Instruction/ maintenance manual of the product FAX5600L Ricoh
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OPER ATOR’S MANUAL RICOH FAX5600L Please read all of these instructions and keep this manual by your machine..
Optional Equipment Memory (Fax Memory Type 30 1MB-II, Fax Memory Type 30 2MB) Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 40-Mbyte hard disk can be added. ISDN G4 Kit (ISDN Option Type 90) This allows you to send and receive messages using the ISDN (Integrated Services Digital Network).
WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention please! The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send a.
1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
CONTENTS IMPOR TANT SAFETY INSTRUCTIONS INTRODUCTION WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1 SOME OF THE THINGS TH AT THIS MACHINE CAN DO 2 HOW TO USE THIS MAN.
BEFORE YOU SEND YOUR FIRST FAX SOME ITEMS MUST BE PROGRAMMED FIRST 23 Overview 23 Language Selection 23 Date and Time 24 Daylight Saving Time 24 T erminal Identification 25 RTI (Remote Terminal Identi.
Contrast, Resolution, and Halftone Modes 54 Contrast 55 Resolution 55 Halftone 55 Selecting the Halftone Type 56 Home Position Setting Adjustments 57 Dialing with the Telephone Directory 58 Optional F.
Speaker and Buzzer Volume Adjustments 80 AD VANCED FEATURES NETWORKING 81 Overview 81 What Networking Features Does This Machine Have? 82 Preparing the Machine for Networking Operations 83 Storing the.
Using an Auto Document 108 Printing the Contents of an Auto Document 108 Erasing an Auto Document 109 Restricting Access to the Machine 110 Overview 110 Programming the Personal Codes 110 Storing a Pe.
Editing the Forwarding Feature 138 Switching Forwarding On/Off 140 Enabling and Disabling the Forwarding Mark 140 Specified Cassette Selection (Optional Paper Feed Unit Required) 141 Overview 141 Prog.
Transfer Request Program Sheet 173 Procedures 174 T o Print an OMR Sheet 174 Using an OMR Sheet to Send a Fax Message 174 Using an OMR Sheet to Program the Machine 175 Errors 175 Power Saver 176 Overv.
Quick Dial List 192 Speed Dial List 192 Group Dial List 192 Program List 192 User Function List 192 Personal Code List 192 Authorized Reception List 192 Forwarding List 193 Specified Cassette Selectio.
SPECIFIC ATIONS TABLE OF SPECIFICATIONS 229 APPENDIX APPENDIX A. PAPER FEED UNIT 230 Operation 230 Maintenance 230 Copy Jams 230 APPENDIX B. FAX MEMORY TYPE 90 40 MB HD 231 General 231 Operation 231 APPENDIX C.
Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features. WH AT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
SOME OF THE THINGS TH AT THIS MACHINE CAN DO This machine has many features. Here is a sample of what the machine can do. Sending a Fax to More Than One Location See page 51. Network Features, including Transfer Request See page 81. Restricting Access to the Machine See page 110.
User Function Keys See page 163. Keystroke Programs See page 99. Auto Document (sends a commonly transmitted page with one touch) See page 106. Authorized Reception (cuts out junk fax mail) See page 132. Batch Transmission See page 124. Transmission Deadline See page 61.
MANUAL OVE RVIEW Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.
CONVENTIONS The following conventions were used when writing this manual. Keynames These have been printed in a different typeface and enclosed by a box. For example: " Start " means "Press the Start key on the operation panel". If you see something like " # x 3", this means that you have to press the # key 3 times.
Most procedures start from standby mode, that is, when the display is as shown on the right. The value after " MEMORY " shows how much memory space is remaining. NOTE: If you start a procedure and do not enter anything at the operation panel for more than 5 minutes, the machine returns to standby mode.
STORING TELEPHONE NUMBERS T o dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel.
Punctuation Marks and Symbols If you press 31 or 63 while entering a label, a menu of symbols will appear, as shown on the right. ❐ T o select a symbol, press the required key on the ten-key pad. For example, if you wish to enter a ’#’, press 3 .
ON/OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways. Each adjustment or on/off switch is explained in the relevant sections of the manual.
3. Change the setting by using ← or → . 4. Either: ❐ Change another setting: Go to step 2. ❐ Finish: Yes Function A table showing the order of appearance of the switches is given below.
2. The current settings for switch 00 are now displayed on the bottom line of the display. If the settings for this switch are the way that you want them, go to step 4. ❐ The top line shows the settings normally seen in a machine just delivered from the factory.
Switch 01 - Printing of various items on received messages Digit Purpose 0 Mark to be printed at the receiving side to distinguish messages that are sent from your machine when it is acting as a forwa.
Switch 04 - Various Digit Purpose 0 1 Do not change these settings. 2 Auto reduce 0: Off 1: On 3 Do not change these settings. 4 5 Restricted Access 0: Off 1: On 6 Service Report Transmission 0: Disabled 1: Enabled If this is set to 1, store your dealer’s fax number in Quick Dial Key 63.
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following.
COLD WE ATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57 ° F , or condensation may form inside the machine. 1. Raise the room temperature to 68 ° F at less than 18 ° F per hour. 2. Wait for 30 to 60 minutes. 3. Turn the power on.
COPY PAPER ❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the most commonly used ❐ Do not use damp paper, or copies will be defective. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
GENERAL ❐ Read the Important Safety Information at the front of this manual. ❐ Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
1 Document T able 8 Scanner Release 2 Document Guide 9 Lifting Handle 3 Operation Panel 10 Front Cover Release 4 T elephone : optional 11 Cassette 5 Manual Feed Button 12 Copy Tray 6 Document Tray 13 .
1. Power Indicator Lights when the power switch is on. T o use the machine, turn the switch to ’On’. Communicating Indicator Lights when a fax message is being transmitted or received. Receive File Indicator Lights when an incoming message was received into memory because the machine was out of paper or jammed.
2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions. Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions shown by the arrow.
LOC ATION For the best possible performance, install your machine in a place which satisfies the following conditions. ❐ Not exposed to direct sunlight ❐ Well ventilated (air turnover at least thr.
CONNECTING THE MACHINE A service technician will install the machine. Before using the machine: ❐ Make sure that it is properly connected to the telephone line and the power outlet, as shown below. CAUTION Do not switch on until everything is connected properly.
SOME ITEMS MUST BE PROGRAMMED FIRST Overview After you have installed your new machine and connected it to the telephone line, there are a few things that you have to do before you start to send fax messages from your new machine. You should set up your machine’s clock and identification.
Date and Time Your fax machine has an internal clock. It controls the following features. ❐ The time display on the operation panel while the machine is idle. ❐ Operation of time-delay features like Send Later. ❐ The date and time that is printed out on pages that you receive, if Reception Time is switched on.
2. Use the ← and → arrows on the scroll key to switch this feature on or off. 3. T o store your setting: Yes T erminal Identification There are three labels which identify yourself to the operator at the other end. These labels are called the RTI, the TTI, and the CSI.
RTI (Remote T erminal Identification) Your RTI appears on the other party’s operation panel during communication, if the other machine was made by the same manufacturer as yours. The RTI can have up to 20 characters (numbers and letters can be used, along with some punctuation marks).
3. Either: ❐ Copy the RTI across and store that as the TTI: 2 . Then go to step 5. (Or, if you wish to edit the TTI: ↑ Yes ) ❐ Input a new TTI or edit the TTI that is already there: 1 . Go to step 4. 4. Input the TTI that you will be using. Example: XYZ COM PANY HEAD OFFICE Note: Not more than 32 characters.
T elephone Line T ype If the setting of this feature is incorrect, you will not be able to dial using the machine’s keypad or automatic dialer. There are two basic types of telephone company exchang.
QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can use Speed Dial, Quick Dial or Group Dial. These features allow you to store telephone numbers in your machine’s memory.
You can store up to 64 Quick Dial Keys and 100 Speed Dial Codes in this model. When you store a Quick Dial or Speed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operation panel before you press the Start key, so you can check whether you have selected the correct number).
Programming Quick Dial This machine has 64 Quick Dial Keys (01 to 64), each of which can be programmed as one of the following: Quick Dial Key, Group, Auto Document, or Keystroke Program. The page number in the following table shows the location of the programming procedure.
5. Yes 6. Either: ❐ Input a label using the Quick Dial keys. Then press Yes . ❐ Do not program a label: Press Yes . 7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the required setting. Then: Yes 8. Either ❐ Program another: Go to step 2 ❐ Finish: Function Editing a Quick Dial 1.
5. Either ❐ Change the label: Edit the existing label, then press Yes . ❐ Keep the label as it is: Yes 6. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the required setting. Then: Yes 7. Either ❐ Program another: Go to step 2.
Programming Speed Dials Using this feature, you can store telephone numbers as Speed Dial Codes. You can also store a label with each telephone number for use with the Telephone Directory and Label Insertion features. Telephone Directory This makes using Speed Dial Codes more convenient.
5. Yes 6. Either: ❐ Input a label using the Quick Dial keys (such as XYZ CO. LONDON). Then press Yes . ❐ Do not program a label for this number: Press Yes . Go to step 9. 7. The letter shown next to " INPUT " will be used with the T elephone Directory feature when searching for a name.
Editing a Speed Dial 1. Function 3 2 2. Input the Speed Dial Code that you wish to edit. Example: 0 0 ❐ If the wrong number is displayed, press No or use the ↑ and ↓ keys to scroll through the Speed Dial Codes on the screen. 3. Yes 4. Edit the number.
7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the required setting. Then: Yes 8. Either ❐ Program another: Go to step 2. ❐ Finish: Function Erasing a Speed Dial 1. Function 3 2 2. Input the Speed Dial Code that you wish to erase.
Programming Groups Groups allow you to combine some numbers into one group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial Keys or Speed Dial Codes, or you can select other numbers by entering them at the keypad.
Storing Numbers in a Group First, enter Group Programming mode as explained on page 38. Then: 1. Press 1 . 2. Input the number that you wish to store in the group. For example: ❐ Quick Dial 25: 25 ❐ Speed Dial 00: Speed Dial 0 0 ❐ Full number: Input at the keypad on the operation panel.
Checking Which Numbers are Already in the Group First, enter Group Programming mode as explained on page 38. Then: 1. Press 2 . 2. Press ↓ to scroll through the numbers on the displa y . ❐ T o erase the displayed number: Clear . ❐ When you have finished checking this group: No .
Storing a Group T ransfer Station The Group Transfer Station is one of the features of this machine that allows you to set up fax transmission networks.
3. Yes Erasing the Group This procedure deletes this Group and all the numbers stored in it. The Speed Dial Codes and Quick Dial Keys that you used in this Group will not be deleted from the memory; you can continue to use them for other purposes. First, enter Group Programming mode as explained on page 38.
Limits on the Use of Stored T elephone Numbers When you use the three features listed in the following table, you can dial more than one number. However, there are some limitations, as explained on this page. COMMUNIC ATION FEATURE PAGE MAX. NUMBER OF ADDRESSES/FAX MESSAGE TOTAL FAXES TOTAL ADDRESSES FOR ALL FAXES MAX.
DEALING WITH JUNK FAX MAIL The following features will help you to reject unwanted junk fax mail. ❐ Authorized Reception: see page 132. ❐ Closed Network (Reception): see page 152.
SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document, make sure that it meets the following requirements. Caution: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause a misfeed.
T ransmission Procedure at a Glance Overview There are two ways to send a fax message. ❐ Immediate Transmission ❐ Memory Transmission Immediate T ransmission Immediate Transmission is convenient w.
Memory T ransmission Memory Transmission is convenient because: ❐ Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long). ❐ While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
Sending to Just One Location 1. Make sure that the machine is in standby mode: ❐ The display on the operation panel must be as shown on the right. 2. Carefully place your fax message into the auto document feeder. MEMORY TRANS. APR. 4. 12:25PM SET DOCUMENT MEMORY 100% MEMORY TRANS.
3. Dial in one of the following ways. a) T en Key Pad b) Quick Dial c) Speed Dial d) Handset ✬ ✬ : Only if the telephone handset is installed. If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, press the Pause key after entering the country code.
Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 49). 2. Make sure that the Memory indicator is lit. If it is not, press Memory . 3. Place your fax message face down into the feeder. ❐ If you only wish to scan a part of the document, use the Specified Image Area feature.
5. Yes 6. Either ❐ Dial another number: Go to step 4. ❐ Press Start . The machine will dial the first destination (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).
Possible Problems You want to take out the document Press the scanner release button, open the scanner, and take out the document. Caution: Do not pull out the document without opening the scanner, or you will damage the machine. You want to send more than 50 pages While the last page is being fed in, place more pages (up to 50) in the feeder.
SENDING A FAX MESSAGE ROUTINE OPERATION Contrast, Resolution, and Halftone Modes You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
ROUTINE OPERATION SENDING A FAX MESSAGE Contrast The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the contrast.
Selecting the Halftone T ype This model has two types of Halftone, the Dither Process, and the higher quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure. 1. Function 6 0 2 2 2 2 8 1 2. Scroll through the list of features with the ↑ and ↓ keys until SELECT HALFTONE appears.
Home Position Setting Adjustments For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also, you can change the home positions of these settings.
Dialing with the T elephone Directory This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it. Example: You wish to dial "XYZ CO. LONDON". 1. Make sure that the machine is in standby mode (see page 49).
Optional Features for T ransmission When you make a routine transmission, you can access a few optional features. These options are only available if " OPTIONS " can be seen in the top right corner of the display. Personal Code Personal Codes do the following.
If you input your Personal Code, your name will appear on the TCR and Transmission Result Report. 1. Either: ❐ Press ↓ 0 1 ❐ 2. Example: 7 3 6 2 3. Yes Send Later Using this feature, you can instruct the machine to delay transmission of your fax message until a later time, which you specify.
1. Press ↓ 0 2 2. Example: Send at 11:30 pm 3. Yes T ransmission Deadline (TRD) If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline. If the line is bus y , the machine will redial at set intervals either until the message gets through or until the deadline passes.
1. Press ↓ 0 3 2. Example: The deadline is 12:50 pm. 3. Yes Page Count (Immediate T ransmission only) When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.
1. Press ↓ 0 4 2. Example: 10 pages 1 0 3. Yes Auto Reduce If the fax message that you are sending is wider than the printer paper in the receiving machine, the condition of the printout at the other end depends on whether or not Auto Reduce is switched on.
Auto Reduce Home Position Adjustment You can change the home position of the Auto Reduce setting if you wish. Do not do this unless the current home position is inconvenient for you, and you often find yourself having to change the Auto Reduce setting before sending a fax.
2. Press ↓ until " TTI ON OFF "is displayed. If you wish to change the TTI setting, press ← or → until the displayed setting is correct. 3. Yes when you have finished. ID T ransmission You must have stored an ID Code before you can use this feature; see page 85.
3. Yes when you have finished. Economy T ransmission This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving features: use of off-peak rates, and Batch Transmission. Also, you do not have to input the required transmission time every time, like you do with Send Later.
Storing the Economy T ransmission Time Before using Economy Transmission, you must use Function 74 to program a time for Economy Transmissions to start.
1. Press ↓ 0 7 2. Press ↓ until " VOICE REQUEST ON OFF " is displayed. If you wish to change the VOICE REQUEST setting, press ← or → until the displayed setting is correct. 3. Yes when you have finished. Direct Fax Number Entry This feature allows you to input destination fax numbers before placing the document in the feeder.
Immediate T ransmission Procedure If you do not wish to store the fax message in memory before sending it out, use the following procedure. ❐ The merits and demerits of Immediate Transmission and Memory Transmission are discussed on pages 47 and 48.
T ransmission Mode Home Position Adjustment The default mode of your machine is Memory Transmission. If you wish, you can change this home position to Immediate Transmission. The procedure is as follows (see page 10 if you need more information about the User Parameter settings adjustment procedure).
Using the Stamp If press the Stamp key to light the Stamp indicator, the machine stamps the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediate transmission, it shows that the page was sent successfull y .
Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.
Using the AI (Artificial Intelligence) Redial Key The machine learns and remembers the last 10 telephone numbers that you input. Then, if you have to redial one of these numbers, just press the AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.
RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages. ❐ Auto Receive Mode ❐ Manual Receive Mode Press the reception mode key to switch between the modes. Manual Receive Mode This mode is selected when the Manual Receive indicator is lit.
Auto Receive Mode This mode is selected when the Auto Receive indicator is lit. Incoming faxes are received automaticall y . You do not have to be by the machine if the power switch is kept on. Use this mode when you must leave the machine. 1. The telephone rings once.
Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature. ❐ If you do not like keeping received fax messages in memory: After your machine has received a fax message to memor y , it sends an OK signal to the other end.
TELEPHONE CALLS A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.
Using the Handset Using the fax machine’s built-in or optional handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish).
Answering the T elephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other part y . ❐ If you hear a high-pitched tone, a fax is coming in.
6. Replace the handset. ❐ Do not replace the handset if you wish to speak to the other party again. When your machine emits a tone, press Stop then speak. T o T alk After Sending a Fax Use the Voice Request option (see page 67). Then, during transmission: 1.
NETWORKING Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines. As we have seen (Sending to More Than One Location, page 51), you can send the same fax message directly from your machine to more than one location.
What Networking Features Does This Machine Have? The machine’s networking features are summarized below. ❐ T ransfer Request: This allows you to send a fax message to a number of destinations via a single Transfer Station (see page 87). Transfer Request can be combined with Broadcasting to set up more complex networks (see page 90).
Preparing the Machine for Networking Operations Before you can start to set up fax communication networks, there are some items that you have to program in your machine.
Storing your Machine’s Own T elephone Number Store your fax terminal’s telephone number using this feature. If you do not do this, you will not be able to use the Transfer Request feature. If your fax machine’s telephone number changes, do not forget to change the stored telephone number data.
2. Yes 3. Input the area code prefix. 4. Yes Function Storing the ID Code Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same.
T o store an ID Code, do the following. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Input the ID Code that you will be using. Example: 4 3 6 3 ❐ Do not use 0000 or FFF F . 4. Yes Function Groups The way to program a Group has already been explained and will not be repeated here.
T ransfer Request Transfer Request helps you save costs when you send the same message to more than one place in a distant area. ❐ Your machine sends the message to the Transfer Station, which holds it in memor y . ❐ The Transfer Station then sends it on to each of the End Receivers in sequence.
1. Make sure that the machine is in standby mode (see page 49). 2. Place your document in the feeder. 3. Either: ❐ Function 1 2 ❐ 4. Input the telephone number of the first transfer broadcasting station, then press Yes . . ❐ This machine must be of the same manufacturer as yours, and it must be able to act as a Transfer Station.
6. Either: ❐ Enter more destinations for this transfer broadcaster - go to step 5. ❐ Input another transfer broadcaster and its destinations: ↓ - go to step 4. ❐ Start the transfer request: Start NOTE: You may use some transmission options, such as Send Later.
Combining T ransfer Request with Broadcasting If you wish to set up complex fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass the message on to 30 End Receivers.
Two-step T ransfer Digital Link If your machine (A), in Sacramento in the above example, does not have access to a digital network, it can use a digital link between San Francisco (B) and T okyo (C) to send a fax message to various locations in Japan (D to F).
Analog Link Two-step Transfer can also be done if the link between terminals B and C is analog (Group 3 on the PSTN). The operator at terminal A makes a transfer request. However, it must dial using a group stored in terminal B, using the shorthand notation described for Transfer Request on page 88.
Multi-step T ransfer The principles of the Two-step Transfer feature can be used to build up a multi-step facsimile network. This will work using either analog (Group 3) or digital (Group 4) lines. An example follows. T o set up this network, the following programming must be done: ❐ T erminal C must contain two preprogrammed groups.
Your Machine as a T ransfer Station (Memory Card or Hard Disk Required) Your machine can be a Transfer Station for other people to use for their Transfer Requests. If the requesting party is using a machine of the same manufacturer as your machine, they must perform the Transfer Request procedure given after page 87.
Storing the Remote ID As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immediatel y . 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Input the Remote ID that you will be us - ing.
Procedure for T ransfer Request by T onal Signals If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station, they will have to do the following procedure. Full Procedure A quick reference version of this procedure is given on the next page.
Example Procedure (for Quick Reference) ❐ Remote ID: 1 11 1 ❐ Transfer Result Report Destination: Speed Dial 04 in your machine. ❐ End Receivers, as programmed in your machine: Quick Dial 01, Speed Dial 02, Group Dial 03. 1. The requesting party must dial your machine using an external telephone, and wait for the fax tones.
Beep T ones Sometimes during a Remote Transfer, you may hear one or more beeps. The following table explains the meanings of these signals. Sound Reason Required Action One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error.
TRANSMISSION Keystroke Programs Overview If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program.
Storing a Keystroke Program 1. Make sure that the machine is in standby mode (see page 49). 2. Place a sheet of paper in the feeder. ❐ Skip step 2 if you are making a Polling Reception program. 3. Select all required features (such as Transfer Request) and telephone num - bers as you would normally do.
Labeling a Program If you store a label for your keystroke programs, the label will appear on the display when you use the program. Also, you can attach an adhesive label to the Quick Dial Key if you wish. 1. Function 3 4 2. Press the Quick Dial key that holds the program that you wish to label.
Using a Program Before using a program, make sure that the machine is in standby mode (see page 49 for details). T ransmission Program 1. Place your document in the feeder. 2. Press the programmed Quick Dial Key. ❐ The program begins at once, or at the later time specified by the program.
Erasing a Program When you wish to delete a keystroke program, do the following. 1. Function 3 4 2. Press the Quick Dial key that holds the program that you wish to erase. Example: 08 3. T o delete the program: Clear Yes 4. Either: ❐ Erase another program: Go to step 2.
Confidential T ransmission Overview Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered.
If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine’s ID with that Confidential ID. Then: ❐ The receiver can print the message by inputting the Confidential ID that is stored with that person’s Personal Code.
2. Enter the Confidential ID that you wish to use for this message. Example: 2 5 6 7 Yes 3. Dial and press Start . Auto Document Overview If you often find that you have to send a particular page to p.
Storing an Auto Document 1. Make sure that the machine is in standby mode (see page 49). 2. T ake the document that you want to be an Auto Document and place it into the feeder. ❐ If you only wish to scan a part of the document, use the Specified Image Area feature.
Using an Auto Document 1. Make sure that the machine is in standby mode (see page 49). 2. If you wish to attach a fax message to your Auto Document, place the fax face down into the feeder. 3. Press the Quick Dial Key that contains the Auto Document that you need.
Erasing an Auto Document If you wish to delete an Auto Document, do the following. 1. Function 3 6 2. Press the Quick Dial Key that contains the Auto Document that you wish to erase. Example: 08 3. T o erase the Auto Document: Clear Yes 4. Either: ❐ Erase another Auto Document: Go to step 2.
Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time, anybody can use it. However, using a system of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine.
Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code: ❐ A name: This will be printed on reports, such as the TCR, to identify the users of the machine. It is also used with the Label Insertion feature.
4. Input a name for this Personal Code using the Quick Dial keys. Example: JOHNSON 5. Store the name: Yes 6. Either: ❐ If you do not have an optional mem - ory card or hard disk, go to step 8. ❐ Input a Confidential ID for the per - sonal code used by this user.
3. Either: ❐ Erase this Personal Code: Clear Yes Go back to step 2. ❐ Edit the contents of this code: Yes . Go to step 4. 4. Edit the name stored with this code. When the name is correct, press Yes . 5. Either: ❐ If you do not have an optional mem - ory card or hard disk, go to step 6.
T o switch Restricted Access On or Off, do the following: If you wish to switch Restricted Access on or off, do the following procedure. (See page 10 if you need more information about the User Para meter settings adjustment procedure). 1. Function 6 0 2 2 2 2 9 1 2.
T onal Signals Some organizations offer you special services by telephone, which you can access by transmitting T ouch T one or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
Chain Dialing This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad. For example, you can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.
Secure T ransmission Overview This feature allows some degree of data security when sending a fax message. However, care should be taken because the method used for data encryption is quite simple, unlike the methods used in data scramblers or in the DES (Data Encryption Standard) used in some software packages.
Making a Secure T ransmission 1. Make sure that the machine is in standby mode (see page 49 for details), then place your document in the feeder. 2. Press the User Function Key that you have programmed for Secure Transmission (if the light under that key is off).
Changing the Specified Image Area On/Off Home Position Setting In a new machine, this setting is off. If you change this setting to "On", the image area that you input (using Function 96; se.
Label Insertion This feature supplements the TTI. It uses the Personal Code and the Quick Dial or Speed Dial Label to inform the other party who is sending the message, and to state who the message is for.
Closed Network ( T ransmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal.
ECM (Error Correction Mode) and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line.
Batch T ransmission Overview This feature will save communication costs if you often send more than one message to the same location. Example: If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive.
Note : You can have up to 50 fax messages in the same batch. Messages using Confidential Transmission cannot be put into a batch. Cross-reference Send Later: see page 60. Economy Transmission: see page 66. Changing the Batch T ransmission Home Position Setting On/Off In a new machine, this setting is "On".
RECEPTION Confidential Reception (Memory Card or Hard Disk Required) Overview If the other party sent you a message using Confidential Transmission, the message is stored in the memor y , and not printed. The "Confidential File" indicator on the operation panel lights up to inform you when a confidential message has come in.
Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. 2. Yes 3. Input the Confidential ID that you will be using.
3. Start NOTE: If the Confidential File indicator is blinking, an incoming fax message has been stored in the memory using the Memory Lock feature. To print the message, see page 130. Confidential File Report This report informs you when a confidential message has been received.
Memory Lock (Memory Card or Hard Disk Required) Overview T o use Memory Lock, you must first: ❐ Store a Memory Lock ID. ❐ Switch Memory Lock on. If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine.
Switching Memory Lock On/Off Before you can use Memory Lock, you have to switch it on using Function 81. After you switch Memory Lock on, (MEMORY LOCK) will appear on the display when the machine is in standby mode. Note: If you switch Memory Lock on, Forwarding will be automatically disabled.
Rejection of Messages from Unidentified Senders If you wish, you can make the machine reject incoming messages that require storage to your machine’s memory, if they are not accompanied with an identifier such as the RTI or CSI.
Authorized Reception Overview This feature helps you to reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. T o authorize reception from a particular sender: ❐ Program the RTI or CSI of the sender.
Programming the Authorized Senders 1. Function 6 0 2 2 2 2 7 2 ❐ At this time, you can print an Authorized Reception List by pressing → Start . 2. Either: ❐ Store some RTIs/CSIs: 1 . Go to step 3. ❐ View the RTIs/CSIs that you have stored so far: 2 .
Switching Authorized Reception On/Off Before you use Authorized Reception, you have to switch it on using Function 81. If it is switched off, the machine will accept any incoming fax message. 1. Function 6 0 2 2 2 2 8 1 2. Scroll through the list of features with ↑ and ↓ until AUTHORIZED RECEPTION appears.
T o set up Forwarding, program your machine as follows: ❐ Program the phone numbers of the forwarding terminals that you will use. ❐ Program the RTI or CSI of each sender, allocating it to one of the forwarding terminals. (Ask the sending party what their RTI/CSI is.
Programming the Forwarding Feature This section shows you how to set up your machine to forward incoming fax messages to another location or locations. After you have done this procedure, you must switch Forwarding on for it to take effect (using Function 81); see page 140 for how to do this.
5. Either: ❐ If you wish all incoming messages to be forwarded to this station: Do not store any RTIs/CSIs for it. Instead: Yes . Then either go to step 2 to program another forwarding station, or press Function to finish.
Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 7 5 2. Input the code number of the forwarding station that you wish to edit. Then press Yes . ❐ See the Forwarding List for a list of these codes. 3. Either: ❐ Erase this forwarding station num - ber and all RTIs/CSIs stored with it: Press No x 2, then Yes to erase.
5. ↓ until the RTI/CSI that you wish to delete appears. T o delete the RTI/CSI: Clear , then go to step 4. ❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete the incorrect label and store a new one.
Switching Forwarding On/Off Before you use Forwarding, you have to switch it on using Function 81. If it is switched off, the machine will not forward any incoming fax messages. After you switch Forwarding on, (FORWARDING) is displayed on the operation panel when the machine is in standby mode.
3. Press ↓ until the settings for switch 01 are shown. The setting that you need to change is digit 0. 4. If you wish to change the setting, press 0 . 5. Finish: Yes Function Specified Cassette Selection (Optional Paper Feed Unit Required) Overview This feature is only available if your machine has more than one cassette.
If the RTI/CSI is not the same as any of those that you have programmed into this feature, the incoming message will be printed on paper from the normally-used cassette. The number of RTI/CSI’s that you can store for use with this feature is 10. You can use Wild Cards to extend the number of RTI/CSI’s that you can specif y .
5. Either: ❐ Enter another RTI or CSI: Go to step 3. ❐ Finish: No . Go to step 2. 6. Scroll through the stored RTIs/CSIs on the screen with ↓ . ❐ It is not possible to edit previously stored RTIs/CSIs; if you wish to do so, you must delete the incorrect label and store a new one.
Wild Cards This feature greatly enhances the effectiveness of the following features: ❐ Authorized Reception ❐ Forwarding ❐ Specified Cassette Selection In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from.
Reverse Order Printing (Memory Card or Hard Disk Required) Normally, the machine prints the pages of received messages in the order that they were received them. However, with Reverse Order Printing, the machine will print the message from the last page first.
Multi-sort Document Reception (Memory Card or Hard Disk Required) Using this feature, more than one copy of each incoming fax message can be printed. This feature is useful if you need to reduce your photocopier’s work load. ❐ You will only be able to print one copy if the Two in One feature is enabled.
Center Mark If you switch this feature on, a mark is printed halfway down each received page on the left hand side. This makes it easy for you to position the hole puncher correctly when you file away the received fax messages. The center mark is not printed when you use the machine for making copies.
Checkered Mark The machine prints a checkered mark in the top left corner of the first page of received messages. Using this mark, you can find the first page easil y . This makes it easier for you to separate the messages that are lying in the copy tray.
Reception Time When you receive a message, the time is printed at the top of the page. However, this is the time at the transmitting end. T o check the local time, you have to print the TCR. However, if you switch on Reception Time, the local time is also printed on each page that you receive.
Length Reduction If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image so that it will fit on one page, if the image length is within the following limits.
Two in One This feature helps you conserve paper. If the size of the incoming page is half the size of the paper in the cassette, the machine will print out two pages on one sheet of paper.
Closed Network (Reception) This feature may help you to prevent reception of excessive junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Note: This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer.
OTHER Polling Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory for other machines to poll from you. ❐ With polling, telephone line costs are charged to the person receiving the message (the polling terminal).
Polling T ransmission Use Polling Transmission when you wish to leave a document in the memory for others to pick up. You cannot specify the telephone number of the polling terminal (the terminal that.
Note: If you see FILE EXISTS CLEAR? PRESS YES . NO , you already have a message on Free Polling Standb y . ❐ T o keep the old message: No . Remove the document from the feeder. ❐ T o erase the old message: Yes Secured Polling 1. Place your document in the feeder.
Stored ID Override This procedure will override the ID Code stored in your machine. The override is only effective for this one transmission. 1. Place your document in the feeder. ❐ If you only wish to scan a part of the document, use the Specified Image Area feature.
Options for Polling T ransmission When you store a document in memory for Polling Transmission, you also have the following options: ❐ Auto Reduce On/Off: This is the same as for normal transmission (see page 63). ❐ TTI On/Off: This is the same as for normal transmission (see page 64).
Polling Reception Use this feature when you wish to poll a message from another terminal. You can poll documents from many terminals with only one operation (use Groups and Keystroke Programs to make the most out of this feature).
Stored ID Override Option This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only. If OPTIONS is displayed: 1. ↓ 0 6 2. Enter the password that you wish to use for this operation. Example: 2 5 6 7 Yes 3.
File Management Every time you store a fax message in your machine’s memory, a new file is created. Each file is given a number. T o see which files are currently in the memory, print a File List. Note: A new file is created for each Polling Transmission, Substitute Reception, and Confidential Reception also.
2. Either: ❐ Print a list of files: → Start ❐ Scroll through the files on the display: ↓ until the required file appears. ❐ If you know the file number, input it directly: 0 0 0 2 The second line of the display shows the current status of the file.
3. Either: ❐ Erase the file: Yes ❐ Keep the file: No . Go to step 2. Printing a File If you need to see the contents of any of the files, use this feature.
User Function Keys There are five Function keys (F1 to F5) on the operation panel. You can program each of these keys with a feature that you wish to use frequentl y . There are two ways to do this. ❐ Store a User Function Code in the User Function Ke y .
T o store a User Function Code, do the following procedure. 1. Function 3 5 ❐ At this time, you can print a User Function List if you press → Start . 2. Press one of the User Function Keys. Example : Press F4 Yes . 3. Enter the two-digit code for the function that you wish to store.
2. F4 3. Yes Function Using a Function Program 1. F4 2. Use the function as normal. Deleting a Function Program 1. Function 3 5 2. Press the key that you wish to erase. Example: F4 3. Yes No Function PROGRAM? YES OR NO ❐ If you cannot select this Function Key, it is already being used for something.
OMR Sheets Introduction Instead of inputting instructions at the operation panel, you can mark up a special form, called an OMR Sheet (OMR means Optical Mark Reader), and scan your instructions into the machine. Your fax machine will read the marks on the form and carry out your instructions.
Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields. ❐ Boxes are for marking user parameter settings, the contrast setting, and so on. ❐ Fields are for inputting telephone numbers and names. Marking Up Boxes The correct way to mark up a box is shown below.
Marking Up Fields There are two types of field. ❐ Number Fields: These are for inputting telephone numbers, personal codes, the number of pages in the fax message (Page Count), and the transmission start time (when using Send Later or TRD). ❐ Name Fields: These are for any names and labels that you need to input.
Name Fields In a name field, each letter, symbol, or punctuation mark is represented by two digits. The characters that you can use with this machine are shown below, with the character codes for each one.
The Five T ypes of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them. (Using Function 54, print a sample of each OMR Sheet for your reference while you are studying this section.) ❐ Procedures for use are on page 174 and the pages following that.
CAUTION: If you mark a Quick or Speed Dial that already contains a number, the machine will replace the old number without giving you any warning. 3. In the "FAX No." field, write the telephone number that you wish to store in the Quick/Speed Dial number that you just marked in steps 1 and 2.
4. Mark up the Quick and Speed Dials that you wish to place in this Group. Each Quick and Speed Dial has one box above it. Example: Store Quick Dials 01, 02, 06, 10, and 27, and Speed Dials 00, 01, 05, 16, 24, and 39 into the Group. T ransmission Program Sheet You can use this sheet to send a fax message.
6. Mark either the ON or the OFF box for Voice Request, Economy Transmission, Secure Transmission, Auto Reduction, TTI, and ID Transmission. T ransfer Request Program Sheet You can use this sheet when you make a Transfer Request. 1. At the top of the sheet, next to Trans.
Procedures To Print an OMR Sheet Note: You must have Letter, Legal, or A4-size paper in the cassette before you print an OMR Sheet. 1. Function 5 4 2. Select the OMR Sheet that you wish to print. ❐ Use the ↓ key to scroll through the possi - ble selections until the correct one is dis - played on the screen.
Using an OMR Sheet to Program the Machine After marking up the OMR Sheet, do the following. 1. Place the OMR Sheet in the feeder face down. 2. Start 3. Yes The machine scans the OMR Sheet and programs itself in accordance with the instructions marked on the OMR Sheet.
Power Saver Overview Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. This may cause your electricity bills to rise. The Power Saver feature lets you program timers to switch this heating element on and off.
Programming Procedure Example: For Tuesday, set the heater to switch on at 9 am and switch off at 6 pm. 1. Function 6 0 2 2 2 2 7 4 Yes 2. Use the ↑ and ↓ keys to scroll through the days of the week. Example: Press ↓ twice to go to Tuesda y . 3.
Switching the Power Saver On or Off The Power Saver feature must be switched on using Function 81. If it is switched off, the heating elements will stay on all the time. 1. Function 6 0 2 2 2 2 8 1 2. Scroll through the list of features with ↑ and ↓ until POWER SAVER ap - pears.
Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters: ❐ Tx (Transmit) Count.
Entering PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer.
Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.
Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, .
RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
Short Preamble Short Preamble slightly reduces communication costs between machines produced by the same manufacturer. This feature reduces the length of signals exchanged between the machines during communication. If you are interested in this feature, contact a service technician to have it switched on.
AUTOM ATICAL LY PRINTED REPORTS The following reports are automatically printed out at the appropriate time. Descriptions of the Available Reports TCR ( T ransmission Confirmation Report) This report gives detail on each communication made by your terminal.
Power Failure Report This report is printed if the machine’s power was off for long enough to erase the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.
T ransmission Deadline Report/Polling Confirmation List If you selected the TRD (Transmission Deadline) option, this report will be printed when the deadline passes. The report will tell you whether the transmission was completed before the deadline or not.
Note: ❐ T o switch the Confidential File Report on or off, use Function 81 (see page 128). ❐ T o switch the Error Report on or off, contact a service technician. ❐ Printing a Sample of Data on the Reports For reference purposes, the machine prints the first few inches of the fax message on the following reports.
Report Formats Example 1. Error Report The following report means that the machine sent four pages but there were errors during the first two pages. Example 2.
The following pages explain the symbols that appear in certain columns of the reports. The Mode Column See the bottom of the TCR for a full listing of the symbols that are used on the TCR. On other reports such as the File List, a code is given, informing the type of communication.
In the Result column, some reports may have an "E" followed by a code, and there may be a message printed at the bottom of the report. This code and message indicate that a problem occurred.
Quick Dial List This is a list of the telephone numbers and other items that you have stored in the machine’s Quick Dial Keys. Press Function 4 3 Start Speed Dial List This is a list of the telephone numbers that you have stored as Speed Dial Codes.
Forwarding List This list shows details of how you have programmed the Forwarding feature. It also includes the Wild Cards. Press Function 6 0 2 2 2 2 7 5 → Start Specified Cassette Selection List This is a list of all terminal names that you have specified for Specified Cassette Selection.
REPLACING PAPER ❐ When the Add Paper indicator ( ) on the operation panel is lit, the upper cassette is empt y . ❐ When the Add Paper indicator ( ) on one of the lower cassettes is lit, that cassette is empty (only when the lower cassette is installed).
REPLACING THE TONER CASSETTE ❐ When the Add T oner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change the toner cassette. ❐ When the Add T oner indicator ( ) remains lit, it is time to install a new toner cassette.
4. On the new toner cassette, remove the two green plastic stoppers. 5. Slide the new toner cassette into the machine along the rails until it stops. CAUTION ❐ Do not touch the cleaning blade [A]. ❐ Do not touch the gear [B]. 6. Close the front cover.
Ordering T oner When you run out of toner, you can dial your dealer, and input the amount of toner needed. The machine will generate an order form and send it to your dealer. T o use this feature, you must do the following in advance: ❐ Switch this feature on (see below).
Ordering T oner Procedure You can automatically fax an order for new toner whenever you need to. Each carton contains four toner cartridges. When you need to order, do the following. 1. 64 2. Input the number of toner cartridges that you wish to order (the maximum order is 9).
REPLACING THE S TAMP When the stamp made by the stamp becomes pale, replace the stamp as described below. 1. Remove the document tray. 2. Open the scanner cover. 3. Replace the stamp. If tweezers are not available, you may press the point of a pencil down vertically into the stamp and remove it by lifting straight up.
CHANGING THE PAPER SIZE OF THE CASSETTE When you want to use a different size of paper in the cassette, do the following. NOTE: You need a #2 Philips screwdriver for this procedure. Upper Cassette 1. Remove the upper cassette. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out.
4. Change the position of the two side fences [C] to match the new paper size. 5. Change the paper size actuator [D] to the appropriate one. 6. Push down the bottom plate [E].
Lower Cassette(s) 1. Remove the lower cassette. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Remove the side fences [F]. 3. Change the position of the bracket [G]. NOTE: If necessar y , hold up the bottom plate [H].
USER MAINTENANCE PROCEDURES T o ensure that your fax continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components. User maintenance should be done once every 6 months. User Maintenance T able The following table shows what items you need to look after from time to time.
User Maintenance Procedure Scanner ➊ ➌ ➋ [J] [H] [I] [F] [E] USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 204.
1. Prepare a soft damp cloth. 2. Turn off the main power switch. Note for machines that do not have the optional hard disk unit Before turning off the main switch, make sure that the remaining memory capacity is 100%. If the machine is switched off for more than an hour, any fax messages in the memory may be lost.
6. Clean the separation roller [E] with the soft damp cloth, while rotating the roller. This roller is near the ➀ decal inside the machine. 7. Clean the white strip [F] with the soft damp cloth. CAUTION: Do not damage the sensor actuator [G] (black plastic) below the white strip.
9. Turn the main power switch off. 10. Clean the exposure glass [I] with the soft damp cloth. 11. Clean the pick-up and feed rollers [J] with the soft damp cloth, while rotating the rollers in the direction shown in the diagram. These rollers are near the ➁ decal inside the machine.
Main Body [L] [U] [N] [T] [W] USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 208.
1. Remove the upper cassette [K]. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Clean the three registration rollers [L] with the soft damp cloth, while rotating them in the direction shown in the diagram.
3. Clean the white paper feed rollers [N] in the cassette, while rotating them. 4. Put back the cassette. 5. Open the front cover [O]. 6. Remove the toner cassette [P]. CAUTION: To prevent your table from getting dirty, lay a sheet of paper on it before removing the toner cassette.
7. Lay a sheet of paper on top of the master belt [S] (dark green plastic belt), to avoid damage to the master belt. CAUTION: Do not touch the master belt. 8. Slide the blue plastic corona wire cleaner [T] from its home position all the way across to the right side of the machine.
Lower Paper Feed Unit(s) (If one or more are installed) 1. Remove the lower cassette. CAUTION To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Clean the paper feed roller [U] with the soft damp cloth, while rotating it in the direction shown in the diagram.
Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDICATORS AND DISPL AY PANEL Check the indicators on the operation panel to check if there are any problems.
Adjusting the Document Feeder If you normally scan thin or thick sheets of paper you can adjust the auto document feeder mechanism. Also, this is useful when you have document multifeed or non-feed problems. If you open the scanner cover you can find the adjustment knob (blue color) and scale easil y .
COPY JAMS If the Clear Copy Indicator ( ) blinks, there is a copy jam. There are four possible locations: ❐ Cassette entrance ❐ Inside the machine ❐ Copy feed-out area ❐ Lower cassette entrance (for machines with one or more lower paper feed units) Cassette Entrance 1.
Inside the Machine 1. Remove the trays, and pull open the cassette. 2. Open the front cover. 3. Pull out the jammed paper carefully by the leading or trailing edge, or by the center if both edges are jammed. CAUTIONS: ❐ Do not touch the fusing unit (the parts inside the machine colored orange).
Copy Feed-out Area 1. Remove the document table and copy tra y , and pull open the cas - sette. 2. Open the copy feed out cover. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Close the copy feed out cover. Put back the document table and copy tra y .
Lower Cassette Entrance CAUTION If there is a paper feed problem in the lower cassette entrance, please slide out the cassettes one by one, from the top cassette down, before removing the paper. 1. Pull open the lower cassette. 2. Gently pull out the misfed paper.
OPER ATING DIFFICU LTIES Problem Required Action STANDBY MODE Nothing happens when the switch is turned on. Check the power cord. Is it properly plugged into the outlet? ➣ Plug it in firmly SET DOCUMENT is not displayed. Switch the power on. ➣ If the Power indicator does not light, check that the power cord is plugged in.
Problem Required Action Frequent original misfeeds Multifeeds Incorrect positioning of originals ➣ Put the document in the feeder correctly. See page 49. Incorrect alignment of originals ➣ Align the edges of the document. See page 49. Curled pages ➣ Flatten the document.
Problem Required Action Transmission cannot take place; the Clear Original indicator blinks. The document is jammed in the feeder. ➣ Remove the jammed document (see page 213) and repeat the transmission procedure. The document may be longer than the maximum limit (see page 45).
Problem Required Action Copy paper mIsfeeds occur frequently. Is the proper paper in the paper tray? ➣ Paper size and weight must be within the standards set for this machine. Is folded, wrinkled, damp, or curled paper in the paper tray? ➣ Always use dry, undamaged paper.
DISPL AYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine. CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset. NO BOOKING FOR POLLING RECV No polling reception operations have been programmed.
OVER NO OF PROG RTI/CSI You cannot store any RTIs or CSIs for use with this feature; the limit has already been reached. RTI/CSI IS NOT PROGRAMMED No RTIs or CSIs have been stored for this feature. NO PAUSE You must add a pause after your area code when you input your fax terminal’s own telephone number.
ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot.
Code Possible Cause 2-xx Possible fault in your machine 4-00 The page took too long to send. Send again at a lower resolution, or without halftone. The line may be bad. 4-01 There is a bad line. The telephone line at the rear of the machine may be disconnected.
CALLING THE SE RVICE S TA TION The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative.
Sending a Service Report When you need to send a service report, do the following. 1. 63 2. Start If the transmission was not successful, the machine will not redial.
Dimensions: 20.3" x 18.7" x 12.1" (W x D x H) Excluding trays, handset, cassettes, and optional kits. Weight: 48.5 lbs Excluding the master unit and printer paper.
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Operation Up to four additional paper feed units can be installed. Each paper feed unit can hold up to 500 sheets of paper, which means that you can add an extra 2,000 sheets of copy paper capacity to your fax machine.
WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. General You can upgrade the memory capacity of the facsimile machine with this hard disk unit. Neither the standard memory nor the optional 1 Mbyte or 2 Mbyte memory card can be used if you install the hard disk unit.
Introduction The ISDN G4 Option Type 90 allows you to send and receive fax messages on high-speed high-quality digital networks. It will allow you to connect the machine to an ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax communication.
Setting up the Group 4 Interface Before you start sending faxes using the Group 4 interface, there a few items that you have to store in your machine. These are as follows.
❐ T o type the backslash, you must have programmed one of the User Func - tion Keys to input a subaddress (see page 163 for how to program a User Function Key). Press that User Function Key to input the slash, then input the subaddress. 4. Yes Function Own ISDN-G3 Number You can also make Group 3 communications over the ISDN.
Next T ransfer Station The Next Transfer Station allows your fax machine to be a transfer station in a two-step transfer operation using a digital network. An example is given in the section entitled Networking (see page 81); refer to this for details of how to use this feature.
Operation Dialing and Storing T elephone Numbers Overview After installing the ISDN G4 Option Type 90, you must be careful to select the correct signaling type (Group 3 or Group 4) when dialing, or when storing a telephone number as a Speed Dial or Quick Dial.
T ransmission Procedure The following example shows how to dial (assuming that the ISDN G4 Option Type 90 has been installed). The differences between this procedure and the procedure for the base machine (refer to page 49) are as follows: ❐ You have to select G3 or G4 before you dial a number.
Storing a Telephone Number The following example shows how to store a Quick Dial if the ISDN G4 Option Type 90 has been installed. The differences between this procedure and the procedure for the base.
5. Yes 6. Either: ❐ Program a label for this number: go to step 7. ❐ Do not program a label: Yes . Go to step 8. 7. Input a label using the Quick Dial keys. Then press Yes . 8. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the required setting.
Automatic Fallback from Group 4 Mode to Group 3 Mode If your machine cannot communicate with the other party using Group 4 mode, it will try using Group 3 mode. This will allow your machine to send the message even if you selected Group 4 mode instead of Group 3 mode by mistake.
Explanation of the Items in the Group 4 Identifier T ransmitter and Receiver T erminal IDs The following example shows what happens when the two communicating terminals are connected to two different ISDNs. Each ISDN has its own country code. At the top of the received page, the following will be seen.
Switching the Command Information Line On/Off This is similar to the TTI On/Off switching option for Group 3 Transmission (see page 64). The Command Information Line consists or the Receiver and Transmitter T erminal IDs, the Date and Time, and the Page Number.
T erminal ID V erification This feature helps you to make sure that your communications do not go to the wrong place. However, like Protection Against Wrong Connections, it will not help you if you dial the wrong number.
GLOSSA RY ADF (Automatic Document Feeder): A device which feeds the pages of a multipage document one at a time, in the order that you arranged the pages in the stack. Batch Numbering (Page Count): This is a way of numbering pages that allows you to check whether you received all pages, and if not, which ones are missing.
DPI (Dots Per Inch), or l/mm (Lines Per Millimeter): This is the unit of resolution. The scanner scans your document according to the selected resolution. An 8-1/2" x 11" page is broken down into about 1,728,000 dots if standard resolution is used.
Polling File: This is a set of instructions (destinations to be polled, time of polling) for polling reception. Pulse Dialing: This method of dialing uses a string of pulses to represent each dialed digit.
INDEX A Add Paper Indicator 194 Add T oner Indicator 195 - 198 AI Redial 20 Making a telephone call 78 Sending a fax 73 AI Short Protocol 184 Area Code Prefix 84 Authorized Reception 132 Authorized Re.
Groups 30 Programming 38 Programming by OMR Sheet 171 Using a Group 51, 86 H Halftone 55 Halftone Type Selection 56 Handset 22, 78 Installation 22, 28 I ID Codes Confidential ID 104, 127 ID Code 85 ID.
P Page Count 62 Page Retransmission 123 PBX, dialing from behind 31, 50 PC Printer Mode 180 Personal Code List 111, 192 Personal Codes 59, 110 Programming 110 Use with Label Insertion 120 Use with Res.
Reports Authorized Reception List 133, 192 Communication Failure Report 185 Confidential File Report 186 Error Report 185, 189, 225 - 226 File List 190 - 191 Forwarding List 136, 193 Group Dial List 1.
Transmission Deadline (TRD) 61 Transmission Deadline Report 187 Transmission mode Default setting 70 Transmission Result Report 185 On/Off Switch 187 TTI (Transmit T erminal Identification) 26 TTI On/.
USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a la bel that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.
NO. FUNCTION PAGE 11 Confidential Transmission 104 12 Transfer Request 87 13 Secured Polling Transmission 155, 156 14 Free Polling Transmission 154 15 Polling Reception 158 16 Direct Fax Number Entry .
CERTIFIC ATION LABEL Certification Label RICOH UNITECHNO CO., LTD. Complies with FDA radiation performance standards, 21 CFR Subchapter J. 713 TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN.
SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. TONER CASSETTES ❐ TONER CASSETTE TYPE 30 is recommended for the best performance. STAMP ❐ MARKER TYPE 30 is recommended for the best performance.
An important point after buying a device Ricoh FAX5600L (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
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If you already are a holder of Ricoh FAX5600L, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh FAX5600L.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh FAX5600L. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh FAX5600L along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
