Instruction/ maintenance manual of the product 3045 Ricoh
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FAX Option Type 3045 Operating Instructions Facsimile Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i NOTICE ❖ NOTICE TO USERS (NEW ZEALAND) • The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accept ed that the item complies with minimum con- ditions for connection to its network.
ii Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
iii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine.
iv TABLE OF CONTENTS NOTICE ............................................ .......................................... .............................. i Manuals for This Machine .............................................. ..............................
v Image Density (Contrast) ....... ................. ......................... .............. .............. ............ 48 Mixing Scan Settings for a Multiple Page Or iginal .................... .............. .............. ... 50 Changing the Line Port .
vi Polling Transmission................................................................ ......................... 118 Polling Transmission Clear Report..................... .............. .............. ................. ....... 121 Polling Reception.
vii Printing Options ........................................................................ ......................... 172 Print Completion B e ep ................. .............. .............. .............. ......................... ....... 172 Checkered Mark .
viii Printing/De leting Receiv ed and Store d Documents (Print/Delete Stored RX Fi le) .... 215 Printing Received and Stored Do cuments ...... .......................... .............. ............... 216 Deleting Received and Stored Documents .......
ix Specifying Options .......................... .............. .............. .............. .............. ............... 259 To send a fax document at a specific time .................... .............. .............. .......... 259 To print a sender stamp.
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1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Safety Information” section of About This Machine.
2 Reading the Display This section ex plains how to u se cont rol panel and screen-displayed keys. The display guides you through operatio ns, shows messages, machine status, and destinations registered in the destination lists. If you press th e { Facsimile } or { Clear Modes } key during operation, the standby display appears.
3 Reading the Display Panel and Using Keys This section explains key functions and me ssages that appear on the cont rol panel. Important ❒ To use the I nternet Fax or IP-F ax func ti on, the optional prin ter/scanner func- tions are required. ❖ Initial Display 1.
4 10. Title word keys appear. Allows you to switch from one page (display) to another on the destination list. 11. Allows you to search for a destina- tion by destination name, fax number, e-mail address or registration number. 12. Appears on Destination keys programmed as a transfer station.
5 Function List This section explains various items that can be specified in the Facsimil e Fea- tures menu. Press the { User Tools/Counter } key to display the Facsimile Features menu. For details about the settings, see “Facsimi le Features”, General Settings Guide.
6 ❖ Reception Settings ❖ E-mail Settings Function name Description Switch Reception Mode Specify the method for receivin g fax documents. Authorized RX Specify whether or not unwanted fax docu- ments are to be screened out. Forwarding Specify whether or not received fax docu- ments are to be forwar ded to a programmed receiver.
7 ❖ IP-Fax Settings ❖ Administrator Tools Function name Description Enable H.323 Specify whether or not H.323 is used for IP- Fax transmission. Enable SIP Specify whether or not SIP is used for IP-Fax transmission. H.323 Settings Set the IPv4 addr ess or host name of gate keeper, and alias telephone number.
8 Reference “Facsimile Features”, General Settings Guide Transfer Report For the Requesting P a r t y t o b e a b l e t o r e c e i v e Transfer Result Report s from the Transfer Station, the Requesting Party must pr ogram the number of th e telephone line that is con- nected to their ow n machine.
9 1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmis sion: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents.
Transmission 10 1 Reference p.15 “Parallel Memory Transmission” p.17 “Simultaneous Broadcast” Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change trans- mission mode by pressing [ Immed.
Transmission Modes 11 1 Memory Transmission Memory transmission mode has standa rd fax, Internet Fax and IP-Fax. Important ❒ If there is a power failur e (the main power switch is turned off) or the machine is unplugged for about one hour, all th e documents stored in memory are de- leted.
Transmission 12 1 D Using the number keys or a Destination key, specify a destination. A fax number, e-mail address and IP-Fax destination can be specified simultaneously . If you make a mistake, press the { Clear/St op } key, and then enter the correct number.
Transmission Modes 13 1 Note ❒ If the combined tota l number of programmed desti nations exceeds the maximum value, only Immediate Transmission is possible. ❒ For the maximum number of destinat ions you can specify per file, see “Maximum Values”.
Transmission 14 1 Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that [ Memory TX ] is selected. B Place the first page of the original face down on t he exposure glass.
Transmission Modes 15 1 Parallel Memory Transmission This function di als while the o riginal is be ing scanned. Standard Memory Transmission stores th e original in memory, then dials the destination. However, Para llel Memory Transmission a llows you to confirm the connection status quickly.
Transmission 16 1 Automatic Redial If a fax document could not be sent be cause the line was busy or an error oc- curred during transmission, the line is sw itched to another at five-minute inter- vals and redial is attempted up to five times.
Transmission Modes 17 1 Dual Access The machine can scan othe r documents into memory ev en while sen ding a fax document from memory, receiving a document into memory, or automatically printing a report. Since th e machine starts sending the second document imme- diately after the current transmission e nds, the line is used efficiently.
Transmission 18 1 If memory runs out while storing an o riginal If you run out of memory while storin g an original (free space reaches 0%), the message “ Memory is full. Cannot scan more. Transmitting only scanned pages. ” is displayed. Press [ Exit ] to transmit stored pages only.
Transmission Modes 19 1 C Select the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clear/St op } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”.
Transmission 20 1 Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that [ Immed. TX ] is selected. B Place the first page face down on the exposure glass.
Transmission Modes 21 1 Checking the Transmission Settings On this screen you can check the destination, transmission mode, and other transmission settings before tr ansmitting . A Press the { Check Modes } key, and then check the transmission settings.
Transmission 22 1 IP-Fax Functions The IP-Fax function sends or receives documents between t wo facsimiles direct- ly via a TCP/ IP network. This function has the following advantag es and is suitabl .
IP-Fax Functions 23 1 Important ❒ The optional printer/scanner functions are requi red. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in the Facs imile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6.
Transmission 24 1 Reference p.153 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settin gs Guide “Facsimile Features”, General Settings Guide Terminology The following are words you sh ou ld know when using IP-Fax: ❖ H.
IP-Fax Functions 25 1 Notes on Using IP-Fax The following are notes about us ing IP-Fax: • You may not be able to sen d to a firewall-protected network.
Transmission 26 1 Internet Fax Functions This machine conv erts scanned docu ment images to e-ma il format and transmits the data over the Internet . The e-mail sent by this machine can be received by another Internet Fa x ma- chine.
Internet Fax Functions 27 1 Note ❒ T he In te r ne t F ax fu nc ti on sup po rt ed by th is ma ch in e i s co mp li an t w it h I TU - T Recommendation T.
Transmission 28 1 Notes on Using Internet Fax The following are notes about us ing Internet Fax: • When using t he Internet Fax function, or iginals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.
Internet Fax Functions 29 1 Functions Not Available by E-mail Transmission The following funct ions are supported wi th standard fax tr ansmission, but not with Internet Faxing.
Transmission 30 1 E-mail Subject If you send e-mail without spec ifying a subject, a subject is automatically insert- ed. Subjects differ dependi ng on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to [ On ] : From Sender Name(Fax Message NO.
Internet Fax Functions 31 1 T.37 Full Mode This machine is T.37 full mode compatible . T.37 full mode is an international standard for Internet Fax transmissi on.
Transmission 32 1 Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Pla.
Placing Originals 33 1 Important ❒ If you place A5 size originals on the exposure glass, they are not detected. Place A5 size originals into the ADF. ❒ Do not lift the ADF while using it to scan origi nals. Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack.
Transmission 34 1 ❒ When setting bound originals (books, mag azines, etc.), you can select to have either the left or right page sent first with the User Parameters (switch 06, bit 6) in the Facsimile Features menu.
Placing Originals 35 1 Auto Detect Detects the size of the fi rst page and sca ns all pages using that size. If you want to scan originals of di fferent sizes, use the Mixed Original Sizes function. If the machine cannot dete ct the original size, a confirmation message appears.
Transmission 36 1 Regular The placed original is scanned accor ding to specified size regardless of actual size. The sizes that can be specified are A4 KL , B4 JIS L , A3 L , 8 1 / 2 " × 11" KL , 8 1 / 2 " × 14" L , and 11" × 17" L .
Placing Originals 37 1 E Press [ OK ] . The selected size is sh own above the high lighted [ Scan Area ] . To cancel the selected scan size, select [ Auto Det ect ] . F Specify a destination, and then press the { Start } key. Area Program the sizes of the ori ginals to be scanned in advance in the Facsimile Fea- tures menu.
Transmission 38 1 D Press [ OK ] . “ Area 1 ” or “ Area 2 ” is shown above t he highlight ed [ Scan Area ] . To cancel the selected scan size, select [ Auto Det ect ] .
Placing Originals 39 1 C Press [ Mixed Original Sizes ] . D Press [ OK ] . “ Mixed Original Sizes ” is shown above the highlighted [ Scan Area ] . To cancel Mixed Original Sizes, press [ Auto Detect ] . E Specify a destination, and then press the { Start } key.
Transmission 40 1 Acceptable Original Sizes Note ❒ The weight range for originals in the Mixed Origina l Sizes mode is 52-81 g/m 2 , 13.8-21.5 lb. Paper Size and Scanned Area This section ex plains the size of the a rea the machine can scan and detect.
Placing Originals 41 1 When placing an original on the exposure glass Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned.
Transmission 42 1 When placing an orig inal into the ADF • Maximum scan area The following show s the maximum scan area: Memory Transmission: 297 × 1200 mm, 11" × 47" (W × L) Immediate .
Placing Originals 43 1 Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiv ing machine may not select print paper of the cor- rect size.
Transmission 44 1 Transmission with Image Rotation Generally, place A4, 8 1 / 2 " × 11" originals in the landscape orientation ( L ). If you place an A4, 8 1 / 2 " × 11" original in the po rtrait orientation ( K ), the image is sent rotated by 90 ° .
Scan Settings 45 1 Scan Settings You may want to se nd many di fferent t y pes of fax documents. Some of these may be difficult to reproduce at the re ceiver's end. However, the machine has three settings that you can adjus t to help you tran smit the docum ent with the best possible image quality.
Transmission 46 1 B Select the resolution you require, and then press [ OK ] . Note ❒ If you install the optional expansion me mory, “Super Fine” appears in the Resolution box.
Scan Settings 47 1 Original Type If the original contains photographs, il lustrations, o r diagrams with complex shading patterns or grays, select the appr opriate original type to opti mize image clarity. ❖ Text Select [ Text ] to send high-contrast black -and-white ima ge originals.
Transmission 48 1 Reference p.48 “Image Density (Contrast)” “Facsimile Features”, General Se ttings Guide JBIG Transmission If you use JBIG (Jo int Bi-level Image experts Group) compression, you can send originals scanned using [ Photo ] faster than with other compression methods.
Scan Settings 49 1 ❖ Manual Image Density Use manual image density to set image density manually. You can select one of se ven image density levels. A If [ Auto Image Density ] is selected, press [ Auto Image De nsity ] to turn it off. B Press [ i Lighter ] or [ Darker j ] to adjust the density.
Transmission 50 1 Mixing Scan Settings for a Multiple Page Original When sending an original of several page s, you can select a different image den- sity, resolution, and original type setting f or each page. It is recommen ded that orig inals be placed on the expos ure glass when mixing scan settings fo r a multip le page origina l.
Changing the Line Port 51 1 Changing the Line Port Select a line port to be used for standard fa x transmission. When the extra G3 interface unit is in stalled, you can connect to a maximum of three ports. Important ❒ The optio nal extra G3 interface un it is requ ired.
Transmission 52 1 A Press [ Select Line ] . B Select the line you want to use. When one opt ional extra G3 un it is instal led If you select “G3 Auto”, the machine wi ll use any available line. This increas- es efficiency. C Press [ Exit ] . The standby display appears.
Changing the Line Port 53 1 Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destina- tions in the order of specified destinat ions. However, the Simultaneous Broad- cast function can simultaneously send faxes to multiple destinations using different li nes.
Transmission 54 1 Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, an d e-mail addresses can be specified. Note ❒ The display shows the percentage of free memo ry space for storing originals.
Specifying a Destination 55 1 Reference p.51 “Changing the Line Port” p.55 “Entering a pause” p.56 “Entering a tone” p.66 “Using the Address Book to Specify Destinations” p.74 “Registering Entered Dest in ations to the Address Book” p.
Transmission 56 1 Entering a tone This function allows a machine connected to a pulse diali ng line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the { Tone } key, the machine dials the number using tonal signals.
Specifying a Destination 57 1 Sending by IP-Fax This section ex plains how to spec ify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone numb er) in place of the fax number.
Transmission 58 1 C Enter the IP-Fax destination, and then press [ OK ] . If you have set both of “Enable H.323” and “Enable SIP” para meters to “On” with “IP-Fax Settings” unde r “Facsimile Features”, [ Protocol ] appears. Press this button to select a prot ocol to be used.
Specifying a Destination 59 1 F Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights an d transmission starts. Note ❒ Depending on secu rity settings , [ Manual Input ] may not appear, and you may be unable to enter the IP-Fax destination.
Transmission 60 1 ❖ When using a gatekeeper server • From IP-Fax to IP-Fax Specify t he alias telepho ne number of t he receiving ma chine. Example: 0311119999 (ali as telephone number) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine.
Specifying a Destination 61 1 Sending to an E-mail Address This section explains how to specify an e-mail address as a de stination. When using Internet Fax transmis sion, spec ify th e e-mail address in place of the fax number .
Transmission 62 1 D Enter the e-mail address destination, and then press [ OK ] . If you enter an incorrect character, press [ Backspace ] or [ Delete All ] . Then, re- enter the characters correctly. To change the e-mail address after pressing [ OK ] , press [ Edit Dest.
Specifying a Destination 63 1 F Specify the next destination. Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. You can specify fax destination and Inte rnet Fax destinatio n simultaneou sly. To add another destin ation, repeat steps E and F .
Transmission 64 1 Reference p.26 “Internet Fax Functions” p.66 “Using the Address Book to Specify Destinations” p.70 “Redial” p.100 “Canceling a Transmission” p.
Specifying a Destination 65 1 You can send Internet Fax document s directly to their destinations without go - ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server.
Transmission 66 1 Note ❒ When you specify destinations direct ly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you sele ct de stinations in the destinatio n list, the SMTP server set- ting specified in the A ddress Book is enabled.
Specifying a Destination 67 1 C Press the Destination key programme d with the desired destination. If the desired Destination key is not shown, press [ U ] and [ T ] to look through the list. To cancel the selection, press the sele cted Destination key again.
Transmission 68 1 Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes.
Specifying a Destination 69 1 Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail addres s, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Transmission 70 1 Note ❒ For Memory Transmission and Immedi ate Transmission, insert a pause between parts of a number. For On Ho ok Dial and Manual Dial, no pause is needed. ❒ The Advanced Features functi on programmed in the destination li st is unavailable.
Specifying a Destination 71 1 C Select the destination you want to redial to. D Press the { Start } key. Note ❒ To redial a fax number, do not dial any numbers before you press the { Pause/Redial } key. If you press the { Pause/Redial } key after entering num- bers using the number keys, a pause is entered instead.
Transmission 72 1 Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Manage ment in Administrator Tools in the System Settings menu. A Press the { User Tools/Counter } key.
Programming Destinations in the Address Book 73 1 Note ❒ You can also re gister programme d fa x numbers, e-mail addresses, IP-Fax destinations, and fo lder destinations in a Group. ❒ When the facsimile initial display is shown, afte r changing the conten ts of the Address Book, the “ Destination list / machine settings are updated.
Transmission 74 1 Registering Entered Destinations to the Address Book This section explains how to reg ister a directly entered fax number, e-mail ad- dress, or IP-Fax destinat ion to the Address Book.
Searching for a Destination in the Address Book 75 1 Searching for a Destination in the Address Book Use this function to search for a destin ation registered in the destination list or on the LDAP server.
Transmission 76 1 Search by Destination Name Follow these steps to search for a destination register ed in the Address Book by name. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Search by Dest. Name ] . D Enter a destination name to search for, and then press [ OK ] .
Searching for a Destination in the Address Book 77 1 E Confirm the entered character and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.
Transmission 78 1 Search by Fax Number Follow these steps to search for a destination register ed in the Address Book by fax number. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Fax Number ] . D Enter a number to search for, and then press [ OK ] .
Searching for a Destination in the Address Book 79 1 E Confirm the entered fax numbers and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.
Transmission 80 1 Search by E-mail Address Follow these steps to use an e-mail addres s to search for a destination registered in the destin ation list . A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ E-mail Address ] . D Enter an e-mail address to search for, and then press [ OK ] .
Searching for a Destination in the Address Book 81 1 E Confirm the entered characters and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.
Transmission 82 1 Search by IP-Fax Destination Follow these steps to search for a destination register ed in the Address Book by IP-Fax destination. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Search IP-Fax Dest. ] . D Enter an IP-Fax destination to se arch for, and then press [ OK ] .
Searching for a Destination in the Address Book 83 1 E Confirm entered IP-Fax destination and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.
Transmission 84 1 D Select the LDAP server to search through. M a k e s u r e a t l ea s t on e L D A P s e r v e r i s h i g h l i g h t e d . I f n o LD A P s e r v e r i s s e - lected, an erro r message app ears after you s tart searchin g. E Press [ OK ] .
Searching for a Destination in the Address Book 85 1 H Press [ Search Criteria ] for each condition, and then select the search criteria. The meanings of the search criteria are as follows: • [ Search Beginning Word ] : Search for strings that start with the specified character.
Transmission 86 1 Reference “Entering Text”, About This Machine “System Settings”, General Settings Guide Search by Registration Number Follow these steps t o search for a de stination by specifying a registration number stored in the destination list.
On Hook Dial 87 1 On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal spea ker. You can send a fax checking the co nnection. Important ❒ This function is not avai lable for the op tional ex tra G3 interface unit, Internet Fax and IP-Fax.
Transmission 88 1 D When the line is connected and you hear a high-pitched tone, press the { Start } key. The transmission starts. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals. After transmission, the standby display appears.
Manual Dial 89 1 Manual Dial Pick up the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the { Start } key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
Transmission 90 1 Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission.
Advanced Features 91 1 G When a password is required, press [ Passwor d (SID) ] , enter the password with the number keys, and then press [ OK ] . H Press [ Exit ] .
Transmission 92 1 Setting SEP Codes for Reception Normally you can only us e Polling Reception to rece ive faxes from machines that have the Polling Reception function and the same manufacturer. However, if a machine of another ma nufacturer supports Polling Reception, you can re- ceive fax documents from the other party using this method instead.
Advanced Features 93 1 H Press [ Transmission Mode ] . I Press [ Polling RX ] . J Press [ Default ID / Free Polling RX ] , and then press [ OK ] . To cancel Polling RX, press [ Cancel ] . The display returns to that of step I . K Press [ OK ] . The standby display appears.
Transmission 94 1 Entering a password There are times yo u may want to u se a password when receiving faxe s by SEP Code Reception. If you receive a docume nt from a machine of the same manu- facturer, the password does not have to be entered. Note ❒ For the maximum number of digits fo r the PWD Code, see “Maximum Values”.
Advanced Features 95 1 ❖ Receiving Station The facsimile or computer that received the document from the Transfer Station. Important ❒ Before you can use this function, you must make the following preparations: • Program “G3 Fax No. (Dir.)” in this machine (Requesting Party) and in the Transfer Station.
Transmission 96 1 F To specify a Receiving Station using th e Transfer Station's destination list, select [ q Quick Dial ] , and then enter t he registra tion number of the destina- tion list. F or ex am p le , t o s el ec t t he r eg is tr at i on nu mb er s to re d i n Q ui ck Di al 01 o f t he Transfer Station, enter: { 0 } { 1 } .
Advanced Features 97 1 J When you have specified all the Receiving Stations, press [ OK ] . To cancel the Transfer Request, press [ Cancel ] twice. The display returns to that of step E . K Press [ Exit ] . The Transfer Stations and Receiving Stations are displayed.
Transmission 98 1 Reference p.31 “T.37 Full Mode” p.54 “Sending Over a Fax Line” p.57 “Sending by IP-Fax” p.61 “Sending to an E-mail Address” p.66 “Using the Address Book to Specify Destinations” p.126 “Sub Transmission Mode” p.
Advanced Features 99 1 Setting multistep transfer This functi on allows fa x documents to be transferred via mult iple stations and makes fax document transfer more efficient.
Transmission 100 1 Canceling a Transmission This section ex plains how to cancel a fax transmission. Important ❒ Remember that the Communi cating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a tr ansmission before pressing the { Start } key.
Canceling a Transmission 101 1 While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the { Clear/Stop } key. You can also cancel a Memory Transmission by pressing [ Change / Stop TX File ] .
Transmission 102 1 D Press [ Exit ] . The standby display appears. Note ❒ If you cancel a document while it is being sent, th e transmission is halted as soon as you finish the cancellati on pro cedure. However, some pages o f the document may already have been se nt and received at the o ther end.
Canceling a Transmission 103 1 Before the Transmission Is Started Use this procedure to cancel a transm ission after the original is scanned. T h i s f u n c t i o n i s u s e f u l t o c a n c e l a t r a n s m i s s i o n w h e n y o u n o t i c e a m i s t a k e i n d e s - tination or with the originals after st o r i n g .
Transmission 104 1 C Press [ Stop Transmission ] . To cancel another file, repeat steps B and C . To cancel stopping transmission, press [ Save ] . D Press [ Exit ] . The standby display appears. Note ❒ To delete some destinations from a bro adcast, see “Dele ting a Destination from a Simultaneous Broadcast”.
Confirming a Transmission 105 1 Confirming a Transmission A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ] . C Select a file to check.
Transmission 106 1 Checking the Storage Result (Memory Storage Report) This report is prin ted after an original is stored in memory. It helps you review the contents an d the destinations of stored originals. Important ❒ If you use Parallel Memory Transmissi on, the Memory Storage Report is not printed.
107 2. Other Transmission Features This section e xplains the f eatures of [ Transmission Mode ] and [ Sub TX Mode ] , which you can use to apply tr ansmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct th e machine to delay transmission of your fax document until a specified later time .
Other Transmission Features 108 2 C Press [ Send Later ] . D Enter the time (24 hour format) using the number keys, and then press [ OK ] . Press [ Economy Time ] to specify the economy time. When entering numbers smaller than 10, add a zero a t the beginning.
Sender Settings 109 2 Sender Settings Use this function to set sender information. If the sender's e-mail address is registere d in the destinati on list, the sender can receive transmission results by e-mail.
Other Transmission Features 110 2 D Select a sender. If a destination protection code is set, the entry screen appears. Enter the pro- tection code for destination using the number keys, and then press [ OK ] . E Confirm the selected sender, and then press [ OK ] .
Sender Settings 111 2 G To confirm the transmission results by e-mail notification, select [ Yes ] for the E-mail TX Results function. If the sender's e-ma il address is regist ered, you can send the transmission re- sult to the registered e-mail address.
Other Transmission Features 112 2 Note ❒ If a user logs in wi th User Code, the tr ansmission result is sent by e-mail to the logged-in user. ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine.
Priority Transmission 113 2 Priority Transmission By using this function you can have your document sent before other queued documents. Normally, documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several documents a re queued in memory, the next document will not be sent immediately.
Other Transmission Features 114 2 D Specify the destination, and then press the { Start } key. Note ❒ If there is already a document store d with this functi on or a transmission in progress, your document is sent after that do cument is transmitted.
Confidential Transmission 115 2 Confidential Transmission If you want to limit who views your document, use this function. The document is stored in memory at the other end a nd not printed until an ID is entere d. There are two types of Confidential Transmission: ❖ Default ID It is not necessary to enter an ID when transmitti ng.
Other Transmission Features 116 2 D To use the Default ID function, check that [ Default ID ] is selected, and then press [ OK ] . To cancel Confidential Transmission, press [ Cancel ] .
Confidential Transmission 117 2 Reference p.90 “Setting SUB Codes for Transmission” p.103 “Before the Transmission Is Starte d” “Facsimile Features”, General Se ttings Guide.
Other Transmission Features 118 2 Polling Transmission Use Polling Transmission to leave an orig inal in the machine memory for others to pick up. The document is sent when the other party calls you up. There are three types of Polling Tra nsmission: ❖ Free Polling Transmission It is not necessary to enter the Polling ID during the procedure.
Polling Transmission 119 2 A Place the original, and then select the scan settings you require. B Press [ Transmission Mode ] . C Press [ Polling TX ] . D To use Free Polling Transmission, check that [ Free Polling TX ] is selected. E To use Default ID Transmission, select [ Default ID TX ] .
Other Transmission Features 120 2 G Press [ Only Once ] or [ Save ] to delete or save the file after transmission. To delete the original immediatel y after transmission, select [ Only Once ] . To repeatedly send the original, select [ Save ] . To cancel Polling Transmission, pre ss [ Cancel ] .
Polling Transmission 121 2 Polling Transmission Clear Report This report allows you to verify Polling Transmission has taken place. If E-mail TX Results is programmed in a Quick Operation key, you can have the report e-mail sent after transmission.
Other Transmission Features 122 2 Polling Reception Use this function to poll a do cument fro m another machine. You can also poll documents from many machines with only one operation (use Groups and Keystroke Programs to f ully exploit thi s function).
Polling Reception 123 2 A Press [ Transmission Mode ] . B Press [ Polling RX ] . C To use Default ID/Free Polling Reception, check that [ Default ID / Free Polling RX ] is selected, and then press [ OK ] . To cancel Polling Reception, press [ Cancel ] .
Other Transmission Features 124 2 F Specify the destination, and then press the { Start } key. Note ❒ A Polling ID may be any four numbers (0 to 9) and characters (A to F), ex- cept 0000 and FFFF.
Polling Reception 125 2 Polling Reception Result Report This report is printed after each Polling Re ception is completed and shows its result. If E-mail TX Results is programme d in a Quick Operation key, you can select whether a report e-mail is sent after reception.
Other Transmission Features 126 2 Sub Transmission Mode This section ex plains the features of [ Sub TX Mode ] . Book Fax Use to send book originals from the exposure glass. Pages are scanned in the following order. Important ❒ Place the origin al on the exposure gla ss.
Sub Transmission Mode 127 2 E Select [ From First Page ] or [ From Second Page ] , and then press [ OK ] . The selected original size is shown above the high lighted [ Book Fax ] . Select [ From First Page ] to send a book original from t he first page.
Other Transmission Features 128 2 Two-Sided Transmission (D ouble-Sided Transmission) Use this function to send two-side d originals. The front and back of the scan ned origin al will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end.
Sub Transmission Mode 129 2 A Place the original, and then select the scan settings you require. B Press [ Sub TX Mode ] . C Press [ 2 Sided Original ] . D Specify the original position. Check the orientation of the placed document, and then press or .
Other Transmission Features 130 2 F Specify the transmission mode from [ 2 Sided from 1st Page ] or [ 1 Sided for 1st Page ] , and then press [ OK ] . The selected original position and pa ge opening orienta tion are shown above the highlighted [ 2 Sided Original ] .
Sub Transmission Mode 131 2 C Press [ Sub TX Mode ] . D Press [ E-mail Options ] . E Press [ Change ] for Enter Subject. There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, pro- ceed to step G .
Other Transmission Features 132 2 F Select the subject from the displayed list. The selected subject appears in the manual input column. You can enter extra characters after the se le cted subject. If you do not need to enter extra characters, procee d to step I .
Sub Transmission Mode 133 2 H After entering the subject, press [ OK ] . Entered characters appear in the manua l input column. You can add a programmed subject after the entered subject. Select the sub- ject from the displayed subjects. I Press [ OK ] .
Other Transmission Features 134 2 Note ❒ For convenience, program frequently-u sed subjects in advance in “Pro - gram / Change / Delete Subject” in “System Setti ngs”. “[Urgent]” and “[High]” are programmed as default. ❒ If you send e-mail without setting a subject, a subject is automatica lly in- serted.
Sub Transmission Mode 135 2 D Press [ E-mail Options ] . E Press [ Change ] for Enter Text. F Select a text, and then press [ OK ] . G Press [ OK ] twice. The standby display appears. H Specify a destination, and then press the { Start } key. Note ❒ You cannot send text only without an original.
Other Transmission Features 136 2 Requesting a reception notice You can confirm sent documents were pr operly received using e-mail or the Journal. The receiver sends back a reception notice message.
Sub Transmission Mode 137 2 F Press [ OK ] twice. The standby display appears. G Specify a destination, and then press the { Start } key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal.
Other Transmission Features 138 2 Setting an e-mail destination as a BCC E-mail is sent to all specified destinati ons as bcc. A Place the original, and then select the scan settings you require. B Specify the sender. For details about specifying se nders, see “Sender Settings”.
Sub Transmission Mode 139 2 Standard Message Stamp Use this functi on to stamp a standard message at the top of the first original sent. There are four types of standard mess ages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Other Transmission Features 140 2 Reference p.146 “Label Insertion” “Facsimile Features”, General Se ttings Guide Sending an Auto Document If you often send a particul ar page to people (for example a map, a standard at- tachment, or a set of instructio ns), store that page in memory as an Auto Docu- ment.
Sub Transmission Mode 141 2 E Press [ OK ] . F Specify the destination, and then press the { Start } key. Note ❒ You can attach one Auto Docu ment to each transmission. ❒ Files with Auto Do cuments are sent by Memory Transmission. ❒ When sending an Auto Do cument with oth er files, the Auto Documen t is sent first.
Other Transmission Features 142 2 Printing documents stored as Auto Documents This function is used for printing documents stored as Auto Documents. T h i s f u n c t i o n i s v e r y c o n v e n i e n t a s i t c a n b e u s e d f o r c h e c k i n g t h e c o n t e n t s o f stored files.
Sub Transmission Mode 143 2 Stamp When sendin g a fax document using th e ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page.
Other Transmission Features 144 2 Note ❒ This stamp indicates that the original has been successful ly stored in memory for Memory Transmission, or successfu lly sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge.
Sub Transmission Mode 145 2 Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this , switch Fax Header off.
Other Transmission Features 146 2 Note ❒ You can program fax header name s using the Program Fax Info rmation function in the Facsimile Features menu.
Sub Transmission Mode 147 2 A Place the original, and then select the scan settings you require. B Press [ Sub TX Mode ] . C Select [ Options ] . D Press [ Programmed Name ] for Label Insertion. Press [ Off ] if you do not want to insert a destination.
Other Transmission Features 148 2 Reduced Image Transmission Using this function, your do cument is sent at a reduced size (93%) with a blank margin on the left. Important ❒ This funct ion is unava ilable with Imm e diate Transmission, or specified trans- mission of a stored document.
Sub Transmission Mode 149 2 E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Auto Reduce When this function is tu rned on, if the receiver's paper is smaller than the size o f the origin al you are sen ding, the docume nt is automatically reduced to fit onto the paper available at the other end.
Other Transmission Features 150 2 D Press [ On ] for Auto Reduce. Press [ Off ] if you do not want to use the Auto Reduce funct ion. To cancel the option settings, press [ Canc el ] . E Press [ OK ] twice. F Specify the destination, and then press the { Start } key.
Sub Transmission Mode 151 2 D Press [ On ] for Default ID TX. Press [ Off ] if you do not want to use ID transmission. To cancel the option settings, press [ Canc el ] . E Press [ OK ] twice. F Specify the destination, and then press the { Start } key.
Other Transmission Features 152 2.
153 3. Reception This section explains recept ion and reception functions such as printing received documents or routing received do cuments to other fax machines. Types of Reception This section ex plains differe nt ways of receivin g fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received.
Reception 154 3 Reference p.45 “Resolution” p.154 “Memory Reception” p.155 “Substitute Reception” p.172 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it.
Types of Reception 155 3 Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Fa csimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when th e machine cannot prin t any fax documents.
Reception 156 3 Receiving documents unconditionally If one of the conditions in the follo wing list occurs, the mach ine rece ives all f ax documents using Substitute Recept ion.
Types of Reception 157 3 You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsim ile Featur es menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception o nly when the sender has pr o- grammed their Own Name or Own Fax Nu mber.
Reception 158 3 Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an exte rnal tele phone required) • Auto Reception You can change the reception mode on ly if a standard G3 line is used.
Reception Modes 159 3 Switching the Reception Mode You can switch reception modes using Re cepti on Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. A Press [ Switch RX Mode ] .
Reception 160 3 Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-ma il: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received.
Receiving Internet Fax Documents 161 3 Manual E-mail Reception Follow these steps to receive a fax by acce ssing the e-ma il server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operati o n key beforehand. A Press [ Manual E-mail RX ] .
Reception 162 3 1. E-mail transmitted without speci- fying a subject in “E-mail Options”. 2. E-mail transmitted with a subject specified in “E-mail Options”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5.
Reception Functions 163 3 Reception Functions This section ex plains useful fun c tions for receiving fax documents. Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The following diagram may make th e concept clearer.
Reception 164 3 Note ❒ You can rece ive Transfer Requests only when your machine has the capacity to store two or more destinati ons specified using the number keys.
Reception Functions 165 3 Transfer Result Report This reports whether transmission to the Receiving Stations was successful or not. When the Transfer Station has transferred the document to all Receiving Sta- tions, it sends the Transfer Result Report back to th e Requesting Party.
Reception 166 3 Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination.
Reception Functions 167 3 Reference p.287 “Maximum Values” “Facsimile Features”, General Settings Guide Routing Received Documents with SUB Code This section descr ibes how to route received documents using SUB Codes.
Reception 168 3 Transferring Received Documents The machine can tran sfer received documents by using SUB Codes. Originals sent with a SUB Code th at matches the SUB Code programmed as a Transfer Box are received then re layed to the programmed receiver.
Reception Functions 169 3 Note ❒ You can route received e-mail to other Inte rnet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS serv er, e-mail sent fr om the SMTP server will not be received an d the machine reports an error if SMTP reception is not set under “System Settin gs”.
Reception 170 3 The originator can re quest transfer of e- mail sent to another fax machine by spec- ifying the e-mail address as foll ows: ❖ Fax Number fax=destination fax number@host name of this machine.domain name Example: to transfer to fax number 212-123-4567: fax=2121234567@abc.
Reception Functions 171 3 Auto Fax Reception Power-Up T h i s m a c h i n e c a n b e s e t t o s h u t d o w n a u t o m a t i c a l l y i f n o o n e h a s u s e d i t f o r a while. In these situations, even though the operation switch is off, the machine can still receive incoming do cuments as long as the ma in power switch is on.
Reception 172 3 Printing Options This section ex plains useful f unctions for prin ting receive d documents. Print Completion Beep When this function is turned on, the machi ne beeps to let you know whe n a re- ceived document is printed.
Printing Options 173 3 Centre Mark When this function is enable d, marks ar e printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly whe n you file re- ceived documents.
Reception 174 3 Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending part y of this beforehand if necessary.
Printing Options 175 3 Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on h ow the sender sets the originals. ❒ You can select to have documents only fr om selected senders prin ted in this way.
Reception 176 3 Note ❒ For the maximum number of copies that can be made for each document, see “Maximum Values”. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using RX File Print Qty in the Facsimile Features menu.
Printing Options 177 3 Combine Two Originals When two docum ents of the same size a nd orientation are received consecu tive- ly, they are prin ted on a single shee t when you turn this function on. This can help yo u economize on paper. • Two A5 K documents are printed side by side on a sheet of A4 L .
Reception 178 3 Page Separation and Length Reduction If the size of a received document is longer than the paper loa ded in the machine, each page of the document can be split and printed on severa l sheets , or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.
Printing Options 179 3 Reverse Order Printing Normally, pages of the received docume nt are printed and stacked on the tray in the order they are received. If you turn this function on, the machine will start printing the document from the last page rec eived.
Reception 180 3 Note ❒ You can turn this funct ion on or off wi th the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the prin ting quality may not be as good as usual.
Printing Options 181 3 Reference p.176 “Image Rotation” p.178 “Page Separation and Length Reduction” p.179 “Page Reduction” “Facsimile Features”, General Settings Guide Setting priorit.
Reception 182 3 Note ❒ After pressing [ Exit ] , procedure varies depending on machin e status w hen the message occurred. • If any received documents or reports were being printed automatically, the printer automatically continues pr inting from where it left off.
Printing Options 183 3 Where Incoming Documents Ar e Delivered - Output Tray You can specify the output tray or output position to facilitate separation of re- ceived documents. Specifying tray for lines Use this function to specify the outp ut tray for each line port.
Reception 184 3.
185 4. Changing/Confirming Communication Information This section explains the features of [ Information ] and [ Change / Stop TX File ] , which you can use to confirm communication results on the screen or printed reports.
Changing/Confirming Communication Information 186 4 Deleting a Destination from a Simultaneous Broadcast You can delete selected br oadcasting destinations. Important ❒ If you delete a destination that is the only destinat ion for a transmission, the transmission is canceled.
Changing the Settings of Files in Memory 187 4 D Press [ Change ] for the destination you want to delete. Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. E Press [ Clear ] to delete the destination.
Changing/Confirming Communication Information 188 4 Adding a Destination You can add a destination for broadcasting. Important ❒ A destination cannot be adde d using a destination list. A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ] .
Changing the Settings of Files in Memory 189 4 D Press [ Add ] . Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. E Specify the destination using the number keys or soft (on-screen) keys. To add an e-mail address, press [ Manual Input ] , and then specify the destination.
Changing/Confirming Communication Information 190 4 Changing the Transmission Time You can change the transmission time specif ied with Send Later. You can also delete the transmi ssion time. If the transmission time is deleted, the file is transmitted immediately.
Changing the Settings of Files in Memory 191 4 E Press [ Clear ] , re-enter the transmission time using the number keys or select [ Economy Time ] , and then press [ OK ] . If you select [ Economy Time ] , the economy time you specified in the Facsimile Features menu is entered.
Changing/Confirming Communication Information 192 4 C Select a file whose SMTP server setting you want to change. D Press [ Change ] . E Press [ SMTP ] . F Select [ Yes ] or [ No ] , and then press [ Exit ] . G Press [ Exit ] . Repeat from step C to change the SMTP server settings of other recipients.
Printing a File from Memory 193 4 Printing a File from Memory I f y o u w a nt t o ch e ck t h e c o nt e n ts o f a f i le t ha t is s t or e d i n m em o ry a n d n o t y e t sent, use this procedure to print it out. A Press [ Change / Stop TX File ] .
Changing/Confirming Communication Information 194 4 E Press [ Exit ] . The standby display appears. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒ You can also prin t files that hav e not been successfully transmitted.
Printing a List of Files in Memory (Print TX File List) 195 4 Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which fil es are stored in memory and what their file numbers are. Knowing the f ile number can be useful (for example when erasing files).
Changing/Confirming Communication Information 196 4 Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission.
Resending a File 197 4 D Press [ OK ] . Repeat from step C to resend another file. To cancel transmissions, press [ Cancel ] . The display re turns to that of step C .
Changing/Confirming Communication Information 198 4 Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to displa y the transmi ssion results. A Press [ Information ] .
Checking the Transmission Result (TX File Status) 199 4 Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communica tion result s you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and th eir l ists, using a Web Image Monitor on a network computer.
Changing/Confirming Communication Information 200 4 Confirming by E-mail Use the E-mail TX Results function to se nd reports by e-mail to a computer, and then confirm them on t he computer. The available reports are: • Communication Result Report. • Immediate TX Result Report.
Checking the Transmission Result (TX File Status) 201 4 Confirming by Report and E-mail You can confirm transmission results usin g both the E-mail TX Results function, which sends the re sults by e-mail, and the Communication Result Report print- ed by the machine.
Changing/Confirming Communication Information 202 4 Immediate TX Result Report (Immediate Transmission) If you turn this report on, a repo rt is printed after every Immediate Transmission so you have a record of whether th e transmission was successful or not.
Checking the Transmission Result (TX File Status) 203 4 Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Communication Result Report, this report is not printed.
Changing/Confirming Communication Information 204 4 Checking the Reception Result (RX File Status) Confirm the reception result on the screen or i n a report. Confirming on Display Follow these steps to display the reception result. A Press [ Information ] .
Checking the Reception Result (RX File Status) 205 4 Note ❒ Only the reception results of the late st communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Im age Monitor on a network comput er.
Changing/Confirming Communication Information 206 4 Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed auto matically are deleted after printing. Keep the journal if you require a reco rd of transmissions and receptions.
Print Journal 207 4 All Prints the results of communications in the order made. A Press [ Information ] . B Press [ Print Journal ] . C Select [ All ] . D Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C .
Changing/Confirming Communication Information 208 4 Print per File No. Prints only the results of communic ations specified by file number. A Press [ Information ] . B Press [ Print Journal ] . C Select [ Print per File No. ] . D Enter a 4-digit file number.
Print Journal 209 4 Print per User Prints the results of communica tions by individual senders. A Press [ Information ] . B Press [ Print Journal ] . C Select [ Print per User ] . D Select a user. Press [ Ca ncel ] if the user is not registered. The display returns to that of step C .
Changing/Confirming Communication Information 210 4 Journal This section e xplains the i t ems printed in the Journa l. 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing.
Print Journal 211 4 • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
Changing/Confirming Communication Information 212 4 Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communicati ons. A CSV format Journal is attached t o the e-mail.
Displaying the Memory Status 213 4 Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free me mory space, the number of received confidential documents, the number of file s to be sent, the number of Memo ry Lock files and the number of re ceived documents to be printed.
Changing/Confirming Communication Information 214 4 Reference p.140 “Sending an Auto Document” p.163 “Transfer Station” p.215 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)” p.224 “Printing Personal Box Docume nts” p.
Printing/Deleting Received and Stored Docu ments (Print/Delete Stored RX File) 215 4 Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents.
Changing/Confirming Communication Information 216 4 Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [ Information ] . B Press [ Print / Delete Stored RX File ] . C Select a file to be printed, and then press [ Print ] .
Printing/Deleting Received and Stored Docu ments (Print/Delete Stored RX File) 217 4 Deleting Received and Stored Documents Use the following procedure to delete docume nts stored on the hard disk. A Press [ Information ] . B Press [ Print / Delete Stored RX File ] .
Changing/Confirming Communication Information 218 4 Printing a Confidential Document This function is designed to prevent unau thorized users from reading your documents. If someone sends you a document using Co nfidential Transmission, it is stored in memory but not automatically printed.
Printing a Confidential Document 219 4 D Enter a 4-digit Confidential ID using the number keys, and then press the { Start } key. E Press [ Exit ] . The standby display appears. Note ❒ The Confidential ID differs dependin g on the Sender's specif ications.
Changing/Confirming Communication Information 220 4 Confidential File Report When this function is turned on, this report is printed whenever your machi ne receives a confidentia l document. Note ❒ You can turn this funct ion on or off wi th the User Parameters (switch 04, bit 0) in the Facsimile Features menu.
Printing a File Received with Memory Lock 221 4 Printing a File Received with Memory Lock This is a security function de signed to prevent un authorized user s from reading y o u r d o c u m e n t s . I f M e m o r y L o c k i s s w itched on, a ll received documents are stored in memory and are not automatically printed.
Changing/Confirming Communication Information 222 4 D Enter a 4-digit Memory Lock ID with the number keys, and then press the { Start } key. If you make a mistake, press [ Clear ] or the { Clear/Stop } key, and then try again . To cancel printing, press [ Cancel ] .
Personal Boxes 223 4 Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Bo x in advance.
Changing/Confirming Communication Information 224 4 Important ❒ If the m ain pow er swit ch is tur ned off for about an hour, all documents received into Personal Boxes are deleted. When this happens, the Power Failure Report is printed so you can conf irm which documents have be en delete d.
Personal Boxes 225 4 D Select the box with the document you want to print. E If a password has been set for the bo x, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain.
Changing/Confirming Communication Information 226 4 Information Boxes This section descr ibes how to use I nformation Boxe s. Important ❒ Before using this function, set th e Information Box in advance.
Information Boxes 227 4 Reference p.92 “Setting SEP Codes for Reception” p.227 “Storing Document s in I nformation Boxes” p.229 “Printing Information Box Documents” “Facsimile Features.
Changing/Confirming Communication Information 228 4 D If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] .
Information Boxes 229 4 Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [ Information ] . B Press [ Store / Delete / Print Information Box File ] . C Press [ Print File ] . D Select the box that contains the stored file you want to print.
Changing/Confirming Communication Information 230 4 F Press the { Start } key. If you want two-sided printing, press [ Print 2 Sides ] b e f o r e p r e s s i n g t h e { Start } key. To stop printing before pressing the { Start } key, press [ Ca ncel ] .
Information Boxes 231 4 E If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] .
Changing/Confirming Communication Information 232 4.
233 5. Storing a Document This section explains stor ing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax docume nts in the Document Server. The Document Server can store docu ments from various applications.
Storing a Document 234 5 Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the ma chine automatically deletes documents from the Document Server after a c ertain number of days.
Sending a Stored File 235 5 C Press [ Store File ] . D Select [ Store & Transmit ] or [ Store only ] . Select [ Store & Transmit ] to send documents af ter they a re stored. Select [ Store only ] to store documents. When [ Store only ] is selected, “ pppppppppp ” is shown.
Storing a Document 236 5 Reference p.236 “Programming a user name” p.237 “Setting a file name” p.237 “Setting a password” p.244 “Changing Stored Document Information” “System Settings”, General Settings Guide Programming a user name Set a user name from those programmed in the user code.
Sending a Stored File 237 5 Setting a file name A Press [ File Name ] . B Enter the file name, and then press [ OK ] . C Press [ OK ] . Reference “Entering Text”, About This Machine Setting a password A Press [ Password ] . B Enter a password using the number keys, and then press [ # ] .
Storing a Document 238 5 D Press [ OK ] . Press [ Change ] to enter a different password. E Press [ OK ] . Sending Stored Documents The machine sends documents stor ed in the Document Server. The documents sto red in the Docu ment Server can be sent again and a gain until they are deleted.
Sending a Stored File 239 5 C Select the documents to be sent. When multiple documents are selected, th ey are sent in the order of selection. •P r e s s [ TX Order ] to arrange the order of the documents to be sent. •P r e s s [ File Name ] to place the documents in alphabetical order.
Storing a Document 240 5 E When you want to add your original s to stored documents and send them all at once, press [ R Origi. n Stored File ] or [ Stored file nR Origi. ] . When sending only stored documents, proceed to step F . When [ R Origi. n Stored File ] is pressed, the machine sends the originals, and then stored files.
Sending a Stored File 241 5 Specifying documents from the Fi le List A Press [ U Prev. ] or [ T Next ] to display the documents to be sent. B Select the fi le. Specifying documents by User Name A Select [ Search by User Name ] . B Select the user name of the prog rammed document, and then press [ OK ] .
Storing a Document 242 5 Specifying documents by File Name A Select [ Search by File Name ] . B Enter the name of the document to be sent, and then press [ OK ] . Partial matching is used when searching for a file name. C Select the file to be sent. Printing Stored Documents Use this function to print documents stored in the Document Server.
Sending a Stored File 243 5 C Select the document to be printed. D If you select a document with a password, enter the password, and then press [ OK ] . If the document does not have a password, proceed to step E . E Press [ Print File ] or [ Print 1st Page ] .
Storing a Document 244 5 Reference p.287 “Maximum Values” Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change a stored document, delete th e document you no longer need, and then reprogram the new document.
Sending a Stored File 245 5 E Change the desired informatio n of the stored document. Press the keys for the it ems you want to change. F Press [ Exit ] . G Press [ OK ] . The standby display appears. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function.
Storing a Document 246 5 Reference “Entering Text”, About This Machine Changing the file name A Press [ Change File Name ] . B Press [ Backspace ] or [ Delete All ] , and then re-enter the file name. C Press [ OK ] . Reference “Entering Text”, About This Machine Changing the password A Press [ Change Password ] .
Sending a Stored File 247 5 Deleting a Stored Document Use this function to delete stored documents. A Press [ Sub TX Mode ] . B Press [ Select Stored File ] . C Press [ Manage / Delete File ] . D Select the document you want to delete. You can also de lete multiple documents at on ce.
Storing a Document 248 5 E If you select a document for which a password is set, enter a password us- ing the number keys, and then press [ OK ] . F Press [ Delete File ] . G Press [ Delete ] . If you do not want to delete the document, press [ Do not Delete ] .
249 6. Fax via Computer This section expla ins how to use this machine's facsimil e function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax m achine.
Fax via Computer 250 6 Important ❒ The optional printer/scanner functions are requi red. ❒ Errors occurrin g when th e machine is used as a LAN-Fax will not be dis- played on the computer. Check for erro rs by using a Web Image Monitor. See Web Image Monitor help.
Sending Fax Documents from Computers 251 6 LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system e nvironment. ❒ If your operating system is W indows NT 4.0, download LAN-Fax Driver for Windows NT 4.
Fax via Computer 252 6 LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.
Sending Fax Documents from Computers 253 6 Installing Individual Applications You need to install a LAN-Fax Driv er on your computer before using th e LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with this machine. Address Book and LAN-Fax Cover Sheet Editor are install ed with the LAN-Fax Driver.
Fax via Computer 254 6 Setting LAN-Fax Driver Properties This section explains how to set properti es required for using the LAN-Fax Driver. Note ❒ If your ope rating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an accoun t that has Administrator rights.
Sending Fax Documents from Computers 255 6 Making settings for opt ion configuration Make settings for optional unit s installed in this machine. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu.
Fax via Computer 256 6 Basic Transmission This section explai ns how to send fax documents created using Window s applications. To send a fax, simply select [ Print... ] from the Window s application, t hen select [ LAN-Fax M7 ] as the printer, and then specify a de stination in the [ LAN-Fax ] dialog box.
Sending Fax Documents from Computers 257 6 Reference p.257 “Specifying a destination using a destination list” p.257 “Specifying a destination using Address Book” p.258 “Specifying a destination by dire ctly entering a fax number, I nternet Fax destination, or IP-Fax destination” p.
Fax via Computer 258 6 C Select [ Contact ] or [ Group ] in the [ Name: ] dropdown menu as the display format. Destination list conten ts change as foll ows, depending on the option selected: • Contact: Individual name, company na me, department name, fax number •G r o u p : G r o u p n a m e If you selected [ Group ] , proceed to step E .
Sending Fax Documents from Computers 259 6 D Specify settings according to th e type of fax transmission. Specify settings according to the type of fax transmission selected in step B , as follows: •I f y o u s e l e c t e d [ Fax ] , select a line in the [ Line: ] list.
Fax via Computer 260 6 To print a sender stamp A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Print Fax Header ] check box. To attach a cover sheet A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Attach a Cover Sheet ] check box.
Sending Fax Documents from Computers 261 6 Saving as files You can save the fax document in TIFF format (TIFF-F). A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Save as file ] check box. C Click [ Save to... ] . D Select a folder on the folder tree.
Fax via Computer 262 6 Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, yo u can check informatio n about files sent using LAN-Fax Driver. For the maximum number of tran smission results you can check, see “Maximum V alues”.
Sending Fax Documents from Computers 263 6 D Click [ Send ] or [ Send & Print ] . Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set wheth er to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Fax via Computer 264 6 Printing and Saving You can print documents create d using Windows applicat ions. Open the applicatio n docume nt you want to print or create a new document, and then perform the f ollowing procedure. For details about printing the fax im age, see the LAN-Fax Driver's Help.
Sending Fax Documents from Computers 265 6 Programming new destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book.
Fax via Computer 266 6 Editing programmed destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book.
Sending Fax Documents from Computers 267 6 G If you made changes to a destination, a confirmation message appears. To save the changes, click [ Yes ] . If you do not want to save the chan ges and want to quit editing, click [ No ] . To return to the editing display, click [ Cancel ] .
Fax via Computer 268 6 Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor.
Sending Fax Documents from Computers 269 6 Attaching a created cover sheet Use the following procedure to attach a cr eated cover sheet file to a fa x document. A On the [ File ] menu, click [ Print... ] . B Select [ LAN-Fax M7 ] in the [ Name: ] list, and then click [ OK ] .
Fax via Computer 270 6 Managing Facsimile Functions Using SmartDeviceMonitor f o r Admin You can check information about this ma chine's fax functions using a computer and save files on a computer usin g SmartDeviceM onitor for Admin.
Viewing Fax Information Using a Web Browser 271 6 Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ The optional printer/scanner functions are requi red.
Fax via Computer 272 6 F View the content of the fax document. To enlarge the preview image, click [ Enlarge Image ] . Enlargement cannot be performed without Acrobat Reade r instal led. For more information, see Help on the Web Image Mo nitor. G To download the received fax document, click [ PDF ] or [ Mu lti-page TIFF ] .
Viewing Fax Information Using a Web Browser 273 6 Deleting fax information using a Web browser A Start a Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. C Click [ Fax Received File ] in the left pane.
Fax via Computer 274 6 To edit machine properties a lready programmed Follow thes e steps to use Web Image Mon itor to edit inform ation about the des- tination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Viewing Fax Information Using a Web Browser 275 6 To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Fax via Computer 276 6 Delivering Files Received by Fax Documents received by the machine can be viewed on or downl oaded to a com- puter using the network deli very server Sc anRouter delivery so ftware. This is a useful function, enabling you to view and store documents on your computer without printing them.
277 7. Appendix This section ex plains features an d spec ifications of the facsimile function. Programs If you regularly send documents to a part icular destination or transmit using the same functions, you can save repetitive number keys o perations by reg istering this information in a Keystroke Program.
Appendix 278 7 C Press the { Program } key. D Make sure that [ Register ] is selected. E Select a program number in which “ p Not Stored” is shown. If you make a mistake, press [ Cancel ] and select a program number again. When you change a Keystroke Program, press [ Register ] after pressing the program number you want to change .
Programs 279 7 Note ❒ Use the same procedure to register and change programs. In step E , select the program number you want to change. ❒ The method of registering or changing programs for the copy function is different from that of the fax function.
Appendix 280 7 Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key.
Programs 281 7 Deleting a Program Follow these steps to dele te an unnecessary pr ogram: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key.
Appendix 282 7 Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Place the original.
Optional Equipment 283 7 Optional Equipment This section explains the functions of options. Expansion Memory (32MB: DIMM) This allows you to send fax do cuments at hi gh resoluti on (Super Fine) . This also allows you to receiv e fax documents at high resolu tion (Fine or Super Fine).
Appendix 284 7 Specifications ❖ Fax Transmission and Reception ❖ Power Consumption ❖ IP-Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.
Specifications 285 7 ❖ Internet Fax Transmission and Reception *1 Full mode IP-Fax transmission function Specify an IPv4 a ddress and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway.
Appendix 286 7 Specifications Required for th e Internet Fax Destination Machines This machine can communicat e with Internet Fax machin es that satisfy t he fol- lowing specific ation requir ements.
Maximum Values 287 7 Maximum Values The following list contains th e maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission 400 400 Number of pages you can store in memory (using A4 Standard <ITU-T q 1 Ch art>) Approx.
Appendix 288 7 Note ❒ The maximum number of pa ges that can be stored or transmitted may de- crease depending on the contents of documents. Number of LAN-Fax Driv er transmission results you can check from a ne twork comput er “Smart- DeviceMonitor for Admin”, “DeskTopBinder”, or Web Image Monitor.
289 INDEX 180-degree rotation printing , 175 1 Sided for 1st Page , 128 2 Sided from 1st Page , 128 2 Sided Original , 128 2 Sided Print , 5 2 sided printing , 174 , 260 A Acceptable original sizes , .
290 Compatible machines , 286 Confidential document , 218 Confidential File indica tor , 218 , 221 , 224 Confidential File Report , 220 Confidential Transmission , 115 Confidential TX , 115 Confirming.
291 G G3 , 51 G3 Auto , 51 Gatekeeper (VoIP gatekeeper) , 24 Gateway (VoIP gateway) , 24 Gen. Settings/ Adjust , 5 Group , 68 Group Dial , 94 H H.323 , 24 H.
292 O On Hook Dial , 87 On Hook Dial key , 56 , 87 On Hook Mode Release Time , 5 Operation switch , 171 Optional equipment , 283 Options , 144 Original size , 32 , 40 Original sizes detected automatically , 43 Original sizes difficult to det ect , 43 Original Type , 47 Original Type Priority , 5 Origi.
293 R Reading the display , 2 Reading the display panel and using keys , 3 Recall , 282 Received and stored documents , 215 Received images , 161 Receive File indicator , 155 Receiving a fax in manual.
294 SIP Settings , 5 SMTP , 64 , 169 , 191 SMTP reception , 168 SMTP reception using Inte rnet Fax , 168 SMTP RX File Delivery Settings , 5 Specifications , 28 4 Specifying a destination , 54 Specifyi.
295 U User Name , 236 User Tools/Counter key , 5 Using a program , 282 Using the Address Book to specify destinat ions , 66 Using the Document Server , 233 Using the machine's Address Book data i.
296 AE AE B779-8525.
Trademarks Microsoft ® , Windows ® , Windows NT ® and Outlook ® are registered trademarks or trad emarks of Micro- soft Corporation in the United States and /or other countries. PowerPC ® is a trademark of International Business Mach ines Corporation i n the United States, other countries, or both.
FAX Option Type 3045 Operating Instructions Facsimile Reference AE AE B779-8525.
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