Instruction/ maintenance manual of the product 450 Ricoh
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350/450 Series Operating Instructions Security Reference For safe ty, p lease r ead t his ma nual ca refu lly bef ore you use this produc t and k eep it handy for future reference.
Introduction This man ual conta ins deta iled i nstructio ns on t he operati on and maint enance of this mac hine. To g et maximu m versa tility from this ma chine all op erators sho uld care fully read an d follow th e instructi ons in this man ual. Pleas e keep th is manu al in a handy pl ace near the ma chine.
i TABLE OF CONTENTS ISO15408 Security Capabi lity .............. ......... .............. .......... .............. ....... 1 1. Security Settings Operating Conditions ............. ......... .............. .......... .............. .............. ...
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1 ISO15408 Security Capability The security mode o f imagio Neo 350/450 series are co mpliant with ISO/IEC 15408 (level:EAL3) standards. User s requiring securi ty control must use this ma- chine in sec urity mode. Unauthoriz ed copyi ng and acces s through custome r networks r educes do cu- ment security.
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3 Security Settings Operating Conditions This mac hine has two mod es: normal, and security-enhanced mode. “Secu- rity Functi ons of This Machi ne” are available only in secur ity mode. Security modes operat e on the premise that the machine is used un- der the following conditions: Operating En vironment • This machine is used normally (i.
Security Settings 4 Key Operator Settings • The machine is not protected from illegal operations using networks such as wiretappin g. Users need to take ge neral measur es to prevent unauthorized access to user net- works. • This machine is not protected from physical attacks suc h as removing or exchanging the h ardware incor- rectly.
Operating Conditions 5 User Settings • Enter p asswords discreet ly. If you note a passwo rd on paper, keep it hidden from othe r people. • Register a user name for a docu- ment stored in the document serv- er to ide ntify cre ator or typ e, but not to protect the document from othe r peop le.
Security Settings 6 Security Functions of This Machine This machine provides the following security fu nctions: ❖ ❖ ❖ ❖ Protection of documents temporarily saved in memory (in C opier, Facsimi- le, Printer, Scanner and Document Server modes) Deleted data is not reused.
Security Functions of This Machine 7 ❖ ❖ ❖ ❖ Protection of received documents stored in a Personal Box (Facsimile mode) Printing documents st ored in a Personal Box is not possi ble unless a password is entered using the control panel. Yo ur docume nts are safe from being v iewed by other people.
Security Settings 8 Protection o f Documents T e mporarily Saved in the Memory of This Machine Docume nts sca nned in Copi er, Fac- simil e or Sca nner mode o r data s ent from a printer driver for printing are temp orarily sav ed in mem ory. You can delete docu ments or data to avoid unauthor ized printi ng.
Protection of Documents Temporarily Saved in the Memory of This Machine 9 Canceling a Transmission While the Message is Being Se nt Use this proc edure to cancel a tr ans- mission after the origi nal has been scanned. Limita tion ❒ If transmission fin ishes while you are car rying out this pr ocedure, it will not be canceled.
Security Settings 10 Cancel ing a transmission usi ng the { { { { Clear/Stop } } } } key A A A A Press the { { { { Clear/ Stop } } } } key. B B B B Select the file you want to cancel. C C C C Press [ Stop Transmission ] . Note ❒ To cancel another f ile, repeat steps B and C .
Protection of Documents Temporarily Saved in the Memory of This Machine 11 Canceling a Print Job A A A A Press the { { { { Prin ter } } } } key on the ma- chine's control panel. B B B B Press [ J ob Reset ] on the display panel. A message appears on the display panel indicati ng th at the print job is being canceled.
Security Settings 12 Protecting Do cuments Stored in the Document S erver You can attach a password to a doc u- ment stor ed in the document se rver. Printi ng, de live ry an d fax transm is- sion of documents is not possible un- less the password is entered.
Protecting Documents Stored in the Document Server 13 Scanning in Doc ument Server mode Reference For details , see "Scanning in D ocu- ment Serv er mode" in the Copy Reference manual. A A A A Press the { { { { Docu men t S er ver } } } } key.
Security Settings 14 To set the u ser name A Press the [ User N ame ] . B Enter t he new u ser name using the letter keys on the display panel. Note ❒ If you want to e nter no n-reg- istered name, press the [ Non- regis ter ed Na me ] , then enter the new user name.
Protecting Documents Stored in the Document Server 15 F F F F Press the { { { { Start } } } } key. The doc ument is s aved in the Do c- umen t Serve r.
Security Settings 16 D Press the [ Change Use r Name ] , [ Change File Na me ] , or [ Change Password ] . E Enter the new file name, user name, or password using the letter keys or nu mber keys. F Press the [ OK ] . Printing Sav ed Documents You can print any of th e documents saved in the Document s Server.
Protecting Documents Stored in the Document Server 17 ❒ If you select a document which requires a password, th e “ Input the Password ” window ap- pears. Enter y our password us- ing the number keys, then pres s the [ OK ] . ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused.
Security Settings 18 Deleting Saved Documents You sh ould dele te any of the sa ved doc ume nts usin g the c ontr ol p ane l of the machine. This se ction desc ribes how t o delete saved doc uments. Important ❒ You can sa v e up to 3,000 docu- ments in the Document Server.
Protecting Documents Stored in the Document Server 19 C C C C Repeat step B B B B if you want to select more than one document. D D D D Press the [ De lete File ] key. A confirmation dialog box ap- pears. E E E E Press the [ De lete ] key to delete it.
Security Settings 20 Sca nni ng i n C opy mo de Reference For details, see "Scanning in Copy Server mode" in the Copy Refer- ence manual. A A A A Press the { { { { Copy } } } } key. Copy dis play appears. B B B B Press the [ Store Fi le ] . C C C C Enter a fi le name, user name, or passwor d if nec essary.
Protecting Documents Stored in the Document Server 21 Printing Saved Documents You can print any of the documen ts saved in the Document Server. Follow these step s to select a docu- ment and print it out. Reference For details , see "P rinting Saved Document Server mode" in the Copy Reference m anual.
Security Settings 22 D D D D If you need to change any of th e print settings, press the [ Pr int Se t- tings ] . The "Pri nt Settings" displ ay ap- pears. Note ❒ The print settings of the docu- ment you select fi rst are applied to the merged documents.
Protecting Documents Stored in the Document Server 23 Deleting Saved Documents You sh ould dele te any of the sa ved doc ume nts usin g the c ontr ol p ane l of the machine. This se ction desc ribes how t o delete saved doc uments. Important ❒ You can sa v e up to 3,000 docu- ments in the Document Server.
Security Settings 24 C C C C Repeat st ep B B B B if you want to select more than one document. D D D D Press the [ De lete File ] key. A confirmation dialog box appears. E E E E Press the [ De lete ] key to delete it. Note ❒ To cancel the delete operation, press the [ Do not Delete ] ke y.
Protecting Documents Stored in the Document Server 25 C C C C Set the scan settings. Note ❒ If no sc an se ttin gs are sp eci fied, the initial Scanner Settings as set with the [ Scan Setting s ] tab unde r [ Scanner In itial Setup ] will become active.
Security Settings 26 E E E E Enter the desired info rmation. This screen appears when the net- work deliv ery sca nner f uncti on is not used. This screen appears when the net- work deliv ery sca nner f uncti on is used. Specif yin g the use r name A Press [ User Name ] .
Protecting Documents Stored in the Document Server 27 Specifyi ng a file name Note ❒ Scan data files ar e automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name. ❒ You can use t he same file name for different files.
Security Settings 28 G G G G Press the { { { { Start } } } } key. The original is scanned and the re- sulting data is stored as a file in the Document Server. When th ere is an othe r page to sca n, set the origina l and then pres s the { { { { Start } } } } key.
Protecting Documents Stored in the Document Server 29 ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused. Turn off the main power switch, and the n turn it on to re-enter correctly. However, acces s attempts for other docume nts are still a c- cepted.
Security Settings 30 C C C C To select multiple files, repeat step B B B B . Note ❒ If you sel ect [ Display Selection ] , the select ed files o nly will be shown in the ord er of deliv ery. Descending sort is not possible in this case. D D D D Press [ OK ] .
Protecting Documents Stored in the Document Server 31 Storing from Printer Driv er Storing Documents Reference For detail s about installing, s ee Help for the printer driver. Limita tion ❒ Document s are not saved in the following cases: • When sending the 31st docu- ment if there are 3 0 Samp le Print/Locked Print document s already stored.
Security Settings 32 E E E E If you want to regist er a user name, file name or passwo rd, click [ Details… ] . You can skip these entrie s completely or par- tially. If you want to skip com- pletely, proceed to ste p H H H H . F F F F Enter a user name, file name or password, an d then click [ OK ] .
Protecting Documents Stored in the Document Server 33 Settings To use Docum ent Server , make nece s- sary settings in the following dialog boxes: Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.
Security Settings 34 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of t he RPCS printer driver a re unavailable while sending a document to Docu ment Server . You can s elect these func tion s using the ma- chine's control panel whe n p rinting saved documents.
Protecting Documents Stored in the Document Server 35 When Using P ostScript 3 P rinter Driver (Optional) on Windows Connect the machine to t he computer, and th en inst all the Pos tScript 3 pr inter driv er. For detail s about co nnecti ng, see p.9 "Conne cting the Machine ", Printe r Refer ence 1.
Security Settings 36 Settings To use Docum ent Server , make nece s- sary settings in the following dialog box. Important ❒ You cann ot use Docu ment S erver with PageMaker 6.0J or 6.5J. Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.
Protecting Documents Stored in the Document Server 37 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of the PostScrip t 3 printer dr iver are unavailable while sen d- ing a document to Document Server.
Security Settings 38 When Using Macintosh Connect the machine to the comput- er, and then install the PostScript 3 printer driver. For d etails about con- necting, see p .9 "Connecting the M a- chine", P rinter Referenc e 1. For detai ls about installing, see p.
Protecting Documents Stored in the Document Server 39 Settings To use Docum ent Server , make nece s- sary settings in the following dialog box. Important ❒ You cann ot use Docu ment S erver with PageMaker 6.0J or 6.5J. Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.
Security Settings 40 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of the PostScrip t 3 printer dr iver are unavailable while sen d- ing a document to Document Server. You can select these functions on the machine's contr ol panel when printing saved documents.
Protecting Documents Stored in the Document Server 41 Managing Saved Documents By using the ma chine as a network printer with TCP/IP protocol, you can check or delete documents saved in Document Server from a Ridoc D e sk 2000 / Lt networked computer.
Security Settings 42 Deleting Saved Documents You should d e lete any of the saved documents using the control panel of the machine. This sec tion descr ibes how to delet e saved d ocuments. Important ❒ You can save up to 3,000 documents in the Document Server.
Protecting Documents Stored in the Document Server 43 ❒ If you enter an incorrec t password for a document three times consecutive- ly, document access is refused. Tur n off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other docu- me nts ar e st ill a ccep ted.
Security Settings 44 Scanning i n Fa csimile Mode Reference For details, see "Storing a Docu- ment" in the Facsi mile Reference <Advanced Features>man ual. A A A A Make sure that the machine is i n Facsimile mode and the standby display is shown.
Protecting Documents Stored in the Document Server 45 B Press [ User Name ] . The User Name Change menu is shown. C Press the u ser name to be pro - gramed. The user names that are pro- gram ed i n th e us er co de are shown. Note ❒ To se t an unp rogra mmed user nam e, pr ess [ Non-pro- gramed Name ] and ent er the name.
Security Settings 46 Setting a Password A Press [ File Info. Setting ] . B Press [ Password ] . The Password Setti ng menu is shown. C Enter a password using the number keys . Note ❒ If you make an error, press the { { { { Clear/ Stop } } } } key or [ C lear ] , and then reent er your pass - word .
Protecting Documents Stored in the Document Server 47 File Manage Reference For details, see "Fi le Manage" in the Facsimile Ref erence <Ad- vanced Feature s> A A A A Press [ Sub TX M ode ] . The Sub Transmission menu is shown. B B B B Press [ Select Stored File ] .
Security Settings 48 Changing a User Nam e A Press [ Change U ser Name ] . B Press [ Clear ] . The user name is d eleted. C Press th e new user name. Note ❒ To set an unprogrammed user name, press the [ Non- progr amed Name ] , and then enter the name.
Protecting Documents Stored in the Document Server 49 B B B B Press [ Select Stored File ] . C C C C Select [ Manage/De lete File ] . D D D D Press the doc ument you w ant to delete. E E E E Press [ Delete File ] . F F F F Press [ De lete ] . Note ❒ If you want to cancel the d ele- tion of a d ocument, p ress [ Do not Delete.
Security Settings 50 Reference For details, see "Sending a Stored File" in the Facs imile Reference <Advanced Features > A A A A Press [ Sub TX M ode ] . The Sub TX Mode menu is shown. B B B B Select [ Select Stored File ] . C C C C Select the d ocuments to be sent.
Protecting Documents Stored in the Document Server 51 Specifyi ng Docume nts from the "File Nam e" A Press t he [ Searc h by File Name ] key. B Enter the na me of the docu- ment to be s ent. Note ❒ The file name is searc hed by partial matching.
Security Settings 52 D D D D If you se lect a document with a passwo rd, enter the passw ord. If the document does not have a password, proceed to step F . Note ❒ If you enter an incorrect pas s- word for a docume nt three times consec utive ly, docume nt acce ss is refused.
Protecting Documents Stored in the Document Server 53 Printing Stored Documents Use thi s feat ure to pri nt the docu- ments stored in the document se rver. Limita tion ❒ Only th e documen ts that are stored using the fax feature can be printed . Documents stored using the fax feature are shown with an "F" in front.
Security Settings 54 Selecting a Docu ment from "File List" A Press [ U U U U Prev. ] or [ T T T T Next ] to dis- play the do cument to be sent . B Select the file name. Spec ifyin g a Docu ment f rom th e "File Nam e" A Press [ Search by File Name ] .
Protecting Documents Stored in the Document Server 55 F F F F Press [ Print File ] or [ Print 1s t Page ] . When t he [ Print File ] is pressed , the machine prints all the pages. When the [ Print 1st Page ] is pressed, the machine prints only the first page.
Security Settings 56 Locked Pr int Use thi s functi on for p riva cy when printi ng confid ential do cuments on a s h a r e d n e t w o r k . D a t a i s n o t p r i n t e d but stored in the machine. When us- ing Locked Print, printing is not pos- sible unless a pass word is entered using th e con trol pane l.
Locked Print 57 E E E E Select the file you want to print by pres sing o n it. Note ❒ Only one file can be selected at a time . F F F F Press [ Print ] . The passwo rd screen is displayed. Note ❒ If you enter an incorrect pas s- word for a docume nt three times consec utive ly, docume nt acce ss is refused.
Security Settings 58 D D D D Press [ De lete ] . The passwo rd screen is displayed. Note ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused. Turn off the main power switch, and the n turn it on to re-enter correctly.
Personal Boxes 59 Personal Boxes Use this function to receive private documents utilizing th is machine like a post-o ffice box. Printing rece ived documents in a Personal Box is not possible unless a password is entered using the control panel. Your docu- ment s are there by s afe f rom b eing viewed by other people.
Security Settings 60 When pa ssword is requi red A Enter a pas sword. B Press [ OK ] . Note ❒ If you make a mistake, press the { { { { Clear/ Stop } } } } key or [ C lear ] and try again. D D D D Press the { { { { Start } } } } key. The received messages ar e printed.
Key Operator Tools (for Administrator) 61 Key Operator Tools (for Administra tor) Key Operator Tools i nclude security setting s. You c an program a K ey Op- era tor Co de t o p rev ent un au tho riz ed perso ns f rom chan ging U ser Tools settings o r finding a passwo rd.
Security Settings 62 Programmi ng/Changi ng Key Operator Code Reference For details, see "Key Operator Tool 1/2" in the System Settings manual A A A A Press { { { { User Tools/Counte r } } } } key. B B B B Press [ System Settings ] . C C C C Press Key Operator Tools.
Key Operator Tools (for Administrator) 63 Delivery Server IP Address A A A A Press the { { { { User Tools /Counter } } } } key. B B B B Press [ System Settings ] . C C C C Select [ Deliv ery Server IP Address ] . D D D D Press [ ← ← ← ← ] or [ → → → → ] to move between each group of three numbers.
Security Settings 64 F F F F Press [ Personal Box ] . G G G G Enter a Box Name. Reference For inform ation about how to input characters, see the System Setting s manual. H H H H Press [ OK ] . I I I I Enter a Box Code. Note ❒ To chan ge the Bo x Code , press the { { { { Clear/Stop } } } } key or [ Clear ] and try again.
Key Operator Tools (for Administrator) 65 Progr aming a Receive r A Press [ Recei ver ] . B Select a destination with the Quick Dial Tab le. Note ❒ If the de sired destinat ion is not sh own, pre ss [ U U U U Prev. ] or [ T T T T Next ] . C Press [ OK ] .
Security Settings 66 F F F F Select a box you w ant to delete. Note ❒ When selecting a file set with a password, the password in put screen i s displayed .
Cautions When Using Security Modes 67 Cautions When Using Security Modes When us ing security modes , note the follow ing: Key Operator Settings • Contact your sales or service repre- sentative to check which version of soft ware i s install ed on the ma- chine.
68 B004 INDEX C Canceling a Facsi mile Transmis sion Whil e the Or igina l is Be ing Sc anne d , 8 Canc eli ng a Prin t Job , 11 Canceling a Transmis sion While the Message is Being Sent , 9 Caution s.
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350/450 S eries Operat ing Instru ctions Securi ty RICOH COMPANY, LTD. 15-5, Min ami Aoyama 1-chome, Minato-k u, Tokyo 107-854 4, Japan Phone: +81-(0)3- 3479-3111 B004 -8505 UE USA.
An important point after buying a device Ricoh 450 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh 450 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh 450 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh 450 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh 450 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh 450, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh 450.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh 450. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh 450 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
