Instruction/ maintenance manual of the product FAX4000L Ricoh
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OPERATOR’S MANUAL RICOH FAX4000L A Dual Access, Laser printing facsimile that scans pages in four and a half secondhand transmits in six seconds Immllo.
WARNING – This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
HOW TO USE THIS MANUAL D GENERAL PRECAUTIONS “ INSTALLATION tells you 1 contains information you everything you need to know should read before you start to z to set up the machine, get to install the machine. know it, and move it to a new 3 location.
RICOH FAX4000L ADVANCED FEATURES 4 explains the wide range of features your machine has. PROGRAMMiNG AND PRINTING REPORTS explalns 5 how to program the machine and print reports, and explalns the reports that the machine automatically prints.
ADVANCED FEATURES 1. 2. 3. 1. TRANSMllTING 1-1 1-2 1-3 1-4 1-5 1-6 1-7 1-8 1-9 1-1o 1-11 1-12 1-13 1-14 1-15 Keystroke Programs ..... ...... .... ...... ....... .... ...... ...... .... ...... ...... .... ..... Memory Transmission ..... ...... ..... ..
PROGRAMMING AND PRINTING REPORTS 5 6 8 1. 2. 3. PROGRAMMING 1-1 Checking the Counters ...... ........ ...... ......... ......... ..... ....... ...... ..... ... 1-2 Switching Page Count On/Off ......... ........ ...... ......... ....... ..... ...... ..
1 OTHERS ~9 ~l. OFFICIAL NOTICES TO USERS .... ...... .... ..... ...... .... ....... .... ... .... ...... ...... .. 126 2. HANDSET USER’S MANUAL ....
MEMO.
GENERAL PRECAUTIONS I WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. 1. POWER AND GROUNDING Pay attention to the following.
1 GENERAL PRECAUTIONS 2. COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may form inside the machine. I ‘@ 1. Raise the room temperature to 68°F (20”C) at less than 18°F (10”C) per hour.
1 GENERAL PRECAUTIONS 5. ● ● ● ● ● ● 6. ● ● ● ● 7. ● TONER For good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000 SERIES/1000 SERIES/4000 L). Store in a cool, dark place. Never store where it may be exposed to heat.
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2 INSTALLATION 1. INSTALLATION 1.1 Location Now, you have to choose a suitable location for the machine. For the best possible performance, install your machine in a place which satisfies the following conditions.
2 INSTALLATION 1-2 Connecting the Telephone Setj Line, and Power Cord Do not switch on until everything is connected together. Jj d u : /? I I -J TEL “.
2 INSTALLATION 2. COMPONENT GUIDE 2-1 External View Look at your machine, and note the location of the major componen s, as indicated below, Document Tray Document Guide co ase ent power Switch / I Ta.
— 2 INSTALLATION 2-2 Operation Panel 10 9 8 7 6 1. STATUS INDICATORS Communicating Indicator Lights when a message is being trans- mitted or received.
2 INSTALLATION 5. 6. 7. 8. SELECTOR KEYS Halftone Indicator and Key If you are transmitting a photograph, press the key to light the Halftone indicator. Contrast Indicators and Key The indicator that is lit shows the contrast that is now selected. Press the key if you wish to change the setting.
2 INSTALLATION 3. GETTING STARTED 3-1 Basic Rules for Programming Before you start to send faxes, there are a few items that you should program. These are: ● ● ● ● ● ● Telephone line type .
2 INSTALLATION 1. 2. 3. 4. 5. 3-2 Programming the Date and Time You should program the correct date and time, because the date and time in your machine’s clock is normally printed on reports and on your pages when they are printed out at the other end.
2 INSTALLATION 3-3 Programming the Telephone Line Type The type of dialing signal used by your terminal must be the right type for your local telephone exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pul- ses (DP) and dial tones (TT).
2 INSTALLATION 3-4 Programming the RTI, TTI, and CSI 1. 2. 3. The RTI, TTI, and CSI are labels which identify your terminal at the other end. RTI — This identifier will be displayed on the operation panel at the other end during communication.
2 INSTALLATION 1. 2. 3. 4. + TTI + Make sure that the unit is in 1. standby mode. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT READY 100’% 02 30PM SET DOCUMENT PreSS Function 6 4 Yes . 2. PreSS Function 6 5 Yes . See Note.
2 INSTALLATION Editing the RTI, TTI and CSI ● RTI + 1. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT 1. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT TTI Y XYZ COMPANY NEW YNRK 3. Edit the displayed RTI.
2 INSTALLATION 1. 2. 3. 3-5 Programming thel DCode This four-digit code is necessary for secured polling, closed network communication, and transfer request. All parties in such communications must decide on an ID code beforehand because, if the codes are not the same, the communication will fail.
2 INSTALLATION 3-6 Programming Your Fax Terminal’s Telephone Number If you do not program this number, you will not be able to use Transfer Request. This is because the broadcasting terminal needs your number to send back the Transfer Result Report.
2 INSTALLATION 1. 2. 3. 4. 3-7 Programming the Confidential Password To print a confidential message from the memory, you will need to enter the password. This procedure explains how to program a password into a new machine, and how to change the password.
2 INSTALLATION 4. TRANSPORTING THE MACHINE If you have to move the machine to a new location, please do the following. ● ● ● ● ● ● ● Take out the cassette. Take out the master unit and cleaning unit. Caution : 1. Do not touch the master belt surface and avoid exposing it to light.
MEMO 27.
3 ROUTINE OPERATION 1. SENDING A FAX MESSAGE 1-1 Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
3 ROUTINE OPERATION 6. Do — not send damaged documents ND’ Flatten 0 DOG EARED — _—— PAGES STUCK .D(jj TOGETHER Shuffle the stack BINDING HOLES Trim the edges — —— mm? ~) FOLDED TORN PATCHED TOGETHER L_l COPY Make copies 0 Make copies DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS Y .
3 ROUTINE OPERATION 1-2 Quick Look Transmission Procedure 1. Make sure that the unit is in standby mode. 2. ● Contrast selection Page 34. ● Resolution selection Page 34. Carefully place the documents into the feeder face down along the guide. Note : Not more than 50 pages (20 lb.
3 ROUTINE OPERATION 3. Press NO ● Page counting Page 35. 4. Press NO . 5. Dial using the ten-key pad. 6. Press Start . . Department code Page 36. ● Overseas Call Page 37. . Speed Dial Page 40. . Quick Dial Page 40. . Send Later Page 38. . Phoning and Faxing on the Same Call Page 46.
3 ROUTINE OPERATION Possible Problems You want to take out the document Press the scanner release button, open the scanner, and take out the document. CAUTION: Do not pull outthedocument without opening thescanner, or you will damage the machine.
. 3 ROUTINE OPERATION Notes Concerning Transmission 1. 2. 3. Display REDIAL STANDBY If the line is busy or contact is impossible, the num- ber is automatically redialed up to 2 times at intervals of 5 minutes. (Contact your service rep- resentative to change these redial parameters if necessary.
3 ROUTINE OPERATION 1-3 Selecting Contrast and Resolution + Contrast ● Press this key to change the contrast. . Darken ● Normal ● Lighten Normal — suitable for most purposes Darken – for documents with faint characters (e.
3 ROUTINE OPERATION 1-4 Page Counting Methods Quick Look Transmission Procedure, Page 30. When READY 100°b 02 30PM is displayed, you can select one of two types of page numbering. PAGES 00 KEY PAD)N . If you press No and goon to dial, page numbers will be printed out at the other end as p.
3 ROUTINE OPERATION 1-5 Department Code Entry r Quick Look Transmission Procedure~Page 30. 1 L—.— When ‘EADY 100% 02,30PM is DEPT CO DE OOOO KPAD/N you may enter a four-digit This code is useful.
— 3 ROUTINE OPERATION 1-6 Making Overseas Calls There are two ways: direct dialing, and operator-assisted dialing. ● Direct Dialing ● + Operator-assisted Dialing + 1. When the machine asks you to 1. When the machine asks you to dial, press o I I dial, press On Hook o 2.
3 ROUTINE OPERATION 1-7 Redialing 1. 2. 3. When the other end is busy, your terminal will automatically redial the other end up to twice, at five minute intervals, (or up to 4 times if you are transmitting from memory). However, if you wish, you can redial immediately using the following procedure.
3 ROUTINE OPERATION 2. Using the memory 5. 6. 7. 1. Using the memory allows the feeder to remain free for other operations. The first part of the procedure is the same as for not using memory, up to and including step 4. Then READY 100% 02 30PM I MEMORY TRANS~ Y/’N Press Yes .
3 ROUTINE OPERATION 1-9 Using Speed Dial and Quick Dial for Faxing The Quick Dial Key or Speed Dial Code that you select must have been programmed in advance. I Programming Quick Dial and Speed Dial, Page 78. ● Speed Dial + ● Quick Dial Example: Use Speed Dial 23.
3 ROUTINE OPERATION 1-10 Group Dialing If you are making a transfer request, polling reception, or broadcast from memory, you can dial more than one address. If you often communicate regularly in one of these ways with a certain group of addresses, you can enter them with just two keystrokes if you have programmed them into a group.
3 ROUTINE OPERATION 2. RECEIVING FAX MESSAGES 2-1 Selecting the Reception Mode There are two reception modes. 1. Auto Receive You do not need to be by the machine when a fax message comes in. 2. Manual Receive You must be by the machine when a fax message comes in.
3 ROUTINE OPERATION 2-3 Substitute Reception (Receive File) When Receive File is lit, a message was received but stored in the memory because the printer was jammed or out of paper. Troubleshooting, Page 112. Check the operation panel to find out where the problem is.
3 ROUTINE OPERATION 2-4 Confidential Reception When the Confidential File indicator is lit, a confidential message has been received and stored in the memory. To print this message, you must enter the correct password. 1. PreSSl Function 117i 611 Yesl.
3 ROUTINE OPERATION 3. USING THE UNIT FOR TELEPHONE CALLS 3-1 Making a Telephone Call There are two ways. . Using On Hook – You do not use the handset. Dial on the fax terminal keypad. . Using the handset — Just like a regular telephone set. USING ON HOOK DIALING USING THE HANDSET 1.
3 ROUTINE OPERATION 3-2 Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously 1. Pick up the handset. 2. Speak Note: If you hear a high-pitched tone, a fax is coming in.
3 ROUTINE OPERATION 1. 2. 3. 1. 2. If you want to talk after sending a fax Start the transmission. 4. If you want to send more pages to the other party: Transmission Procedure, Page 30. i) Place the pages in the feeder. ii) Ask the other party to press After the Communicating indica- Start .
4 ADVANCED FEATURES 1. TRANSMITTING 1-1 Keystroke Programs If you regularly transmit to, or poll, a particular destination or set of destinations using the same fea- tures, you can save repetitive keypad operation by storing the settings and destinations in a Quick Dial key.
4 ADVANCED FEATURES 6. Press Yes to store the label, 7. You can now program a number ~ into this key for telephoning only. See “Programming Quick Dial and Speed Dial” for more infor- mation. Or press Function to return to standby mode. – Using a Program – a) Transmission Program 1) Place the documents into the feeder.
4 ADVANCED FEATURES – Editing – Programs cannot reedited. Tomodify aprogram, youmust enter thecomplete newprogram. lf you wish to store the modified program in the same Quick Dial key as the old one, you must erase the old program first using Function 60 as shown on the previous page.
4 ADVANCED FEATURES 1. 2. 3. 4. Make sure the unit is in standby mode. PreSS Memory . The Memory indicator will light. Place the original in the feeder. Select the contrast and resolu- tion. READY 100°~ 02 30PM DEPT CO DE OOOO KPADN Press NO I Department Code, page 36.
4 ADVANCED FEATURES Cautions: 1. Donotswitch thepower of f,oryour message will beerased from memory. 2. While the terminal is scanning the document, do not leave the machine. If MEMORY OVER CLEAR FILE? Y/N appeared onthedisplay, your document was not stored completely because the memory was full.
4 ADVANCED FEATURES 1-4 Confidential Transmission If the other end has memory and the confidential reception feature, you can use confidential trans- mission. The other end can only print the message after they enter their terminal’s programmed pass- word (see Function 89, page 25).
4 ADVANCED FEATURES 1-5 Transfer Request This feature will cause a document to be transmitted to up to 30 destinations via a broadcasting station. e I P’71 p&!wl 1 J The message is stored in the memory of the broadcasting transmitter and transmitted to each desig- nated receiver sequentially.
1. 2. 3. 4. 5. Make sure the unit is in standby mode. Press T cater wil ansfer Request The indi - Iight. If PROGRAM OWN TEL # appears, do Function 80 now. See page 24. Place the document in the feeder. Select the contrast and resolu- tion. READY 100C, 02 30PM PAGES 00 KEYPAD N Press hJo twice.
4 ADVANCED FEATURES Notes: 1. Full numbers must bedialed as follows, iftheyare international numbers. i) International dial access code ii) Country code iii) Telephone number 2. If you have an up-to-date copy of the broadcasting station’s Telephone List, you can use their Quick Dial, Speed Dial, and Groups to enter end receiver numbers.
4 ADVANCED FEATURES 1-6 Polling Transmission This feature allows you to leave a document in the feeder fora remote terminal to pick up (polling can- not be done from memory). Reception can take place as normal after you have set up a polling trans- mission.
4 ADVANCED FEATURES 1. 2. 3. 1-7 Turnaround Polling During routine transmission, if you select this feature, your terminal will automatically poll the terminal that you are sending to and ask it to send you any documents that it has ready for you to pick up.
4 ADVANCED FEATURES 1-8 Alternative Destination During the keypad entry procedure for basic transmission, you can designate two destinations. If the first choice of destination cannot be reached, the machine will send the message to the alternative lo- cation.
4 ADVANCED FEATURES 1. 2. 3. 1-9 Protection Against Bad Connections For this function to work: 1 ) The CSI of the called terminal must be the same as its telephone number.
4 ADVANCED FEATURES 1-13 Sending Abnormally Thick or Large Sheets Using the manual feed feature, you can ex- tend the maximum document width to A2 [23.4”] width, and the maximum document thickness to 0.4 mm [16 roils]. Manual feed should also be used for thinner pages than normal.
4 ADVANCED FEATURES 1-14 Batch Transmission 2. With batch transmission, if your machine sends a message from memory to a certain location, and if there are any other messages stored in the memory for that location, they will be sent on the same call. This will cut your telephone charges.
4 ADVANCED FEATURES 1. Make sure thatyour machine isin standt y mode. READY 100% 02 30PM SET DOCUMENT 2. Press Polling Yes .The Polling indicator should be lit. READY 100% 02 30PM DEPT CO DE OOOO KPAD/N 6. 7. 3. Press fNO . I Dept Code, page 36 I If you do not wish to use a personal ID, press NO .
4 ADVANCED FEATURES 10. Press ‘Yes . 11. Either: ● READY 100% 02 30PM */ Q/s/ KpAD/s T/+RT ● Note: If TOO MANY STATIONS is dis- played, you can’t store the number you just entered. You will have to store the rest of your numbers later. Dial another number.
4 ADVANCED FEATURES 2-3 Authorized Reception If youareconcerned about junk fax mail using up your paper supply, you can use authorized reception. This feature allows you to specify up to 30 terminals from which you will accept fax messages; all others will be shut out.
ADVANCED FEATURES – Removing a Terminal from Authorized Reception — 1. Pr(3SS Function 8 5 Yes . 3. CSI RTI Y’c XYZ NEW YORK 2. Press Yes consecutively until the RTI or CSI of the terminal that you wish to erase is displayed. CS1/’RTl Y/c XYZ CHICAGO Press clear to erase the RT1/CSl.
4 ADVANCED FEATURES 2-4 Notification If your desk isnot near the fax machine, you can’t tell when a fax message has come in. However, if you switch notification on, the fax machine will send to your.
4 ADVANCED FEATURES Program as follows 3. Press Yes to store the number. REPEAT KEYPAD 4 TIMES Note If a number is already displayed, either: ● TO keep the number as it is, press I ‘Yes I . .To erase the number, press 2. Type in the telephone number at the built-in ten-key pad.
4 ADVANCED FEATURES 2-5 Forwarding Ifyou switch forwarding on,yourmachine will send incoming faxmessageson toanother faxterminal (program the forwarding terminal number with Function 86 before doing the following procedure).
4 ADVANCED FEATURES – Programming the Forwarding Terminal Telephone Number – The forwarding terminal can either be: ● A fax machine on the same PBX as this machine. ● A fax machine on an outside line, but not connected to a PBX at that location, Program as follows: 1.
4 ADVANCED FEATURES 3. 1. 2. OTHERS 3-1 Transfer Broadcasting Transfer broadcasting allows your machine to be a broadcasting station in a transfer request oper- ation (see page 54), if your ID code is the same as that of the requesting and receiving terminals.
4 ADVANCED FEATURES 3-4 Using Your Machine as a Copier To make a single copy of a document, place the sheets in the feeder face down and press Copy . To make more than one copy of a document, use Function 77. 1. Make sure the machine is in 4. standby mode.
4 ADVANCED FEATURES To switch ECM on or off: 1. PreSS Function 8 3 Yes . ECM ON ON-1 OF F-2 2. To switch ECM on, press I . To switch it off, press 2 . If the setting is correct, press Function .
4 ADVANCED FEATURES 3-7 Reverse Order Stacking Normally the machine prints the pages of received messages in the order they came in. O -— However if you wish, the machine can output the mess- &/ l-’ age from the last page first to make it easier to distribute // / the received messages.
4 ADVANCED FEATURES 3-9 Optional Equipment 1. 2. 3. 4. RS-232C Interface This is a digital interface that will allow you to connect the fax to a MacintoshTM personal computer for use as a back-up printer.
5 PROGRAMMING AND PRINTING REPORTS 1. PROGRAMMING 1-1 Checking the Counters There are four counters. Tx : number of pages the machine has transmitted – Function 51 Rx : number of pages the machine h.
5 PROGRAMMING AND PRINTING REPORTS 1-3 Switching Department Code On/Off To track machine use, you can allocate a four-digit department code to each user.
5 PROGRAMMING AND PRINTING REPORTS 1-5 Programming Quick Dial and Speed Dial Using Quick Dial and Speed Dial, you can dial a facsimile or telephone on your terminal’s keypad by pressing only one key (for Quick Dial) or two keys (for Speed Dial). However, you have to program the Quick Dial key or Speed Dial Code in advance.
5 PROGRAMMING AND PRINTING REPORTS ● Quick Dial Key ● 1. PreSS Function 60 Yes . I QUICK# I SPEED 2. Press the key that you want to program. Example : Press 01 . Press No if you pressed the wrong key. Repeat step 2. Notes: 1. If USED AS PROGRAM KEY is displayed, this key already contains a keystroke program.
5 PROGRAMMING AND PRINTING REPORTS 4. 5. 6. 7. 8. To store the number, press Yes , . FAX # 01 YIN SET TEL# FOR TALK? Either: . If you wish to program a telephone number, press Yes . Go to step 6. ● Press NO . Go to step 8. Enter the number at the ten-key pad, as in step 3.
5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. 4. ● Speed Dial Code + PreSS Function 6 0 Yes lQUICK# H SPEED I Press Speed Dial SPEED# ¤~ KPAD N Enter the code that you want to program. Example : Press O 0 . Press No if you entered the wrong code. Go to step 2.
5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. Editing a Quick Dial Key or Speed Dial Code If you want to change or delete any of the numbers that you programmed previously, do the fol- lowing. ● Quick Dial Key + PreSS Function 60 Yes . CIUICK# I SPEED Press the key that you want to program.
5 PROGRAMMING AND PRINTING REPORTS 7. Enter the new telephone number 10. Type in a new one. Press Yes to at the ten-key pad, as in step 4. It store it. must not be a fax number. Example: 2015556487 OUICK# 01 Y PROGRAMMED I I TEL # 01 KPAD/ Y/N 1 1 11.
5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. 4. + Speed Dial Code + PreSS ‘ Function , 6 ] [ O Jes ~ . 5. .—— To store the number, press I yes QUICK# 9 SPEED SPEED# 00 YIN PROGRAM LABEL? Enter the code that you want to 6. edit. Example : Press j Speed Dial i ~ O I O I .
5 PROGRAMMING AND PRINTING REPORTS 1-6 Programming Groups You can designate more than one destination for broadcasting using the memory, polling reception or transfer request.
5 PROGRAMMING AND PRINTING REPORTS 6. Enter a number that you wish to 7. Either: store in or erase from the group. ● Either: ● ● ● ● Quick Dial Key (fax no. only): e.g., press ~ 01 I . Speed Dial Code: e.g., press !SPeed Dial ‘!0’ 0. Full number: Type it at the built-in ten-key pad.
5 PROGRAMMING AND PRINTING REPORTS 1-7 Clearing a Polling File To cancel a preset poll-later reception program, first study the Polling File List (Function 72)and deter- mine the file number of the program that you want to cancel. Then carry out the following procedure.
5 PROGRAMMING AND PRINTING REPORTS 1. 2. 1. 2. 1-9 Clearing a Memory File To make room in the memory for a document that you want to store, or for a confidential message you may be expecting, you may erase some lower-priority documents using the following procedure.
5 PROGRAMMING AND PRINTING REPORTS 2. AUTOMATICALLY PRINTED REPORTS 2-1 TCR (Transaction Confirmation Report) This report gives details on each communication made by your terminal. It is automatically output every 35 communications. Automat icTCR output can be enabled or disabled by a service technician.
5 PROGRAMMING AND PRINTING REPORTS 2-2 Error Report When a problem occurs during transmission or reception, this report is automatically printed. Check the report and retransmit those pages that were not sent. For pages not received, contact the remote location and request a retransmission.
5 PROGRAMMING AND PRINTING REPORTS 2-4 Transfer Result Report After the end of atransfer transmission, the broadcasting station sends you this report. The report lists the telephone numbers of the broadcasting station and the end receivers, and indicates whether each transmission was successful or not.
5 PROGRAMMING AND PRINTING REPORTS POLLING RECEPTION REPORT ************************ Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM) *****************************************************************************$ * * * * * ; FILE FILE TYPE DEPT.
5 PROGRAMMING AND PRINTING REPORTS 3. 1. USER-INITIATED REPORTS 3-1 TCR You may print the TCR at any time, using Function 70. PreSS Function 7 0 Yes . 2. Press COPY 1. 2. 3. I MODE NO 70 COPY/N FOR TCR PRESS Note: Press Function if you entered the wrong number.
5 PROGRAMMING AND PRINTING REPORTS 1. 2. 1. 1, 2, 3-3 Polling File List You may print information on a selected program or on all polling reception programs still in memory with Function 72. PreSS I Function 7 2 Yes . ALL FILES? coPY/ N 3. Enter the number of the file that you wish to see.
5 PROGRAMMING AND PRINTING REPORTS 3-6 Authorized Reception List To print a list of fax terminals selected for authorized reception, do the following. 1. PreSS Function 7 8 copy AU THC)RIZED REC LIST AUTHORIZED RECEPTION LIST ***** ************************* Your machine’s ID is here : RTI, TTI, CSI, SELF NO.
6 LOOKING AFTER THE MACHINE 1. REPLACING PAPER When the Add Paper 1 indicator islit, theuppercassette is empty. When the Add Paper 2indicator islit, the optional lower cassette is empty. To refill a cassette: 1. Take out the cassette. (Raise the end slightly, then slide it out gently.
6 LOOKING AFTER THE MACHINE 2. REPLACING TONER When the Add Toner indicator starts to blink, thetoner cartridge is almost empty. Youwill be able to make 100 more copies before you have to change the cartridge. When the Add Toner indicator remains lit, it is time to install a new toner cartridge.
6 LOOKING AFTER THE MACHINE 5. 6. Fit the pegs on the sides of the cartridge into the slots in the sides of the develop- ment unit. % w Rotate the cartridge up until it snaps into ~ position m II 7. Fit the handle onto the pin on the bottom left of the cartridge.
6 LOOKING AFTER THE MACHINE 3. REFILLING THE STAMP When the stamp mark becomes 1. Remove the document tray. 2. Open the scanner cover. 3. 4. pale, refill the stamper as described below. Add no more than 2 drops of ink to the center of the stamp. Let the ink soak in.
. 6 LOOKING AFTER THE MACHINE 4. REPLACING THE MASTER UNIT When the Replace Master indicator blinks, the master unit needs replacing. Also, if the copy quality has deteriorated, the master unit may need to be changed. To replace the master unit. 1. Open the upper unit by pushing the upper unit release button.
6 LOOKING AFTER THE MACHINE 5. Push down on the bright green areas of the master unit to make sure each side is locked. 6. Take off the polyester cover that protects the master. Caution: Do not touch the belt surface and avoide exposing it to light. 7.
6 LOOKING AFTER THE MACHINE 5. REPLACING THE CLEANING UNIT When the Cleaning Unit indicator starts blinking, the cleaning unit is almost full of used toner. You can make 100 more copies before the indicator will remain lit and the cleaning unit must be replaced.
6 LOOKING AFTER THE MACHINE 4. Push in the cleaning unit release lever in the direction of the arrow and take out the cleaning unit. Cautons: 1. Take out the cleaning unit slowly to prevent used toner from falling into the machine. 2. Do not tip the cleaning unit upside down or used toner may come out.
6 LOOKING AFTER THE MACHINE 8. Remove the wedge from the new clean- ing unit. 9. Install the new cleaning unit. Make sure that the lever moves back to secure the front end of the cleaning unit. Caution: Do not install the cleaning unit the wrong way round.
6 LOOKING AFTER THE MACHINE 6. USER MAINTENANCE PROCEDURE To ensure that your terminal continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components and replacing the ozone filter. These procedures should be done every time your change the cleaning unit.
6 LOOKING AFTER THE MACHINE Il. Open the Scanner Cover To open the scanner cover, please push the scanner release button. I ~ Scanner Cover 1 Separation Roller 2 RI Pressure Roller 1. Separation Roller Wipe the separation roller with the damp cloth while rotating it.
6 LOOKING AFTER THE MACHINE 3 White Plate 4 RI Roller 5 Document Feed Roller and Pick-up Rollers 6 Exposure Glass 3. White Plate Wipe the white plate with the cleaning pen. ,/<fO”#’ ‘ . / r~ “r @ -’ ‘ k? .- 1 [ ! / d ‘r’ ‘~) / ,/ u J t ,,/ ( ‘< “/’” / ,/ +,.
6 LOOKING AFTER THE MACHINE 6-2 Inside of the Machine 1. Remove the master unit, old cleaning unit and ozone filter. 1) 2) 3) 4) Open the upper unit by pushing the upper unit release button. Slide out the master unit (see page 100). Note: Do not tip it upside down, or the used toner inside may spill out.
6 LOOKING AFTER THE MACHINE Il. Clean the Inside of the Machine 7. Charge Corona Wire “w7 //h A - 1 I II n=-%!ELf J[ Ir mn-lJ- . 1 --s!3 Ill II 11 II w Carefully wipe the wire with the cleaning pen. ChargeCorona Wire 8. Registration Roller 1. Lift up the registration pressure roller.
6 LOOKING AFTER THE MACHINE Ill. Install the new cleaning unit, master unit and ozone filter 1) Instal the new ozone filter. New Ozone Filter 2) Install the new cleaning unit. (see page 102) 3) Install the master unit. (see page 100) 4) Close the upper un 6-3 Paper Exit Section 1.
MEMO 111.
7 SOLVING PROBLEMS O Clear Original O Clear Copy o Line Fail 1. DOCUMENT JAM O Clear Original 1. Press the scanner release button. Open the scanner. 2. Carefully take out the jammed original. Do not leave any pieces inside. . This Page ● Pagel13 ● Pagel18 ● Document Jam A defective or non-recommended document type may cause a jam.
7 SOLVING PROBLEMS 2. COPY JAM When the Clear Copy indicator is lit, copy paper is jammed in the printer. There are five possible locations: ● Cassette entrance ● Below the upper unit ● Copy fee.
7 SOLVING PROBLEMS B. Below the Upper Unit 1. Press down theupperunit release but- ton to open the upper unit. 2. Open the upper unit. 3. Pull out the jammed paper carefully by the leading or trailing edge, or by the center if both edges are jammed.
7 SOLVING PROBLEMS C. Copy Feed-out Area 1. Remove the copy tray. 2. Open the copy feed out cover. 3. Gently pull out the misfed paper. Do not leave any pieces inside.
7 SOLVING PROBLEMS D. Lower Cassette Entrance 1. Remove the lower cassette. Note : The lower cassette and op- tional paper feed unit shown here is the optional paper feed unit described on page 74. 2. Gently pull out the misfed paper. Do not leave any places inside.
7 SOLVING PROBLEMS 2. Pull down the blue lever to open the guide plate. 3. Gently pull out the misfed paper. Do not leave any fragments inside. 4. Close the guide plate until it locks. I ( /.———,—— ———— -.,–——— 1 –=__D-= — ) I ( /————— ———— .
7 SOLVING PROBLEMS 3. LINE PROBLEM If the Line Fail indicator is blinking there was a line problem. A poor line caused the communication to fail. Wait for the Communicating indicator to go out. Then press 1 Stop I . Check your copy tray for an Error Report.
7 SOLVING PROBLEMS RECEPTION/COPYING No printout; Add Paper indicator is lit No printout; Clear Copy indicator is lit. POLLING Dialing took place, but polling could not, POOR COPY QUALITY Stripes on copy. TELEPHONING You can’t receive phone calls; the unit only rings once then goes into receive mode.
7 SOLVING PROBLEMS 5. ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (e.g., noisy lines, crosstalk, disconnection during conversation, Iowsignals) also occur with fax- ing. Telephone callers can deal with these problems themselves (e.
7 SOLVING PROBLEMS Code O-56 0-61 0-62 0-64 0-65 0-66 0-67 0-68 1-00 1-01 1-1o 1-17 1-30 1-33 1-71 2-xx 5-21 6-xx 9-01 9-02 9-06 9-07 9-08 9-09 9-1o 9-12 9-17 9-20 9-22 9-23 9-24 9-25 9-26 9-60 9-61 Possible Cause Same as for code 0-06.
8 REFERENCE MATERIAL 1. SPECIFICATIONS Dimensions: Weight: Power Supply: Average Power: 18.3x 23.2x 1O.7(WXDXH) Excluding trays and handset 65.2 Ibs; excluding trays and handset 115 f 20 Vat; 60 i 1 H.
8 REFERENCE MATERIAL 2. GLOSSARY Most terms are explained on the pages where they occur (see the contents and the index). This glossary explains some terms that were not explained fully in the text.
8 REFERENCE MATERIAL DPI (Dots Per Inch): This is the unit of resolution. The scanner scans your document according to the selected resolution. An 8-1 /2” x 10“ page is broken down into about 1,728,000 dots if standard resolution is used. (Digital compression techniques for G3 convert these into about 200,000 bits.
8 REFERENCE MATERIAL Pollinq File: This is a set of instructions (destinations to be polled, time of polling) for polling reception. Pulse Dialing: This method of dialng uses a string of pulses to represent each dialed digit. Reception: The act of receiving a document.
9 OTHERS 1. OFFICIAL NOTICE TO USERS USA FCC Notice To Users: 1. 2. 3. 4. 5. * The following information shall be provided to the telephone company, upon request of the telephone company: a) The FCC registration number. b) The Ringer Equivalence number.
9 OTHERS Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
9 OTHERS 2. HANDSET USER’S MANUAL INTRODUCTION This one-piece telephone consists of a handset and abase. All telephone features are included in the handset. “1 ‘andSe’ Base L COMPONENTS g 00 00 00 31 00000 00000 00000 Dial Switch Hook Switch Ringer Volume : /- Control Coiled Cord m“.
9 OTHERS INSTALLATION STEP 1 CONNECT THE TELEPHONE TO THE MACHINE Connect the coiled cord into the jack on the machine marked TEL (either TEL 1 or TEL 2). STEP 2 CHOOSE YOUR DIALING METHOD The dial switch on the side of the phone can be set for tone (TT) or dial pulse (DP) tele- phone service.
9 OTHERS MAINTENANCE AND SAFETY INFORMATION Although your telephone is designed to be maintenance free, it contains sensitive electronic parts. Treat it with care to assure best performance. AVOID ROUGH TREATMENT Avoid dropping the handset, and replace it gently on the telephone base after use.
9 OTHERS WARNING: Avoid using the telephone during electrical storms in your immediate area. Urgent calls should be brief. Even though your telephone company may be using protective measures to limit electrical surges from entering your home, absolute protection from lightning is impossible.
9 OTHERS NOTICE TO USERS U.S.A FCC REQUIREMENTS (1) Thistelephone compIies with Part680f the FCCrules. Onthebottom oftelephone's baseis alabel that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment.
9 OTHERS CANADA NOTICE: The Canadian Department of Communications label identifies certified equipment. This certifica- tion means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction.
An important point after buying a device Ricoh FAX4000L (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh FAX4000L yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh FAX4000L - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh FAX4000L you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh FAX4000L will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh FAX4000L, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh FAX4000L.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh FAX4000L. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh FAX4000L along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
