Instruction/ maintenance manual of the product Type 8000 Ricoh
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Printer/Scanner Unit Type 8000 Operating Instructions Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents . ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
ii ❖ Security R eference T h i s m a n u a l i s f o r a d m i n i s t r a t o r s o f t h e m a c h i n e . I t e x p l a i n s s e c u r i t y f u n c - tions that you can use to prevent unauthor ized use of the machine, data tam- pering, or information leakage.
iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols .
iv 2. Sending Scan F iles to Folders Before Sending Files by Scan to Fold er ............................................ ................ 37 Outline of Sending Scan Files by Scan to Fo lder ................ .............. ........... ............ 37 Preparation for Sending by Scan to Folder .
v 4. Delivering Scan Files Before Delivering Files ................................................... ..................................... 85 Outline of Scan File Delivery ................ .............. .............. ........... .............. ...
vi Scanning Multiple Pages of Originals as One File ......................................... 129 Setting File Type and File Name .............................................. ......................... 131 Setting File Type ....................... ..
1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine.
2 About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each f unction, see respective cha pters. ❖ Sending scanned files There are several method s you can use to send captured data as files to com- puters.
3 Display Panel This section explains the simplified display and three confi rmation screens: Check Modes, Pr eview, and Tr ansmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual.
4 Confirmation Displays This section explains three conf irmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transm ission settings.
5 Preview This section explains items that are displa yed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when se nding files by e-mail or Sca n to Fold- er, delivering file s, or simultaneo usly sending and delivering files.
6 Transmission File Status This section explains items that are di splayed and how to display the Transmis- sion File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [ Scanned Files Status ] to display the Transmissi on File Status screen.
7 5. File Name Displays the stored file name of files that are simultaneously sent and stored, or of stored files that are sent. 6. Status Displays one of the following transmis- sion statuses: Completed, Sendin g..., Waiting..., Error, or Cancelled. 7.
8 Scanner Features This section e xplains Scanne r Features set tings. To display the Scanner Features screen, press the { User Tools / Counter } key. For detailed setting method, see General Sett ings Guide.
9 ❖ Send Settings ❖ Initial Settings Items Description Compression (Black & White) Specify a co mpression method for files scanned in black and white. Compression (Gray Scale) specify a compression method for files scanned in gray scale. Max. E-mail Size Select whether or not to limit the size of e-mail that has attachments.
10.
11 1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Int ernet. Before Sending Scan Files by E-mail This section ex plains the necess ary prep arations and the procedure for sending scan files by e-mail.
Sending Scan Files by E-mail 12 1 Preparation for Sending by E-mail This section expl ains the preparation and settings for sending scan files by e-mail. A Connect the machine to the network. Connect the machine to th e network usin g an Ethernet cable or wireless LAN (IEEE 802.
Before Sending Scan Files by E-mail 13 1 E-mail Screen This section explains the screen layo ut when sending scan files by e- mail. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [] .
Sending Scan Files by E-mail 14 1 Basic Operation for Sending Scan Files by E-mail This section descri bes the basic operat ion for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key.
Basic Operation for Sending Scan Files by E-mail 15 1 G If necessary, press [ File Name / Type ] to specify settings such as file name and file format. For details, see “Setting F ile Type and File Name”. H Specify the destination. You can specify mult iple destinations.
Sending Scan Files by E-mail 16 1 Reference p.17 “Switching to the E-mail Screen” p.109 “Various Scan Settings” p.120 “Adjusting Image Density” p.121 “Setting of Original Feed Type” p.131 “Setting File Type and File Name” p.18 “Specifying E-mail Destinations” p.
Switching to the E-mail Screen 17 1 Switching to the E-mail Screen This section ex plains how to switch th e screen to the E-ma il screen. If the Scan to Folder screen is being displayed, press [ E-mail ] to switch to the E- mail screen.
Sending Scan Files by E-mail 18 1 Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Sele.
Specifying E-mail Destinations 19 1 If the target destination does not a ppear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [ U ] or [ T ] Note ❒ Depending on the security setting, some destinations may not appear in the destination list.
Sending Scan Files by E-mail 20 1 Searching the machine’s address book for the destination and selecting it This section explains how to search th e machine’s address book for the destina- tion and select it. A Press [ Search Dest. ] . B To search by destination name, press [ Name ] .
Specifying E-mail Destinations 21 1 Note ❒ If [ LDAP Search ] is set to [ On ] in [ System Settings ] , check that [ Address Book ] in the upper part on the screen has been selected before executing the search.
Sending Scan Files by E-mail 22 1 Entering an E-mail Address Manually This section ex plains how to ent er an e-mail addre ss manually. A Press [ Manual Entry ] . The soft keybo ard appears so yo u can enter the e-mail address. B Enter the e-mail address.
Specifying E-mail Destinations 23 1 Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can se arch for destinations and select them. Important ❒ T o u s e t h i s f u n c t i o n , a n L D A P s e r v e r m u s t b e c o n n e c t e d t o t h e n e t w o r k .
Sending Scan Files by E-mail 24 1 F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search using criteria such as [ Name ] , [ E- mail Address ] , [ Company Name ] , [ Department Name ] , and [ Search O ptions ] .
Specifying E-mail Destinations 25 1 ❒ By pressing [ Advanced Search ] , the following criteria appear: • [ Beginning Word ] : The names which start with the entered characte r or char- acters are targeted. For example, to search for “ABC”, enter “A”.
Sending Scan Files by E-mail 26 1 Registering a Directly-Entered Desti nation in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also regist er a destination sele cted from the LDAP server.
Specifying the E-mail Sender 27 1 Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender.
Sending Scan Files by E-mail 28 1 Using a Registration Number to Specify a Sender Name Select the sender from th e destination li st according to the registrati on number. A Press [ Sender Name ] . B Press [ Registration No. ] . C Using the number keys, enter the fi ve-digit registration number assigned to the required destination folder.
Specifying the E-mail Sender 29 1 Selecting the Sender by Search ing the Machine’s Address Book This section ex plains how to select the sender by searching the ma chine’s ad- dress book. A Press [ Sender Name ] . B Press [ Search ] . C To search by user name, press [ Name ] .
Sending Scan Files by E-mail 30 1 G Press [ Start Search ] . Destinations that match the se arch criteria are displayed. H Select the sender. I Press [ OK ] . Note ❒ If [ LDAP Search ] is set to [ On ] in [ System Settings ] , check that [ Address Book ] in the upper part on the screen has been selected before executing the search.
Specifying the E-mail Subject 31 1 Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [ Subject ] . The soft keybo ard appears.
Sending Scan Files by E-mail 32 1 Specifying the E-mail Message This section explain s how to specify the e-mail me ssage. The message can be created in the foll owing ways: • Select the e-mail message from the l ist • Enter the message directly Selecting a Message from the List You can select a message from the list.
Specifying the E-mail Message 33 1 Manual Entry of a Message You can enter the message manually. A Press [ Text ] . B Press [ Manual Entry ] . The soft keyboa rd appears so you can enter th e message.
Sending Scan Files by E-mail 34 1 Simultaneous Storage and Sending by E- mail This section ex plains how to stor e a file and simu ltaneously sen d it by e-mail. A Press [ Store File ] . B Make sure [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] .
Simultaneous Storage and Sending by E-mail 35 1 Sending the URL by E-mail This section explains how to send the URL of the stored file by e-mail. Important ❒ To send the URL of the stored file by e- mail without sending the file itself, you must specify the setting in [ Scanner Features ] .
Sending Scan Files by E-mail 36 1 Note ❒ It is recommended that you use Web Image Monitor on the same network environment. For details about settin gs for using Web Image Monitor, see Network Guide.
37 2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
Sending Scan Files to Folders 38 2 Sending files to an FTP server 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Before Sending Files by Scan to Folder 39 2 Sending files to a NetWare server 1. This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare.
Sending Scan Files to Folders 40 2 Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP se rvers if any exist on the network.
Before Sending Files by Scan to Folder 41 2 Registering Destination Fo lders in the Address Book You can register the addresses of freque ntly-used dest ination folders in the ad- dress book. Register the folder addresses in [ Address Book Management ] under [ Administrator Tools ] from [ System Settings ] .
Sending Scan Files to Folders 42 2 Scan to Folder Screen This section describes the screen layout wh en sending scan files by Scan to Folder. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] .
Basic Operations When Using Scan to Folder 43 2 Basic Operations When Using Scan to Folder This section descr ibes the basic ope rations involve d in using Sc an to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key.
Sending Scan Files to Folders 44 2 G If necessary, press [ File Name / Type ] to specify settings such as file name and file format. For details, see “Setting F ile Type and File Name”. H Specify the destination. You can specify mult iple destinations.
Switching to the Scan to Folder Screen 45 2 Switching to the Scan to Folder Screen This section ex plains how to swi tch to the Scan to Folder screen. If the E-mail screen is being displa yed, press [ Fold er ] to switch to the Scan to Folder screen.
Sending Scan Files to Folders 46 2 Specifying Scan to Folder Destinations This section ex plains how to spec ify Scan to Fo lder destinatio ns. You can send a file by Scan to Fold er by any of the fol.
Specifying Scan to Folder Destinations 47 2 Selecting a destination regist ered in the destination list Select the destination from the destination list.
Sending Scan Files to Folders 48 2 B Enter the five-digit registration number that has been assigned to a desti- nation folder using the number keys. If the entered number is less than five digits, press the { q } key after the last number. Example: To enter 00004 Press the { 4 } key, and then press the { q } key.
Specifying Scan to Folder Destinations 49 2 E If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search using criteria such as [ Name ] , [ E- mail Address ] , and [ Folder Name ] .
Sending Scan Files to Folders 50 2 Sending Files to a Shared Network Folder This section explains how to specify th e destination when sending files to a shared network folder. Important ❒ The shared folder must have been crea ted on the client computer in advance, see Windows Help.
Specifying Scan to Folder Destinations 51 2 E Press [ OK ] . F Depending on the destination setting, enter the user name for logging on to the client computer. Press [ Manual Entry ] to the right o f the user name field to display the soft key- board.
Sending Scan Files to Folders 52 2 Specifying the path by browsing the network for destinations You can browse computers on the networ k for the destination folder, and then specify the path. A Press [ Manual Entry ] . B Press [ SMB ] . C Press [ Browse Network ] under the path name field.
Specifying Scan to Folder Destinations 53 2 Note ❒ If authentication is requi red to acce ss the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after en tering the path name, user name, or password, a confirmation message appears.
Sending Scan Files to Folders 54 2 Sending Files to an FTP Server This section explains how to specify dest inations when sendin g files to an FTP server. Entering the path to an FTP server manually You can enter the path to an FTP server manually. A Press [ Manual Entry ] .
Specifying Scan to Folder Destinations 55 2 J To change the port number which is set in [ System Settings ] , press [ Change ] on the right side of the port number field. Enter a port number using the number keys, and then press the { q } key. K Press [ Connection Test ] .
Sending Scan Files to Folders 56 2 Sending Files to an NDS Tree or NetWare Server This section explains how to specify dest inations when sendin g files to an NDS tree or NetWare server.
Specifying Scan to Folder Destinations 57 2 E Enter the path for the folder. If you set the connection type to [ ND S ] , the NDS tree name is “tree”, the name of the context including the volume is “conte xt”, the volume name is “volume”, and the folder name is “folder”, the path will be “treevolume.
Sending Scan Files to Folders 58 2 Specifying the path to a dest ination folder in an NDS tr ee or on a NetWare server by browsing the network You can browse the network and specify th e path to a destination folder in an NDS tree or on a Ne tWare server.
Specifying Scan to Folder Destinations 59 2 ❒ If the selected NDS tree or NetWare se rver requires authentication, a login screen appears. Enter a user name an d password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object.
Sending Scan Files to Folders 60 2 Registering the Path to the Selected Destination in the Address Book Th i s s e ct i o n e x pl a i n s ho w t o r e gi s t e r f ol d e r p a th s y o u h av e e n t er e d m a n u al l y o r specified by browsing the networ k to the machine's address book.
Simultaneous Storage and Sending by Scan to Folder 61 2 Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected.
Sending Scan Files to Folders 62 2.
63 3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provi des relat- ed cautions.
Storing Files Using the Scanner Function 64 3 1. This Machine You can store scan files on the machine’s hard disk. The stored files can be sent by e-mail, Scan to Folder, or the network de- livery scanner. 2. Client Computer Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine.
Basic Operation for Storing Scan Files 65 3 Basic Operation for Storing Scan Files This section descri bes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key.
Storing Files Using the Scanner Function 66 3 H If necessary, specify file information, such as [ User Name ] , [ File Name ] , and [ Password ] . For details, see “Specifying File Information for a Stored File”. I Press [ OK ] . J Press the { Start } key.
Specifying File Information for a Stored File 67 3 Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word.
Storing Files Using the Scanner Function 68 3 Specifying a File Name This section ex plains how to change the name of a store d file. A stored file is allocated a na me starti ng with “SCAN” followed by a 4-digit number. • Example: SCAN0001 You can change this file name.
Specifying File Information for a Stored File 69 3 Specifying a Password You can specify a passwor d for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrato r of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.
Storing Files Using the Scanner Function 70 3 Displaying the List of Stored Files This secti on describes th e list of sto red files. Using the list of stored files, you can del e te stored files or change the file data. List of Stored Files This section descr ibes how the lis t of stored files is displayed.
Displaying the List of Stored Files 71 3 8. List of stored files Displays the list of stored files. If the selected file does not appear, press [ U ] or [ T ] to scroll the screen. If a pass- word has been specified for a fil e, a key icon appears to the left of the user name for the file.
Storing Files Using the Scanner Function 72 3 Searching the List of Stored Files You can search for files from the stored files using the user name or file name.
Displaying the List of Stored Files 73 3 Searching by file name You can search for a stored file by its file name. A Press [ Select Stored File ] . B Press [ File Name ] . The soft keybo ard appears. C Enter the file name. For information a bout how to enter characters, see About This Machine.
Storing Files Using the Scanner Function 74 3 Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored fi les.
Checking Stored Files 75 3 Stored File Preview Screen 1. [ Zoom Out ] , [ Zoom In ] In previewing, you can reduce or enlarge the file image. 2. [ ← ][ → ][ ↑ ][ ↓ ] You can scroll the preview screen. 3. [ Switch ] You can switch to a preview of another page.
Storing Files Using the Scanner Function 76 3 Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can al so display the list of files stored in the machine on a client computer.
Sending a Stored File 77 3 Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to sele ct the files you wa nt to send by e-mail or Scan to Folder, or deliver using the network delivery scanner.
Storing Files Using the Scanner Function 78 3 Note ❒ If you choose a file protect ed by a password, a screen to enter the password appears. To select the file, enter the correct password, and then press [ OK ] . ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent.
Managing Stored Files 79 3 Managing Stored Files This section explains how to delete stor ed files and how t o change the da ta for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [ Select Stored File ] .
Storing Files Using the Scanner Function 80 3 Changing Data for a Stored File You can change data for a stored file, such as [ User Name ] , [ File Name ] , and [ Password ] . Note ❒ Information for files waiting fo r delivery cannot be changed. Changing a user name You can change the user name for a stored file.
Managing Stored Files 81 3 E Enter a new user name. The user names shown here are name s that were registered on the [ Adminis- trator Tools ] tab in [ System Settings ] . To change a user name not shown her e, press [ Manual Entry ] , and then ente r the user name.
Storing Files Using the Scanner Function 82 3 Changing a file name You can change the file name of a stored file. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select the file containing the file information you want to change.
Managing Stored Files 83 3 Changing a password Enter the password fo r a ccessing the stored file. Important ❒ Be sure not to forget th e password. If you forget it, consult the system admin- istrator of the machine. A Press [ Select Stored File ] .
Storing Files Using the Scanner Function 84 3.
85 4. Delivering Scan Files Using the ScanRouter delivery software , you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary pr eparations and the procedure for using the network delivery scanner.
Delivering Scan Files 86 4 Preparing to Deliver a File This section descri bes the preparations and settings for delivering scan files. Important ❒ To use the network de livery scanner , you need a delivery server on which an application such as the option al the Sc anRouter delivery software is installed.
Before Delivering Files 87 4 Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install De skTopBinder Lite on a client computer from the supplied “Scanner /PostScript ® Drivers and Utilities” CD-ROM.
Delivering Scan Files 88 4 Network Delivery Scanner Screen This sectio n describes the screen layout w hen using the ne twork delive ry scan- ner. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] .
Basic Operation for Delivering Files 89 4 Basic Operation for Delivering Files This section describes the ba sic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and se nders in advance using the ScanRouter delivery software installe d on the delivery server.
Delivering Scan Files 90 4 F If necessary, press [ Original Feed Type ] to specify settings su ch as original ori- entation. For details, see “Setting of Original Feed Type”. G Specify the destination. You can specify mult iple destinations. For details, see “Specifyin g Delivery Destinations”.
Basic Operation for Delivering Files 91 4 ❒ Register the sender’s e-mail address using the ScanRou ter delivery soft- ware in advance. ❒ By pressing the { Check Modes } key, you can switch from the initial scanner screen to the C heck Modes screen so you can check th e settings.
Delivering Scan Files 92 4 Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. I f t h e E - m a i l s c r e e n o r S c a n t o F o l d e r s c r e en is being displayed, switch to the net- work delivery scanner screen.
Specifying Delivery Destinations 93 4 Specifying Delivery Destinations This section expl ains how to specif y delivery destina tions. Selecting Destinations Registered in the Delivery Server’s Addre.
Delivering Scan Files 94 4 Selecting destinations by ente ring their registration numbers Select a destination by en tering its Short ID n umber (registered using the Scan - Router delivery software). For details ab out how to se t Short IDs, see t he manu- als supplied with the ScanRo uter delive ry softwar e.
Specifying Delivery Destinations 95 4 Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and se- lect them . A Press [ Search Dest. ] . B To search by destination name, press [ Name ] .
Delivering Scan Files 96 4 Note ❒ T h e C o m m e n t s e a r c h f u n c t i o n s e a r c h e s f o r d e s t i n a t i o n s b y c o m m e n t i n f o r - mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [ Details ] , you can view details about the selected destinations.
Specifying the Sender 97 4 Specifying the Sender This section explains how to speci fy the e-mail sender when sending a file by e- mail via the delivery se rver.
Delivering Scan Files 98 4 Selecting the Sender by Ente ring the Registration Number You can select the sender by en tering the registration number. A Press [ Sender Name ] . B Press [ Registration No. ] . C Using the number keys, enter the three-digit registration number assigned to the required destination folder.
Specifying the Sender 99 4 Selecting a Sender by Searching the Delivery Server’s Destination List This section ex plains how to sele ct a sender by searching the delivery se rver’s Destination List. A Press [ Sender Name ] . B Press [ Search ] . C To search by destination name, press [ Name ] .
Delivering Scan Files 100 4 F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search by [ Name ] and [ Comment ] . Y ou can also search by combining the [ Beginning Word ] or [ End Word ] criteria with the other criteria.
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server 101 4 Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section ex plains how to speci fy the e-mail subject when sending a file by e- mail via the delivery se rver.
Delivering Scan Files 102 4 Simultaneous Storage and Delivery This section ex plains how to st ore a file and simu ltaneously del iver it. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] .
103 5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan original s into a client computer over the net- work. Before Using the Network TWAIN Scanner This section describes th e preparations and proced ure for using the network TWAIN scanner.
Scanning Originals with the Network TWAIN Scanner 104 5 Outline of the Network TWAIN Scanner This section o utlines the network TWA IN scanner funct ion.
Before Using the Network TWAIN Scanner 105 5 Preparing to Use the Network TWAIN Scanner This section descri bes the preparation s and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBind er Lite, must be installed on the computer.
Scanning Originals with the Network TWAIN Scanner 106 5 Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a c lient computer from the supplied “Scanner/PostS cript ® Drivers and Utilities” CD-ROM.
Basic Network TWAIN Scanner Operation 107 5 Basic Network TWAIN Scanner Operation This section describes the basic operatio n for scanning with the network TWAI N scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
Scanning Originals with the Network TWAIN Scanner 108 5 Note ❒ If you hav e already sele cted a scanne r, you do not n eed to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.
109 6. Various Scan Settings This section descr ibes various scan settings. Scan Settings This section ex plains how to mak e Scan settin gs. A Press [ Scan Settings ] . B Specify resolution, scan size, and other settings, as required. C Press [ OK ] .
Various Scan Settings 110 6 Items for Specifying Scan Settings This section descr ibes the items for Scan Settings. Scan Type Select a scan ty pe that is appropriat e for your orig inal. ❖ [ Text ] Appropriate to increase OCR readabil ity usi ng an OCR-compliant applica- tion.
Items for Specifying Scan Settings 111 6 Scan Size Select the size of the original t o be scanned. The following items and sizes can be selected: ❖ [ Auto Detect ] Scans original sizes using the au tomatic size detect function. ❖ [ Mixed Sizes ] Scans a batch of originals of the same width by different lengt h by detecting the length of each.
Various Scan Settings 112 6 Relationship of original of mixed sizes and scan size This section explains differe nces you need to be aware of when scanning origi- nals of the same width but different leng th (such as A3 & A4 or B4 & B5) using the original position setting and size.
Items for Specifying Scan Settings 113 6 C Press [ Custom Size ] . D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 300 mm and Y1 to 200 mm. E Set Start Position (X2 and Y2) to 0 mm, and then press the { q } key.
Various Scan Settings 114 6 Note ❒ You can specify original sizes (X1 and Y1) of 14 0 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an orig ina l t ha t i s lar ge r t ha n 1 40 mm .
Items for Specifying Scan Settings 115 6 Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area wit hin an original.
Various Scan Settings 116 6 ❖ Example 3 Examples 1 and 2 (above) explain the proc edure for scanning the “R” area of the original. A Press [ Scan Settings ] . B Press [ Scan Size ] . C Press [ Custom Size ] . Original is placed in the orientation in the ADF.
Items for Specifying Scan Settings 117 6 D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 300 mm and Y1 to 200 mm. E Specify Start Position (X2 and Y2) us ing the number keys, and then press the { q } key.
Various Scan Settings 118 6 How to set originals to scan them by custom size This section ex plains how to pl ace origin als you want to scan at Custom size. ❖ Original orientation setting Under [ Original Orientati on ] , select [] or [] according to the orientation of your original.
Items for Specifying Scan Settings 119 6 Edit Make editing settings. ❖ [ Erase Border ] Deletes the borders of the scanned orig inal according to the specified width. If you select [ Same Width ] , you can specify, in mm, a uniform width for dele- tion all around the original (top, botto m, left, and right sides).
Various Scan Settings 120 6 Adjusting Image Density This section ex plains how to adjust image density. To adjust image density, press [ W ] or [ V ] , at the left and right of [ Auto Density ] . These butto ns increase or decrease the ima ge density in single incremen ts up to 7.
Setting of Original Feed Type 121 6 Setting of Original Feed Type T h i s s e c t i o n e x p l a i n s O r i g i n a l F e e d T y p e s e t t i n g s s u c h a s o r i e n t a t i o n a n d s c a n sides of originals.
Various Scan Settings 122 6 ❖ Exposure Glass ❖ ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
Setting of Original Feed Type 123 6 Original Settings This section ex plains the set tings fo r the scanning the sides of originals. One-sided original This section ex plains the set tings for scanning only one side of originals. A Press [ Original Feed Type ] .
Various Scan Settings 124 6 Two-sided original This section ex plains the set tings fo r scanning both si des of originals. A Press [ Original Feed Type ] . B In [ Original Settings ] , select [ 2 Sided Original ] . C In [ Page Opening Orientation ] , select [ Top to Top ] or [ Top to Bottom ] according to the binding orientation of the originals.
Setting of Original Feed Type 125 6 Batch, SADF This section explains settings for scanning multiple originals in several batches. To scan the or iginals as a si ngle file, sele ct [ Batch ] . To scan the originals indivi dually in the ADF, select [ SADF ] .
Various Scan Settings 126 6 Note ❒ If [ SADF ] is s el e ct ed, sc a nn i n g s ta rts as soon as you pl ace additional origi- nals in the ADF. How ever, in the following cases you must press the { Start } key to start scanning additional originals.
Setting of Original Feed Type 127 6 Divide This section explains settings for dividi ng multiple originals by a specified num- ber of pages and then sending them. A Press [ Original Feed Type ] . B Press [ Divide ] . C Press [ Change ] , and then use the number keys to enter the number of pages you want to divide the job into sets of.
Various Scan Settings 128 6 F Press [ OK ] twice. The current settings are displayed. Note ❒ If the last page of a batch of divided originals i s blank, you can skip that page. To skip scanning, in [ Last Page ] under [ 2 Sided Original ] , select [ 1 Side ] .
Scanning Multiple Pages of Originals as One File 129 6 Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multipl e originals as a multi- page file or storing them as a single stored file.
Various Scan Settings 130 6 F Press the { Start } key to scan originals. If [ Bat ch ] is selected, place additional originals, and then press the { Start } key. If [ SADF ] is selected, scanning starts automatically when you place additional originals.
Setting File Type and File Name 131 6 Setting File Type and File Name This section explains the procedure for se tting file type, file name, an d security for PDF file s. Setting File Type This section e xplains the pro cedure for se tting the file type of a file you want to send.
Various Scan Settings 132 6 B Select a file type. C Press [ OK ] ..
Setting File Type and File Name 133 6 Setting File Name This section explain s the procedure for setting a file name . Scanned file will be gi ven a file name consi sting of the time and date of scanning, 4-digit page number, etc.
Various Scan Settings 134 6 Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The star ting number of this serial number can be changed as follows: A Press [ File Name / Type ] .
Setting File Type and File Name 135 6 Security Settings to PDF Files This section ex plains security s ettings for PDF f iles. Use security settings to prevent unauthorized acce ss to PDF files. Important ❒ Security settings can be made for PDF files only .
Various Scan Settings 136 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . The password entered here will be required to open the PDF file. H Enter the password again, and then press [ OK ] . I In [ Encryption Level ] , select [ 40 bit ] or [ 128 bit ] .
Setting File Type and File Name 137 6 Changing security permi ssions for PDF files Set a Master Password to restrict unauth orized printing , changing, copying, o r extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions.
Various Scan Settings 138 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . Th e p a s s wo r d e n t er e d h e r e w i l l b e r e q u i re d t o c h an g e t h e s e c u r i ty s e t t in g s o f the PDF file. H Enter then password again, and then press [ OK ] .
Programs 139 6 Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs fo r the scanner mode. ❒ Programs are not delete d by turning the power off or by pressing the { Clear Modes } key unless the content is de leted or newl y register ed.
Various Scan Settings 140 6 D Select the number of the program in which you want to register the set- tings. Program numbers with m already have settings in them.
Programs 141 6 Changing a Registered Program To change the settings registered to a program: A Press the { Program } key. B Press [ Recall ] . C Press the number of the prog ram you want to recall. D Change settings of the program. E Press the number of the prog ram you want to recall.
Various Scan Settings 142 6 Deleting a Program To delete a register ed program: A Press the { Program } key. B Press [ Delete ] . C Press the number of the prog ram you want to delete. D Press [ Yes ] . The program is deleted, and the init ial screen reappears a fter a moment.
Programs 143 6 Registering Initial Valu es for Initial Display This section explains how to set defaul ts for the initial screen, which appears when the machine is turned on or when settings are cleare d or reset.
Various Scan Settings 144 6 Scan Settings When Using Twain Scanner This section explains how to specify orig inal orientation and scan setting for a bundle of mixed size originals when using t he TWAIN scanner.
Scan Settings When Using Twain Scanner 145 6 Placing Originals The following table shows th e relationship between the original orientation and the Scanner Properties dialog bo x settings: ❖ Exposure Glass ❖ ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ).
Various Scan Settings 146 6 When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size original s us- ing the TWAIN scanner and normal scanning.
147 7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and File Size This section e xplains the r elationshi p between resolution and original size. Resolution and original size are inversely related.
Appendix 148 7 When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship be tween resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function.
Relationship between Resolution and File Size 149 7 When Using as a TWAIN Scanner This section explains the relationship be tween resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a netw ork TWAIN scanner directly, se e the TWAIN driver Help.
Appendix 150 7 ❖ If [ Gray Scale ] is selected in [ Col./ Grad.: ] The originals can be scanne d using comb inations marked with in the table if Original Orientation is L .
Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder 151 7 Relationship between File Type Specified for Scanning and File Types for Sending E- mail and Fo.
Appendix 152 7 Placing an Original on the Exposure Glass Placing an Original in the ADF.
Software Supplied on CD-ROM 153 7 Software Supplied on CD-ROM This section ex plains the appl ic ations on the supplied CD-ROM. Quick Install This section ex plains the aut o-run program.
Appendix 154 7 DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applic ations that are installed with DeskTop- Binder Lite.
Software Supplied on CD-ROM 155 7 ❖ Software installed with DeskTopBinder Lite •A u t o D o c u m e n t L i n k Auto Document Link on the client comp uter moni tors in-t rays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delive ry.
Appendix 156 7 Values of Various Set Items for Transmission/Storage/Delivery Function This section e xplains the valu es of va rious transmission/storage/delivery func- tion settings.
Values of Various Set Items for Tr ansmission/Storage/D elivery Function 157 7 Folder transmission The following table t ells you the maximum values of the Scan to Fo lder function settings. Simultaneous Transmission The following table tells you the maximu m values of settings for using the E- mail and Scan to Folder funct ions simultaneously.
Appendix 158 7 Storage Function The following table tells you the maximu m values of the storage function set- tings. Item Maximum value Comments Number of file name charac ters 64 alphanumeric charac- ters On the control panel, the first 16 characters are displayed.
Values of Various Set Items for Tr ansmission/Storage/D elivery Function 159 7 Network Delivery Function The following table tells yo u the values of setting items for the network delivery scanner function.
Appendix 160 7 Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner f.
161 INDEX A Address Book , 12 , 41 , 48 ADF , 118 , 121 , 144 Adjusting image density , 120 Advanced search , 20 , 23 , 29 , 48 Auto density , 120 Auto Detect , 111 Auto-run program , 153 B Batch , 12.
162 L LDAP , 11 LDAP server , 23 Line Art , 110 List of stored files , 77 M Managing stored files , 79 , 80 , 82 , 83 Manual entry , 22 , 33 , 50 Manuals for This Machine , i Mixed sizes , 111 , 112 ,.
163 Simultaneous storage and delivery , 102 Simultaneous storage and sending by e-mail , 34 Simultaneous storage and sending by Scan to Fol der , 61 Single page , 151 SmartDeviceMonitor for Admin , 12.
164 EN USA D406-7553.
Note to users in Canada Note: This Class B di gital apparatus complies wi th Canadian ICES-003. Remarque concernant les utilisateurs au Ca nada Avertissement: Cet appareil numérique de la cl asse B est conforme à la norme NMB-003 du Canada.
Printer/Scanner Unit Ty pe 8000 Operating Instru ctions Scanner Reference EN USA D406-7553.
An important point after buying a device Ricoh Type 8000 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh Type 8000 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh Type 8000 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh Type 8000 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh Type 8000 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh Type 8000, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh Type 8000.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh Type 8000. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh Type 8000 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
