Instruction/ maintenance manual of the product Aficio 3045 Ricoh
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Operating Instructions General Settings Guide Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n before using t he machine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i Manuals for This Machine The following manu als describe the operat ional procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific t o machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
ii ❖ Scanner Referen ce (PDF file - CD-ROM1) Describes operations, functions, and tr oubleshooting for th e machine's scan- ner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
iii What You Can Do with This Machine The following introduces the functio ns of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.19 “Options”, or contact your local dealer.
iv Paperless Fax Transmission and Reception Reception • You can store received fax messag- es on the machine's hard disk, in- stead of printing them onto paper. You can use DeskTopBinder Pro- fessional or Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received docu- ments).
v Using the Scanner in a Network Environment • You can send scan files to a speci- fied destination usin g e-mail (Sending scan file by e-mail). See Scanner Reference . • With ScanRouter delivery soft- ware, you can save scan files in specified destinations on network computers (Using the networ k de- livery scanner function).
vi Monitoring the Machine Via Computer You can monitor machine status and change settings using a co mputer. • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or Web Image Monitor, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.
vii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i What You Can Do with This Machine ............................................................ ...... iii Copier, Facsimile, Printer, and Scanner Functi ons .
viii 3. Document Server Relationship between the Document Server and Other Functions................. 35 Document Server Display ...... .............. .............. ................. .............. .............. ......... 36 Using the Document Server .
ix Registering Folders ............................................. ................................................ 90 Using SMB to Connect .............. .................................. ................ ................. ............ 90 Using FTP to Connect .
x 7. Remarks Dos and Don'ts ................................ ..................................................... .............. 149 Toner ...................................... .................................................... ..............
1 Notice Notice To Wireless LAN Inte rface (optional) Users Notice to Users in EEA Countries This product complies with the essentia l requirements and provisions of Direc- tive 1999/5/EC of the Europ.
2 Copyrights and Trademarks Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Micro- soft Corpora tion in the Unit ed States an d/or other countries . Acrobat ® is a registered trade mark of Adobe Sys tems Incorporated.
3 Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat unde r the conditions mentioned below.
4 Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: A Redistributions of source co de must retain the above copyrig ht notice, this list of conditions and the following disclaimer.
5 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product include s software develo ped by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas.
6 JPEG LIBRARY • The software install ed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University.
7 MD4 Copyright (C) 1990-2, RSA Data Secu rity, Inc. All rights reserved. License to copy and use this software is granted provided that it is iden tified as the "RSA Data Security, Inc. MD4 Mess age-Digest Algorithm" in all material mentioning or referencing this software or this function.
8 Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program i s free.
9 How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially h azardous situation that might result in death or serious injury when you misuse the machine withou t following the in - structions under this symbol.
10 Safety Information When using this machine, the following sa fety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are us ed: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, co uld result in death or serious injury.
11 R CAUTION: • Protect the mach ine from dampne ss or wet weathe r, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you sh ould take care that the power cord will not be damaged und er the machine.
12 Positions of R WARNING and R CAUTION labels This machine has labels for R WARNING and R CAUTION at the positions shown below. For safety, please foll ow the instru ctions and handle the machine as indicated.
13 ENERGY STAR Program ❖ Low-Power mode and Of f mode or Sleep mode This product automatically l owers its power consumpti on when it is not op- erated for a fixed time (standard setti n g time: 1 minute).
14 Reference To change the settings of the Duplex Priority mode, see “Duplex Mode Pri- ority”in “General Features 2/4”, Copy Reference . Specifications Recycled Paper I n a c c o r d a n c e w i t h t h e E N E R G Y S T A R P r o g r a m , w e r e c o m m e n d u s e o f r e c y c l e d paper which is environmentally friendly.
15 Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute (A4 K , 8 1 / 2 &qu.
16.
17 1. Getting Started Guide to Components 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (op- tional) See p.19 “External Options”. (The illustration shows the ADF.) 2. Exposure glass Place originals face down here for copy- ing. 3.
Getting Started 18 1 11. Front cover Open to access the inside of the machine. 12. P aper tray (upper: Tray 1, lower: Tray 2) Load paper here. 13. Paper tray unit (optional <up- per: Tray 3, lower: Tray 4>) 1. Bypass tray Use when copying onto OHP transparen- cies, adhesive labels, translucent paper, postcards, and custom size paper.
Options 19 1 Options External Options 1. 1000-sheet finisher Sorts, stacks, and staples copies. *1: Finisher upper tray *2: Finisher shift tray 2. Exposure glass cover Lower over originals for copying. 3. Auto Document Feeder Place stacks of orig inals he re.
Getting Started 20 1 Internal Options A Fax unit Allows you to use the facsimile function. B Printer/Scanner unit Allows you to use the printer and scanner functions.
Control Panel 21 1 Control Panel This illustration shows the control panel of the machine with options fully in- stalled. 1. Screen contrast knob Adjusts display panel brightness. 2. Indicators Show errors and machine status. • d : Add Staple indicator.
Getting Started 22 1 9. { Interrupt } key (copier/ scanner mode) Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy Reference . 10. Main power indicator and On indicator The main power indicator goes on when you turn on the main power switch.
Control Panel 23 1 Display Panel The display panel shows machine status , error messages, and function menus. The function item s displayed serve as selector keys. You can select or specify an item by lightly pressi ng them. When you select or specify an item on the display panel, it is highlighted like .
Getting Started 24 1 When the Authentication Screen is displayed When Basic Authentication, Win- dows Authenticati on, LDAP Authen- tication, or Integration Server Authentication is set, the authentica- tion screen is displayed. Unless a val- id user name and password are entered, operations are not possibl e with the machine.
Turning On the Power 25 1 Turning On the Power This machine has two power switches. ❖ Operation switch (r ight side of the control panel) Press to activate the machine.
Getting Started 26 1 Turning Off the Power A Make sure the exposure glass cov- er or the ADF is in the right posi- tion. B Press the operation switch. The On indicator goes off. Note ❒ Even if you press the operation switch, the indicator does not go out, but blinks in the follow- ing cases: • When the exposure glass cover or ADF is open.
Turning On the Power 27 1 Saving Energy - Energy Saver Mode If you do not use the machine for a certain period afte r an operation, or when you press the { Energy Saver } key, the display disappears and the machine goes into Energy Saver mode. When you press the { Energy Saver } key again, the machine returns to the ready condition.
Getting Started 28 1.
29 2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in an y of the following situation s: • When scanning in a fax message for transmission • During immediate transm.
Combined Function Operations 30 2 ❒ The copying screen is displayed as default after power on. You can change this default setting. S ee p.53 “Function Priority”. - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has ela psed.
Multi-Access 31 2 Multi-Access You can carry out another job using a diff erent function while the current job i s being performed. Performing multiple functi ons simultaneously like this is called "Multi-accessing". This allows you to handle jobs eff icientl y, regardless of how the machine is being used.
Combined Function Operations 32 2 Function you wa nt to se- lect Copier Interrupt Copyin g Facsimile Printer Scanner Document Server DeskTopBinder Professional/Lite Web Document Server Using the contr.
Multi-Access 33 2 Scanner Using the control panel $$$ ❍❍ $$ ❍ $ ||||| ××× $$$ ||| Scanning using the Network TWAIN Scanner ××××××× | × ||||| ×××××× ||| Scanning $ ×× ❍❍ $ .
Combined Function Operations 34 2 *1 Simultaneous operations are only possible once the preceding job documents are all scanned and [ NextJob ] appears.
35 3. Document Server Relationship between the Document Server and Other Functions The following table describes the rela tionship between the Document Server and other functions. *1 You can send stored documents using the fax function. See “Sending a Stored File”, Facsimile Reference <Advanced Features> .
Document Server 36 3 Document Server Display ❖ Document Server Main Display 1. Operating status and messages. 2. The title of the currently select ed screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The functions under which the documents were stored.
Using the Document Server 37 3 Using the Document Server Storing Data ❖ File name Stored documents ar e automatically named "COPY0001", "COPY 0002". You can change assigned file names. ❖ User name You can register a user name t o identify the user or user group that stored the documents.
Document Server 38 3 ❒ When the machine is printing a document stored using the copier function, wait until printing has finished before you store a docu- ment in the Document Server. A Press the { Document Server } key. B Press [ Scan Original ] . C Enter a file name, user name, or password if necessary.
Using the Document Server 39 3 To register or change the user name A Press [ Scan Original ] . The Scan Original display appears. B Press [ User Name ] . If user names are already registered, the Change User Name display ap- pears. To use an unregistered user name, press [ Non-programmed Name ] .
Document Server 40 3 D Enter a new file name, and then press [ OK ] . Note ❒ Up to 20 characters ca n be en- tered as a file name. Note that only 15 characters of each file name appear in the document list. Reference p.159 “Entering Text” To set or change the password A Press [ Scan Original ] .
Using the Document Server 41 3 Searching for Stored Documents You can use either [ Search by File Name ] or [ Search by User Name ] to search for documents stored in the Document Server.
Document Server 42 3 Checking the Details of Stored Documents A Select a document to display its detailed information. Note ❒ If a password is already set for the document, enter that pass- word, and then press [ OK ] . B Press [ Detail ] . Detailed information about the document appears.
Using the Document Server 43 3 ❒ If you pres s the { Clear Modes } key, selection of all documents will be canceled. ❒ If you press [ Printg Odr ] , the doc- uments will be displayed in the order of printing. C If you need to change print set- tings, press [ Print Settings ] .
Document Server 44 3 To stop printing A Press the { Clear/Stop } key. B Press [ Stop ] . Changing the number of copies during printing Limitation ❒ The number of copies can only be changed when the Sort function is selected in the print settings. A Press the { Clear/Stop } key.
Using the Document Server 45 3 ❒ You can search for the docu- ment using [ Search by User Name ] or [ Search by File N ame ] at the left top of the display. See p.41 “Searching for Stored Docu- ments”. ❒ You can sort document names in the list by user name , file name, or date.
Document Server 46 3 Viewing Stored Documents Using Web Image Monitor Reference The Web Image Monitor's Help. A Start a Web browser. B Enter “http:// (IP address of this machine) /” in the [ Address ] box. The top page of Web Image Moni- tor appears.
Settings for the Document Server 47 3 Settings for the Document Server ❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence .) ❖ System Settings (See p.53 “General Feat ures”, p.57 “Tray Paper Settings”, p.
Document Server 48 3.
49 4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings an d File Transfer, se e “Conne cting and Setting Up”, Network Guide . For details about para llel interface, see “Syste m Settings (Parallel Conn ec- tion)”, Printer Reference .
User Tools (System Settings) 50 4 ❖ Tray Paper Settings (See p. 57 “Tray Paper Settings”.) ❖ Timer Settings (See p. 60 “Timer Settings”.) ❖ Interface Settings • For details about network settings , see “C onnecting and Settin g Up”, Net- work Guide .
User Tools Menu (System Settings) 51 4 ❖ File Transfer See “Connecting and Settin g Up”, Network Guide . ❖ Administrator Tools (See p.62 “Administrator Tools”.
User Tools (System Settings) 52 4 Accessing User Tools (System Settings) This section is for Administrator s in charge of this machine. User Tools allo w you to change or set defaults. Note ❒ Operations for system settings dif- fer from normal operations.
Settings You Can Change with User Tools 53 4 Settings You Can Change with User Tools Reference To access User To ols, see p.52 “Acce ssing User Tools (System Settings)”. General Features ❖ Panel Tone The beeper (key tone) sounds when a key is pressed.
User Tools (System Settings) 54 4 ❖ Print Priority Gives print priority to the mode displayed. Reference p.31 “Multi-Access” Note ❒ Default: Display Mode ❒ When [ Interleave ] is selected, the current print job will be interrupted after a maximum of five sheets.
Settings You Can Change with User Tools 55 4 ❖ Output: Copier (copier) You can specify a tray to wh ich documents are delivered. 1. Finisher Upper Tray 2. Finisher Shift Tray 3. Finisher Shift Tray 1 4. Finisher Shift Tray 2 5. Finisher Upper Tray 6.
User Tools (System Settings) 56 4 ❖ Output: Printer (printer) You can specify a tray to wh ich documents are delivered. Note ❒ Default: Internal Tray 1 ❒ The output trays set on the printer driv er have priority over the output tray specified above.
Settings You Can Change with User Tools 57 4 Tray Paper Settings ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for output.
User Tools (System Settings) 58 4 Reference p.134 “Changing the Paper Size” ❖ Paper Type: Bypass tray Sets the display so you can see what type of paper is loaded in the bypass tray.
Settings You Can Change with User Tools 59 4 ❖ Paper Type: LCT Sets the display so you can see what ty pe of paper is loaded in the LCT. • The paper types you can set are as follows: • recycled .
User Tools (System Settings) 60 4 Reference "Slip Sheets", Copy Reference ❖ Printer Bypass Paper Size You can specify the size of the paper in the bypass tray when printing data from the computer.
Settings You Can Change with User Tools 61 4 ❖ System Auto Reset Timer The System Reset setting automatically switches the screen to that of th e func- tion set in Function Prio rity when no operat ions are in progress, or when an interrupted job is cleared.
User Tools (System Settings) 62 4 ❖ Set Date Set the date for the copier's internal clock using the number k eys. Note ❒ To change betw een year, month, and day, press [ ← ] and [ → ] . ❖ Set Time Set the time for the copier's internal clock using the number keys.
Settings You Can Change with User Tools 63 4 • LDAP Authentication • Integration Server Authenti cation •O f f Note ❒ Default: Off Reference For details about Basic Authentication, Window s Authentication, LDAP Authentication, and Integration Server Authentication, see Security Refer- ence .
User Tools (System Settings) 64 4 ❖ Display/Clear/Print Counter per User A l l o w s y o u t o v i e w a n d p r i n t t h e n u m b e r s o f p r i n t s a c c e s s e d w i t h u s e r c o d e s , and to set those values to 0. Note ❒ Press [ U ] and [ T ] to show all the numbers of prints.
Settings You Can Change with User Tools 65 4 Note ❒ You can register up to 2,000 name s. ❒ Y o u c a n r e g i s t e r u p t o 1 0 0 us e r c o d e s. I f y o u a d d th e o p t io n a l u s er a c c o u n t enhance unit, you can register up to 500 use r codes.
User Tools (System Settings) 66 4 C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book : Change Orde r ] . E Press the name key to be move. Note ❒ You can select a name using th e number keys. F Press the name key in the pl ace you want to move to.
Settings You Can Change with User Tools 67 4 A Select the print format . B To print the list on tw o-sided pages, select [ Print on 2 Sides ] . C Press the { Start } key. The list prints out . ❖ Address Book: Edit Title You can edit the title to e asily find a user.
User Tools (System Settings) 68 4 ❖ Delete All Files in Document Server You can delete files stored in the Docu ment Server, including files stored for Sample Print, Locked Print, Hold Prin t, and Stored Print under the printer function. Note ❒ Even if a password is always set, al l documents are deleted.
69 5. Registering Addresses and Users for Facsimile/Scanner Functions Address Book Registering information such as the names of users and their e-mail ad- dresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the h a r d d i s k .
Registering Addresses and Users for Facsimile/Scanner Functions 70 5 ❖ Fax Dest. You can register fax numbers, line, fax header and select label inser- tion.
Address Book 71 5 Sending fax by Quick Dial Register a fax number in the Address Book so you can spec ify it only by se- lecting the fax destinat ion, shown on the fax initial display when sending a fax.
Registering Addresses and Users for Facsimile/Scanner Functions 72 5 Registering Names The user name is useful for selecting a destination when se nding faxe s or e- mail. You can also use it as a folder destination. Registering a Name A Press the { User Tools/Counter } key.
Registering Names 73 5 I To continue registering the name, press [ Continue to Program ] , and then repeat the proced ure from step F . J Press [ OK ] . K Press [ Exit ] . L Press the { User Tools/Counter } key. Changing a Registered Name A Press the { User Tools/Counter } key.
Registering Addresses and Users for Facsimile/Scanner Functions 74 5 Authentication Information Register user codes to limit users to the following f unctions and check their use of each function: •.
Authentication Information 75 5 G Enter the user code using the number keys, and then press [ # ] . Note ❒ If you make a mista ke, press [ Clear ] or the { Clear/Stop } key, and then enter the code again. H Press [ T Next ] twice. I Select the functions to be used with the user code from Available Functions.
Registering Addresses and Users for Facsimile/Scanner Functions 76 5 Deleting a User Code Note ❒ After clearing the user code, the counter is automa tically cleared. ❒ To delete a name from the Address Book entirely, see p.73 “Deleting a Registered Name”.
Authentication Information 77 5 G Select the function usage you want to print from [ Print Counter ] , [ Transmission Counter ] , and [ Scanner Counter ] . H Press [ Print ] . To print the number of prints for all user codes A Press the { User Tools/Counter } key.
Registering Addresses and Users for Facsimile/Scanner Functions 78 5 Fax Destination Register a fax dest ination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fac- simile function.
Fax Destination 79 5 Limitation ❒ To use this function, set La- bel Insertion to [ On ] when programming fax destina- tions and also sele ct [ Pro- grammed Name ] when sending fax documents. Note ❒ Fax header and label inser- tion are also printed when sending by e-mail using the fax function.
Registering Addresses and Users for Facsimile/Scanner Functions 80 5 E Select the name whose fax desti- nation you want to register. Press the name key, or enter the registered number using the number keys. Note ❒ If you press , you can s earch by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation.
Fax Destination 81 5 A Press [ Change ] under Fax Header. B Select [ 1st Name ] or [ 2nd Name ] , and then press [ OK ] . To set label insertion When Label In sertion is set to ON, the receiver's name and standard messages are printed on the fax m e s s a g e w h e n i t i s r e c e i v e d a t t h e other end.
Registering Addresses and Users for Facsimile/Scanner Functions 82 5 To change the line A Press [ Select Line ] . B Select the line. C Press [ OK ] . To change the SUB Code A Press [ Adv. Features ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code.
Fax Destination 83 5 A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book Management ] . E Select the name whose fax desti- nation you want to delete.
Registering Addresses and Users for Facsimile/Scanner Functions 84 5 H Press [ Change ] . I Enter the IP-Fax destination and then press [ OK ] . To program the SUB Code A Press [ Adv. Features ] , and then select [ SUB Code ] . B Press [ Change ] under TX SUB Code.
Fax Destination 85 5 To change the SUB Code A Press [ Adv. Features ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code. D Enter the new SUB Code, and then press [ OK ] . E To change the password, press [ Change ] under Password (SID). F Enter the new password, and then press [ OK ] .
Registering Addresses and Users for Facsimile/Scanner Functions 86 5 J Press [ OK ] . K Press [ Exit ] . L Press the { User Tools/Counter } key..
E-mail Destination 87 5 E-mail Destination Register e-mail destination s so you do not need to enter an e-mail address every time, and can send scan files from scanner or fa x function by e- mail. • It is easy to select the e-mail desti- nation if you register “Name” and “Key Display” as the e-mail desti- nation.
Registering Addresses and Users for Facsimile/Scanner Functions 88 5 G Press [ Change ] under E-mail Ad- dress. H Enter the e-mail address, and then press [ OK ] . Note ❒ You can enter up to 128 charac- ters for the e-mail address. Entering the e-mail address A Enter the e-mail address.
E-mail Destination 89 5 H Enter the e-mail address, and then press [ OK ] . Reference p.159 “Entering Text” I Press [ OK ] . J If you want to use internet fax, specify whether or not to use " Send via SMTP Server". K Press [ Exit ] . L Press the { User Tools/Counter } key.
Registering Addresses and Users for Facsimile/Scanner Functions 90 5 Registering Folders By registering a shared fol der, you can send scan file s to it directly. There are three types of protocol you can use: •S M B For sending files to shared Win- dows folders •F T P Use when sending files to an FTP server.
Registering Folders 91 5 Note ❒ If you press , you can s earch by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To register the name, key dis- play, and title, see p.72 “Regis - tering Names”.
Registering Addresses and Users for Facsimile/Scanner Functions 92 5 Note ❒ If the fo rmat o f the en tered path is not correct, a message appears. Press [ Exit ] , a nd then enter the path again. Using Browse Network to locate the folder A Press [ Browse Ne twork ] .
Registering Folders 93 5 Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To change the name, key dis- play, and title, see p.73 “C hang- ing a Registered Name”.
Registering Addresses and Users for Facsimile/Scanner Functions 94 5 ❒ To delete the name, key display, and title, see p.73 “Deleting a Registered Name”. F Press [ Folder ] . G Press the protocol which is not currently selected. A confirmation message appears.
Registering Folders 95 5 H Press [ Change ] under Login User Name. I Enter the login user name, and then press [ OK ] . Note ❒ You can enter up to 64 chara c- ters for the user name . Reference p.159 “Entering Text” J Press [ Change ] under Login Pass- word.
Registering Addresses and Users for Facsimile/Scanner Functions 96 5 D Press [ Address Book Management ] . E Select the name whose folder you want to change.
Registering Folders 97 5 Note ❒ If you press , you can s earch by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To delete the name, key display, and title, see p.73 “Deleting a Registered Name”.
Registering Addresses and Users for Facsimile/Scanner Functions 98 5 Note ❒ If you have set "Connection Type" to [ NDS ] , enter the user name followed by the name of the conte xt where the user ob- ject is located. If the user name is “user” and the context name is “context”, enter “ user.
Registering Folders 99 5 Using Browse Network to locate the folder A Press [ Browse Ne twork ] . If you have set "Connection Type" to [ NDS ] , a list of items in the NDS tree appears. If you have set "Connection Type" to [ Bindery ] , a list of items on the NetWare server appears.
Registering Addresses and Users for Facsimile/Scanner Functions 100 5 Changing items under NCP A Select "Connection Type". B Press [ Change ] under Path. C Enter the new path where the folder is located, and then press [ OK ] . Note ❒ You can also use Browse Net- work to specify a ne w folder.
Registering Names to a Group 101 5 Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a g roup, the gr oups must be registered beforehand. Note ❒ You can register up to 100 groups.
Registering Addresses and Users for Facsimile/Scanner Functions 102 5 Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time.
Registering Names to a Group 103 5 H Press [ Exit ] . I Press the { User Tools/Counter } key. Removing a Name from a Group A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering Addresses and Users for Facsimile/Scanner Functions 104 5 G Press [ OK ] . H Press [ Exit ] . I Press the { User Tools/Counter } key. Deleting a Group A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering Names to a Group 105 5 G Select the group that you want to delete from. H Press [ OK ] . The group key is deselected and the group is deleted from it.
Registering Addresses and Users for Facsimile/Scanner Functions 106 5 Registering a Protection Code You can stop sender's names or fold- ers being accessed by setting a protec- tion code. You can use this function to protect the following: •F o l d e r s You can prev ent unauthoriz ed ac- cess to folders.
Registering a Protection Code 107 5 Note ❒ Both [ Folder Destination ] and [ Sender ] can be selected at the same time. I Press [ Change ] under Protection Code. J Enter a protection code using the number keys, and then press [ # ] . Note ❒ By default, no protection code is specified.
Registering Addresses and Users for Facsimile/Scanner Functions 108 5 Registering the Transfer Request This section descri bes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Note ❒ Before you can use Transfer Re- quest, you must program the Poll- ing ID and set the Transfer Report.
Registering the Transfer Request 109 5 F Set the Transfer Request's infor- mation. To register the Transfer Request name and key display A Press [ Change ] under Transfer Request Name or Key Display. The name entry display ap- pears. B Enter the Transfer Request name or key display, and then press [ OK ] .
Registering Addresses and Users for Facsimile/Scanner Functions 110 5 Group Dial A Press [ qpp Group Dial ] . B Enter the Group number using the number keys. For example, to select the desti- nations stored in Group 04 of the Transfer Station, enter { 0 }{ 4 } .
Registering the Transfer Request 111 5 To change the E-mail Transfer Station A Press [ E-mail ] . B Change the Transfer Station's information. See steps G and H on p.88 “Changing a Regis- tered E-mail Destination”. To change the Receiving Station A Press [ Receiving Statn.
Registering Addresses and Users for Facsimile/Scanner Functions 112 5 Registering Authentication SMTP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an SMTP server.
Registering Authentication 113 5 L Enter the password again to con- firm, and then press [ OK ] . M Press [ OK ] . Note ❒ To change the SMTP Authenti- cation settin gs, repeat steps H to M .
Registering Addresses and Users for Facsimile/Scanner Functions 114 5 K Enter the password, and then press [ OK ] . Note ❒ You can enter up to 64 chara c- ters for the password. L Enter the password again to con- firm, and then press [ OK ] . M Press [ OK ] .
115 6. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other message s appear, follow the instructions displayed.
Troubleshooting 116 6 Memory is full. Th ere are too man y scanned pages or stored files: hard disk capacity is exceeded. Press [ Delete File ] to delet e unneces- sary documents. The function status indica- tor is red. The function associated with the red indicator was interrupted.
If Your Machine Does Not Operate As You Want 117 6 Original images are print- ed on the reverse side of the paper. You may have loaded the paper incorrectly. Load paper correctly. Load paper into Tray 1-4 with the print side up, and into the LCT or bypass tray with the print side down.
Troubleshooting 118 6 Document Server Problem Solutions " Scanned pages exceeded max. number. Do you want to store the scanned pages as a file? " appears. The number of scanned pages exce eds the ca- pacity per file of the Document Server. To store scanned pages as a file, press [ Store File ] .
B Loading Paper 119 6 B Loading Paper Reference For paper types and sizes, see p.173 “Copy Paper”. Loading Paper into Paper Trays Note ❒ You can change the paper size, see p.134 “Changing the Paper Size”. A Pull the paper tray out slowly un- til it stops.
Troubleshooting 120 6 Note ❒ Make sure no paper sheet is in- volved in the paper feeding side of the LCT. Remove the sheet, if any. C Load paper into the tray along the edge on the left. Note ❒ The tray contains up to 1,500 sheets. Important ❒ Make sure the paper stack is flush against the left side fence.
B Loading Paper 121 6 Orientation-Fixed Pape r or Two-Sided Paper Orientation-fixed (top to bo ttom) or tw o-sided paper (for example, letterhead paper, prepunched paper, or copied pa per) might no t print correctly, depending on how the originals and paper are placed.
Troubleshooting 122 6 D Adding Toner When D appears, it is time to add toner. R WARNING: R CAUTION: R CAUTION: R CAUTION: R CAUTION: R CAUTION: Important ❒ Faults may occur i f you use toner ot her than the r ecommended type. ❒ When adding toner, do not turn off the operat ion switch.
Removing Toner 123 6 Removing Toner • 1: Open the fron t cover of the ma chine. • 2: Raise the toner holder lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out.
Troubleshooting 124 6 Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap bef ore shaking. •2 : R e m o v e t h e b l a c k c a p . Note ❒ Do not remove the inner cap.
x Clearing Misfeeds 125 6 x Clearing Misfeeds R CAUTION: Important ❒ When clearing misfeeds, do not turn o ff the operation switch. If you do, your copy settings will be lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma- chine.
Troubleshooting 126 6.
x Clearing Misfeeds 127 6 AHU013S.
Troubleshooting 128 6.
x Clearing Misfeeds 129 6 ZHVX020J.
Troubleshooting 130 6.
x Clearing Misfeeds 131 6 ZHVX030J.
Troubleshooting 132 6.
x Clearing Misfeeds 133 6 ZCAJ030E.
Troubleshooting 134 6 Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper siz e selector. If you do not, misfeeds might occur. See p.57 “Tray Paper Size: Tray 1–4”. Important ❒ If you want to chan ge the paper size set in the LCT, contact your service representative.
Changing the Paper Size 135 6 F Square the paper and load it into the tray. Important ❒ Check that the top of the st ack is not higher than the limit mark inside the tray. ❒ Make sure the paper stack is flush against the right side fence. Note ❒ Fan the paper before loading.
Troubleshooting 136 6 Reference p.57 “Tray Paper Size: Tray 1–4” J Gently push the paper tray in un- til it stops. K Check the paper size shown on the display panel.
d Adding Staples 137 6 d Adding Staples Important ❒ Stapling failure or jams may occur if yo u use a staple cartridge other than that recommended. Reference For details about the type o f finisher, see p.19 “External Opt ions”. 1000-Sheet Finisher • 1: Open the front cove r of the finisher, and then pull out the sta ple unit.
Troubleshooting 138 6 2 Tray Finisher • 6: Align the arrows on the new refill with those on the cartridge, and then push in the refill until it clicks. • 7: Gently push down the upper unit into the cartridge. • 8: Pull out the ribbon. • 9: Hold the green lever while pushing in the cartridge until it clicks.
d Adding Staples 139 6 • 3: Hold both sides of the cartridge. • 4: Pull up the upper unit of the cartridge. • 5: Take out the empty refill in the arrow di- rection. • 6: Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks.
Troubleshooting 140 6 Booklet Finisher • 1: Open the front cover of the finisher. • 2: Pull lever R6 down, and then pull out the cartridge while lifting the cartridge. • 3: Take out the empty refill in the arrow di- rection. • 4: Set the new refill.
d Adding Staples 141 6 Staple unit for saddle stitch function ❖ Using “Prepare Stapling ”in User Tools to init ialize the staple unit When the book let finisher is installe d, make sure to initialize the staple unit for the saddle stitch function with User Tools after adding staples or removed jammed staples.
Troubleshooting 142 6 Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to stiffer copy paper.
Removing Jammed Staples 143 6 2 Tray Finisher • 5: Pull down the cartridge's face plate until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Push back the staple unit, and then close the front co ver of the finisher .
Troubleshooting 144 6 Booklet Finisher • 5: Pull down the cartridge's knob until it clicks. • 6: Hold the green lever while pushing in the cartridge until it clicks. • 7: Close the front cover of the finisher. • 1: Open the front cover of the finisher.
Removing Jammed Staples 145 6 Staple unit for saddle stitch function Reference Initialize th e staple unit for th e saddle stitch functi on after removi ng jammed staples. See p.141 “Using “Pre pare Stapli ng ”in User Tools to initialize the sta- ple unit”.
Troubleshooting 146 6 y Removing Punch Waste Note ❒ While “ Punch Receptacle Full ” is displayed, you cannot use the Punch function. A Open the front cover of the 2 Tray finisher. B Pull out the punch waste box, and then remove punch waste. C Reinstall the punch waste box.
Replacing the Stamp Cartridge 147 6 Replacing the Stamp Cartridge When the stamp becomes lighter, re- place the cartridge. Note ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Use the cartridge specified for this machine. ❒ Do not add ink to the cartridge by yourself.
Troubleshooting 148 6.
149 7. Remarks Dos and Don'ts R CAUTION: Important ❒ Do not turn the power off while the On indicator is lit or blinking. Doing so may damage the hard disk. ❒ Before unplugging the power cord or turning off the main pow er switch, make sure remaining memory space is at 100%, as shown on the display.
Remarks 150 7 Toner Handling Toner R WARNING: R CAUTION: R CAUTION: R CAUTION: R CAUTION: R CAUTION: Important ❒ Faults may occur i f you use toner ot her than the r ecommended type. Reference To add toner, see p. 122 “ D Adding Toner”. • Do not incinerate used toner or t oner containers.
Toner 151 7 Toner Storage When storing to ner, the following pr ecautions should always be followed: • Store toner containers in a cool, dry place free from di rect sunlight.
Remarks 152 7 Where to Put Your Machine Machine Environment Choose your machine's location care- fully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: R CAUTION: • Temperature: 10-32 ° C (50-89.
Where to Put Your Machine 153 7 • Close all covers and trays, in- cluding the front cover and by- pass tray. ❒ Do not carry the machine, by hold- ing the scanner assembly. Keep the machine level and carry it careful- ly, taking care not to jolt or tip it.
Remarks 154 7 Maintaining Your Machine If the exposure glass, exposure glass co v e r , or A D F b e l t i s d i r ty , c o p y cl a r i - ty may be reduced. Clean these parts if they are dirty. ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wi pe it with a dry cloth to remove the water.
Maintaining Your Machine 155 7 Changing the Photoconductor Unit (PCU) Only use the photoconductor unit made specifically for this machine. Follow the procedure below to change the unit. Important ❒ Be sure to unplug the power code from the outlet before changing the photocon ductor unit.
Remarks 156 7 Other Functions Inquiry The inquiry function lets you check the teleph one numbers t o contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the follow- ing: ❖ Consumables • Telephone No.
Counter 157 7 Counter Displaying the Total Counter You can dis play the t otal counte r val- ue used for all functions. A Press the { User Tools/Counter } key. B Press [ Counter ] . C To print a counter list, press [ Print Counter List ] . D Press the { Start } key.
Remarks 158 7.
159 8. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cur sor. If ther e is a character already at the cursor po- sition, the entered character appears before that.
Entering Text 160 8 How to Enter Text Entering letters A Press [ Shift ] to switch between uppercase and lowercase. B Press the letters you want to enter.
161 9. Specifications Main unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scan ning system through C CD ❖ Copy process: Dry electros.
Specifications 162 9 ❖ Copy paper size: •T r a y s : A 3 L – A5 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L •B y p a s s : A 3 L – A6 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L • Bypass (custom size): Vertical: 100 – 297 mm, 4 – 11.
Main unit 163 9 ❖ Reproduction ratio: Preset reproduction ratios: Zoom: From 25 to 400% in increments of 1%. ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray 1, 2: 550 sheets (72 g/m 2 , 19 lb.) • Bypass tray: 50 sheets (72 g/m 2 , 19 lb.
Specifications 164 9 • Complete system *1 *1 The complete system consists of the main unit, ADF, internal tray 2, paper tray unit, bridge unit, 2 tray finisher, LCT, fax unit and printer/scanner unit. ❖ Dimensions (W × D × H up to exposure glass): Type 1, 2: 670 × 650 × 720 mm, 26.
Options 165 9 Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- nals mode ❖ Orig.
Specifications 166 9 ❖ Stack capacity: • 250 sheets (A4 KL , 8 1 / 2 " × 11" KL or smaller) (80 g/m 2 , 20 lb.) • 50 sheets (B4 JIS L , 8" × 13" L or larger) (80 g/m 2 , 20 lb.
Options 167 9 2 Tray Finisher Finisher Shift Tray 1: ❖ Paper size: A3 L , B4 JIS L , A 4 KL , B5 JIS KL , A5 KL , B6 JIS L , A6 L , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " KL ❖ Paper weight : 52 – 163 g/m 2 , 14 – 43 lb.
Specifications 168 9 ❖ Staple position: • 1 staple – 3 positions • 2 staples – 1 position ❖ Power consumption: Less than 50 W (power is su pplied from the main unit) ❖ Dimensions (W × D × H): 520 × 520 × 790 mm, 20.5 × 20.5 × 31.1 in (including trays) ❖ Weight: Approx.
Options 169 9 Booklet Finisher Finisher Upper Tray: ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 KL , B6 JIS L , A6 L , 11" × 17" L , 11" × 15" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " L ❖ Paper weight : 52 – 163 g/m 2 , 14 – 43 lb.
Specifications 170 9 ❖ Saddle stitch • Paper size: A3 L , B4 JIS L , A4 L , 11" × 17" L , 8 1 / 2 " × 11" L , 8 1 / 2 " × 14" L (80 g/m 2 , 20 lb.
Options 171 9 Internal Tray 2 (1 bin tray) ❖ Number of bins: 1 ❖ Paper size: A3 L , B4 JIS L , B5 JIS KL , A5 L , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 11" KL , 5 1 / 2 " × 8 1 / 2 " L ❖ Paper capacity: 125 sheets (80 g/m 2 , 20 lb.
Specifications 172 9 Paper Tray Unit ❖ Paper weight : 64–105 g/m 2 (17–28 lb.) ❖ Paper size: A3 L , B 4 JIS L , A4 KL , B5 JIS KL , A5 L , 11" × 17" L , 8 1 / 2 " × 14" L.
Copy Paper 173 9 Copy Paper Recommended Paper Sizes and Types The following limit ations apply to each tray: Tray type Paper type and weight Metric version Inch version Paper capacity Tray 1, 2 Paper tray unit (op- tional) 64-105 g/m 2 (17-28 lb.
Specifications 174 9 *1 See p.135 “To adju st the paper size to a size not indicated on the paper size selector” *2 When copying onto custom size paper, yo u need to specify vertical and horizontal dimensions. See “Copying from the Bypass Tray”, Copy Reference .
Copy Paper 175 9 *3 Select [ OHP Sh eet ] or [ Thick Paper ] in the display panel. See “Copying from the Bypass Tray”, Copy Reference . *4 Placing one sheet at a time is recommended. See “Copying from the Bypass Tray”, Copy Reference . *5 When loading paper, make sure the top of the stack is not higher than the limit mark of the paper tray.
Specifications 176 9 Unusable Paper R CAUTION: Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers • Thermal fax paper • Art paper • Al.
Copy Paper 177 9 Paper Storage Note ❒ When storing paper, the following pr ecautions should always be followed: • Do not store paper where it will be expose d to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface.
178 INDEX 1000-sheet finisher , 19 , 165 1 bin tray , 19 2 Tray finisher , 19 , 167 A Adding a Group to Another Group , 10 4 Adding staples , 137 Adding toner , 122 Address Book change order , 65 edit.
179 Exposure glass cover , 19 cleaning , 154 Extended Security , 63 External options , 19 F Fax destination , 78 Finisher 1000-sheet finisher , 19 2 Tray finisher , 19 Booklet finisher , 19 Firmware V.
180 GB GB B198-6500 R Receiving Station , 108 Registering a fax destination , 79 Registering a name , 72 Registering an e-mail destination , 87 Registering a New Group , 101 Registering a new user cod.
Declaration of Conformity “The Product complies wi th the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amen ding directives.” In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON.
Operating Instructions General Settings Guide RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates USA RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.
An important point after buying a device Ricoh Aficio 3045 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh Aficio 3045 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh Aficio 3045 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh Aficio 3045 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh Aficio 3045 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh Aficio 3045, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh Aficio 3045.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh Aficio 3045. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh Aficio 3045 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
