Instruction/ maintenance manual of the product MP 9000 Ricoh
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Printer/Scanner Unit Type 1350 Operating Instructions Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i Manual for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using t he machine. This manual provides an introductio n to the functions of the mac hine.
ii • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Li te • DeskTopBinder Lite Setup Guide • DeskTopBinder Int roduction Guide •A u t o D o c u m e n t L i n k G u i d e Note ❒ Manuals provided are specific t o machine types.
iii TABLE OF CONTENTS Manual for This Machine ................................................ ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols .
iv 3. Storing Files Using the Scanner Function Before Storing Files ........................ ..................................................... ................ 61 Outline of File Storage under the Scanner Fu n ction ...............................
v 6. Various Scan Settings Scan Settings ............................................. .......................................... .............. 105 Items for Specifying Scan Settings .................... ..............................................
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1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the "Safety Information" section of About This Ma- chine.
2 About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each f unction, see respective chap ters. ❖ Sending scanned files There are several method s you can use to send captured data as files to com- puters.
3 Display Panel This section explains the simplified display and three confi rmation screens: Check Modes, Pr eview, and Tr ansmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual.
4 Note ❒ To return to the in itial screen, press { Simplified Display } again. ❒ Certain keys do not appear on the simplified display. Confirmation Displays This section explains three conf irmation displays: Check Modes, Preview and Transmission File Status.
5 Preview This section explains items that are di splayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when se nding files by e-mail or Sca n to Fold- er, delivering file s, or simultaneo usly sending and delivering files.
6 ❒ Preview is not available if you select High Compression PDF as the file type. ❒ Preview might not be displ ayed if scanni ng failed or the image file is corrupt- ed.
7 Note ❒ You cannot check scanner function tr ansmission results by pressing [ Job List ] at the bottom of the screen. To check transmission results, press [ Scanned Files Status ] , and then display the Transm ission File Status screen. ❒ Depending on security settings, some transmission result s might not be dis- played.
8 Scanner Features This section e xplains Scanne r Features set tings. To display the Scanner Features screen, press { User Tools } . For detailed setting method, see General Set tings Guide. ❖ General Settings ❖ Scan Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed.
9 ❖ Send Settings ❖ Initial Settings Items Description Compression (Black & White) Specify a co mpression method for files scanned in black and white. Compression (Gray Scale / Full Colour) specify a compression method for files scanned in gray scale or full colour.
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11 1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Int ernet. Before Sending Scan Files by E-mail This section ex plains the necess ary prep arations and the procedure for sending scan files by e-mail.
Sending Scan Files by E-mail 12 1 Preparation for Sending by E-mail This section explains the preparation an d settings for sending scan files by e- mail. A Connect the machine to the network. Connect the machine to the network usin g an Ethernet cable or IEEE 1394 ca- ble, or wireless LAN (IEEE 802.
Before Sending Scan Files by E-mail 13 1 E-mail Screen This section explains the screen layo ut when sending scan files by e- mail. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [] .
Sending Scan Files by E-mail 14 1 Basic Operation for Sending Scan Files by E-mail This section descri bes the basic operat ion for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press { Clear Modes } .
Basic Operation for Sending Scan Files by E-mail 15 1 G If necessary, press [ File Name / Type ] to specify settings such as file name and file format. For details, see "Setti ng Fi le Type and File Name". H Specify the destination. You can specify mult iple destinations.
Sending Scan Files by E-mail 16 1 ❒ You can also store a scan fi le and simultaneously send it b y e-mail. For de- tails, see "Simultaneous Storage and Sending by E-mail". Reference p.17 “Switching to the E-mail Screen” p.105 “Various Scan Settings” p.
Switching to the E-mail Screen 17 1 Switching to the E-mail Screen This section ex plains how to switch th e screen to the E-ma il screen. If the Scan to Folder screen is being displayed, press [ E-mail ] to switch to the E- mail screen.
Sending Scan Files by E-mail 18 1 Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Sele.
Specifying E-mail Destinations 19 1 Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by en tering the registration numbers Select the destination from the machine’s address book using its registration number.
Sending Scan Files by E-mail 20 1 B To search by name, press [ Name ] . To search by e-mail address, press [ E-mail Ad dress ] . The soft keybo ard appears so yo u can enter the name or e-mail address. You can also search by combining [ Name ] and [ E-mail Address ] .
Specifying E-mail Destinations 21 1 ❒ By pressing [ Advanced Search ] , the following criteria appear: • [ Beginning Word ] : The names which start with the entered characte r or char- acters are targeted. For example, to search for "ABC", enter "A".
Sending Scan Files by E-mail 22 1 Reference p.25 “Registering a Directly-Entered Destination in the Address Book” Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can se arch for destinations and select them.
Specifying E-mail Destinations 23 1 D Enter part of the destination name. To search by e-mail addre ss, ente r part of the destination address. E Press [ OK ] . F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria.
Sending Scan Files by E-mail 24 1 ❒ By pressing [ Advanced Search ] , the following criteria appear: • [ Beginning Word ] : The names which start with the entered characte r or char- acters are targeted. For example, to search for "ABC", enter "A".
Specifying E-mail Destinations 25 1 Registering a Directly-Entered Desti nation in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also regist er a destination sele cted from the LDAP server.
Sending Scan Files by E-mail 26 1 Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender.
Specifying the E-mail Sender 27 1 Using a Registration Number to Specify a Sender Name Select the sender from th e destination li st according to the registrati on number. A Press [ Sender Name ] . B Press [ Registration No. ] . C Using the number keys, enter the fi ve-digit registration number assigned to the required destination folder.
Sending Scan Files by E-mail 28 1 C To search by name, press [ Name ] . To search by e-mail address, press [ E-mail Ad dress ] . The soft keyboard appears so you can specify a name or e-mail address to search by. You can also search by combining [ Name ] and [ E-mail Address ] .
Specifying the E-mail Sender 29 1 • [ End Word ] : The names which end with the entered ch aracter or characters are targe ted. For example, to search for "ABC", enter "C". • [ Exact Match ] : The names which correspond to an entered character or char- acters are targeted.
Sending Scan Files by E-mail 30 1 Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [ Subject ] . The soft keybo ard appears.
Specifying the E-mail Message 31 1 Specifying the E-mail Message This section explain s how to specify the e-mail me ssage. The message can be created in the foll owing ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.
Sending Scan Files by E-mail 32 1 Manual Entry of a Message You can enter the message manually. A Press [ Text ] . B Press [ Manual Entry ] . The soft keyboa rd appears so you can enter th e message.
Simultaneous Storage and Sending by E-mail 33 1 Simultaneous Storage and Sending by E-mail This section ex plains how to stor e a file and simu ltaneously sen d it by e-mail. A Press [ Store File ] . B Make sure [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] .
Sending Scan Files by E-mail 34 1 Sending the URL by E-mail This section explains how to send the URL of the stored file by e-mail. Important ❒ To send the URL of the stored file by e- mail without sending the file itself, you must specify the setting in [ Scanner Features ] .
Simultaneous Storage and Sending by E-mail 35 1 ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Co py/ Document Server Reference.
Sending Scan Files by E-mail 36 1.
37 2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
Sending Scan Files to Folders 38 2 Sending files to an FTP server 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Before Sending Files by Scan to Folder 39 2 Sending files to a NetWare server 1. This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare.
Sending Scan Files to Folders 40 2 •I n [ Effective Protocol ] , enable [ IPv4 ] • To send files to shared folders, enable [ SMB ] in [ Effective Protocol ] . To send files to NetWare folders, enable [ NetWare ] in [ Effective Protocol ] . C If necessary, change settings in [ Send Settings ] under [ Scanner Features ] .
Before Sending Files by Scan to Folder 41 2 Scan to Folder Screen This section describes the screen layout wh en sending scan files by Scan to Folder. The function item s displayed serve as selector keys. You can select or specify an item by pressing it.
Sending Scan Files to Folders 42 2 Basic Operations When Using Scan to Folder This section descr ibes the basic ope rations involve d in using Sc an to Folder. A Make sure that no previous settings remain. If a previous setting remains, press { Clear Modes } .
Basic Operations When Using Scan to Folder 43 2 H Specify the destination. You can specify mult iple destinations. For details, see "Specifying Sc an to Folder Destinations". I Press { Start } . If you are scanning batches, place the next origi nals.
Sending Scan Files to Folders 44 2 Switching to the Scan to Folder Screen This section ex plains how to swi tch to the Scan to Folder screen. If the E-mail screen is being displa yed, press [ Fold er ] to switch to the Scan to Folder screen.
Specifying Scan to Folder Destinations 45 2 Specifying Scan to Folder Destinations This section ex plains how to spec ify Scan to Fo lder destinatio ns.
Sending Scan Files to Folders 46 2 Selecting a destination regist ered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
Specifying Scan to Folder Destinations 47 2 C Press [ OK ] . By pressing [ Change ] , you can change the selected destination. Searching the machine’s address book for the destination and selecting it This section explains how to search th e machine’s address book for the destina- tion and select it.
Sending Scan Files to Folders 48 2 E If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search using criteria such as [ Name ] , [ E- mail Address ] , and [ Folder Name ] .
Specifying Scan to Folder Destinations 49 2 • [ Exclude Words ] : The names which do not cont ain an entered character or characters are targeted. For example, to search for "ABC", enter "D".
Sending Scan Files to Folders 50 2 F Depending on the destination setting, enter the user name for logging on to the client computer. Press [ Manual Entry ] to the right o f the user name field to display the soft key- board. G Depending on the destination setting, enter the password for logging on to the client computer.
Specifying Scan to Folder Destinations 51 2 Specifying the path by browsing the network for destinations You can browse computers on the networ k for the destination folder, and then specify the path. A Press [ Manual Entry ] . B Press [ SMB ] . C Press [ Browse Network ] under the path name field.
Sending Scan Files to Folders 52 2 Note ❒ If authentication is requi red to acce ss the folde r, the login screen appears. Enter the user name and password. ❒ If you change t he protocol afte r entering t he path name, user name, or pass- word, a confirmation message appears.
Specifying Scan to Folder Destinations 53 2 E Press [ Manual Entry ] on the right side of the path field. F Enter the path for the folder. The following is an example of a path wh ere the folder name is "user" and the subfolder name is "lib": userlib.
Sending Scan Files to Folders 54 2 Sending Files to an NDS Tree or NetWare Server This section explains how to specify dest inations when sendin g files to an NDS tree or NetWare server.
Specifying Scan to Folder Destinations 55 2 E Enter the path for the folder. If you set the connect ion type to [ NDS ] , the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be treevolume.
Sending Scan Files to Folders 56 2 Specifying the path to a dest ination folder in an NDS tr ee or on a NetWare server by browsing the network You can browse the network and specify th e path to a destination folder in an NDS tree or on a Ne tWare server.
Specifying Scan to Folder Destinations 57 2 ❒ If the selected NDS tree or NetWare se r ver requires authentication, a l ogin screen appears. Ent er a user name and pa ssword for loggin g on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the contex t containing the user object.
Sending Scan Files to Folders 58 2 C Press [ Names ] , and then specify the name and other information to be regis- tered. For details about specifying th e information to be reg istered, see General S et- tings Guide. D Press [ OK ] . Note ❒ Depending on the securit y setting, [ Prg.
Simultaneous Storage and Sending by Scan to Folder 59 2 Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected.
Sending Scan Files to Folders 60 2.
61 3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions.
Storing Files Using the Scanner Function 62 3 2. Client Computer Using D eskTopBin der, you can , over th e network, view, copy, or delete files stored in the machine. Using Web Image Moni- tor, you can, over the network, view, download, or delete files stored in the ma- chine.
Basic Operation for Storing Scan Files 63 3 Basic Operation for Storing Scan Files This section descri bes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press { Clear Modes } .
Storing Files Using the Scanner Function 64 3 I Press [ OK ] . J Press { Start } . If you are scanning batches, place the next origi nals. Note ❒ Depending on the security setting, [ Access Priv ileges ] may appear instead of [ User Na me ] . For details about specifyin g [ Access Privileges ] , consult the administrator.
Specifying File Information for a Stored File 65 3 Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word.
Storing Files Using the Scanner Function 66 3 Specifying a File Name This section ex plains how to change the name of a store d file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.
Specifying File Information for a Stored File 67 3 Specifying a Password You can specify a passwor d for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrato r of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.
Storing Files Using the Scanner Function 68 3 Displaying the List of Stored Files This secti on describes the li st of stored f iles. Using the list of stored files, you can del e te stored files or change the file data. List of Stored Files This section descr ibes how the lis t of stored files is displayed.
Displaying the List of Stored Files 69 3 8. List of stored files Displays the list of stored files. If the selected file does not appear, press [ U ] or [ T ] to scroll the screen. If a pass- word has been specified for a fi le, a key icon appears to the left of the user name for the file.
Storing Files Using the Scanner Function 70 3 Searching by file name You can search for a stored file by its file name. A Press [ Select Stored File ] . B Press [ File Name ] . The soft keybo ard appears. C Enter the file name. For information a bout how to enter characters, see About This Machine.
Checking Stored Files 71 3 Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored fi les.
Storing Files Using the Scanner Function 72 3 Stored File Preview Screen 1. [ Zoom Out ] , [ Zoom In ] In previewing, you can reduce or enlarge the file image. 2. [ ← ][ → ][ ↑ ][ ↓ ] You can scroll the preview screen. 3. [ Switch ] You can switch to a preview of another page.
Checking Stored Files 73 3 Displaying the List of Stored Files with DeskTopBinder Lite Using DeskTopBinder Lite, you can display the list of files stored in the machine on a client computer. The stored files will appear in the De skTopBinder Lite window as foll ows: The illustration is an example.
Storing Files Using the Scanner Function 74 3 Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to sele ct the files you wa nt to send by e-mail or Scan to Folder, or deliver using the network delivery scanner.
Sending a Stored File 75 3 Note ❒ If you choose a file protect ed by a password, a screen to enter the password appears. To select the file, enter the correct password, and then press [ OK ] . ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent.
Storing Files Using the Scanner Function 76 3 Managing Stored Files This section explains how to delete stor ed files and how t o change the da ta for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [ Select Stored File ] .
Managing Stored Files 77 3 Changing Data for a Stored File You can change data for a stored file, such as [ User Name ] , [ File Name ] , and [ Pass- word ] . Note ❒ Information for files waiting fo r delivery cannot be changed. Changing a user name You can change the user name for a stored file.
Storing Files Using the Scanner Function 78 3 F Press [ OK ] . G Make sure that the user name was changed as necessary, and press [ Exit ] . Note ❒ Using Web Image Monitor or DeskTopB inder, you can also change the user name of a file stored in the ma chine from the client computer.
Managing Stored Files 79 3 F Press [ OK ] . G Make sure that the file informatio n was changed as necessary, and press [ Exit ] . Note ❒ For information ab out how to enter characters, see About This Machine.
Storing Files Using the Scanner Function 80 3 Note ❒ Using Web Image Monitor or DeskTopB inder, you can also change the password of a file stored in the mach ine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help.
81 4. Delivering Scan Files Using the ScanRouter delivery software , you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary pr eparations and the procedure for using the network delivery scanner.
Delivering Scan Files 82 4 Preparing to Deliver a File This section descri bes the preparations and settings for delivering scan files. Important ❒ To use the network de livery scanner , you need a delivery server on which an application such as the option al the Sc anRouter delivery software is installed.
Before Delivering Files 83 4 Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install De skTopBinder Lite on a client computer from the supplied "Scanner/P ostScript ® Drivers and Utilities" CD-ROM.
Delivering Scan Files 84 4 Network Delivery Scanner Screen This sectio n describes the screen layout when using the ne twork delivery scan- ner. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] .
Basic Operation for Delivering Files 85 4 Basic Operation for Delivering Files This section describes the ba sic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and se nders in advance using the ScanRouter delivery software installe d on the delivery server.
Delivering Scan Files 86 4 G Specify the destination. You can specify mult iple destinations. For details, see "Specifying Delivery Destinations". H If necessary, press [ Subject ] to specify the e-mail subject. For details, see "Specifying the Subject o f the E-mail to Be Transmitted via t he Delivery Server".
Basic Operation for Delivering Files 87 4 Reference p.88 “Switching to the Network Delivery Scan ner Screen” p.105 “Various Scan Settings” p.114 “Adjusting Image Density” p.115 “Setting of Original Feed Type” p.89 “Specifying Delivery Destinations” p.
Delivering Scan Files 88 4 Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. I f t h e E - m a i l s c r e e n o r S c a n t o F o l d e r s c r e en is being displayed, switch to the net- work delivery scanner screen.
Specifying Delivery Destinations 89 4 Specifying Delivery Destinations This section expl ains how to specif y delivery destina tions. Selecting Destinations Registered in the Delivery Server’s Addre.
Delivering Scan Files 90 4 Selecting destinations by ente ring their registration numbers Select a destination by en tering its Short ID n umber (registered using the Scan - Router delivery software). For details ab out how to se t Short IDs, see t he manu- als supplied with the ScanRo uter delive ry softwar e.
Specifying Delivery Destinations 91 4 Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and se- lect them . A Press [ Search Dest. ] . B To search by name, press [ Name ] .
Delivering Scan Files 92 4 H Press [ OK ] . Note ❒ T h e C o m m e n t s e a r c h f u n c t i o n s e a r c h e s f o r d e s t i n a t i o n s b y c o m m e n t i n f o r - mation, which is a registration item required by the ScanRouter delivery software.
Specifying the Sender 93 4 Specifying the Sender This section explains how to specify the e- mail sender when sending a file by e-mail via the delivery server.
Delivering Scan Files 94 4 Selecting the Sender by Ente ring the Registration Number You can select the sender by en tering the registration number. A Press [ Sender Name ] . B Press [ Registration No. ] . C Using the number keys, enter the three-digit registration number assigned to the required destination folder.
Specifying the Sender 95 4 Selecting a Sender by Searching the Delivery Server’s Destination List This section ex plains how to sele ct a sender by searching the delivery se rver’s Destination List. A Press [ Sender Name ] . B Press [ Search ] . C To search by name, press [ Name ] .
Delivering Scan Files 96 4 F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search by [ Name ] and [ Comment ] . Y ou can also search by combining the [ Beginning Word ] or [ End Word ] criteria with the other criteria.
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server 97 4 Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section ex plains how to speci fy the e-mail subject when sending a file by e- mail via the delivery se rver.
Delivering Scan Files 98 4 Simultaneous Storage and Delivery This section ex plains how to st ore a file and simu ltaneously del iver it. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] .
99 5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan original s into a client computer over the net- work. Before Using the Network TWAIN Scanner This section describes th e preparations and proced ure for us ing the network TWAIN scanner.
Scanning Originals with the Network TWAIN Scanner 100 5 Outline of the Network TWAIN Scanner This section o utlines the network TWA IN scanner funct ion.
Before Using the Network TWAIN Scanner 101 5 Preparing to Use the Network TWAIN Scanner This section descri bes the preparation s and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBind er Lite, must be installed on the computer.
Scanning Originals with the Network TWAIN Scanner 102 5 Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a c lient computer from the supplied "Scanner/PostScript ® Drivers and Utilities" CD-ROM.
Basic Network TWAIN Scanner Operation 103 5 Basic Network TWAIN Scanner Operation This section describes the basic operatio n for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
Scanning Originals with the Network TWAIN Scanner 104 5 Note ❒ If you hav e already sele cted a scanne r, you do not n eed to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.
105 6. Various Scan Settings This section descr ibes various scan settings. Scan Settings This section ex plains how to mak e Scan settin gs. A Press [ Scan Settings ] . B Specify resolution, scan size, and other settings, as required. C Press [ OK ] .
Various Scan Settings 106 6 Items for Specifying Scan Settings This section descr ibes the items for Scan Settings. Scan Type Select a scan ty pe that is appropriat e for your orig inal. ❖ [ Black & White: Text ] Appropriate to increase OCR readabilit y using an OCR-compliant application.
Items for Specifying Scan Settings 107 6 Resolution Select resolution for scanning originals. Select [ 100 dpi ] , [ 150 dpi ] , [ 200 dpi ] , [ 300 dpi ] , [ 400 dpi ] , or [ 600 dpi ] as the scanning resolution. Note ❒ If [ High Compression PDF ] is selected as the file type, you cann ot select [ 100 dpi ] , [ 150 dpi ] and [ 600 dpi ] .
Various Scan Settings 108 6 Relationship of original of mixed sizes and scan size This section explains differe nces you need to be aware of when scanning origi- nals of the same width but different le ngth (such as A3&A4) using the original position se tting and siz e.
Items for Specifying Scan Settings 109 6 C Press [ Custom Size ] . D Specify Original Size (X1 and Y1) using the number keys, and then press { q } . For example, set X1 to 300 mm and Y1 to 200 mm. E Set Start Position (X2 and Y2 ) to 0 mm, and then press { q } .
Various Scan Settings 110 6 Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area wit hin an original. To scan part of the original, it is nece ssary to specify Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3).
Items for Specifying Scan Settings 111 6 A Press [ Scan Settings ] . B Press [ Scan Size ] . C Press [ Custom Size ] . D Specify Original Size (X1 and Y1) using the number keys, and then press { q } . For example, set X1 to 300 mm and Y1 to 200 mm. E Specify Start Position (X2 and Y2) using the number keys, and then press { q } .
Various Scan Settings 112 6 How to set originals to scan them by custom size This section ex plains how to pl ace origin als you want to scan at Custom size. ❖ Original orientation setting Select an orientation according to th e orientation of the original you have placed.
Items for Specifying Scan Settings 113 6 ❖ Original Orientation is [] (Reverse Orientation: ON) ❖ Original Orientation is [] (Reverse Orientation: ON) Reference p.115 “Setting of Original Feed Type” Edit Make editing settings. ❖ [ Erase Border ] Deletes the borders of the scanned orig inal according to the specified width.
Various Scan Settings 114 6 Adjusting Image Density This section ex plains how to adjust image density. To adjust image density, press [ W ] or [ V ] , at the left and right of [ Auto D ensity ] . These buttons increase or decrease the image density in single increments up to 7.
Setting of Original Feed Type 115 6 Setting of Original Feed Type T h i s s e c t i o n e x p l a i n s O r i g i n a l F e e d T y p e s e t t i n g s s u c h a s o r i e n t a t i o n a n d s c a n sides of originals.
Various Scan Settings 116 6 Placing Originals To correctly di splay the top/bot tom orientat ion of the scanned origin al on a cli- ent computer, the placement of the original and the settings made on the control panel must match.
Setting of Original Feed Type 117 6 Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
Various Scan Settings 118 6 Original Settings This section ex plains the set tings fo r the scanning the sides of originals. One-sided original This section ex plains the set tings for scanning only one side of originals. A Press [ Original Feed Type ] .
Setting of Original Feed Type 119 6 Two-sided original This section ex plains the set tings fo r scanning both si des of originals. A Press [ Original Feed Type ] .
Various Scan Settings 120 6 Note ❒ If you selected [ Divide ] , the setting made he re is applied to the last page o f each batch of divided originals.
Setting of Original Feed Type 121 6 Thin Paper This section ex plains setting s for prev enting thin original s being damaged when they are fed from the ADF for scanning.
Various Scan Settings 122 6 Batch, SADF This section de scribes the se tting for sca nning mult iple origina ls multiple times. To scan multiple originals as a single file, select [ Batch ] . To have the ADF scan multiple originals individually, select [ SADF ] .
Setting of Original Feed Type 123 6 C Press [ OK ] . Note ❒ If [ SADF ] is se lec te d , s c an n in g st a rt s as soon as you place additional origi- nals in the ADF. However, in th e following cases you must press { Start } to start scanning addit ional originals.
Various Scan Settings 124 6 C Press [ Change ] , and then use the number keys to enter the number of pages you want to divide the job into sets of. D Press { q } .
Scanning Multiple Pages of Originals as One File 125 6 Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multipl e originals as a multi- page file or storing them as a single stored file.
Various Scan Settings 126 6 G After all originals are scanned, press { q } . Storing or transmission starts. Note ❒ If [ Batch ] is selected, originals can be scanned using the ADF. ❒ When scanning originals using the exposure glass, depending on the set- tings for [ Wait Time for Next Orig.
Setting File Type and File Name 127 6 Setting File Type and File Name This section explains the procedure for se tting file type, file name, an d security for PDF file s. Setting File Type This section e xplains the pro cedure for se tting the file type of a file you want to send.
Various Scan Settings 128 6 B Select a file type. C Press [ OK ] . Note ❒ Converting a file type into High Compression PD F reduces the file's data volume without loss of character readability. ❒ High Compression PDF can be sele cted when sending files by e-mail or Scan to Folder.
Setting File Type and File Name 129 6 Setting File Name This section explain s the procedure for setting a file name . Scanned file will be gi ven a file name consi sting of the time and date of scanning, 4-digit page number, etc.
Various Scan Settings 130 6 Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The star ting number of this serial number can be changed as follows: A Press [ File Name / Type ] .
Setting File Type and File Name 131 6 Security Settings to PDF Files This section ex plains security s ettings for PDF f iles. Use security settings to prevent unauthorized acce ss to PDF files. Important ❒ S e c u r i t y s e t t i ng s c an be ma de fo r P D F a n d H i g h Co m p r e s s i o n P D F f i l e s o n l y .
Various Scan Settings 132 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . The password entered here will be required to open the PDF file. H Enter the password again, and then press [ OK ] . I In [ Encryption Level ] , select [ 40 bit ] or [ 128 bit ] .
Setting File Type and File Name 133 6 Changing security permi ssions for PDF files Set a Master Password to restrict unauth orized printing , changing, copying, o r extracting of a PDF file's content. Only users who have th e Master Password can reset or change these restrictions.
Various Scan Settings 134 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . Th e p a s s wo r d e n t er e d h e r e w i l l b e r e q u i re d t o c h an g e t h e s e c u r i ty s e t t in g s o f the PDF file. H Enter then password again, and then press [ OK ] .
Programs 135 6 Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 25 programs fo r the scanner mode. ❒ Programs are not delete d by turning the power off or by pressing { Clear Modes } unless the cont ent is deleted or newl y registered.
Various Scan Settings 136 6 F Press [ OK ] . The Program screen rea ppears. When th e settings are successfully registered, m appears on the left side of the registered program number and the pro- gram name appears on the right side. The initial screen reappe ars after a mo- ment.
Programs 137 6 H If you select a program that is already registered, a confirmation messa ge appears. To overwrite the program, press [ Yes ] . If you select a n ew program nu mber, yo u can omit this step. Proceed to the next step. I Enter a program name.
Various Scan Settings 138 6 Changing the Registered Program Name To change the name of a registered program: A Press { Program } . B Press [ Change Name ] . C Press the number of the program whose name you want to change. D Enter a new program name. E Press [ OK ] .
Programs 139 6 C Press [ Program as Defaults ] . D Press { Program } . E A confirmation screen appears. Press [ Yes ] . The current settings are registered as de faults, and then the initial screen re- appears. Note ❒ To restore the initial screen's original default settings, press [ Restore Factory Defaults ] .
Various Scan Settings 140 6 Scan Settings When Using Twain Scanner This section explains how to specify orig inal orientation and scan setting for a bundle of mixed size originals when using t he TWAIN scanner.
Scan Settings When Using Twain Scanner 141 6 ❖ ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
Various Scan Settings 142 6.
143 7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and File Size This section e xplains the r elationshi p between resolution and original size. Resolution and original size are inversely related.
Appendix 144 7 Note ❒ Enter B6, A6, and A7 sizes directly. When Using as a TWAIN Scanner This section explains the relationship be tween resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a netw ork TWAIN scanner directly, se e the TWAIN driver Help.
Relationship between Resolution and File Size 145 7 ❖ If [ 16770K colors ] is selected in [ Col./ Grad.: ] The originals can be scanne d using comb inations marked with in the table if Original Orientation is L .
Appendix 146 7 Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder This section explains the relationship between the file type specifie d for scan- ning originals and the file type to whic h files are converted when sent by e-mail or Scan to Folder.
Software Supplied on CD-ROM 147 7 Software Supplied on CD-ROM This section ex plains the appl ic ations on the supplied CD-ROM. Quick Install This section ex plains the aut o-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Wi ndows Server2003, or Windows NT 4.
Appendix 148 7 • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800 × 600 pixels, 256 colours or.
Software Supplied on CD-ROM 149 7 ❖ Software installed with DeskTopBinder Lite •A u t o D o c u m e n t L i n k Auto Document Link on the client comp uter moni tors in-t rays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delive ry.
Appendix 150 7 Values of Various Set Items for Transmission/Storage/Delivery Function This section e xplains the valu es of va rious transmission/storage/delivery func- tion settings.
Values of Various Set Items for Tr ansmission/Storage/D elivery Function 151 7 Folder transmission The following table t ells you the maximum values of the Scan to Fo lder function settings. Simultaneous Transmission The following table tells you the maximu m values of settings for using the E- mail and Scan to Folder funct ions simultaneously.
Appendix 152 7 Storage Function The following table tells you the maximu m values of the storage function set- tings. Item Maximum value Comments Number of file name charac ters 64 alphanumeric charac- ters On the control panel, the first 16 characters are displayed.
Values of Various Set Items for Tr ansmission/Storage/D elivery Function 153 7 Network Delivery Function The following table tells yo u the values of setting items for the network delivery scanner function.
Appendix 154 7 Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner f.
Specifications 155 7 Image compression type for gray scale/full colour JPEG Network protocol IPv4, IPX Protocol for sending e-mail SMTP, POP3 Protocol for Scan to Folder SMB, FTP, NCP.
156 INDEX A Address Book , 12 , 40 , 47 ADF , 112 , 115 , 140 Adjusting image density , 114 Advanced search , 19 , 22 , 27 , 47 Auto Colour Sel ect , 106 Auto density , 114 Auto-run program , 147 B Ba.
157 M Managing stored files , 76 , 77 , 78 , 79 Manual entry , 21 , 32 , 49 Mix 1 & 2 Sided , 120 Mixed sizes , 108 , 141 Multi-pages , 146 N NCP , 54 , 56 NDS , 54 , 56 NetWare , 39 , 54 , 56 Net.
158 GB GB B840-7707 Subject , 97 Subject/Text , 30 , 31 , 32 Switching screen , 17 network delivery scanner screen , 88 Scan to Folder , 44 Symbol , 1 T Template size , 107 Text , 106 Thin Paper , 121.
In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON. c means STAND BY. Declaration of Conformity “The Product complies wi th the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amen ding directives.
Printer/Scanner Unit Ty pe 1350 Operating Instru ctions Scanner Reference GB GB B840-7707.
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