broadc asting .
7 SPEED DIAL key Press t his key to dia l a fax or voi ce number using an abbreviated 2 - digit Sp eed Dial numb er . REDIAL key Press t his key to automat ically redial the last number dia led.
8 Panel releas e Grasp thi s release a nd pull toward you to open the operati on panel. PC IN USE lig ht This blinks w hen data is being sent to or from the computer connected to the fax ma chine. LINE IN USE light This li ghts when the fax mac hine is usin g the telephone l ine.
9 1. Installation REDUCTION/ENLARGEMENT key Press th is key to select an enlar gement or reducti on setting when making a co py of a document. STO P key Press th is key to cancel an oper ation before i t is completed. ST AR T key Press this key to begin transmission when using Speed D ialin g, Dir ect Keyp ad Diali ng, o r Norm al Diali ng.
10 1. Inst allation Unpacking Chec klist If an y are missing, contac t y our dealer or r etailer . Before setting up, ma ke su re yo u ha v e all of the f ollow ing item s.
Connecti ons 11 1. Installation Connections P oints to keep i n mind when setti ng up Do not pl ace the machine an d the drum car tridge in dire ct sunligh t. Do not plac e the machine ne ar heater s or air co nditio ners. K eep dust a wa y from the machine .
Connectio ns 12 Connecting t he Handset Connect t he handset as shown and pla ce it on the hands et rest. ♦ The ends o f the handset cord are ide ntical, so t hey will go in to either jack. Use the ha ndset to mak e ordinary phone call s, or to transmit an d receiv e f axe s manually .
Connecti ons 13 1. Installation Connecting t he power cor d Plug the power cord into a 1 20 V , 60 Hz, grounded AC (3-pr ong) outlet . Caution! Do not plug the power cord in to any other kind of outlet. This will damage the machine and is not covered und er the warra nty .
Connectio ns 14 Connecting the tel ephone line cord Insert one end of the line cord in to the jack on the left of the machine marked TEL. LINE . Insert the ot her end into a standard (RJ1 1C) single- line wall t elephone jack. Note : Y our fax is set for t one dialing.
Connecti ons 15 1. Installation Attac hing the paper t ray and document suppor ts Attach t he paper tray . Attach t he original document support . ♦ Make sure the front si de of the sup port faces yo u (the support should c urve slightly towar d you).
Connectio ns 16 Extension pho ne (optional) If des ired, yo u can conne ct an ext ension phone to the TEL. SET j ack on the fa x. ♦ T o connect an answering mach ine to your f ax, see Chapter 6, Answerin g Machine Hookup . 2 Connect t he extension p hone line to the TEL.
Install ing the Tone r Cartridg e 17 1. Installation Installi ng the T oner Car tridge The laser printer i n your fax machi ne uses a toner c artridge an d a drum cartridg e. The drum c artridge comes p re-instal led, a nd the toner cartri dge must be installed.
Installi ng the Toner Cartridge 18 2 The drum ca rtridge has be en in stalled at the fac tory . Gently pull the paper tab to r emove the black she et of protect ive paper fr om the cartridge . • Be caref ul not to te ar the paper nor leave a ny pieces of p aper in the machine.
Install ing the Tone r Cartridg e 19 1. Installation 4 Hold the toner cartridge by the handle with the stamped markings on the cartri dge facing up w ard s, and insert the cartri dge in to t he p rint compar tment.
Installi ng the Toner Cartridge 20 7 Reset th e toner co unter by pres sing the follo wing keys: 8 Reset th e drum counter b y pressing the follo wing keys: • Note: This setti ng is only necessar y after you have repla ced the drum cartri dge (not after rep lacin g th e toner cart ridge ).
Loading P rinting Paper 21 1. Installation Loading Printing P aper Y ou can load up to 200 sheets of letter , A4 or legal pape r (max. 20 lbs. ) in the pape r tray . Caution! Do not use the blank sid e of paper that h as already be en printed on. 1 If you ar e going to lo ad legal size paper , pull out th e paper tray extensi on.
Loading P rinting Paper 22 6 Push the pap er r eleas e l ever back down. • Note: If the paper does no t feed correc tly , remove the ent ire stack from the tray and repeat the loading procedur e from the beginni ng. Important: Be sure to load the paper so t hat printing takes p lace on the print side of the paper .
Loading P rinting Paper 23 1. Installation 7 The fa x has been set at the factory to scale t he size of rece ived faxes to letter si ze paper . If you h ave loaded legal pa per , you must change the pape r size se tting to legal. P ress these keys: The displ ay will show: Press 1 to select LETTER or 2 t o selec t LEG AL.
Setting Up the Mul tifunction In terface 24 Settin g Up th e Mult ifunc tion Interf ace Connecting t he parallel c able Connect t he fax machine to y our computer with a parallel cabl e. ♦ If you d o not already have a parallel cable, you can purchase one from your dealer or an y computer s tore.
Setting Up the Multi function Interface 25 1. Installation Note: There is normally no need to change the parallel port setting in your computer 's setup (BIOS) program. Howev er , if you find th at the Sharp Lase r Multifuncti on fax does not op erate well when scanning or printing, you may n eed to change the setting.
Setting Up the Mul tifunction In terface 26 Install ing the Multifunction software Minimum system r equirements Process or: Pentium 90 MHz or higher Oper ating sys tem: W indows 95/ 98, W indows NT 4.0 (Service Pack 3 or la ter), English ve rsion Physica l RAM: W indows 95/98: 16 MB W indows NT 4.
Setting Up the Multi function Interface 27 1. Installation Online Operation Guide Deta iled instruc tions fo r usi ng t he Sha rp Las er Mu ltifu nctio n sof twar e can be fo und in the Online Guide on t he CD. T o open the guide, follow t hese steps: 1.
Enterin g Your Nam e and Fax N umber 28 Entering Y our Name and F ax Num ber Impor tant! The law re quires that you r name, telephone/fax number , and th e date and time appear on each fax message you send.
Entering Y our Name and Fax Num ber 29 1. Installation 4 Enter you r fax number by p ressing the nu mbe r keys (max. of 20 digits ). • T o insert a s pace between digits, press t he # key . • If you mak e a mistake, press the SPEED DIAL key to back space and clear the mist ake.
Enterin g Your Nam e and Fax N umber 30 6 Enter you r name by pressi ng number keys for each letter as shown in the chart be low . Up to 24 ch aracters can be enter ed. Example: SHARP = 7777 7 444 22 7777 77 ♦ T o enter two l etters in succ ession that require the same key , press the SPEAK ER key aft er entering the first let ter .
Entering Y our Name and Fax Num ber 31 1. Installation 7 Press the ST AR T key . The displ ay will show: 8 Pres s th e STOP key to return to th e date and t ime display .
Setting th e Date an d Time 32 Setting the Dat e and Time 1 Press these keys: The displ ay will show: Set the d ate and time by pressing th e keys on th e operation panel as shown belo w . 2 Press these keys: The displ ay will show: The date an d time appear in the di spla y and are printe d at the top of e v er y page yo u f ax.
Setting the Date an d Time 33 1. Installation 7 Ente r a two -digi t nu mber for the hour (“01” to “12”) and a two-digit number for the m inu te (“ 00” to “59 ”).
Setting th e Date an d Time 34 Da ylight Saving Time If desire d, you can set the clo ck to move forward a nd backward automa tically at the beginnin g and end of Dayligh t Saving T ime.
Setting t he Rece ption Mod e 35 1. Installation Setting the Rec ep tion Mode Y our fax machi ne has three modes for receiv ing incoming calls and faxes : TEL mode: Select this mode when you want to receive both phone calls and f axes on the li ne connected to the fax machine.
Setting the Recep tion Mode 36 2 Press 1 ( F A X) to se lect the fa x machine, or 2 (PC) to sel ect the compute r . • The disp lay briefly shows your select ion and then reve rts to the date and time dis play .
Setting t he Rece ption Mod e 37 1. Installation 4 If you se lected recept ion to the compute r but also wan t to receive voice calls, set the reception mod e of the fax m achin e to TEL. • Y ou mu st an swe r all cal ls us ing the fax’ s handset.
Volum e Adjust ment 38 V olume Adjustm ent Y ou can adjust t he volume of the s peaker , handset, and rin ger using the UP and DOWN keys . 2 Press t he UP or DOWN key . Displa y: J AN-29 01:44 SPEAKER : LOW J AN-29 01:44 SPEAKER : MI DDLE J AN-29 01:44 SPEAKER : HIGH Speaker 1 Press the SPEAKER key .
Volum e Adjus tment 39 1. Installation 3 When the di splay shows the desired volume level, press th e SPEAKER key to tu rn off the speak er . Handset 1 Lift th e handset. 2 Press the UP or DOWN key . 3 When the di splay shows the desired volume level, repla ce the han dset.
Volum e Adjust ment 40 Ringer 1 Press the UP or DOWN key . (Make sure the SPEAKER ke y ha s no t bee n pressed .) • The ring er will ring onc e at the select ed level, and then the date and time will reap pear in th e di splay . 2 If you select ed RING ER : OFF OK?, press t he ST AR T key .
Volum e Adjus tment 41 1. Installation Beep length Y our fax machine normally sign als the end of t ransmission, reception, or copyi ng with a 3-second beep .
42 5.5" (140 mm) 5.8" (148 mm) 8.5" (216 mm) 39.4" (1.0 m) 14 lbs. (52 g/m ² ) 42 lbs. (157 g/m ² ) 11" (279 mm) 8.5" (216 mm) 21.
Transmi ttable Doc uments 43 2. Sending Documents Note : Letters or graphics o n the edges of a document will not be scanned. Other restri ctions ♦ The scanner cannot recognize yellow , gr eenish yellow , or light blue ink. ♦ Ink, glu e, and correct ing fluid on doc uments must be dr y before they pas s through the document feeder .
Loading th e Docum ent 44 2 Place th e document face down a nd push it g ently into t he document feeder . The top edge of t he document shou ld ent er th e ma chine firs t. • The feede r w ill d raw the le adin g edge of the document into the ma chin e.
Loading the Doc ument 45 2. Sending Documents 3 Adjust t he resolution a nd/or contrast settin gs (if desi red) as explain ed in the sect ion Resoluti on and Contrast on the fo llowing pages, then dial the receivi ng machine as e xplained in Sending a Fax by Normal Dialing which appe ars later i n this section .
Loading th e Docum ent 46 3 Close the operation pa nel, making sure it clicks int o place. 2 Remove the d ocument. all-fo2970.book Page 4 6 Monday, July 2 4, 2000 7:45 AM.
Adju sting the Resolutio n and Contrast 47 2. Sending Documents Adjusting the Resolution and Contrast If desi red, you can adj ust the re solution and contrast befo re sending a document. Note: The resolution and contrast settings are o nly effective for s ending and copying a documen t.
Adjusti ng the Re solution and Con trast 48 1 Load the doc ument(s). • The document must be loa ded before t he resoluti on and contrast can be adj usted. 2 Press the RESOLUTION key one or more times u ntil the des ired resolut ion and contra st setting s appear in the displ ay .
Adju sting the Resolutio n and Contrast 49 2. Sending Documents Changing the default resoluti on If desired, you can change the default resolution for faxing documents to FIN E. Fo llo w the s teps b elow . 1 Press these keys: The displ ay will show: 2 Press 1 ( YES) to set th e default resol uti on to FINE, or 2 (N O) to se t it to ST ANDARD.
Sending a Fax by Normal Dialing 50 Sending a Fax by Nor mal Dialing W ith Normal Dialing, y ou pick up the h andset (or press t he SPEAKER key) and dial by pressing the number keys. ♦ If a pe rson answers, y ou can talk with t hem through the handset before sending the fax.
Sending a Fax by Normal Dialing 51 2. Sending Documents 4 W ait for the connection. Depending on the se tting of the receiving machine, yo u will eithe r hear a facsim ile recept ion tone or t he other person wi ll answer .
Sending a Fax by Automati c Dialin g 52 Send ing a F ax b y A uto matic Diali ng Y ou can dial a f ax or telephone n umber by simply pressi ng a Rapid Key , or by pr essing the SPEED DIAL k ey and enteri ng a two-digit number .
Sending a Fax by Automati c Dialin g 53 2. Sending Documents Storing f ax and telephone n umbers f or A utomatic Dialing 1 Press these keys: The displ ay will show: 2 Press the 1 key to s elect SET . The displ ay will show: 3 T o store a n umber in a Rapid K ey , press t he desired Rapid Ke y .
Sending a Fax by Automati c Dialin g 54 5 Press the ST AR T key . 6 Enter th e name of th e party by pressi ng the number keys as shown below . (If you don’ t want to enter a name, go directly to Step 7.) Example: SHARP = 7777 7 444 22 7777 77 ♦ T o clear a mis take, press the SP E ED DIAL key .
Sending a Fax by Automati c Dialin g 55 2. Sending Documents 9 Return t o Step 3 to store another num ber , o r pr ess t he STOP key to retur n to the da te and time displ ay . Chain Diali ng for area and access codes Y ou can also pro gram an area cod e or access c ode in a Rapid Key or Speed Dial number using the above programming proc edure.
Sending a Fax by Automati c Dialin g 56 4 Press the ST AR T key . 5 Return t o Step 3 to clear another num ber , o r pr ess t he STOP key to retur n t o the date and tim e di splay . Note: Y ou cannot clear a number if it i s used in a timer operation or i s included in a Group Key .
Sending a Fax by Automati c Dialin g 57 2. Sending Documents Dual Access The fax mac hine feature s full dual acc ess, which means that you can load a doc ument and dial by automatic d ialing even whe n the fax machine i s occupied with an other operation .
Sending a Fax by Automati c Dialin g 58 2 Press th e appropriat e Rapid Key . • The documen t is automati cally transmi tted once th e connection is establ ished. Rapid Ke y Dialing If the n umber you want to dial has been programmed in a Ra pid Key , you can di al it by pre ssing the Rapid Key .
Sending a Fax by Automati c Dialin g 59 2. Sending Documents Speed Diali ng If the n umber you want to dial has been programmed in a Sp eed Dial number , you can dia l it by pres sing the SP E ED DIAL ke y an d th en enteri ng the Speed Dia l number .
Sending a Fax by Automati c Dialin g 60 Direct K eypad Dialing Y ou can a lso enter a full number w ith the number keys and then p ress the ST AR T key to begin dialing . Y ou can use this method to dial a full number when you d on’t need to speak to the other party before faxing.
Sending a Fax by Automati c Dialin g 61 2. Sending Documents Sear ching f or an auto-dial number If yo u don’ t remembe r the R apid Key or Speed Dial number i n which you have pr ogrammed a particu lar fax number or E-mail recipi ent, you can search for the number by f ollowing the steps below .
Sending a Fax by Automati c Dialin g 62 5 Press the # key or t he * key to scr oll through t he names (number s if you pressed 0 ). Stop when the desired name app ears in the dis play . • If no na mes have been stored that begin wi th the entered l etter , you will sc roll from the ne xt name, in alpha betic al o rder , in the lis t.
Sending a Fax by Automati c Dialin g 63 2. Sending Documents 2 Ente r a 2-dig it nu mbe r fro m 01 to 15 for the n umbe r of minut es o f the inte rval.
Sending a Fax by Automati c Dialin g 64 Chec king and cancelling transmission jobs T o display inf ormation on cur rently set transmission (a nd polling) jobs, fol low the steps be low . Y ou can also can cel a job with th is procedur e. 1 Press th ese keys.
Sending a Fax by Automati c Dialin g 65 2. Sending Documents Err or Correction Mode The fa x machine is se t to automatica lly correct any distort ions in a transmis sion due to no ise on the tele phone line bef ore printing at the receivi ng end. This fu nction is ca lled Error Correct ion Mode (ECM).
Sending a Fax by Automati c Dialin g 66 Quick O nline When you tra nsmit a document, th e fax machine normal ly dials th e receivi ng party and b egins transmitt ing while sca nning is still in progres s.
67 3. Re ceiv ing Documents When the r eception mode is s et to F AX, the fax machi ne will automa tically answer all calls on f our rings and receive inc oming faxes .
Using FAX Mode 68 Changing the n umber of rings If desire d, you can change the number of ring s on which the fax machine answers incoming calls in F AX mode. Any number from 1 to 5 can be s elected. 1 Press these keys: The displ ay will show: 2 Enter th e desired numbe r of rings (any number from 1 to 5) .
Usin g TEL Rece ption M ode 69 3. Receiving Documents 1 When the fa x machine rings , pick up the hands et. 2 If you he ar a fax tone, wai t until the display shows RECEIVING and the n replace the handset.
Usin g TEL Rece ption M ode 70 3 If the other party first speaks with you a n d t h e n w a n t s t o s e n d a f a x , p r e s s t h e ST AR T key after speak ing. (Press your ST AR T key before the s ender presses their Star t key .) • When RECEIVING app ears in the displa y , hang up.
Usin g TEL Rece ption M ode 71 3. Receiving Documents 3 If the fax doesn't resp ond, or if the other pa rty first talks to you a nd then want s to sen d a fax, pr ess 5 , * , and * on the ext ension phone ( only on a tone dia l phone). This signals the fax to begin reception.
Usin g TEL Rece ption M ode 72 3 Press the STOP ke y to return to t he date and time display . T urning off detect ion of the T el/F ax Remote Number If you don 't intend t o ever activ ate fax rece ption from an e xtension phone, you can turn of f detection of the above TEL/F AX REMOTE NUMB ER .
Usin g TEL Rece ption M ode 73 3. Receiving Documents F ax Signal Receive Y our fa x will automati cally b egin rec eption if you hear a sof t fax tone after a nswering a call on yo ur fax or an exte nsion phone.
Usin g TEL Rece ption M ode 74 Reception Rat io The fa x has been set at the factory to automatic ally reduce t he size of receive d documents to fit t he size of the pr inting paper . This ensures that data o n the edges of the document are not cut off.
Substit ute Recepti on to Memo ry 75 3. Receiving Documents Substitute Reception to Memory In situ ations where print ing is not possi ble, such as when your fax runs out of paper , the toner cartridge needs replacement , or the paper jams, inc om ing faxes will be received to memory .
76 2 If de sired , se lect one or m ore o f th e followi ng optional copy s ettings: • SOR T COPY : If you are making multipl e copies of more tha n one original an d want the copi es s orte d, pr ess the FUNCTION key and 6 , and then enter the number of copi es per original .
Making Copies 77 4. Making Copies • RESOLUTION: If des ired, set th e resolution and /or contra st. (The defau lt setting for copying is FINE.) 3 Press the COPY/HELP key .
Making Co pies 78 Cop y Cut-off When makin g a copy of a doc ument that is longer th an the printing paper , use the copy cut-of f settin g to select whether the remaining part of the document will be cut off or pr inted on a second page. The initi al settin g is YES (cut of f the remainder).
79 5. Making Phone Calls 5. Making T elepho ne Calls Y our fax machine can be used li ke a regular telephone to make and receiv e voice ca lls. ♦ T o make or receive a vo ice call, the power m ust be o n. 1 Pick up t he handset or press the SPEAKER key .
Making Tel ephone Cal ls 80 Comments: ♦ While the handset of the f ax is lifted (off hook), an extens ion phone connect ed direct ly to the fax cannot be used to speak wi th the o ther part y . ♦ The fax may interrupt a vo ice call receive d on an extension phone if the re ception mode is se t to A.
81 6. Ans wering Machine 6. Ans w ering Machine Hookup Connec ting an Answering M achine If desi red, you can connec t an answerin g machine to your f ax machine' s TEL. SET jack. This wi ll allow you to rece ive both voice messages and faxes when yo u are out.
Connectin g an An swering Machine 82 Changing the outgoing messa ge The outgoi ng message (OGM) of your answering machi ne should be changed t o inform caller s who want to send a fax to pres s their Sta rt key . For example, you r message might go as follows: “Hello.
Connecti ng an Ans wering Mac hine 83 6. Ans wering Machine Note: If your answer ing machine has a re m ote retr ieval function, make sure the code used t o activate remote retrieval is dif ferent from the code u sed to activate f ax reception with an extensio n telephone (see Chap ter 3, Receiving Document s).
Optional A.M. Mode Settings 84 Optional A.M. Mode Settings If nece ssary , you ca n use the follo w ing settings to impr ove the response of the answer ing machine hookup t o incoming calls.
Optiona l A.M. Mod e Settings 85 6. Ans wering Machine 3 Press the STOP ke y to return to t he date and time display . F ax when Answering machine F ails When this f unction is tur ned on, your fax will answer t he call after 5 rings if the answering machine f or some r eason fai ls to answer bef ore that ti me.
86 7. Special Functions Br oadcasting The Broa dca sting fun cti on a llows yo u to send the sam e d ocum ent to as ma ny as 3 0 diffe rent lo catio ns w ith j ust on e ope rati on. F irst lo ad the docu ment, then ente r the numbers of the r eceiving machi nes.
Broadcas ting 87 7. Special Functions 4 Press the ST AR T key . The displ ay will show: • If desired, adjust the re solution and/ or cont rast. SET RESOL UTION PRESS RESO . KEY 5 Press the ST AR T key . T ransmiss ion begins. • A T ransaction Repo rt is automati cally prin ted out after Broadcas ting is complete d.
Broadc asting 88 Br oadcasting using a Group K ey If the fax machines to whi ch you want to broad cast have all been programmed into one Group Key (see Storing numbers in Gr oup Keys which follows), you can per form th e broadca sting ope ration using the follo wing simp lified pro cedu re: 1 Load the d ocument(s).
Broadcas ting 89 7. Special Functions 1 Press these keys. The displ ay will show: GROUP ENTR Y MODE 1=SET , 2=CLEAR 2 Press 1 ( SET) to progra m a Group Key , or 2 (CLEAR) to clear a Group Key . 3 T o program a Group Ke y , press the key you want to program (on e of Rapid Keys 1 7/G1 to 20/G4).
Broadc asting 90 5 Press the ST AR T key . 6 Return t o Step 3 to program a nother Group Key , or pre ss the ST OP key repeate dly unt il you return to the date and time d isplay . Step 3 or 4 Enter fa x numbers us ing one or b oth of the f ollowing methods: • Press on e or more Rapid Keys.
Distinctive Ring 91 7. Special Functions Distinctive Ring (Requires Subscription to Service) Importan t: ♦ T o use disti nctive ring, you must subscribe to a distinctive ring servic e from your local phone compa ny . ♦ Y our fax machine may not be compatible with some distinctive ring servi ces.
Distin ctive Rin g 92 3 Press a n umber from 1 to 3 to s elect the ring patte rn b elow that match es your seco nd number ’ s ring patter n. Or , press 4 to have y our fax automati cally answer your normal telepho ne number . Press 5 to turn of f the dist inctive ri ng functi on.
Distinctive Ring 93 7. Special Functions ♦ When using distinctive r ing, you must set the reception mode of your fa x machine to F AX. When your de signated fa x number is dialed , y our f ax will automaticall y ans wer and begin reception aft er two ri ngs.
Cover Sheet 94 Co ver Sheet Y ou can have the fax generate a cover sheet and send it as the l ast page of e ach of your fa x transmissions. Follow th e steps below to turn on the cover s heet function. On ce the cover sheet function is turne d on, cover shee ts will be incl uded with all t ransm issi ons until you turn it o ff.
Cover Sheet 95 7. Special Functions 2 Press 1 ( YES) to turn on the cover sheet function, or 2 (NO) to tu rn it of f. The displ ay will briefly s how your select ion, and then: 3 Press the STOP ke y to return to t he date and time display .
Cover Sheet 96 3 Select a message by enteri ng a number from 1 to 4 : 1 : URGENT 2 : IMP OR T AN T 3 : CONFIDENTIAL 4 : PLS. DISTRIBUTE (Exa mple) 4 Dial the receiving mac hine and transmit the document. Note: T o cancel a header message select ion, press the ST OP k e y o r r e m o v e t h e document from the fee der .
Batch P age Number ing 97 7. Special Functions Batch P age Numbering Y ou can change th e page numbering of the fax f rom simple numbering (“P .01”, “P .02”, etc .) to batch numberi ng, which means that a s lash and the tot al number of pages are added aft er each page number (for example, “P .
Batch Page Numb ering 98 4 Dial the receiving mac hine and transmit the document. Comments: ♦ If you n eed to cancel a ba tch number entry , remove th e document from the feeder or press the STOP ke y .
Blocki ng Recepti on of Unwante d Faxes 99 7. Special Functions Block ing Recep tion of Unwanted F axes The Anti J unk Fax function al lows you to bl ock reception of faxes from partie s which you specif y . This saves pa per by not print ing out unwanted “ junk” faxes.
Blocki ng Reception of Unwan ted Faxe s 100 3 Entering: Enter a 1-digit number from 1 to 5 with the numeric k eys. This numb er i denti fies th e fa x number that you wil l enter in t he next step. Clearing: Enter the 1- digit number that id entifies t he fax number you want to cl ear , and go to St ep 5.
Polling ( Reque sting a Fax Transmi ssion) 101 7 Special Functions P olling (Requesting a F ax T r ansmission) Polling allows you to cal l another fa x machine and hav e it send a document to your machine witho ut operator assistan ce. In othe r words, the receiving fax ma chine, not the tr ansmitting fax machi ne, initi ates the transmiss ion.
Polling (Requ esting a F ax Tr ansmis sion) 102 1 Dial the fax machine y ou wan t to poll using one of the fo llowing methods : • Pick up t he handset (or press t he SPEA KE R key) and dia l the full number . W ait for the fax answerba ck tone. • Pick up t he handset (or press t he SPEA KE R k ey) a nd press the Rapid D ial Key .
Polling ( Reque sting a Fax Transmi ssion) 103 7 Special Functions 2 Press the RECEP TION MODE key to set the reception mode to F AX. 3 Press these keys: The displ ay will show: MEMOR Y POLL MODE 1=SE.
Polling (Requ esting a F ax Tr ansmis sion) 104 4 Press 1 t o select SET . 5 Press 1 t o allow polling o nly once, or 2 to allow pol ling an unlimit ed number of times. 6 Press the ST AR T key . • The documen t is scanned i nto memory and y our fax goes on polli ng standby .
Polling ( Reque sting a Fax Transmi ssion) 105 7 Special Functions P olling security Polling Security all ows you to prev ent unauthori zed polling of your machin e.
Polling (Requ esting a F ax Tr ansmis sion) 106 Storing a nd clear ing fax number s f or polling permi ssion Y ou can s tore up to 10 fax numbers in your machine's list of permitted numbers . 1 Press these keys: The displ ay will show: 2 Press 1 to store a number , or 2 to clear a number .
Timer Op erations 107 7. Special Functions Timer Op erations The T imer function allows you to set up a tran smission or pol ling operati on to be performed automatically at a time you specify . Up to three ope ration s ca n be set a t any one time, and the ti mes they will b e performe d can be specif ied up to one week in advance.
Timer Operati ons 108 8 Press the ST AR T key . 9 Press a Ra pid Key or ente r a Speed Dial number for the receivin g fax machine. • If thi s is a polling operation, go to Step 12. Exampl e: Speed D ial #01 6 Press the * key to select A.M. or the # key to sel ect P .
Timer Op erations 109 7. Special Functions T o cancel a timer operation If you n eed to cancel a timer operat ion aft er it has been set, follow the steps be low . 1 Press these keys: The displ ay will show: 2 Press 2 t o select CLEAR. 3 Enter th e 1-digit nu mber assigned t o the timer j ob you want to cance l.
110 8. Print ing Lists Y ou can print lists showing settings a nd in formation entered in the f ax machine. Y ou can also print out r eports on recent activity and indivi dual operations after they are completed. The lists and reports are des cribed on the following pages.
Print ing Lists 111 8. Printing Lists Explanation of headin gs SENDER/ RECEIVER The name or fax number of the o ther machine involv ed in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, “G3”).
Printin g List s 112 If desire d, you can set the Acti vity Report to auto matically print ou t whenever inf ormation on 30 oper ations has accumul ated.
Print ing Lists 113 8. Printing Lists T elephone Number List This li st shows the f ax numbers that have been programmed for automati c dialing. P asscode List This list shows sett ings made for pol l.
Printin g List s 114 Option Settin g List This list show s the cur rent s tatus of the op tio n sett ings. J unk F ax Number List This li st shows the numbe rs that are blocked by the Anti Junk functi on.
Print ing Lists 115 8. Printing Lists Gr oup List This list shows the fax numbe rs t hat hav e bee n progra mmed int o ea ch Group Key . T ransacti on Repor t This rep ort is print ed out automatic ally after an operation is comple ted to al low you to che ck the result.
Printin g List s 116 2 Press a n umber from 1 to 5 to s elect the condi tion for pr inting. AL W A YS PRINT A report will be printed a fter each transmission, reception , or error . ERR/TIM ER/MEM A report will be prin ted afte r an error , timer operation , or memory transmission.
117 9. Maintenance 9. Maintenance Scanning glass and r ollers Clean the scanning glass a nd rollers frequently to e nsure that your transmit ted images and copies are of the high est quality . Open the op eration pane l (grasp the panel relea se and pull up ), and wipe the s canning glass, r ollers and whit e backplate with a soft cloth.
Maintenan ce 118 Replacing the toner car tridge When the to ner cartridge n ears empty (a bout 100 pages can s till be printe d), the T ONER EMP TY indic ator on the ope ration panel will blink. When the toner ca rtridge is empt y , the toner cartridge i ndicator will light steadily and REPLACE T ONER will appear in the display .
Maint enance 119 9. Maintenance 3 Instal l the new toner cartridge and reset t he toner coun ter . (Refer to Instal ling the T oner Cartridge i n Chapter 1 .) Replacing the drum car tridg e T o maintain e xcellent prin ting qualit y , we recommend t hat you replace the drum cartridge about 20,000 pa ges have been printe d.
Maintenan ce 120 2 Grasp the finger h old on the toner cartri dge handle wher e it is marke d PUSH , and pull the handle out. Rehold the handle and pul l the to ner cartri dge out of th e compartment . • Place t he toner cartr idge on a sheet of paper on a level s urface.
Maint enance 121 9. Maintenance 5 Insert the drum cartri dge into the print compartment , aligning t he guides on the car tridge with the run ners on the sides of the compartment. 6 Gent ly p ull t he p aper tab to r emov e the blac k sheet of pr otective paper from the drum cart ridge.
Maintenan ce 122 Cleaning the drum car tridg e If you f ind that charac ters or parts o f an image are miss ing from your printe d pages, the drum in the drum cartr idge may need clea ning. Follow th e steps below t o clean the drum. 1 Grasp the print co mpartment co ver at both sid es as shown, and p ull up to open the c over .
Maint enance 123 9. Maintenance 4 T ake a sheet of clean pap er and roll it into a tube . Roll it tightl y so that the diameter of the holes at each end i s less th an the thickn ess of your l ittle finge r .
124 10. T r oublesh ooting Pr oblems and Solutions Line err or Pr oblem Solution LINE ERR O R appe ars in the dis play . T r y the tra nsaction again . If the error pe rsists, che ck the f ollowin g: • Chec k the conn ection. The cord from the TEL. LINE jac k to the w all ja ck shoul d be no lon ger than six feet.
Probl ems and S olutions 125 10. T rouble- shooting Dialing and transmission pr oblems Pr oblem Solution No dial tone when y ou pic k up the ha ndset or press th e SPEAKER key . • Mak e sure the handset cord is connected to the correct jac k. See Connect ing the hands et in Conne ctions in Chapte r 1.
Problem s and Solution s 126 Reception and copying pr oblems Pr oblem Solution The f ax machine d oesn't receiv e documents automati cally . • Mak e sure that t he reception mode is set to F AX. If y ou subscribe to a distinc tive r ing se r vice, make sure tha t the Distinct ive Ring f unction is s et to the correct r ing pat ter n.
Probl ems and S olutions 127 10. T rouble- shooting The qual ity of copie s is poor and/ or blac k spots appear . • Any dir t or mate r ial on t he scanning glass will cause spots to app ear on copies and trans mitted f ax es. Cle an the scanni ng glass as exp lained in Chapte r 9.
128 General pr oblems Pr oblem Solutio n Nothing appears in t he disp lay . • Mak e sure the p owe r cord is prop erly plugged into a pow er outlet. • Connec t another el ectrical applia nce to the o utlet to see if i t has pow er . The mac hine does no t respond wh en you press any of it s ke ys.
Probl ems and S olutions 129 10. T rouble- shooting Using the RESET key If the fax machine stops r esponding when y ou press any of t he operati on panel keys, you mus t reset it. This c an be done as follows: 1 Grasp the print co mpartment co ver at both sid es as shown, and p ull up to open the c over .
Message s and Sig nals 130 Messages and Signals Displa y messages CAN ’ T PRINT D A T A A f ax has been receiv ed to memory because printing is not possib le. This message wil l alternate with a messa ge that indica tes the prob lem. The f ax will print out auto matically when the prob lem is re solv ed.
Messag es and Signals 131 10. T rouble- shooting MEMOR Y IS FULL The mem or y is full. T his ma y occur during f ax recepti on if too m uch data is rec eive d bef ore the pages c an be printed out.
Message s and Sig nals 132 SIZE ERR OR The paper s ize setting is longer tha n the paper loaded in the tr ay . Change the p aper siz e setting as e xplained i n Loading Prin ting P aper in Chapter 1 . This me ssage also appears if p aper smalle r than letter si ze has been loaded.
Cleari ng Paper Jams 133 10. T rouble- shooting Clearing P aper Jams Clearing a jammed document If the o riginal doc ument doesn’ t feed proper ly during tr ansmission or copying, o r DOCUMENT JAMMED appears in t he display , first tr y pressi ng the ST AR T key .
Clearing Paper Jam s 134 2 If the jammed page comes out, take out the rest of the pap er in the tray , straig hten the sta ck, put it bac k in the paper tr ay , and p ush down the pape r releas e lever . • If you are unable to clear t he jam in this way , con tinue wit h the follo wing step s.
Cleari ng Paper Jams 135 10. T rouble- shooting 5 Grasp the tabs on the dr um cartridge handle an d gently pull the cartri dge out of t he machine. 4 Grasp the finger h old on the toner cartri dge handle wher e it is marke d PUSH , and pull the handle out.
Clearing Paper Jam s 136 7 Gent ly p ull t he j ammed pap er ou t of the machin e. • If need ed, turn the wheel on the right side of the fu sin g uni t to eject the pape r from the machi ne. • Caution! Do not use excessive f orce to pull the ja mmed paper out .
FCC Regulatory Information 137 FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other informa tion, the FCC Registra tion Number and Ringer Equivalence Number (REN) for this equipment.
138 SHARP Date Revised : Date Issued : July . 16. 1999 MA TERIAL SAFETY D A T A SHEET (1/2) MSDS No. P-00102 Section 1. Product Identification P r o d u c t : F O - 2 9 7 0 / F O 2 9 N D , F O - 2 9 D C , F O - 2 9 DCCN ( B l a c k T o n e r ) Secti on 2.
139 SHARP Date Revised : Date Issued : July . 16. 1999 MA TERIAL SAFETY D A T A SHEET (2/2) MSDS No. P-00102 Section 5. Health H azar d Data Emer gency a nd First A id Proc edures : Inhalati on ; Remove t o fresh air. If effects occur , c onsult medi cal perso nnel.
140 Entering Y our Name and Number 1. Press: Display shows: 2. Pre ss: 3. Ent er your fax number (max. of 20 digits) b y pres sing t he num ber k eys . • T o inser t a spac e between digits, press the # ke y . • If y o u make a mistake, press the SPEE D DIAL k ey to bac kspace and clea r the m is- take.
Quic k Refe renc e Guide 141 Sending F axes Pla ce you r docume nt (up to 20 pa ges) f a ce do wn in the do cument f ee der . Normal Dialing 1. Lift the handset or press 2. Dial the fax number . 3. W ait for t he recep tion tone (if a pe rson ans w ers, ask them to pres s their Star t key ) .
142 Gu í a de re fe rencia r á pida Intr oducci ó n de su nombre y n ú mer o 1. Pulse: El vi sor mu estra: 2. Pulse : 3. Intr oduzca su n ú mero de telef ax (20 d í gi- tos com o m á x.) medi ante pulsac i ó n de las teclas num é rica s. • Pulse la te cla # para introduc ir un esp acio libr e.
Gu í a d e referenc ia r á pida 143 RECEPTION MODE T ransmisi ó n de mensajes tele fax Coloque el original (hasta 20 p á g inas) car a abaj o en el ali menta dor de docume ntos. Mar caci ó n normal 1. Le vante el aur icular o pu lse: 2. Marque e l n ú mero de telef ax.
144 A A.M. reception mod e , 35 , 82 Activity Report , 110 Aut o pri nt-o ut , 11 2 Answering machin e hookup Activating , 82 Connecti ng , 81 Fax reception when TAD fails , 85 Quiet Detect Time , 84 .
Index 145 J Jams, clearing , 13 3 - 136 L Letters, entering , 30 Line error , 12 4 LINE IN USE light , 8 Loading pr i nting paper , 21 - 23 Loading the d ocument , 44 M Memory Checking docum ents in ,.
Index 146 Transaction R eport , 115 Setting print-o ut condition , 115 all-fo2970.book Page 1 46 Monday, July 24, 2000 7:45 AM.
Index 147 all-fo2970.book Page 1 47 Monday, July 24, 2000 7:45 AM.
Index 148 all-fo2970.book Page 1 48 Monday, July 24, 2000 7:45 AM.
NO TICE BE SURE T O ASK Y O UR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTEND S T O Y OU . In order to assu re you, the end-user , of w arranty pr otection, Sharp e xte.
SHARP DOCUMENT N ETW O RK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jer sey 07430- 2135 SHARP CORPORA TION PRIN TE D IN CHIN A (TINSE41 47SCZZ ) FOR Y OUR RECORDS Please record the model number and serial number belo w , f or easy referenc e, in case of loss or theft.
An important point after buying a device Sharp FO-2970M (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp FO-2970M yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp FO-2970M - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp FO-2970M you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp FO-2970M will certainly help you make a decision on the purchase.
If you already are a holder of Sharp FO-2970M, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp FO-2970M.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp FO-2970M. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp FO-2970M along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
