Instruction/ maintenance manual of the product AP4500 Ricoh
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OPERATING INSTR UCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, p lease follow the instructions i n this manual.
Aficio AP4500 OPERATING INSTRUCTIONS RICOH COMPANY, LTD. 15-5, 1 c home, Mi nami-Aoya ma, Mina to-ku, Tok yo Telephon e: Tokyo 3479-3111 Overseas Affiliates U.S.A. RICO H CORPO RAT ION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: + 1-973-882-2000 The Netherla nds RICOH EURO PE B .
Introd uction This man ual co ntai ns detai led ins truc tions on the op eratio n and m ainten ance of this m achi ne. To get maxi - mum versa ti l ity f ro m th is m ach ine all ope rato rs sho uld ca refu lly read an d follo w the in st ru cti ons in this ma n- ual.
Note to use rs in the Unit ed States of Amer ica Not ice: This equ ip m en t has bee n tested an d fo und to comply w ith the limi t s for a C l ass B digital dev i ce, pur su ant to Part 15 of the FC C R ul es .
Introd uction This man ual co ntai ns detai led ins truc tions on the op eratio n and m ainten ance of this m achi ne. To get maxi - mum versa ti l ity f ro m th is m ach ine all ope rato rs sho uld ca refu lly read an d follo w the in st ru cti ons in this ma n- ual.
Note to use rs in the Unit ed States of Amer ica Not ice: This equ ip m en t has bee n tested an d fo und to comply w ith the limi t s for a C l ass B digital dev i ce, pur su ant to Part 15 of the FC C R ul es .
i Trade marks Microsoft ® , Windows ® , and MS -DOS ® are registered trademarks of Microsoft Corporation in the United States and/or other co untries. PostScrip t ® is a registered trade mark of Adobe Systems, Incorporated. PCL ® is a registered trademark of Hew lett-Packard Company.
ii Safety Information When using your equip ment, the followin g safety precaut ions shoul d always be followed. Safety Du ri ng Operat io n In this manual, the following i mportant symbols are used: .
iii R WARNING: • Connect the po wer cord directly into a wall outlet an d never use an ex- tensio n cord. • Discon nec t the power pl u g (by pulling the pl ug , n ot the cable ) if the power cab le or plug beco m es frayed or dam a ged .
iv R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so o n. • Unplug the power cord from the wall ou tlet before you move the equ ipment. While moving the equipment, you sho uld take care that th e power cord will not be dama ged under the equipm ent.
v ENERGY STAR Prog ram ❖ Low-power mode (Energy Saver mode) This printer a utomatically lowers its power cons umption 1 hour after the last operation has been completed. To exit Low-power (Energy Saver) mode, press any key on the operation panel. To change the settin g of the Energy Sav- er mode, see P.
vi Manuals for Your Printer Manuals for Your Pri nter There are three ma nuals that come with this prin ter. To enhance s afe and efficient ope ration of your printer, all users should read and follow the instructi ons contained in the following manual s.
vii How to Read this Manual Symbols In this manual, the following sy mbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instru ctions are not followed, could result in death or serious injury.
viii TABLE OF CONTENTS 1. Getting Started Printer Features ............. ......... .............. ......... .............. .......... .............. ...... 1 Printer Drivers for Your Printer ..... ..... ........ ........ ........ ..... ........ ......
ix 4. Installing the PCL 6/5e Printer Driver Installing the PCL 6/5e Printer Driver .......... ..... ..... .... ..... ......... ..... ..... .... 51 Windows 95/98 - Installing the PCL 6/5e Printer Driver ........... ........ ........... 51 Windows 3.1x - Install ing the PCL 6/5e Printer Driver .
x Windows 3.1x - Canceling a Pri nt Job ...... ........ ........ ....... ........ ........ ........ ... 82 Windows NT 4.0 - Canceling a Print Job ............ ........ ........ ........ ........ ........ 83 Macintosh - Canceling a Print Job ....... ..
xi Proof Print Menu....... .............. ......... .............. .......... .............. ......... ....... 133 Proof Pri nt Parameters ........... ...... ........ ....... ...... ........ ....... ...... ........ ....... .... 133 Job Control Menu ..
xii.
1 1. Getting Started Printer Features This printer is designed especial ly for office work groups . It can be used for net- work environments and allows you to handle documents efficiently. ❖ High Performance The new 45 print per minute (ppm) engine with PowerPC 603 100 MHz pro- cessor and built-in 1.
Getting Started 2 1 ❖ Major S peci ficat ions Continuou s Printi ng Speed 45 ppm (A4 K , 8 1 / 2 ” × 11” K , simpl ex) 36 ppm (A4 K , 8 1 / 2 ” × 11” K , duplex) Engine R esolution 300 dpi.
Printer Features 3 1 Printe r Dri vers for Your Pr inter Printing requ ires installation of a printer dri ver for your operating system. The following drivers are inc luded in the CD-ROM that comes with this printer.
Getting Started 4 1 Guide to the Printer Exterior : Fr ont V iew 1. Printer Board Remove this board when installing some options. 2. Network Cable Connector Plug the network ca ble, which connects the printer to the ne twork, into this so ck- et.
Guide to the Printer 5 1 Exterior: Rear Vie w 1. Duplex Unit Allows you to prin t onto both sides o f the paper. 2. Duplex Unit Right Cover Op en th is cove r if you wa nt to pr int onto both si des of t he paper lar ger tha n B4 JIS and 8 1 / 2 ” × 14”.
Getting Started 6 1 Inter ior 1. Fusing Un it When “Change Maint.Kit” a ppears on the panel d isplay, repla ce this unit . 2. Transfer Unit When “Change Maint.Kit” a ppears on the panel d isplay, repla ce this unit . 3. Toner Lock Han dle Turn up the h andle when replaci ng the toner.
Guide to the Printer 7 1 Operation Panel 1. Panel Display Shows the current stat us of the printer and error messages. ⇒ P.99 “Error & Sta- tus Messages on the Operation Panel” 2. On Li ne indic ator Tells you whether the pr inter is online or offline.
Getting Started 8 1 Keys 1. { On Line } key Press this key to switch the printer onli ne or offline. When t he printer is o nline, the printer can receive data from the compu t- er. 2. { Job Reset } key Whe n the print er is onl ine, pr ess this key to cancel any ongoing pr int jobs.
Guide to the Printer 9 1 Guides The guides of the output tray minimize curl ed printed output. Use these guides when you p rint on A3 L size paper, 11" × 17" L size paper, or thin paper. ❖ To print onto A3 L and 11" × 17" L size paper Raise the end fence.
Getting Started 10 1 ❖ If the leading edge of paper is curled A Remove the guide. B Reinstall the guide in the opposite direction as s hown in the illustration.
11 2. Installing Options R CAUTION: See P.157 “Options” to confirm what kind of options are available. • Before insta lling options, the machine sh ould be turned o ff and unplugged for at least thirty minutes. Components inside the machine become very hot, and can cause a burn injury if touched.
Installing Options 12 2 Available Options The following options can be i nstalled to your printer. ❖ Exterior 1. Paper Bank P S430 ⇒ P.16 “Ins tallin g the Paper B ank PS430 ” 2. Large Capacity Tray RT36 If you want to inst all the Large Cap ac- ity Tray RT36 , con tact you r sale s or service representati ve.
Available Options 13 2 ❖ Interior 1. Extended RAM Module Install the memory u nit into t he slots in the printer board. ⇒ P.14 “Install- ing the Memory Unit” 2.
Installing Options 14 2 Installing the Memory Unit R CAUTION: 8 MB, 16 MB, and 32 MB memory units are availa ble for this printer. Use the following types of memory unit.
Installing the Memory Unit 15 2 D Remove the two screws locking the printer board. You need the screws to lock the printer board a fterwards. E Hold the ha ndle, and carefully pull out the pr inter board. F Confirm that the notch on the memory unit is on th e right as shown in the illustration.
Installing Options 16 2 Installing the Paper Bank PS430 R CAUTION: A Confirm that the printer is turned off, and p ull the plug out of the wall outlet. B Remove the tape that holds the paper ba nk, and remove t he pack- ing material. • Before installing options, the ma- chine should be turned off and unplugged for at lea st thirty m in- utes.
Installing the Paper Bank PS430 17 2 C Remove th e screw , knob screw and lock plate from inside the packing material. 1. Screw 2. Knob S crew (Fin ger typ e) 3. Lock Plate D Align the printer over the pap er bank, and then lower it gently onto the p aper ba nk.
Installing Options 18 2 H Lock the p aper bank and the printer with the screw. I Replace the second paper tray (Tray 2) into the printer. J Open the lower vertical paper fee d cove r on the righ t si de of the paper bank ( A ). Hang the lock plate hook i n the hole insi de ( B ), and then fasten the plate with the kno b screw us ing your finger s.
19 3. Configuring the Printer for the Network This section describes how to configure your printer for us e as a network printer. The actual pr ocedures may differ depending on your network environment. Use the appropriate procedu res for your network environment.
Configuring the Printer for the Network 20 3 Setting Up the IP Parameters Configur ing the Printe r for the Network wit h the Oper at ion Panel Th is sec ti on de scri bes inst ru cti ons on configuring the printer for the net- work using the printer's operation panel.
Setting Up the IP Parameters 21 3 ❒ If you pr ess { Escape } when Byte 1 is on the panel display, the new IP address is canceled and you ret urn to t he previo us pa nel displ ay. J Repeat ste ps H and I to set the rest of the IP address. After setting Byte 4, the n ew IP A d- dress is display ed on th e panel dis- play for 2 seconds.
Configuring the Printer for the Network 22 3 Dynamic Host Configuration Proto col (DHCP) The Dynamic Host Configuration Protocol (DHCP) provides a mechanism for delivering IP configuration p arameters, including the IP address, Subnet mas k and default gateway, to devices (hosts) on an IP network.
Getting Ready for Software Installation 23 3 Getting Ready for Software Installation This printer comes with two CD-ROMs. One is " Print Server Software and Doc- umentation", and the other is "Printer Dri vers and Utilities".
Configuring the Printer for the Network 24 3 Insta ll i ng the NIB Setup Too l This section describes how to install the PRINTER MANAGER FOR ADMINIS- TRATOR , and how to run the N IB Setup T ool. Limita tion ❒ The NIB S etup Too l is suppor ted to wo rk with the following o peration sys- tems.
Getting Ready for Software Installation 25 3 I The Sof tware Licens e Agreem ent app ears. After reading through all of the co ntents by clicking [ PageDow n ] , click [ Yes ] to agree with the Licens e Agreement. J Select a folder to install it in, and then click [ Next > ] .
Configuring the Printer for the Network 26 3 Windows 95/98 Configuration Settin g Up Pe er-to- Peer Printin g The peer-to-peer prin ting software that is included in the CD-ROM labeled “Print Server Software and Docu mentation” allows Windows 95/98 PCs to com- municate directly with network attached prin ters.
Windows 95/98 Configuration 27 3 B Click [ CD ROM Cont ents ] . The “Introduction” page ap pears. C Click [ Installation/ Configuration Programs ] . The “Configuration Programs” p age appears. D Click [ Windows 95/98 & NT 4.x IP Peer -to-Peer Prin ting ] .
Configuring the Printer for the Network 28 3 - For manual installation Follow these steps to install the software on your o perating system (Windows 95/98). A Insert the CD-ROM in the CD-ROM drive. B Close all the applic ations that are currently run ning.
Windows 95/98 Configuration 29 3 F Click [ Yes ] to continue. The [ We lco m e ] dialog box appears. G Click [ Next ] to continue. The [ Install ation Note s ] dialog box appears. H Click [ Yes ] to continue installation. The files a re then copied to your computer in th e specified direc tories.
Configuring the Printer for the Network 30 3 B Click [ Star t ] on the task bar, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window appears. C Click the icon of the printer you want to set for the peer-to-peer p rinting. D On the [ File ] menu, click [ Properties ] .
Windows NT 4.0 Configuration 31 3 Windows NT 4.0 Configuration Windows NT 4.0 C onf igu ration There are several options for setting up printing i n a Windows NT environment. • If a NetWare server is present, NetWare print services might be us ed by fol- lowing the NetWare Configuration instructions in this guide.
Configuring the Printer for the Network 32 3 Instal ling IP Peer-t o-Peer The TCP/IP protocol is req uired for IP Peer-to-Peer p rinting. Confirm th at the TCP/IP protocol is installed, if not, install it before starting the following proce- dure. Follow these steps to install IP Peer -to-Peer.
Windows NT 4.0 Configuration 33 3 K Type the name that you wish to see in the Program Folder and click [ Next ] . The files a re then copied to your computer in th e specified direc tories. The [ Information ] dialog box appears. L Click [ OK ] to complete the installation.
Configuring the Printer for the Network 34 3 Setting Up LPR Printing Follow thes e step s to set up LPR p rinting. Note ❒ In the following instructions, some field or dialog box names might vary de- pending on the NT service pac k in use. A Configu re the IP para meters on the Network Interface Board using the op - eration p anel.
Windows NT 4.0 Configuration 35 3 L Click [ Close ] to close the [ Printer Por ts ] dialog box. The Network Interface Board IP a ddress is now displayed an d currently se- lected on the list of ports. M If the printer is to be shared, click the [ Sharing ] tab, select Shared and type the Share name.
Configuring the Printer for the Network 36 3 NetWare Configuration Quick Setup Usi ng th e NIB Setup Too l Wiz ard Using the NIB Setup Tool, you can easil y set up a NetWare printi ng environ- men t. Reference For more information on setting up the NIB Setup Tool, see P.
NetWare Configuration 37 3 F Confirm that the M AC address and IPX address are correct, and click [ Fin- ish ] . G Type the print ser ver name into the [ Devic e Name ] box, and c lick [ Next > ] . The factory defaul t is RDP_ followed by the 6 digit serial number.
Configuring the Printer for the Network 38 3 O If you have selected t he NDS mode, type the volume of the print queue int o the [ Queue Volume ] box. Clicking [ Browse ] , you can select one of tho se shown in t he [ Browse ] dial og box. P Click [ Next > ] .
NetWare Configuration 39 3 Setting Up as P rint Server A Log in to the file serv er as a Su pervisor or a Supervisor eq uivalent. B Run the NI B Setup Tool. Reference ⇒ P.25 “Running the NIB Se tup Tool” C Click [ Property She et ] and click [ OK ] .
Configuring the Printer for the Network 40 3 L Create a print queue as follows. Note ❒ If you use a currently defin ed print queue, proceed to the step M . A Fro m the [ Avai lable Options ] menu, sel ect [ Print Queue Information ] and pres s { ENTER } .
NetWare Configuration 41 3 O Press the { ESC } key until “Exit?” appears, and select [ Yes ] to exit PCON- SOLE . P Turn th e printer power of f and on. Note ❒ To confirm that the printer is co nfigured correctly, type as follows from the comman d prom pt.
Configuring the Printer for the Network 42 3 Setting Up as P rint Server Important ❒ You can set up the print server using the NDS or Bindery mode in NetWare 4.x. The followin g procedure is for setting up the print server using the NDS mode in NetWare 4.
NetWare Configuration 43 3 B Type into the [ Tree: ] box the name of the NDS tree in which the print server is created, and type the context into the [ Context: ] box. Clicking [ Browse ] , you can select a NDS tree and a NDS context among thos e lis te d in th e [ Browse ] dialog boxes.
Configuring the Printer for the Network 44 3 N Assign print queues to the created printer as follows. A Cl ick [ As sign men t s ] , and click [ Add ] in the [ Assignment s ] group. B In the [ Available objec ts ] box, click the queue created in step L to highlight it, and click [ OK ] .
NetWare Configuration 45 3 Windows 95/98 Follow these steps to set up a Windows 95/98 client. Preparation Log in to the NetWare file server before star ting the following procedure. A Install the printer driver of the printer you want to use as “Local printer”.
Configuring the Printer for the Network 46 3 When U sing the PostScr ipt Pr inter D river Follow these steps to set up for the PostScript Pr inter Driver A Click the [ Po stSc rip t ] tab. B Cl ick [ Advance d ] . C Remove the check m arks from the [ Send CTRL+D before job ] and the [ Send CTRL+D aft er job ] check boxes.
NetWare Configuration 47 3 H Remove the check marks from the [ Form Fee d ] and the [ Enable Banner ] check boxes. Note ❒ You should not check thes e boxes, because the y should be specified u sing the printer driver. If they are c hecked, the printer might n ot print co rrectly.
Configuring the Printer for the Network 48 3 Macintosh Configuration Configur ing Mac intosh This section descri bes how to configure a Macintosh computer to use EtherTalk. The actual pr ocedures to co nfigure a Macintosh are slightly different depen ding on the version of the Mac OS.
UNIX Configuration 49 3 UNIX Configuration UNIX Configuration UNIX printing utilizes a line printer daemon (lpd) to direct jobs to the printer. With printer-base d lpd, the Network Interface Board acts as the line printer dae- mon host and acc epts print jobs directly.
Configuring the Printer for the Network 50 3.
51 4. Installing the PCL 6/ 5e Printer Driver Installing the PCL 6/5e Printer Driver Printing requ ires installation of a printer dri ver for your operating system. This section describes i nstructions for in stalling the printer driver. The actual procedure di ffers somewhat depending on your operatin g system.
Installing the PCL 6/5e Printer Driver 52 4 F Select the CD-ROM drive. G Open [ PCL6 (or PC L5 E) ] . H Open [ WIN31_ 95 ] . I Open the folder of the language you use. J Open [ DIS K1 ] . K Open the file titled “Setup.exe”. L Click [ OK ] . M Follow the instructions on the screen.
Installing the PCL 6/5e Printer Driver 53 4 F Open [ PCL6 (or PC L5 E) ] . G Open [ WIN31_ 95 ] . H Open the folder of the language you use. I Open [ DIS K1 ] . J Open the file titled ”Setup.exe”. K Click [ OK ] . L Follow the instructions on the screen.
Installing the PCL 6/5e Printer Driver 54 4 A Close all the applications that are currently runnin g. B Insert the CD-ROM labeled “Printer Drivers and Utilities” in the CD-ROM drive. If the setup menu starts automatically, follow the instructions on the screen.
Installing the PCL 6/5e Printer Driver 55 4 Setting up options Limita tion ❒ Changing the settings of the prin ter require s Full Control acc ess permission. Members of the Administrators, Server Operators, Print Operators , and Pow- er Users groups have Full C ontrol permission by default.
Installing the PCL 6/5e Printer Driver 56 4 Uninstalling the PCL 6/5e Printer Driver This secti on describes instructions for uninstalli ng the printer driver. The actual procedure di ffers somewhat depending on your operatin g system. Follow the appropriate one of the following procedures.
Uninstalling the PCL 6/5e Printer Driver 57 4 E Select the CD-ROM drive from the [ Drive s: ] list box. F Open [ PCL6 (or PC L5 E) ] . G Open [ WIN31_ 95 ] . H Open the folder of the language you use. I Open [ DIS K1 ] . J Open the file titled “Unsetup.
Installing the PCL 6/5e Printer Driver 58 4.
59 5. Installing the PostScript Printer Driver Installing the PostScript Pri nter Driver Printing requ ires installation of a printer dri ver for your operating system. This section describes i nstructions for in stalling the printer driver. The actual procedure di ffers somewhat depending on your operatin g system.
Installing the PostScript Printer Driver 60 5 Setting up options Note ❒ When setting up option s, you s hould acce ss the [ Device Options ] tab from Win- dows. You ca nnot set up options when ac cessing t he [ Device Options ] tab from an application A Click [ Star t ] , point to [ Settings ] , and then click [ Printers ] .
Installing the PostScript Printer Driver 61 5 I Open [ DIS K1 ] . J Open the file titled “Setup.exe”. K Click [ OK ] . L Follow the instructions on the screen. Setting up options A Fro m the [ Mai n ] group of [ Program Manager ] , open [ Control Panel ] by doub le- clicking it.
Installing the PostScript Printer Driver 62 5 D Click [ Run ] . E In th e [ Run ] window, click [ Browse ] . F Select the CD-ROM drive. G Open [ PS ] . H Open [ NT4 ] . I Open the folder of the language you use. J Open [ DIS K1 ] . K Open the file titled “Setup.
Installing the PostScript Printer Driver 63 5 Using the Adobe PageMaker Ver sion 6.0 or 6.5 If you use the prin ter under Windows 95/98/3.1x/NT 4.0 with Adobe Page- Maker, you need to copy the PPD file to the PageMaker folder. The PPD file is the file with extension ".
Installing the PostScript Printer Driver 64 5 E Open [ DIS K1 ] and double-click the installer icon. F Follow the instructions on the screen. G Move the “P rintingLib” file from your des ktop back to [ Extensions ] in [ Sys- tem Folder ] . H Double-click [ Extensions ] .
Installing the PostScript Printer Driver 65 5 D Click [ Configure ] . A li st of opti ons ap pear s. E Select the option you want to set up and select the appropriate setting for it. Note ❒ If the option you want to set up is not displayed, the PPD file might not be set up correctly.
Installing the PostScript Printer Driver 66 5 Uninstalling the PostScript Printer Driver This secti on describes instructions for uninstalli ng the printer driver. The actual procedure di ffers somewhat depending on your operatin g system. Follow the appropriate one of the following procedures.
Uninstalling the Po stSc ript Printer Driver 67 5 D On the [ File ] menu, click [ Dele te ] . A confirmation dialog box appears. E Click [ Yes ] to delete the printer driver. Macintosh - Un insta lling t he Pos tScri pt Prin te r Driver A Open [ Syst em fo l d er ] and double-click [ Ext ensi on s ] .
Installing the PostScript Printer Driver 68 5.
69 6. Installing the Font Manager Installing the Font Manager Printing under a Windows system using PCL 6 or PCL 5e requires installation of the Font Manager for your operating sy stem. This section desc ribes instruc- tions for installing the Font Manager.
Installing the Font Manager 70 6 D In th e [ Run ] windo w, click [ Browse ] . E Select the CD-ROM drive from the [ Drive s ] list box. F Open [ FONTMAN ] . G Open [ DIS K1 ] . H Open the file titled "Setup.exe". I Click [ OK ] . J Follow the instructions on the screen.
Uninstalling the Font Manager 71 6 Uninstalling the Font Manager This section desc ribes instructi ons for uninstallin g the Font Manager. The actual procedure di ffers somewhat depending on your operatin g system. Follow the appropriate one of the following procedures.
Installing the Font Manager 72 6.
73 7. Setting Up The Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Pri nt er Properties There are two methods you can us e to open the Printer Properties .
Setting Up The Printer Driver and Canceling a Print Job 74 7 B Fro m the [ Name: ] list box, sel ect the printer you want to use, and then clic k [ Properties ] . The Printer Properties appears. C Set desired settings and click [ OK ] . D Click [ OK ] to start your printin g.
PCL 6/5e - Accessing the Printer Properties 75 7 ❒ Any settings you make in the following procedure are valid for the current application only. A On the [ File ] menu, click [ Pri n t Setup ] . [ Print Setup ] appear s. B Fro m the [ Pri nte r ] group, select the printer you wan t to use.
Setting Up The Printer Driver and Canceling a Print Job 76 7 Making printer default settings – Default Documen t Properties Limita tion ❒ Changing the settings of the prin ter require s Full Control acc ess permission.
PostScript - Setting Up for Printing 77 7 PostScript - Setting Up for Printing Windows 95/98 - Accessing the Pri nt er Properties There are two methods you can us e to open the Printer Properties . Making printer default settings To make t he printer default se ttings, first open th e Printer Properties from the [ Printers ] window.
Setting Up The Printer Driver and Canceling a Print Job 78 7 C Set desired settings and click [ OK ] . D Click [ OK ] to start your printin g. Windows 3.1x - Acc essing t he Pri nt er Setting Dial og Box There are two methods you can use to open the P rinter Setting dialog box.
PostScript - Setting Up for Printing 79 7 A On the [ File ] menu, click [ Pri n t Setup ] . [ Print Setup ] appear s. B Fro m the [ Pri nte r ] group, select the printer you wan t to use.
Setting Up The Printer Driver and Canceling a Print Job 80 7 Making printer default settings - Default Doc ument Properties Limita tion ❒ Changing the settings of the prin ter require s Full Control acc ess permission.
PostScript - Setting Up for Printing 81 7 Macintosh - Se ttin g Up fo r P rinting Making paper settings from an application A Open the file you want to print. B On the [ File ] menu, click [ Page Setup ] . [ Adobe PS Page Se tup ] appears. C Confirm that the pr inter you want to use is shown in [ Format for: ] .
Setting Up The Printer Driver and Canceling a Print Job 82 7 Canceling a Print Job Windows 95/98 - Cancelin g a Pri nt Jo b A Double-click the printer icon on the task bar. This opens a window that shows all the print jobs that are currently queued for printing.
Canceling a Print Job 83 7 D Click [ OK ] to close the dialog box. E Press the printer's { Job Reset } key. The message appears on the panel display indic ating that the print job is be- ing cancel led. Important ❒ The preceding proc edure ca ncels the prin t job that is currently be ing pro- cessed by the printer.
Setting Up The Printer Driver and Canceling a Print Job 84 7 Note ❒ You cannot stop printing data that has alr eady been processed internall y by the printer. Beca use of th is, printing might co ntinue for a few p ages af- ter you press { Job Res et } .
85 8. Paper and Other Media Paper and Other Media Supported by Your Printer Paper Type s and Si zes This sec tion describes the type, s ize, feed direction, and maximum capa city of paper that can be loaded into each paper tray in this printer. Important ❒ Be sure to set the paper size dial to match the actual p aper si ze loaded in the tray.
Paper and Other Media 86 8 ❖ Pa per S izes ( Met ric ver sion ) *1 The size is not supported in the duplex pr inting. Feed directio n Size (mm) Bypass Tray Standard Tray (Tray 1/2) Paper Bank PS 430.
Paper and Other Media Supported by Your Printer 87 8 • ❍ means that the size is supported and you need to specify the paper size us- ing the operati on panel. (Regarding the bypas s tray and the Large Ca pacity Tray RT36, there is no dial on the tray.
Paper and Other Media 88 8 ❖ Paper Sizes (I nch version) *1 The size is not supported in the duplex pr inting. Feed directio n Size (inch) Bypass Tray Standard Tray (Tray 1/2) Paper Bank PS 430 ( Tr.
Paper and Other Media Supported by Your Printer 89 8 • ❍ means that the size is supported and you need to specify the paper size us- ing the operati on panel. (Regarding the bypas s tray and the Large Ca pacity Tray RT36, there is no dial on the tray.
Paper and Other Media 90 8 Cautions in loading paper • Use only the recommended paper types. Print quality cannot be guaranteed if other paper typ es are used.
Paper and Other Media Supported by Your Printer 91 8 ❖ Transl ucent pap er • Load only one translucent pap er at a time onto the bypass tray. • When printing on translucent paper that has a pr int side, load it face down onto the bypass tray. ❖ Adhesive labels • Load only one adhesive la bel at a time onto the bypass tray.
Paper and Other Media 92 8 Printabl e Are a The following shows the printable area for this p rinter. Be sure to set the print ma rgi ns co rre ctl y. A : printable area Note ❒ The printable area might vary depending on pa per size, printer lan guage and printer dr iver settings.
Loading Paper and Other Media 93 8 Loading Paper and Other Media Loadin g Paper in the P aper Tray This section des cribes instruct ions for loading paper whose size and feed di- rection is already set in the standard paper tray and the optional paper bank PS430.
Paper and Other Media 94 8 E Slide the tray into the pr inter un- til it stops. Changin g Paper Siz e of the Paper Tra y Important ❒ Confirm that the setting of the pa- per size di al matches the paper size and feed direction of the paper in the tray.
Loading Paper and Other Media 95 8 D Remove the four screws inside of the tray you removed in s tep A . E Re-position the side guide to hold the paper size you want to load. F Lock the side guides with the four screws you removed in step D . G Align all four sides of the paper stack and load it into the tray.
Paper and Other Media 96 8 I Adjust the pape r size di al to match the size and feed direction of the pape r in the pa per tray. Important ❒ If you want to use paper size and feed direction that are not indicated on the paper s ize dial, set the dial to " p " .
Loading Paper and Other Media 97 8 Loadin g Pape r in t he Opt ional Large Capa cit y Tray This s ection describes in structio ns to load paper in the optional Large Ca- pacity Tray RT36. Reference For more information on the size and feed direction of paper that can be set in the tray, see P.
Paper and Other Media 98 8.
99 9. Troubleshooting Error & Status Messages on the Operation Panel Messages De scription Commen ts Add Staple The stapl e is almost empty. Replace t he staple refill with a new one. ⇒ P.120 “ Adding Sta- ples” Call Serv ice SC## # An error ha s occured in the print er.
Troubleshooting 100 9 Error: Finisher The stapl er is damaged . The stapler needs to be r epaired. Contact y our sales or service rep - resentat ive. Load {p aper size} Tray # Tray # is empty.
Error & Status Messages on the Operation Panel 101 9 Note ❒ If you cannot s olve the problem by taking the actions listed in the precedin g table, turn the printer power off and then back on again.
Troubleshooting 102 9 Printer Doesn't Print Possible Ca use Solutio ns Is th e power on? If not, c onfirm that t he cord is securely plugged into the power outl et and t he printer . Turn on the p rinter po wer. Does the On Lin e ind i- cato r stay on ? I f not, press { On Line } to make it light up.
Printer Doesn't Print 103 9 If you pri nt usin g Post - Scri pt driv er, print ing does no t start o r is inte r- rupte d. The data is cl eared when the Job T imeout period is exceed - ed. ❖ Windows 95/98 Set a longer [ Job Timeout ] peri od with th e [ PostScript ] tab of the Pri nter Prope rties.
Troubleshooting 104 9 Note • Windows 9 5/98 A Click [ Start ] , point to [ Settings ] , and then click [ Pri nte rs ] . B Select the icon of the printer by clicking it. Next, on the [ File ] menu, clic k [ Properti es ] . C Click the [ Detai ls ] tab.
Other Printing Problems 105 9 Other Printing Problems Status Possib le Causes, De scriptions, and Solution s Printed side is dirt y. Adjust t he image density c orrectly. ⇒ P.129 “Using the O perat ion P anel” If paper is curl ed, correct it. The back side of t he printed outpu t is dirty.
Troubleshooting 106 9 Operati on panel error mes- sage stays on after removing the misfed pa per. Open the front cover of your printer a nd then close i t. Be sure to close t he lower v ertical p aper feed cover. ⇒ P.108 “Removing M isfed Paper” Desire d tray isn' t used for th e out put.
Other Printing Problems 107 9 Note ❒ If the problem cannot be solved, contac t your sales or service re presentative. Windows 9 5/98/NT 4.0: The compute r doesn't recog- nize the in stal led pr int er op- tions. If connections t o the print er is not bi-d irectional, the computer doesn't recognize the in stalled pr inter op- tions.
Troubleshooting 108 9 Removing Misf ed Paper When a paper misfeed occurs, an er- ror message appears on the pan el dis- play. The pr ocedure you should follow to remove the misfed pap er depends on the location of the m is- feed, which is indicated on the panel disp lay.
Removing Misfed Paper 109 9 Note ❒ If the optional Large Capaci ty Tray RT36 is equ ipped with your printer, pull the lever ( A ) to exte nd the connec ting unit ( B ). C Open the upper vertical pap er fee d cove r. Note ❒ If your printer is equipped with the optional La rge Capaci ty Tray RT36, the upper vertical paper feed cover is removed.
Troubleshooting 110 9 B Open the right cover b y pushing the catch upwards. C Open the fr ont cover. D Turn the blue knob B counter- clockwise ( A ) and remove the misfed p aper from in side of the right cover ( B ).
Removing Misfed Paper 111 9 D Open the output feeder cover of the bridge unit. E Remove the misfed pape r by turn ing the bl ue kno b C as shown in the illustration. If you turn the blue knob C clock- wise ( A ) , the misfed paper comes out to th e out put tray ( B ).
Troubleshooting 112 9 C Open the right cover b y pushing the catch upwards. D Open the fr ont cover. E Remove the misfed pape r by turn ing the bl ue kno b C as shown in the illustration. If you turn the blue knob C clock- wise ( A ) , the misfed paper comes out to th e out put tray ( B ).
Removing Misfed Paper 113 9 When "Misfeed: R" Appe ars Finisher SR720 A Remove the misfed paper fr om the output tr ay of the Finisher SR720. B If you c annot rem ove the misf ed paper in step A , op en the rig ht cover of the Finisher SR720.
Troubleshooting 114 9 B While pu shing the bl ue lever R1 upw ards ( A ), remov e the misfed paper ( B ). C If you c annot rem ove the misf ed paper in s tep B , remove the mis- fed p aper ( A ) while pushing the blue lever R2 downwa rds in a clockwise direction ( B ).
Removing Misfed Paper 115 9 H Hold the blue lever R6 and p ull out the stack unit ( A ) , then re- move the misfed paper ( B ). I Return the stack unit to its origi- nal po siti on ( A ) and close the front cover of the Finisher SR730 ( B ). When "Misfeed :U" Appear s A Open the top co ver of th e Large Capacity Tray RT36.
Troubleshooting 116 9 D Remove the misfed paper fr om the left side of the Lar ge Capacity Tray RT36. E Slide the Large Capacity Tray RT36 forward to connect it to the printer.
Removing Misfed Paper 117 9 When "Misfeed: W" Appea rs A Open the front cover of the Mail- box CS360. B Push t he blue leve r W1 do wn- wards to open the cover inside ( A ). Then remove the misfed pa- per ( B ). C While pushing the b lue lever W1 downwa rds, return th e cover to its original position.
Troubleshooting 118 9 J While pulling the blue lever W6 upw ards ( A ), remov e the misfed paper ( B ). K Remove the misfed paper fr om the output tray. L If your printer is equipp ed with both the Finishe r SR730 and the Mailbox CS360, open the triang u- lar cove r on the front of the Mail- box CS360.
Removing Misfed Paper 119 9 When "Misfeed: Z" Appe ars A Open the bypass tray ( A ). And then open the duplex unit by pushing th e catch up wards ( B ).
Troubleshooting 120 9 Adding Staples When “Add Staple” appears on the panel di splay, the staples have almo st run out. Follow these steps to add a new staple refill. Note ❒ After adding the staple refill, sta- ples might not be ejec ted for the first few times.
Adding Staples 121 9 F Slide the cartridg e in until it clicks. G Slide the stack unit into the Fi n- isher SR720. Finisher SR730 A Open the front cover of the Fin- isher SR730 ( A ), and slide the stack unit out until it stops ( B ). B Lift the staple cartridge until it clicks, then remove the cartridge gently.
Troubleshooting 122 9 F Reinstall the cartridge, and press down on the ca rtridge until it clicks into place. G Slide the stack unit into the Fi n- isher SR730 ( A ), and close the cover ( B ).
Removing Jammed Staples 123 9 Removing Jammed S taples If staples do not ejected pr operly, they might be jammed. Note ❒ Stap les might be jamm ed b ecau se of curled paper. In this case, try turning the paper over in the tray. ❒ After removing the jammed sta- ples, staples might not be ejected for the first few times.
Troubleshooting 124 9 Finisher SR730 A Open the front cover of the Fin- isher SR730 ( A ), and slide the stack unit out until it stops ( B ). B Lift the staple cartridge until it clicks, then remove the cartridge gently. C Press the face plate lock down to open the face plate.
Removing Jammed Staples 125 9 G Slide the stack unit into the Fi n- isher SR730 ( A ), and close the cover ( B ). 1 2 T APY310E.
Troubleshooting 126 9 Removing Paper Chips When “Punch Chips Full” appear s on the panel display, t he punch waste box is full. Follow these steps t o re- move paper chips. A Open the front cover of the Fin- isher SR730. B Pull out the punch waste box and remove the pa per chi ps.
Replacing the Toner Bottle 127 9 Replacing the Toner Bottle R WARNING: R CAUTION: When “Low on Toner” appears on the pane l di spl ay, the toner has alm ost run out. Prepare a new toner bottle. If the image density is too light, replace the old toner bottle with a new one .
Troubleshooting 128 9 D Press the toner bottle backward ( A ) to raise its head ( B ), then gently pull out th e bottle. E Move the ne w toner bottle back and forth about 5 - 6 times as shown in the illustration. F Remove the black cap of the new toner bottle by turning it counter- clockwise.
129 10. Using the Operation Panel Menu Chart This sec tion des cribes how to c hange the defaul t set tings of yo ur printe r and provides information on the parameters included in each menu. Catego ry Func tion Men u Proof P rint ⇒ P.133 “ Pro of Pri nt Me nu” Print File Dele te Fil e Show Erro r Log Job Control ⇒ P.
Using the Operation Panel 130 10 Host Int erfac e ⇒ P.141 “Host Interface Menu” Prin ter Lang. Para llel S etu p I/O Time ou t Bi-directi on Network Se tup I/O Timeout IP Ad dres s Subnet Mask Gatewa y Address Maintenan ce ⇒ P.143 “Maint enance Menu” System Reset Menu Reset Registr ation Tray3 W idth Tray4 W idth List Prin t ⇒ P.
Accessing the Main Menu 131 10 Accessing the Main Menu Confirm that the printer is offline. If not, take the printer offline. Press { Menu } to displ ay the “Main” menu on the panel display. The “Main” menu h as the foll owing six menus, which can be displ ayed one by one using {T T } or {U U } .
Using the Operation Panel 132 10 Making Printer Settings with the Operation Panel A Press { Men u } . The “Main” menu appears . B Search for the desired men u with {T} or {U} . The desired menu appears. C Press { Ente r } . D Search for the desired men u with {T} or {U} .
Proof Print Menu 133 10 Proof Print Menu There are 3 menu s in the “Proof Print” menu. • Print File • Delete File • Show Error Log Reference For details on the “Proof Print”, see P.154 “Specifications” . Proof Pr int Par a m et ers ❖ Proof Print Menu Descriptio n Print File Sele ct a p roo f print file and print .
Using the Operation Panel 134 10 Job Control Menu There are 5 menu s in the “Job Control” Menu. • Paper In put • Paper Output • Print Quality •S y s t e m • PCL Menu Job Control Paramete.
Job Control Menu 135 10 ❖ Paper Input 2 / 3 Menu Descriptio n Page Size You shoul d specify the pape r size for those not indi cated on the paper siz e dial s of the Tray 1, T ray 2, Tray 3 a nd Tray 4.
Using the Operation Panel 136 10 ❖ Paper Input 3 / 3 ❖ Paper Output 1 / 2 Menu Descriptio n Bypass Pa p.Type (Byp ass Paper T ype) You can specify t he type of the paper in bypa ss tray.
Job Control Menu 137 10 ❖ Paper Output 2 / 2 Menu Descriptio n Sort You can speci fy the type of sort print ing. •O f f • Offset Sort • Rotate Sort Note ❒ Defa ult: Off Staple You can specify t he position where you want p aper to be stapled.
Using the Operation Panel 138 10 ❖ Print Quality Menu Descriptio n Edge Smoothing You can specify whether the Edge Smoothi ng feature is en- abled. •O n •O f f Note ❒ Defa ult: On Resolution You can specify the p rint resolu tion in dots p er inch.
Job Control Menu 139 10 ❖ Syst em Menu Descriptio n Copies You can specify t he number of copies y ou want to make. 1- 999 Note ❒ Defa ult: 1 ❒ The number speci fied with the p rinter driv er overri des th e on e sp eci fie d he re . Print PS Errors You can specify whethe r the PS err or sheet should be print - ed out.
Using the Operation Panel 140 10 ❖ PCL Menu Menu Description Orien tat ion You can specify the page o rientatio n. The tray sel ection speci fied with t he printer driver over - rides the o ne specifie d here. • Portr ait •L a n d s c a p e Note ❒ Defa ult: Portrait Form Lines You can specify the number o f lines per pa ge.
Host Interface Menu 141 10 Host Interface Menu There are 3 menu s in the “Host Interface” Menu. • Printer Lang. (Printer Language) • Parallel Setup • Network Setup ⇒ P.20 “Configurin g the Printer for the Network with the Opera- tion Panel” Host Inter fa ce Paramete rs ❖ Printer Lang.
Using the Operation Panel 142 10 ❖ Network S etup Menu Descriptio n I/O Ti meout You c an specify the ti me you r prin ter sho uld wait befor e ending a print jo b. If dat a from other ports of ten appears in the middle of your pri nt job, y ou should in crease the time- out valu e.
Maintenance Menu 143 10 Maintenance Menu There are 3 menu s in the “Maintenance” Menu. •S y s t e m R e s e t •M e n u R e s e t • Registration Mainte nance P arameter s ❖ System R eset ❖ Menu Reset ❖ Registration Menu Descriptio n Syste m Reset You c an in itiali ze th e prin ter, retur ning all set tings t o the factory default .
Using the Operation Panel 144 10 List Print Menu There are 6 menu s in the “List Prin t” Menu. • Config. Page • M en u List • PCL Font List •P S F o n t L i s t • PCL Demo Page • PS De.
List Print Menu 145 10 C Press {T } or {U } until the following message appears on the panel display. Main Menu: List Print D Press { Ente r } . The following message appear s on the panel display. List Print: Config. Page E Press { Ente r } . The following message appear s on the panel display.
Using the Operation Panel 146 10 Language Menu You can sel ect the language you use. Availa ble languages are as follows: • Metric version English, Germany, French, Italia n, Dutch, Swedish, Norwegi.
Printing with the Operation Panel 147 10 Printing with the Operation Panel Using th e Proo f Print Use this function to p rint only one copy of a m ultiple copy print job. The other copies are s aved in the printer. The saved job can be prin ted from the printer's operation p anel.
Using the Operation Panel 148 10 C Press {T} or {U} unti l “Delete File” appears, and then press { En- ter } . Proof Print: Delete File D Press { T} or {U } to display the file you wan t delete, and then press { Ente r } . Delete File: 22:07 EFGH56 78 The following message appears on the panel display.
Interpreting the Configuration Page 149 10 Interpreting the Configuration Page Referenc e ❖ Printer ID Shows the serial number of the pr inter. ❖ Firmware V ersion Shows the version number of the prin ter PCL firmware. ❖ Pages Pr inted Shows the total number of pages printed.
Using the Operation Panel 150 10.
151 11. Appendix Stapling Position and Punch Position You can se lect a stapl ing or p unch posi tio n among t hose l iste d in the follo wing table . ❖ Finisher SR720 ❖ Finisher SR730 Stapling po.
Appendix 152 11 Memory Capacity and Paper Size The standard 8 MB is enough for the machin e to work with all options, using PCL or PostScript (however, the optiona l printer hard di sk is needed to down- load PCL 5e fon ts and PS fonts). Note ❒ This allows 600 dpi printing in duplex mode with A3 L /11” × 17” L size pa- per.
Moving and Transporting the Printer 153 11 Moving and Transporting the Printer R CAUTION: When transporting, repack the printer with its origin al packing materials. Important ❒ Be sure to disconn ect all cables from the pri nter before transportin g it.
Appendix 154 11 Specifications Mainframe ❖ Configuration: Desktop ❖ Print P rocess: Laser beam scanni ng & Electrophotographic printi ng Dualcomponent development ❖ Printing Speed: Maximu m .
Specifications 155 11 ❖ Paper size: ⇒ P.85 “Paper and Other Media Supported by Your Printer” ❖ Paper Weight: ⇒ P.85 “Paper and Other Media Supported by Your Printer” ❖ Power Source: .
Appendix 156 11 ❖ Paper Capacity: *1 Paper weight : 80 g/m 2 , 20 lb ❖ Paper Output Capacity: 500 sheets (80 g/m 2 , 20 lb) If the paper is c urled or if you use the guides, the outpu t capacity is reduced.
Specifications 157 11 Options Paper Bank PS43 0 ❖ Paper size: ⇒ P.85 “Paper and Other Media Supported by Your Printer” ❖ Paper weight: ⇒ P.85 “Paper and Other Media Supported by Your Printer” ❖ Maximum power consumption: 50 W (power is suppli ed from the main frame.
Appendix 158 11 Finisher SR720 ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 L , A6 L , 11” × 17” L , 8 1 / 2 ” × 14” L , 8 1 / 2 ” × 11” KL , 5 1 / 2 ” × 8 1 / 2 ” L , .
Specifications 159 11 ❖ Paper weight: 52 – 157 g/m 2 (1 4 – 42 lb) ❖ Stac k capac ity: with out pun ch: • 3,000 sheets (A4 K , 8 1 / 2 ” × 11” K ) (80 g/m 2 , 20 l b) • 1,500 sheets (.
Appendix 160 11 ❖ Staple paper weight: 64 – 80 g/m 2 (17 – 20 lb) ❖ Staple posit ion: ⇒ P.151 “Stapling Position a nd Punch Position” ❖ Power consumption: 48 W (power is suppli ed from the main frame.) ❖ Dimensions (W × D × H): 625 × 545 × 960 mm (24.
Specifications 161 11 Mailbox CS360 ❖ Number of tray s: 9 bins, 1 Proof Tray ❖ Paper size: Bin 1 t o 9: A3 L , B4 JIS L , A 4 KL , B5 JIS KL , A5 L , 11” × 17” L , 8 1 / 2 ” × 14” L , 8 .
162 INDEX A adhesive labels , 91 B BOOTP Lite , 23 Bridge Unit Type 450 , 12 Bridge Unit Type 460 , 12 bypass tray , 5 C cable , 154 Cau tio n , ii Con fig.
163 N NetBEUI , 31 NetW are , 23 , 36 network , 20 , 154 network cab le connec tor , 4 Netwo rk Setup , 141 NIB Setup Tool , 24 , 36 NWSetup , 23 O OHP trans parency , 90 On Line indicator , 7 , 102 O.
164 UE USA G035 W War nin g , ii Window s 3.1x cancelin g a print job , 82 Font Manage r, installing , 69 Font Manage r, uninstalling , 71 PCL 5e, installing , 52 PCL 5e, uninstallin g , 56 PCL 6, ins.
An important point after buying a device Ricoh AP4500 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh AP4500 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh AP4500 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh AP4500 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh AP4500 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh AP4500, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh AP4500.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh AP4500. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh AP4500 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
