Instruction/ maintenance manual of the product IS 2235 Ricoh
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Paper type: O K Prince Eco G100(55kg), Pap er Thickness =80 µ m // Pages in book=192 // Print scale= 81% Gap (when printe d at 81% scale) = Pages in book × Paper thickness / 2 = 7.
Paper type: O K Prince Eco G100(55kg), Pap er Thickness =80 µ m // Pages in book=192 // Print scale= 81% Gap (when printe d at 81% scale) = Pages in book × Paper thickness / 2 = 7.6800 00 mm In accordan ce with IEC 60417, this machine uses th e following symbols fo r the main power switc h: a means POWER ON.
i Manuals for This Machine The following m anuals de scribe the o perat ional procedures of this machine. For particular fun ctions, see the rele vant parts of th e manual. Note ❒ Manuals provided are spec ific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is ne cessary to view the manuals as a PDF file.
ii ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, func tions, and troublesho otin g for the machine's scan- ner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanne r Driver and Document Management Utility”.
iii What You Can Do with This Machine The following introduces the functi ons of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. Fo r details about optional products, see p.17 “Options”, or contact your local dealer.
iv Paperless Fax Transmission and Reception Reception • You can store received fax messag- es on the machine's hard disk, in- stead of printing them onto paper. You can use DeskTopBinder Pro- fessional or Web Image Monitor to check, print, dele te, retrieve, or download documents using your computer (Storing re ceived docu- ments).
v Using the Scanner in a Network Environment • You can send scan files to a speci- fied destin ation usin g e-mail (Sending scan file by e-mail). See Scanner Reference . • With ScanRouter delivery soft- ware, you can save scan files in specified destinations on network computers (Using the network de- livery scanner function).
vi Monitoring the Machine Via Computer You can monitor machine status and change settings using a computer. • Using Sma rtDeviceM onitor for Admin, SmartDevi ceMonitor for Client, or Web Image Monitor, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.
vii TABLE OF CONTENTS Manuals for This Mac hine ..................... ..................... ...................... ..................... . i What You Can Do with Th is Machine ....... ...................... ..................... ................ iii Copier, Facsimil e, Printer, and Scanner Functions .
viii 3. Document Server Relationship betwe en the Document Server and Other Functions ...... ........... 33 Document Se rver Display .............. ............. ............ ............... ............ ............. ......... 34 Using the Document Serve r .
ix Registering Folders .............. ..................... .......................... ..................... ........... 89 Using SMB to Connect ................ .............. ............. .............. ........... .............. ........... 89 Using F TP to Con nect .
x 7. Remarks Dos and Don'ts . ..................... ..................... ...................... ..................... ............. 149 Toner ................. ..................... .......................... ..................... ..............
1 Copyrights and Trademarks Trademarks Microsoft ® , Windows ® and Windows NT ® are regi stered tradema rks of Micro- soft Corporation in the United States and/or oth er countries. Acrobat ® is a registered tradema rk of Adobe Systems Incorporated.
2 Information about Installed Software expat • The software including co ntroller, etc. (hereinafter "software") installed on this product uses the expat unde r the conditions mention ed below.
3 Redistribution and use in source and bi nary forms, with or wi thout modifica- tion, are permi tted provided that the following conditions are met: A Redistributions of source code must reta in the above copyright notice, this list of conditions and the following disclaimer.
4 • This product includes software deve loped by Jonathan Stone and Jason R. Thorpe for the NetBS D Project. • This product includes software develo ped by the University of California, Lawrence Berkeley Laborato ry and its contributors. • This product includes software developed by Christos Zoulas.
5 JPEG LIBRARY • The soft ware in stall ed on this pr oduct is base d in p art on t he wo rk of th e In- dependen t JPEG Gr oup. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon Unive rsity. All rights reserved.
6 MD4 Copyright (C) 1990- 2, RSA Data Secu rity, Inc. All rights reserved. License to copy and use this s oftware is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message- Digest Algorithm" in all material mentioning or referencing this software or this function.
7 Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2. 2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2. 2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program is fre.
8 How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially h azardous situation that might result in death or serious injury wh en you misuse the machine without following the in- structions under this symbol.
9 Safety Information When using this machine, the fol lowing sa fety precautions should always be fol- lowed. Safety During Operation In this manual, th e following important s ymbols are used: R WARNING: R WARNING: Indicates a potentially ha zardous situation which, if instructions are not follo wed, could resu lt in death or se rious injury .
10 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wa ll outlet before you move the m achine. While moving the machine , you should take care that the power cord will not be damaged under the m achine.
11 Positions of R WARNING and R CAUTION labels This machine has label s for R WARNING and R CAUTION at the positions shown below. For safety, pleas e follow the instruct ions and hand le the mach ine as indic ated. ZKZH010E AdonisC4-AE_zen_F_FM_forPaper.
12 ENERGY STAR Program ❖ Low-Power mode and Off mode or Sleep mode This product au tomatically lowers its power consumpt ion wh en it is not op- erated for a fixed time (standard setting time: 1 minute).
13 ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function is le ss of a burden to the environment.
14 Machine Types This machine comes in two models whic h v a r y i n c o p y s p e e d . T o a s c e r t a i n which model you have, see the inside fron t cover. Type 1 Type 2 Copy speed 35 copies/minute (A4 K , 8 1 / 2 " × 11" K ) 45 copies/minute (A4 K , 8 1 / 2 " × 11" K ) AdonisC4-AE_zen_F_FM_forPaper.
15 1. Getting Started Guide to Components 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (op- tional) See p.17 “External Options”. (The illustration shows the ADF.) 2. Exposure glass Place originals face down here for copy- ing. 3.
Getting Started 16 1 11. Front cover Open to access the inside of the machine. 12. Paper tray (upper: Tra y 1, lowe r: Tray 2) Load paper here. 13. Paper tray unit (optiona l <up- per: Tray 3, lower: Tray 4>) 1. Bypass tray Use when copying onto O HP transparen- cies, adhesive labels, translucent paper, postcards, and custom size paper.
Options 17 1 Options External Options 1. 1000-sheet fi nisher Sorts, stacks, and staples copies. *1: Finisher uppe r tray *2: Finisher shift tray 2. Exposure glass cover Lower over originals for copying. 3. Auto Document Fee der Place stacks of originals here.
Getting Started 18 1 Internal Options A Fax unit Allows you to use the facsimile function. B Printer/Scanner unit Allows you to us e the printer and s canner function s. C User account enhance unit Allows y ou to incre ase memory for s toring user codes.
Control Panel 19 1 Control Panel This illustration shows the control panel of the machine with options fully in- stalled. 1. Screen contrast knob Adjusts display panel b rightness. 2. Indicators Show errors and machine status. • d : Add Staple indicator.
Getting Started 20 1 9. { Interrupt } key (copier/scanner mode) Press to make interrupt copies during copying or scanni ng. See “Interrupt Copy”, Copy Reference . 10. Main power indicator an d On indicator The main power indica tor goes on when you turn on the main power switch.
Control Panel 21 1 Display Panel The display pane l shows machine status, error messages, an d function menus. The function items displayed serve as sele ctor keys. Yo u can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Getting Started 22 1 When the Authentication Screen is displayed When Basic Authentication, Win- dows Authentication, LDAP Au then- tication, or Integration Server Authentication is set, the authentica- tion screen is displayed. Unless a val- id user name and password are entered, operations are not possible with the machin e.
Turning On the Power 23 1 Turning On the Power This machine has two power switches. ❖ Operation switch (right side of the control pa nel) Press to activate the machine.
Getting Started 24 1 Turning On the Power A Press the operation s witch. The On indicator goes on. Note ❒ If the power does not come on when the operation swi tch is pressed, check the main power switch is on. If it is off, turn it on. Turning Off the Power A Make sure the exposure glass cov- er or the ADF is in the right posi- tion.
Turning On the Power 25 1 - When the fax unit (optional) is installed When the main power switch is turned off while usin g the fax func- tion, waiting fax and print jobs may be canceled, and incoming fax docu- ments not received.
Getting Started 26 1 - Auto Off The machine automatically turns it- self off when the job is finished, after a certain peri od of time has elap sed. This function is called "Auto Off". Note ❒ You can change the Auto Off time. See p.58 “Auto Off Timer”.
27 2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in an y of the following situations: • When scanning in a fax message for transmission • During immediate tr ansm.
Combined Functio n Operations 28 2 ❒ The copying screen is displayed as defaul t after power on. You can change this default setting. See p.51 “Function Priority”. - System Reset The machine returns auto matically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.
Multi-Access 29 2 Multi-Access You can carry out another job using a diff e rent function while the current job is being performed. Performing multiple functi ons simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficientl y, regardless of how the machine is being used.
Combined Functio n Operations 30 2 Function you want to se- lect Copier Interrupt Copying Facsimile Printer Scanner Document Server DeskTopBinder Professional/Lite Web Document Server Using the contro.
Multi-Access 31 2 Scanner Using the control panel $$$ ❍❍ $$ ❍ $ ||||| ××× $$$ ||| Scanning using the Network TWAIN Scanner ××××××× | × ||||| ×××××× ||| Scanning $ ×× ❍❍ $ .
Combined Functio n Operations 32 2 *1 Simultaneous operations are only possible once the preceding job documents are all scanned and [ Next Job ] appears.
33 3. Document Server Relationship between the Document Server and Other Functions The following table describes the rela tionship between the Document Server and other functions. *1 You can send stored documents using the fa x function. See “Sendi ng a Stored File”, Facsimile Refer ence <Advanc ed Features> .
Document Server 34 3 Document Server Display ❖ Document Server Main Display 1. Operating status and messages. 2. The title of the c urrently selected screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The functions u nder which the documents were stored.
Using the Document Server 35 3 Using the Document Server Storing Data ❖ File name Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names. ❖ User name You can register a user name to identify the user or user group that stored the documen t s.
Document Server 36 3 ❒ When the machine is printing a document stored using the copier function, wait un til printi ng has finished before you store a docu- ment in the Document Server. A Press the { Document Server } key. B Press [ Scan Original ] .
Using the Document Server 37 3 To register or change the user name A Press [ Scan Original ] . The Scan Original disp lay appears. B Press [ User Name ] . If user names are already regis- tered, the Change User Name dis- play appears. To use an unregister ed user n ame, press [ Non-programmed Name ] .
Document Server 38 3 D Enter a new file na me, and th en press [ OK ] . Note ❒ Up to 20 characte rs can be en- tered as a file name. Note that only 15 characters of each file name appear in the document list. Reference p.159 “Entering Text” To set or change the password A Press [ Scan Original ] .
Using the Document Server 39 3 Searching for Stored Documents You can use either [ Search by File Name ] or [ Search by User Name ] to search for documents stored in the Document Server.
Document Server 40 3 Checking the Details of Stored Documents A Select a document to displ ay its detailed information. Note ❒ If a password is already set for the document, enter that pass- word, and then press [ OK ] . B Press [ Detail ] . Detailed information about the document appears.
Using the Document Server 41 3 B To print multiple documents , re- peat step A in the order that you want to print. Note ❒ You can select up to 30 do cu- ments. ❒ If sizes or resolutions of selected documents are not the same, the documents may not be printed.
Document Server 42 3 D Enter the re quired number of prints using the number keys. Note ❒ Up to 999 can be ent ered. E Press the { Start } key. Printing starts.
Using the Document Server 43 3 Printing first page You can print th e first page of the doc- ument selected in the Select Files to Print display to check its content. I f m o r e t h a n o n e d o c u m e n t i s s e l e c t - ed, the first page of each is printed.
Document Server 44 3 ❒ Press the selected line again to cancel the print job. C Press [ Delete File ] . D Press [ Delete ] to delete the docu- ment. Viewing Stored Documents Using Web Image Monitor Reference The Web Image Monitor's Help. A Start Web browser.
Settings for the Document Se rver 45 3 Settings for the Document Server ❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence .) ❖ System Settings (See p.51 “General Feat ures”, p.55 “Tray Paper Settings”, p.
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47 4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Se ttings an d File Transfer, see “Connecting and Setting Up”, Network Guide . For details about parallel inte rface, see “System Settings (Parallel Connec- tion)”, Printer Ref erence .
User Tools (System Setting s) 48 4 ❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.) ❖ Timer Settings (See p.58 “Timer Settings”.) ❖ Interface Settings • For details about network settings, see “Connecting and Setting Up”, Net- work Guide .
User Tools Me nu (System Sett ings) 49 4 ❖ File Transfer See “Connecting and Setting Up”, Network Guide . ❖ Administrator Tools (See p.61 “Administrator Tools”.
User Tools (System Setting s) 50 4 Accessing User Tools (System Settings) This section is for Admini strators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations fo r system settings dif- fer from no rmal operatio ns.
Settings You Can Change with User Tools 51 4 Settings You Can Change with User Tools Reference To access User Tools, see p.50 “A cce ssing User Tools (S ystem Set tings)”. General Features ❖ Panel Tone The beeper (key tone) sounds when a key is pressed.
User Tools (System Setting s) 52 4 ❖ Print Priority Gives print priority to the mode dis played. Reference p.29 “Multi-A ccess” Note ❒ Default: Display Mode ❒ When [ Interleave ] is selected, the current print job w ill be interrupted after a maximum of five sheets.
Settings You Can Change with User Tools 53 4 ❖ Output: Copier (copier) You can specify a t ray to wh ich documents are delivere d. 1. Finisher Upper Tray 2. Finisher Shift Tray 3. Finisher Shift Tray 1 4. Finisher Shift Tray 2 5. Finisher Upper Tray 6.
User Tools (System Setting s) 54 4 ❖ Output: Printer (printer) You can specify a t ray to wh ich documents are delivere d. Note ❒ Default: Internal Tray 1 ❒ The output trays set on th e printer driver have priority over the output tray specified above.
Settings You Can Change with User Tools 55 4 Tray Paper Settings ❖ Paper Tray Priority: Copier (copie r/Document Server) You can specify the tray to supply paper for o utput. Note ❒ Default: Tray 1 ❖ Paper Tray Priority: Facsimile (fa csimile) You can specify the tray to supply paper for o utput.
User Tools (System Setting s) 56 4 Reference p.134 “Changing the Paper Size” ❖ Paper Type: B ypass tray Sets the display so you can see what type of paper is loaded in the bypass tray.
Settings You Can Change with User Tools 57 4 ❖ Paper Ty pe: LCT Sets the display so you c an see what ty pe of paper is loaded in the LCT. • The paper types you can set are as follows: • recycle.
User Tools (System Setting s) 58 4 ❖ Slip Sheet Tray Allows you to specif y and displa y the pape r tray that is insertin g slip she ets. After selecti ng the paper tra y, you can also specify the display timing and copy method for two-side d copying.
Settings You Can Change with User Tools 59 4 ❖ Panel Off Timer Set the amount of time the machine wait s before switching the panel off after copying has fin ished or perf orming the last operation. Note ❒ Default: 1 minute(s) ❒ The time can be set from 10 seconds to 240 minutes, using the number keys.
User Tools (System Setting s) 60 4 ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse befo re the scanner function resets. Note ❒ If [ Off ] is selected, th e machine will no t automatically sw itch to the user code entry screen . ❒ Default: On , 60 seconds ❒ The time can be set from 10 to 999 seconds, using t he number keys.
Settings You Can Change with User Tools 61 4 Administrator Tools Administrator Tools are used by the admi nistrator. To chan ge these settings, contact the administrator. We re commend specifying Administrator Authenti- cation before making Admini strator Tools settings.
User Tools (System Setting s) 62 4 ❖ Extended Security You can specify whether or not to use th e extended se curity functions. For de- tails about the ex tended security f unctions, see Security Refer ence . ❖ Display/Print Counter Allows you to view and pr int the number of prints.
Settings You Can Change with User Tools 63 4 Note ❒ To print a list for each u ser, see p. 76 “Printing the Counter for Each User Code”. ❖ Address Book Management You can add, change or delete inform ation registered in the Address Book. For detail s, see p.
User Tools (System Setting s) 64 4 ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names re gistered in e ach group. For details, see p.100 “Registe ring Names to a Group”.
Settings You Can Change with User Tools 65 4 E Press the name key to be mov e. Note ❒ You can select a name using the number keys. F Press the name key in the place you want to move to. The name select ed in step E moves to th e place sel ected in s tep F , and the keys for other names will be shifted accordingly.
User Tools (System Setting s) 66 4 ❖ Address Book: Edit Title You can edit the title to easily find a user. A Press the { User To ols/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book: Edit Title ] .
Settings You Can Change with User Tools 67 4 ❖ Delete All Files in Document Server You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Ho ld Print, an d Stored Print und er the printer function .
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69 5. Registering Addresses and Users for Facsimile/Scanner Functions Address Book Registering information such as the names of users and their e-mail ad- dresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 70 5 ❖ Fax Dest. You can register fax numbers, line, fax header and select label inser- tion. When using I P-Fax, you can regis- ter the IP-Fax destinat ion and se- lect the protoc ol.
Address Bo ok 71 5 Sending fax by Quick Dial Register a fax number in the Address Book so you can specify it only by se- lecting the fax destination, shown on the fax initial display when sending a fax.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 72 5 Registering Names The user name is useful for selecting a destination when sending faxes or e- mail. You can also use it as a folder destination. Registering a Name A Press the { User Tools /Counter } key.
Registering Name s 73 5 Changing a Registered Name A Press the { User Tools /Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book Managemen t ] . E Select the registe red name you want to change.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 74 5 Authentication Information Register user codes to limit users to the following functions and check their use of each function: .
Authenticati on Information 75 5 Note ❒ If you make a mistake, press [ Clear ] or the { Clear/St op } key, and then enter the code again. H Press [ T Next ] twice. I Select the functions to be used with the user code from Available Functions. J Press [ OK ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 76 5 Deleting a User Code Note ❒ After clearing the user code, the counter is automatically cleared. ❒ To delete a name from the Ad dress Book entirely, see p.73 “Deleting a Registered Name”.
Authenticati on Information 77 5 G Select the fu nction usage you want to print from [ Print Counter ] , [ Transmission Counter ] , a nd [ Scanner Counter ] . H Press [ Print ] . To print the number of prints for all user codes A Press the { User Tools /Counter } key.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 78 5 Fax Destination Register a fax destination so you d o not need t o enter fax n umbers each time, and can send documents t hat have been scanned in using the fac- simile function.
Fax Destination 79 5 Limitation ❒ To use this functio n, set La- bel Insertion to [ On ] when programming fax destina- tions and also select [ Pro- grammed Name ] when sending fax documents. Note ❒ Fax header and label inser- tion are also printed when sending by e-mail using the fax function.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 80 5 Note ❒ If you press , you can search by the registered n ame, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To register the name, key dis- play, and title, see p.
Fax Destination 81 5 To set label insertion When Label Insertion is set to ON, the receiv er's name an d standard messages are printed on the fax message when it is received at the other end . A Press [ Change ] under Label In- sertion. B Select [ On ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 82 5 To change the line A Press [ Select Line ] . B Select th e line. C Press [ OK ] . To change the SUB Code A Press [ Adv. Feature s ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code.
Fax Destination 83 5 A Press the { User Tools /Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book Managemen t ] . E Select the name whose fax desti- nation you want to de lete.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 84 5 I Enter the IP -Fax destination and then press [ OK ] . To program the SUB Code A Press [ Adv. Features ] , and then select [ SUB Code ] . B Press [ Change ] under TX SUB Code. C Enter a SUB Code usi ng the number keys, and then press [ OK ] .
Fax Destination 85 5 C Press [ Change ] under TX SUB Code. D Enter the new SUB Code, and then press [ OK ] . E To change the password, press [ Change ] under Password (SID). F Enter the new password, and then press [ OK ] . G Press [ OK ] . To change the SEP Code A Press [ Adv.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 86 5 E-mail Destination Register e-mail destinations so you do not need to enter an e-mail addr ess every time, and can send scan files from scanner or fax function by e- mail.
E-mail Destination 87 5 G Press [ Change ] under E-mail Ad- dress. H Enter the e-mail address, a nd then press [ OK ] . Note ❒ You can enter up to 128 charac- ters for the e-mail address. Entering the e-mail address A Enter the e-mail addre ss. B Press [ OK ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 88 5 H Enter the e-mail address, a nd then press [ OK ] . Reference p.159 “Entering Text” I Press [ OK ] . J If you want to use internet fax, specify whether or not to use " Send via SMTP Server".
Registerin g Folders 89 5 Registering Folders By registering a share d folder, you can send scan files to it directly. There are three types of protocol you can use: •S M B For sending files to shared Win- dows folders •F T P Use when sending files to an FTP server.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 90 5 F Press [ Auth. Info ] , and then press [ T Next ] . G Press [ Specify Other Auth.
Registerin g Folders 91 5 Using Browse Network to locate the folder A Press [ Browse Netwo rk ] . The client compute rs sharing the same network as the ma- chine appear. Note ❒ If you h ave alre ady spec ified your user name and pass- word in steps F to L , the Browse Network display only lists client computers you are aut horized to ac cess.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 92 5 F Press [ Folder ] . G Select the items you want to change. To change the protocol A Press [ FTP ] or [ NCP ] . B A confirmation mess age ap- pears. Press [ Yes ] . Note ❒ Changing the protocol will clear all settings made under the previous protocol.
Registerin g Folders 93 5 J Press [ Exit ] . K Press the { User Tools /Counter } key. Using FTP to Connect Note ❒ To register a shared folder config- ured in Windows, see p.89 “Using SMB to Connect”. ❒ To register a folder in an NetWare server, see p.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 94 5 N Press [ FTP ] . O Press [ Change ] under Server Name. P Enter the serv er name, and then press [ OK ] . Note ❒ You can enter a server name us- ing up to 64 characters. Q Press [ Change ] under Path.
Registerin g Folders 95 5 G Select the items you want to change. To change the protocol A Press [ SMB ] , or [ NCP ] . B A confirmation message ap - pears. Press [ Yes ] . Note ❒ Changing the protocol will clear all settings made under the previous protocol.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 96 5 J Press [ Exit ] . K Press the { User Tools /Counter } key. Using NCP to Connect Note ❒ To register a shared folder config- ured in Windows, see p.89 “Using SMB to Connect” ❒ To register a fo lder in an FTP serv - er, see p.
Registerin g Folders 97 5 L Enter the passwor d again to con- firm, and then press [ OK ] . M Press [ Folder ] . N Press [ NCP ] . O Select "Connection Type". If you want to specify a folder in an NDS tree, press [ NDS ] . If you want to specify a folder on a NetWare server, press [ Bi ndery ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 98 5 ❒ If the lang uages use d on the machine and the destination y o u w a n t t o v i e w d i f f e r , t h e items in the list may not ap- pear correctly. ❒ Up to 100 items can be dis- played in the li st.
Registerin g Folders 99 5 H Press [ Conn ection Test ] to ch eck the path is set correctly. I Press [ Exit ] . Note ❒ If the connection test fails, check the settings, a nd then try again. J Press [ OK ] . K Press [ Exit ] . L Press the { User Tools / C ounter } key.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 100 5 Registering Names to a Group You can reg ister names to a group to enable easy man agement of e-mai l addresses and folders for each group. To add names to a group, the groups must be reg istered befo rehand.
Registering Name s to a Group 101 5 Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A Press the { User Tools /Counter } key.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 102 5 H Press [ Exit ] . I Press the { User Tools /Counter } key. Removing a Name from a Group A Press the { User Tools /Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering Name s to a Group 103 5 G Press [ OK ] . H Press [ Exit ] . I Press the { User Tools /Counter } key. Deleting a Group A Press the { User Tools /Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 104 5 G Select the group tha t you want to delete from. H Press [ OK ] . The group key is deselected and the group is deleted from it.
Registering a Protection Code 105 5 Registering a Protection Code You can stop sender's names or fold- ers being accessed by setting a protec- tion code. You can use this function to protect the following: •F o l d e r s You can prevent unauth orized ac- cess to fold ers.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 106 5 J Enter a protection code usi ng the number keys, and then press [ # ] . Note ❒ By default, no protection code is specified. ❒ You can specify a protection code of up to eight digits.
Registering the Transfe r Request 107 5 Registering the Transfer Request This section describes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Note ❒ Before you ca n use Transfer Re- quest, you must program the Poll- ing ID and set the Transfer Report.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 108 5 Reference p.159 “Entering Text” To select the title A To associate a Transfer Re- quest name with a title, press the title key und er Select Title. Note ❒ The keys you can se lect are as follows: • [ Freq.
Registering the Transfe r Request 109 5 Q Press the { User Tools /Counter } key. Changing a Registered Transfer Station/Receiving Station A Press the { User Tools /Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering A ddresses and Users for Fa csimile/Scanne r Functions 110 5 G Press [ OK ] . H Press [ Exit ] . I Press the { User Tools /Counter } key. Deleting a Registered Transfer Station/Receiving Station A Press the { User Tools /Counter } key. B Press [ System Settings ] .
Registering Authentica tion 111 5 Registering Authentication SMTP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an SMTP server. Reference To use an SMTP server, you need to program it beforehand.
Registering A ddresses and Users for Fa csimile/Scanne r Functions 112 5 M Press [ OK ] . Note ❒ To change the SMTP Authenti- cation settings, repeat steps H to M . LDAP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an LDAP server.
Registering Authentica tion 113 5 M Press [ OK ] . Note ❒ To change the LDAP Authenti- cation settings, repeat steps H to M . AdonisC4-AE_zen_F_FM_forPaper.
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115 6. Troubleshooting If Your Machine Does Not Operate As You Want The followin g chart gives explanat ions of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of paper type, paper size or paper capacity problems, use recommended paper.
Troubles hooting 116 6 Memory is full. The re are too many scanned pages or stored files: hard disk capacity is exceeded. Press [ Delete Fi le ] to delete unneces- sary documents. The function status indica- tor is red. The function as sociated with the red indicator was interrupted.
If Your Machine Doe s Not Operate As You Want 117 6 Problem Causes Solutions The main power indicator continues blinking an d does not turn off when pressed. This occurs in the foll ow- ing cases: • The exposure glass cov- er or the ADF is open. • The machine is commu- nicating with external equipment.
Troubles hooting 118 6 Document Server Problem Sol utions " Scanned pages exceeded max. number. Do you want to store the scanned pages as a file? " appears. The number of scann ed pages exceeds the ca- pacity per file of the Document Server.
B Loading P aper 119 6 B Loading Paper Reference For paper types and sizes, see p.173 “Copy Pa per”. Loading Paper into Paper Trays Note ❒ You can change the paper size, see p.134 “Chan ging the Paper Size”. A Pull the paper tray out slowly un- til it stops.
Troubles hooting 120 6 Note ❒ Make sure no paper sheet is in- volved in the paper feeding side of the LCT. Re move the sheet , if any. C Load paper into the tray along the edge on t he left. Note ❒ The tray contains up to 1,500 sheets. Important ❒ Make sure the paper stack is flush against the left side fence.
B Loading P aper 121 6 Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or tw o-sided paper (for example, letterhead paper, prepunched paper, or copied pape r) might not print co rrectly, depe nding on how the origina ls and paper are pla ced.
Troubles hooting 122 6 D Adding Toner When D appears, it is time to add toner. R WARNING: R CAUTION: R CAUTION: R CAUTION: R CAUTION: R CAUTION: Important ❒ Faults may occur if you use toner other than the recommended type. ❒ When adding toner, do not tur n off th e operation switch.
Removing Tone r 123 6 Removing Toner • 1: Open the front cover of the machine. • 2: Raise the toner h older lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out.
Troubles hooting 124 6 Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap before shaking. • 2: Remove the black cap. Note ❒ Do not remove the inner cap. • 3: Put the toner bottle on the holder, and then pull its top forward.
x Clearing Mi sfeeds 125 6 x Clearing Misfeeds R CAUTION: Important ❒ When clearing misfeeds, do not turn o ff th e operation switch. If you do, your copy settings will be lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside th e ma- chine.
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Troubles hooting 134 6 Changing the Paper Size Preparation Be sure to sele ct the paper size with User Tools and the paper size selector. If you do not, misfeed s might occur. See p.55 “Tray Paper Size: Tray 1–4”. Important ❒ If you w ant to chan ge the pap er size set in the LCT, contact your service representative.
Changing th e Paper Size 135 6 F Square the paper and load it in to the tray. Important ❒ Check that the top of the stack is not higher than the limit mark inside the tray. ❒ Make sure the paper stack is flush against the right side fence. Note ❒ Fan the paper before loading.
Troubles hooting 136 6 Reference p.55 “Tray Paper Size: Tray 1–4” J Gently push the paper tray in un- til it stops. K Check the paper si ze shown on the display panel.
d Adding Staples 137 6 d Adding Staples Important ❒ Stapling failure or jams may occur if yo u use a staple cartridge other than that recommended. Reference For details ab out the type of fi nisher, see p.1 7 “External Option s”. 1000-Sheet Finisher • 1: Open the front cover of t he finisher, and then pull out the staple unit.
Troubles hooting 138 6 2 Tray Finisher • 6: Align the arrows on the new refill with those on the cartrid ge, and then push in the refill until it clicks. • 7: Gently push down the upper unit into the cartridge. • 8: Pull out the ribbon. • 9: Hold the green lever while pushing in the cartridge until it clicks.
d Adding Staples 139 6 • 3: Hold both sides of the cartridge. • 4: Pull up the upper unit of the cartridge. • 5: Take out the empty refill in the arrow d i- rection. • 6: Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks.
Troubles hooting 140 6 Booklet Finisher • 1: Open the front cover of the f inisher. • 2: Pull lever R6 down, and then pull out the cartridge while l ifting the cartridge. • 3: Take out the empty refill in the arrow d i- rection. • 4: Set the new refill.
d Adding Staples 141 6 Staple unit for saddle stitch function ❖ Using “Prepare Stapling ”in User Tools to initialize the staple unit When the booklet fin isher is installed, make sure to initia lize the staple unit for the saddle stitch function with User Tools after adding staples or remove d jammed staples.
Troubles hooting 142 6 Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvem ent, chan ge to stiffer copy paper.
Removing Ja mmed Staples 143 6 2 Tray Finisher • 5: Pull down the cartrid ge's face plate until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Push back the staple unit, and then close the front cover of the finisher.
Troubles hooting 144 6 Booklet Finisher • 5: Pull down the cartridge's knob until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Close the front co ver of the finisher . • 1: Open the front cover of the finisher.
Removing Ja mmed Staples 145 6 Staple unit for saddle stitch function Reference Initialize the staple unit for the saddle stitch function af ter removing jammed staples. See p.141 “Using “Prepare Stap ling ”in User Tools to initialize the sta- ple unit”.
Troubles hooting 146 6 y Removing Punch Waste Note ❒ While “ Punch Receptacle Full ” is displayed, you cannot use the Punch function. A Open the front cover of the 2 Tray finisher. B Pull out the punch waste bo x, and then remove punch waste. C Reinstall the p unch waste box.
Replacing t he Stamp Cartridg e 147 6 Replacing the Stamp Cartridge When the stamp becomes lighter, re- place the cartridge. Note ❒ This stamp cartridge is used for facsimile and scanner functi ons. ❒ Use the cartridge specified for this machine. ❒ Do not add ink to the cartri dge by yourself.
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149 7. Remarks Dos and Don'ts R CAUTION: Important ❒ Do not turn the power of f while the On indicator is lit or blinking. Doing so may damage the hard disk. ❒ Before unplugging the power cord or turning off the main power switch, make sure remaining memory space is at 100%, as shown on the display.
Remarks 150 7 Toner Handling Toner R WARNING: R CAUTION: R CAUTION: R CAUTION: R CAUTION: R CAUTION: Important ❒ Faults may occur if you use toner other than the recommended type. Reference To add toner, see p.122 “ D Adding Toner”. • Do not incinerate used toner or t oner containers.
Toner 151 7 Toner Storage When storing toner, the following precautions should always be fol lowed: • Store t oner contai ners in a co ol, dry place free from di rect sunlight . • Store on a flat surf ace. Used Toner Note ❒ Toner cann ot be re-used.
Remarks 152 7 Where to Put Your Machine Machine Environment Choose your machine's location care- fully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: R CAUTION: • Tempe rature: 10-32 ° C (50-89.
Where to Put Your Ma chine 153 7 ❒ Do not carry th e machine, by hold- ing the scanner assembly. Keep the machine level and carry it careful- ly, taking care not to jolt or tip it. Rough handling may cause a mal- function or damage the hard disk or memory, resulting in loss of stored files .
Remarks 154 7 Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts if they are dirty. ❖ Cleaning the machine Wipe the machine with a soft, d am p c lo t h , a n d th e n wi p e it w i t h a dry cloth to remove the water.
Maintainin g Your Machine 155 7 Changing the Photoconductor Unit (PCU) Only use the photoconductor unit made specifical ly for this machine. Follow the procedure below to change the unit. Important ❒ Be sure to unplug the power code from the outlet before changing the photoconductor unit.
Remarks 156 7 Other Functions Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service en gineer to ve rify the fo llow- ing: ❖ Consuma bles • Telephone No.
Counter 157 7 Counter Displaying the Total Counter You can display the tota l counter val- ue used for all func tions. A Press the { User Tools /Counter } key. B Press [ Counter ] . C To print a counter list, pres s [ Print Counter List ] . D Press the { Start } key.
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159 8. Entering Text Entering Text This section describes how t o enter charac ters. When you enter a character, it ap- pears at the position o f the cursor. If there is a character alrea dy at the cursor po- sition, the entere d character appears before t hat.
Entering Text 160 8 How to Enter Text Entering letters A Press [ Shift ] to switch be tween uppercase and lowercase. B Press the letters you wa nt to enter. Deleting characters A Press [ Backspace ] or [ Dele te All ] to delete characters. AdonisC4-AE_zen_F_FM_forPaper.
161 9. Specifications Main unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC dru m ❖ Original scanning: One-dimensional solid scan ning system through CCD ❖ Copy process: Dry electros.
Specific ations 162 9 ❖ Copy pa per size: •T r a y s : A 3 L – A5 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L •B y p a s s : A 3 L – A6 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L •B y p a s s ( c u s t o m s i z e ) : Vertical: 100 – 297 mm, 4 – 11.
Main unit 163 9 ❖ Reproduction ratio: Preset reproduction ratios: Zoom: From 25 to 400% in increments of 1%. ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray 1, 2: 550 sheets (72 g/m 2 , 19 lb.) • Bypass tray: 50 sheets (7 2 g/m 2 , 19 lb.
Specific ations 164 9 • Complete system *1 *1 The complete system consists of the main unit, ADF, internal tray 2, paper tray unit, bridge unit, 2 tray finish er, LCT, fax unit and printer/scanner unit. ❖ Dimensions (W × D × H up to exposure glass): Type 1, 2: 670 × 650 × 720 mm, 26.
Options 165 9 Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ Mode: ADF mode, Batch mo de, SADF mode, Mi xed Size mode, Custom Size Origi- nals mode ❖ Or.
Specific ations 166 9 1000-Sheet Finisher Finisher Upper Tray: ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 KL , B6 JIS L , A6 L , 12" × 18" L , 11" × 17" L , 8 1 / 2.
Options 167 9 ❖ Dimensions (W × D × H): 520 × 520 × 790 mm, 20.5 × 20.5 × 31.1 in (including trays) ❖ Weight: Approx. 25 kg, 55.2 lb. 2 Tray Finisher Finisher Shift Tray 1: ❖ Paper size: A.
Specific ations 168 9 ❖ Staple paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL ❖ Staple paper weight: 64 – 90 g/m 2 , 17 – 2 4 lb.
Options 169 9 Booklet Finisher Finisher Upper Tray: ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 KL , B6 JIS L , A6 L , 11" × 17" L , 11" × 15" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " L ❖ Paper weight: 52 – 163 g/m 2 , 14 – 43 lb.
Specific ations 170 9 ❖ Saddle stitch • Paper size: A3 L , B4 JIS L , A4 L , 11" × 17" L , 8 1 / 2 " × 11" L , 8 1 / 2 " × 14" L (80 g/m 2 , 20 lb.
Options 171 9 Internal Tray 2 (1 bin tray) ❖ Number of bins: 1 ❖ Paper size: A3 L , B4 JIS L , B5 JIS KL , A5 L , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " L ❖ Paper capacity: 125 sheets (80 g/m 2 , 20 lb.
Specific ations 172 9 Paper Tray Unit ❖ Paper weight: 60–105 g/m 2 (16–28 lb.) ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 L , 11" × 17" L , 8 1 / 2 " × 14" L .
Copy Paper 173 9 Copy Paper Recommended Paper Sizes and Types The following limitations apply to ea ch tray: Tray type Paper type and weight Metric version Inch version Paper capacity Tray 1, 2 Paper tray unit (optional) Tray 1, 2: 64-105 g/m 2 (17-28 lb.
Specific ations 174 9 *1 See p.135 “To adjust the paper size to a size not indicated on the paper size selector” *2 W h e n c o p y i n g o n t o c us t o m s i z e p a p e r , y ou n e e d t o s p e c if y v e r ti c a l a n d h o ri z o n t a l dimensions.
Copy Paper 175 9 *3 Select [ OHP Sheet ] or [ Thick Paper ] in the display panel. See “Copying from the Bypass Tray”, Copy Reference . *4 Placing one sheet at a time is recommen ded.
Specific ations 176 9 Unusable Paper R CAUTION: Important ❒ To prevent faults, do not us e any of the following kinds o f paper: • Paper for inkjet printe rs •T h e r m a l f a x p a p e r • A.
Copy Paper 177 9 Paper Storage Note ❒ When storing paper, the following pr ecautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surfa ce.
178 INDEX 1000-sheet finisher , 17 , 166 1 bin tray , 17 2 Tray finisher , 17 , 167 A Adding a Group to Another Group , 103 Adding staples , 137 Adding toner , 122 Address Book change order , 64 edit .
179 E E-mail destination , 86 Energy Saver key , 19 Entering text , 159 Environment , 152 Exposure glass , 15 cleaning , 154 Exposure glass cover , 17 cleaning , 154 Extended Security , 62 External op.
180 Protection code , 105 , 106 destination , 105 Punch kit , 168 R Receiving Station , 107 Registering a fax destination , 79 Registering a name , 72 Registering an e-mail destination , 86 Registerin.
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182 AE AE B198-6508 MEMO AdonisC4-AE_zen_F_FM_forPaper. book Page 182 Thursday, May 12, 2005 3:32 PM.
Paper type: O K Prince Eco G100(55kg), Pap er Thickness =80 µ m // Pages in book=192 // Print scale= 81% Gap (when printe d at 81% scale) = Pages in book × Paper thickness / 2 = 7.6800 00 mm In accordan ce with IEC 60417, this machine uses th e following symbols fo r the main power switc h: a means POWER ON.
Paper type: O K Prince Eco G100(55kg), Pap er Thickness =80 µ m // Pages in book=192 // Print scale= 81% Gap (when printe d at 81% scale) = Pages in book × Paper thickness / 2 = 7.
An important point after buying a device Ricoh IS 2235 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh IS 2235 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh IS 2235 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh IS 2235 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh IS 2235 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh IS 2235, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh IS 2235.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh IS 2235. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh IS 2235 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
