Instruction/ maintenance manual of the product 2025 Ricoh
Go to page of 182
Operating Instructions General Settings Guide Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n before using t he machine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i Manuals for This Machine The following manu als describe the operat ional procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific t o machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
ii ❖ Scanner Referen ce (PDF file - CD-ROM1) Describes operations, functions, and tr oubleshooting for th e machine's scan- ner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
iii What You Can Do with This Machine The following introduces the functio ns of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.156 “Options”, o r contact your loca l dealer.
iv Paperless Fax Transmission and Reception Reception • You can store received fax messag- es on the machine's hard disk, in- stead of printing them onto paper. You can use ScanRouter Profes- sional or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received docu- ments).
v Using the Scanner in a Network Environment • You can send scanned documents to other network computers using e-mail (Sending stored scan fil e by e-mail). See Scanner Refere nce . • With ScanRouter delivery soft- ware, you can save scanned docu - ments in specified destinations on network computers (File storage).
vi Monitoring the Machine Via Computer You can monitor machine status and change settings using a co mputer. • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc.
vii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i What You Can Do with This Machine .................................................................. iii Copier, Facsimile, Printer, and Scanner Functi ons .
viii 3. Document Server Relationship between Document Server and Other Functions ....................... 35 Document Server Display ............ .............. .............. .............. .............. ................. ... 36 Using the Document Server .
ix Using FTP to Connect ............... .................................. ................ ................. ............ 95 Using NCP to Connect .............. .............. ................. .............. .............. .............. ...... 98 Registering Names to a Group .
x 7. Remarks Dos and Don'ts ........................................... ..................................................... ... 141 Toner ...................................... .......................................... ........................
1 Notice Notice To Wireless LAN Inte rface (optional) Users Notice to Users in EEA Countries This product complies with the essentia l requirements and provisions of Direc- tive 1999/5/EC of the Europ.
2 Copyrights and Trademarks Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Micro- soft Corpora tion in the Unit ed States an d/or other countries . Acrobat ® is a registered tradema rk of Adobe System s Incorporated.
3 Information about Installed Software expat • The software including controller, etc. (hereinafter "software") install ed on this product uses the expat unde r the conditions mentioned below.
4 Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: A Redistributions of source co de must retain the above copyrig ht notice, this list of conditions and the following disclaimer.
5 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product include s software develo ped by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas.
6 JPEG LIBRARY • The software install ed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon Un iversity.
7 MD4 Copyright © 1990-2, RSA Data Secu rity, Inc. All rights reserved. License to copy and use this software is granted provided that it is iden tified as the "RSA Data Security, Inc. MD4 Mess age-Digest Algorithm" in all material mentioning or referencing this software or this function.
8 Samba(Ver 2.2.2-ja-1.1) For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re- ferred to as Samba 2.2.2-ja-1.1). Copyright © Andrew Tridgell 1994-1998 This program i s free.
9 How to Read This Manual Symbols This manual uses the foll owing symbols: R WARNING: This symbol indicates a potentially h azardous situation that might result in death or serious injury if you misuse th e machine by not following these instruc- tions under this symbol.
10 Safety Information When using this machine, the following sa fety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are us ed: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, co uld result in death or serious injury.
11 R CAUTION: • Protect the mach ine from dampne ss or wet weathe r, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you sh ould take care that the power cord will not be damaged und er the machine.
12 Positions of Labels and Hallmarks for R WARNING and R CAUTION This machine has labels for R WARNING and R CAUTION at the positions shown below. For safety, please follo w the instructi ons and handle th e machine as indicated.
13 ENERGY STAR Program ❖ Low-Power mode and Of f mode or Sleep mode This product automatically l owers its power consumpti on when it is not op- erated for a fixed time (standard setti n g time: 1 minute).
14 Reference To change the settings of the Duplex Priority mode, see “Duplex Mode Pri- ority”in “General Features 2/4”, Copy Reference . Specifications ❖ Recycled Paper In accordance with the ENERGY STAR Prog ram, we recommend use of en vi- ronmentally friendly recycled paper.
15 Machine Types This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Copy speed 25 copies/minute (A4 K , 8 1 / 2 &qu.
16.
17 1. Getting Started Guide to Components 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (op- tional) Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of origi- nals here. They will be fed automatically, one by one.
Getting Started 18 1 9. Control panel See p.21 “Control Panel”. 10. Remove Paper Indicator The indicator lights when paper is deliv- ered to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off. Note ❒ Internal tray 2 (1 bin tray) is optional.
Guide to Components 19 1 External Options 1. 500-sheet finisher Sorts, stacks and staples copies. Note ❒ You cannot install two finishers si- multaneously. 2. Bridge unit Relays copies to the finisher. 3. Exposure glass cover Lower this cover over originals.
Getting Started 20 1 Internal Options A HDD Allows you to use the Document Server function. B Fax unit Allows you to use the facsimile function. C Printer/Scanner unit *1 Allows you to use the printer and scanner functions. D IEEE 1394 interface board *2 Connects to an IEEE 1394 cable.
Control Panel 21 1 Control Panel This illustration sh ows the control pa nel of a ma ch ine that has all options fully installed. 1. Screen contrast knob Adjusts display panel brightness. 2. Indicators Show errors and machine status. • d : Add Staple indicator.
Getting Started 22 1 9. { Interrupt } key (copier/ scanner mode) Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy Reference . 10. Main power indicator and On indicator The main power indicator goes on when you turn on the main power switch.
Control Panel 23 1 Display Panel The display panel shows machine status , error messages, and function menus. The function item s displayed serve as selector keys. You can select or specify an item by lightly pressi ng them. When you select or speci fy an item on the display panel, it is highli ghted thus .
Getting Started 24 1 When the Authentication Screen is displayed When Basic Authentication, Win- dows Authenticati on, LDAP Authen- tication, or Integration Server Authentication is set, the authentica- tion screen is displayed. Unless a val- id user name and password are entered, operations are not possibl e with the machine.
Turning On the Power 25 1 Turning On the Power This machine has two power switches. ❖ Operation switch (r ight side of the control panel) Press to activate the machine.
Getting Started 26 1 Turning Off the Power A Make sure the exposure glass cov- er or the ADF is in the right posi- tion. B Press the operation switch. The On indicator goe s out. Note ❒ Even if you press the operation switch, the indicator does not go out, the blinks in the follow- ing cases: • When the exposure glass cov- er or ADF is open.
Turning On the Power 27 1 Saving Energy - Energy Saver Mode If you do not use the machine for a certain period afte r an operation, or when you press the { Energy Saver } key, the display disappears and the machine goes into Energy Saver mode. When you press the { Energy Saver } key again, the machine returns to the ready condition.
Getting Started 28 1.
29 2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in an y of the following situation s: • When scanning in a fax message for transmission • During immediate transm.
Combined Function Operations 30 2 - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has ela psed. This function is called "System Reset". Note ❒ You can change the System Reset time.
Multi-Access 31 2 Multi-Access You can carry out another job using a diff erent function while the current job i s being performed. Performing multiple functi ons simultaneously like this is called "Multi-accessing". This allows you to handle jobs eff icientl y, regardless of how the machine is being used.
Combined Function Operations 32 2 Mode after you select Copy Interrupt Copying Facsimile Printer Scanner Document Server DeskTopBinder Professional/Lite Web-Document Se rver Transmission Operati on/Ma.
Multi-Access 33 2 *1 Simultaneous operations are only possible after the pre ceding job documents are all scanned and the [ NextJob ] key appears. *2 You can scan a document after the pr eceding job documents are all scanned. *3 When multiple lines are available, select a line which is currently not in use.
Combined Function Operations 34 2 Limitation ❒ Stapling cannot be used at the same time for multiple functions. Note ❒ A machine with the 500–sheet finisher installe d cannot accept other jobs while printing with the stapling operation.
35 3. Document Server Relationship between Document Server and Other Functions The following table describes the rela tionship between the Document Server and other functions. *1 You can send stored documents using the facsimile function. See “Sending a Stored File”, Facsimile Reference <Advanced Features> .
Document Server 36 3 Document Server Display ❖ Document Server Main Display 1. Operating status and messages. 2. The title of the currently select ed screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The functions under which the documents were stored.
Using the Document Server 37 3 Using the Document Server Storing Data ❖ File name Stored documents ar e automatically named "COPY0001", "COPY 0002". You can change assigned file names. ❖ User name You can register a user name t o identify the user or user group that stored the documents.
Document Server 38 3 ❒ When the machine is printing a document stored using the copier function, wait until printing has finished before you store a docu- ment in the Document Server. A Press the { Document Serv er } key. B Press [ Scan Original ] .
Using the Document Server 39 3 To register or change a user name A Press [ Scan Original ] . The Scan Original display appears. B Press [ User Name ] . If user names are already registered, the Change User Name display ap- pears. To use an unregistered user name, press [ Non-programmed Name ] .
Document Server 40 3 D Enter a new file name, and then press [ OK ] . Note ❒ Up to 20 characters ca n be en- tered as a file name. Note that only 16 characters of each file name appear in the document list. Reference p.149 “Entering Text” To set or change a password A Press [ Scan Original ] .
Using the Document Server 41 3 Searching for Stored Documents You can use either [ Search by File Name ] or [ Search by User Name ] to search for documents stored in the Document Server.
Document Server 42 3 Checking the Details of Stored Documents A Select a document to display its detailed information. Note ❒ If a password is already set for the document, enter that pass- word, and then press [ OK ] . B Press [ Detail ] . Detailed information about the document appears.
Using the Document Server 43 3 ❒ If you pres s the { Clear Modes } key, selection of all documents will be canceled. ❒ If you press [ Printg Odr ] , the doc- uments will be displayed in the order of printing. C If you need to change print set- tings, press [ Print Settings ] .
Document Server 44 3 To stop printing A Press the { Clear/Stop } key. B Press [ Stop ] . Changing the number of copies during printing Limitation ❒ The number of copies can only be changed when the Sort function is selected in the print settings. A Press the { Clear/Stop } key.
Using the Document Server 45 3 ❒ You can search for the docu- ment by using [ Search by User Name ] or [ Search by File Name ] at the left top of the display. See p.41 “Searching for Stored Doc- uments”. ❒ You can sort document names in the list by user name , file name, or date.
Document Server 46 3 Viewing Stored Documents Using a Web Image Monitor Reference The Web Image Monitor's Help A Start a Web Image Monitor. B Enter “http:// (IP address of this machine) /” in the [ Address ] box. The top page appears on the Web Image M onitor.
Settings for the Document Server 47 3 Settings for the Document Server ❖ Copier/Document Server Features (See "General Features P4/4", Copy Refer- ence .) ❖ System Settings (See p.53 “General Feat ures”, p.56 “Tray Paper Settings”, p.
Document Server 48 3.
49 4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Inter face Settings an d File Transfer, see “User Tools Menu (System Settings)”, Network Guide . For details about para llel interface, see “Syste m Settings (Parallel Conn ec- tion)”, Printer Reference .
User Tools (System Settings) 50 4 ❖ Tray Paper Settings (See p. 56 “Tray Paper Settings”.) ❖ Timer Settings (See p. 59 “Timer Settings”.) ❖ Interface Settings • For details about n etwork settings , see “User Tools Menu (System Set- tings)”, Network Guide .
User Tools Menu (System Settings) 51 4 ❖ File Transfer • For details about n etwork settings , see “User Tools Menu (System Set- tings)”, Network Guide .
User Tools (System Settings) 52 4 Accessing User Tools (System Settings) This section is for key operators in charge of this machine. User Tools allo w you to change or set defaults. Note ❒ Operations for System Settin gs dif- fer from normal operations.
Settings You Can Change with User Tools 53 4 Settings You Can Change with User Tools Reference To access User To ols, see p.52 “Acce ssing User Tools (System Settings)”. General Features ❖ Panel Tone The beeper (key tone) sounds when a key is pressed.
User Tools (System Settings) 54 4 ❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet fi nisher, or 1000–sheet finisher is install ed on th e machine, you can specify an o utput tray for each documents are delivered. For details about how to specif y an output tray for each function, see t he following sections: • p.
Settings You Can Change with User Tools 55 4 Note ❒ Default: Internal Tray 1 ❖ Output: Document Serv er (Document Server) You can specify a tray to wh ich documents are delivered. Note ❒ Default: Internal Tray 1 ❒ For details about output trays, see p.
User Tools (System Settings) 56 4 ❖ When 500–sheet finisher is the finisher shift tray: • When the output tray specified for th e interrupting job is the finisher tray, the interrupting job wil l be delivered to internal tray 1.
Settings You Can Change with User Tools 57 4 ❖ The paper sizes you can set for tray 2 are as follows: •A 3 L , B4 JIS L , A4 K , A4 L , B5 JIS K , B5 JIS L , A5 L , B6 JIS L , A6 L , Postcard L , .
User Tools (System Settings) 58 4 ❖ Paper Type: Tray 1–4 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the pa- per tray.
Settings You Can Change with User Tools 59 4 ❖ Slip Sheet Tray Allows you to specify and display the pape r tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
User Tools (System Settings) 60 4 ❒ The machine may not shift to "S leep Mode” at the set time, if the main p ow- er swi tch ha s j us t be en tu rne d o n an d f un cti on s o th er t ha n co pi er fun ct ion are still in the process of starting up.
Settings You Can Change with User Tools 61 4 ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scan ner function resets. Note ❒ If [ Off ] is selected, the machine does no t automatically switch to the user code entry screen.
User Tools (System Settings) 62 4 Administrator Tools Administrator Tools are used by the ad ministrator. To change these settings, contact the a dministrator. We recommend specifying Administrato r Authentication before making Ad- ministrator Tools settings.
Settings You Can Change with User Tools 63 4 ❖ Key Counter Management You can specify th at functions that you want to manage with the key cou nter. ❖ Extended Security You can specify w hether or n ot to use th e extended security functions. For de- tails about the extended security functions, see Security Reference .
User Tools (System Settings) 64 4 Note ❒ To print a list for each user, se e p.76 “Printing the Counter for Each User Code”. ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.
Settings You Can Change with User Tools 65 4 ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names re gi stered in each group. For details, see p.102 “Registering Names to a Group”.
User Tools (System Settings) 66 4 Note ❒ You can also select a name using the number keys. F Press the name key in the place that you want to move to. The name selected in step E moves to the pl ace selected in step F , and the keys for other names w ill be shifted accordingly.
Settings You Can Change with User Tools 67 4 E Press the title key you want to change. F Enter the new name, and then press [ OK ] . G Press [ OK ] . ❖ Address Book: Select Title You can specify the title to select a name.
User Tools (System Settings) 68 4 ❖ Use LDAP Server You can specify whether or not to use the LDAP server for searching. Note ❒ Default: Off ❒ When Use LDAP Server is set to Off, [ Search LDAP ] will not appear on the searching display. ❖ AOF (Always ON) Specify whether or no t to use Auto Off.
69 5. Registering Addresses and Users for Facsimile/Scanner Functions Address Book Registering information such as the names of users and their e-mail ad- dresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the h a r d d i s k .
Registering Addresses and Users for Facsimile/Scanner Functions 70 5 •I P - F a x D e s t i n a t i o n ❖ E-mail You can register e-mail destina- tions in the Address Book.
Address Book 71 5 Registered IP-Fax numbers can be used and printed as sender’s IP-Fax numbers. See p.79 “Fax Destination”. Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax.
Registering Addresses and Users for Facsimile/Scanner Functions 72 5 Registering Names The user name is useful for selecting a destination when se nding faxe s or e- mail. You can also use it as a folder destination. Registering a Name A Press the { User Tools/Counter } key.
Registering Names 73 5 I To continue registering the name, press [ Continue to Program ] , and then repeat the proced ure from step F . J Press [ OK ] . K Press [ Exit ] . L Press the { User Tools/Counter } key. Changing a Registered Name A Press the { User Tools/Counter } key.
Registering Addresses and Users for Facsimile/Scanner Functions 74 5 Authentication Information Register user codes to limit users to the following f unctions and check their use of each function: •.
Authentication Information 75 5 G Enter the user code using the number keys, and then press [ # ] . Note ❒ If you make a mista ke, press [ Clear ] or the { Clear/Stop } key , and then enter the code again. H Press [ T Next ] twice. I Select the functions to be used with the user code from Available Functions.
Registering Addresses and Users for Facsimile/Scanner Functions 76 5 Deleting a User Code Note ❒ After clearing the user code, the counter is automa tically cleared. ❒ To delete a name from the Address Book entirely, see p.73 “Deleting a Registered Name”.
Authentication Information 77 5 F Press [ Print Counter List ] under Per User. Note ❒ Enter the user code, and then press [ # ] if the user code is regis- tered. G Select the function usage you want to print from [ Print Counter ] , [ Transmission Counter ] , and [ Scanner Counter ] .
Registering Addresses and Users for Facsimile/Scanner Functions 78 5 To clear the number of prints for all user codes A Press [ Clear ] under All Users. B Select the function usage you want to clea r from [ Print Coun- ter ] , [ Transmission Counter ] , and [ Scanner Counter ] .
Fax Destination 79 5 Fax Destination Register a fax dest ination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fac- simile function. For details about th e number of fax destinations that can be regi stered, see Facsimile Reference <Basic Fea- tures> .
Registering Addresses and Users for Facsimile/Scanner Functions 80 5 Limitation ❒ To use this function, set La- bel Insertion to [ On ] when programming fax destina- tions and also sele ct [ Pro- grammed Name ] when sending fax documents. Note ❒ Fax header and label inser- tion are also printed when sending by e-mail using the fax function.
Fax Destination 81 5 E Select the name whose fax desti- nation you want to register. Press the name key, or enter the registered number using the number keys. Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation.
Registering Addresses and Users for Facsimile/Scanner Functions 82 5 A Press [ Change ] under Fax Header. B Select [ 1st Name ] or [ 2nd Name ] , and then press [ OK ] .
Fax Destination 83 5 To change the line A Press [ Select Line ] . B Select the line. C Press [ OK ] . To change the SUB Code A Press [ Adv. Features ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code. D Enter the new SUB Code, and then press [ OK ] .
Registering Addresses and Users for Facsimile/Scanner Functions 84 5 A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] . D Press [ Address Book Management ] . E Select the name whose fax desti- nation you want to delete.
Fax Destination 85 5 H Press [ Change ] . I Enther the IP-Fax destination and then press [ OK ] . To program the SUB Code A Press [ Adv. Features ] , and then select [ SUB Code ] . B Press [ Change ] under TX SUB Code. C Enter a SUB Code using the number keys, and then press [ OK ] .
Registering Addresses and Users for Facsimile/Scanner Functions 86 5 To change the SUB Code A Press [ Adv. Features ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code. D Enter the new SUB Code, and then press [ OK ] . E To change the password, press [ Change ] under Password (SID).
Fax Destination 87 5 J Press [ OK ] . K Press [ Exit ] . L Press the { User Tools/Counter } key..
Registering Addresses and Users for Facsimile/Scanner Functions 88 5 E-mail Destination Register e-mail destination s so you do not need to enter an e-mail address every time, and can send scan files from scanner or fa x function by e- mail.
E-mail Destination 89 5 G Press [ Change ] under E-mail Ad- dress. H Enter the e-mail address, and then press [ OK ] . Note ❒ You can enter up to 128 charac- ters for the e-mail address. Entering the e-mail address A Enter the e-mail address. B Press [ OK ] .
Registering Addresses and Users for Facsimile/Scanner Functions 90 5 H Enter the e-mail address, and then press [ OK ] . Reference p.149 “Entering Text” I Press [ OK ] . J If you want to use internet fax, specify whether or not to use " Send via SMTP Server".
Registering Folders 91 5 Registering Folders By registering a shared fol der, you can send scan file s to it directly. There are three types of protocol you can use: •S M B For sending files to shared Win- dows folders •F T P Use when sending files to an FTP server.
Registering Addresses and Users for Facsimile/Scanner Functions 92 5 Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To register the name, key dis- play, and title, see p.
Registering Folders 93 5 Note ❒ If the fo rmat o f the en tered path is not correct, a message appears. Press [ Exit ] , and then enter the path again. Using Browse Network to locate the folder A Press [ Browse Network ] . The client comp uters sharing the same network as the ma- chine appear.
Registering Addresses and Users for Facsimile/Scanner Functions 94 5 E Select the name whose folder you want to change. Press the u ser name key, or enter the registered number using the number keys Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation.
Registering Folders 95 5 Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. ❒ To delete the name, key display, and title, see p.73 “Deleting a Registered Name”.
Registering Addresses and Users for Facsimile/Scanner Functions 96 5 H Press [ Change ] under Login User Name. I Enter the login user name, and then press [ OK ] . Note ❒ You can enter up to 64 chara c- ters for the user name . Reference p.149 “Entering Text” J Press [ Change ] under Login Pass- word.
Registering Folders 97 5 D Press [ Address Book Management ] . E Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys Note ❒ If you press , you can search for a user by the registered name, user code , fax number, folder name, e-mail address, or IP-Fax destination .
Registering Addresses and Users for Facsimile/Scanner Functions 98 5 Note ❒ If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax desti- nation. ❒ To delete the name, key display, and title, see p.
Registering Folders 99 5 Note ❒ If you have set "Connection Type" to [ NDS ] , enter the user name followed by the name of the conte xt where the user ob- ject is located. If the user name is “user” and the context name is “context”, enter “ user.
Registering Addresses and Users for Facsimile/Scanner Functions 100 5 Using Browse Network to locate the folder A Press [ Browse Network ] . If you have set "Connection Type" to [ NDS ] , a list of items in the NDS tree appears. If you have set "Connection Type" to [ Bindery ] , a list of items on the NetWare server appears.
Registering Folders 101 5 Changing items under NCP A Select "Connection Type". B Press [ Change ] under Path. C Enter the new path where the folder is located, and then press [ OK ] . Note ❒ You can also use Browse Net- work to specify a ne w folder.
Registering Addresses and Users for Facsimile/Scanner Functions 102 5 Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a g roup, the gr oups must be registered beforehand.
Registering Names to a Group 103 5 Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A Press the { User Tools/Counter } key.
Registering Addresses and Users for Facsimile/Scanner Functions 104 5 H Press [ Exit ] . I Press the { User Tools/Counter } key. Removing a Name from a Group A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering Names to a Group 105 5 G Press [ OK ] . H Press [ Exit ] . I Press the { User Tools/Counter } key. Deleting a Group A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then press [ T Next ] .
Registering Addresses and Users for Facsimile/Scanner Functions 106 5 G Select the group that you want to delete from. H Press [ OK ] . The group key is deselected and the group is deleted from it.
Registering a Protection Code 107 5 Registering a Protection Code You can stop sender's names or fold- ers being accessed by setting a protec- tion code. You can use this function to protect the following: •F o l d e r s You can prev ent unauthoriz ed ac- cess to folders.
Registering Addresses and Users for Facsimile/Scanner Functions 108 5 Note ❒ Both [ Folder Destination ] and [ Sender ] can be selected at the same time. I Press [ Change ] under Protection Code. J Enter a protection code using the number keys, and then press [ # ] .
Registering the Transfer Request 109 5 Registering the Transfer Request This section descri bes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Note ❒ Before you can use Transfer Re- quest, you must program the Poll- ing ID and set the Transfer Report.
Registering Addresses and Users for Facsimile/Scanner Functions 110 5 F Set the Transfer Request's infor- mation. To register the Transfer Request name and key display A Press [ Change ] under Transfer Request Name or Key Display. The name entry display ap- pears.
Registering the Transfer Request 111 5 Group Dial A Press [ qpp Group Dial ] . B Enter the Group number using the number keys. For example, to select the desti- nations stored in Group 04 of the Transfer Station, enter { 0 }{ 4 } . C To specify an additio nal Re- ceiving Station, press [ Add ] .
Registering Addresses and Users for Facsimile/Scanner Functions 112 5 To change the E-mail Transfer Station A Press [ E-mail ] . B Change the Transfer Station's information. See steps G and H on p.89 “Changing a Regis- tered E-mail Destination”.
Registering Authentication 113 5 Registering Authentication SMTP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an SMTP server. Reference To use an SMTP server, you need to program it beforehand .
Registering Addresses and Users for Facsimile/Scanner Functions 114 5 L Enter the password again to con- firm, and then press [ OK ] . M Press [ OK ] .
Registering Authentication 115 5 K Enter the password, and then press [ OK ] . Note ❒ You can enter up to 64 chara c- ters for the password. L Enter the password again to con- firm, and then press [ OK ] . M Press [ OK ] . Note ❒ To change the LDAP Authenti- cation settin gs, repeat steps H to M .
Registering Addresses and Users for Facsimile/Scanner Functions 116 5.
117 6. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other message s appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use reco mmended paper.
Troubleshooting 118 6 Memory is full. Th ere are too man y scanned pages or stored files: hard disk capacity is exceeded. Press [ Delete File ] to delete unneces- sary documents. The function status indica- tor is red. The function associated with the red indicator was interrupted.
If Your Machine Does Not Operate As You Want 119 6 Problem Causes Soluti ons The main power in- dicator continues blinking and does not turn off when pressed. This occurs in the fol- lowing cases: • The exposure glass cover or the ADF is o pen. • The machine is communicating with external equipment.
Troubleshooting 120 6 Document Server Problem Solutions " Scanned pages exceeded max. number. Do you want to store the scanned pag- es as a file? " appears. The number of scanned pages exc eeds the capacity per file of the Document Server. To store scanned pages as a file, press [ Store File ] .
B Loading Paper 121 6 B Loading Paper Reference For paper types and sizes, see p.162 “Copy Paper”. Loading Paper into Paper Trays Note ❒ You can change the paper size, see p.132 “Changing the Paper Size”. A Pull out the paper tray until it stops.
Troubleshooting 122 6 Loading Paper into Large Capacity Tray (optional) Note ❒ Load copy paper of the same size and orientation in both left and right side trays. A Pull out the LCT. B Square the paper, and then load it in the tray with the copying face up.
B Loading Paper 123 6 Orientation-Fixed Pape r or Two-Sided Paper Orientation-fixed (top to bo ttom) or tw o-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and pa per are placed.
Troubleshooting 124 6 D Adding Toner When D appears, it is time to add toner. R WARNING: R CAUTION: R CAUTION: R CAUTION: R CAUTION: R CAUTION: Important ❒ Fault may occur if you use toner other than th e recommended type. ❒ When adding toner, do not turn off the operat ion switch.
Removing Toner 125 6 Removing Toner • 1: Open the fron t cover of the machine. • 2: Raise the toner holder lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Pus h the toner bottle back to raise its top, and then gently pull out the bottle.
Troubleshooting 126 6 Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap before shaking. •2 : R e m o v e t h e b l a c k c a p . Note ❒ Do not remove the inner cap.
x Clearing Misfeeds 127 6 x Clearing Misfeeds R CAUTION: Important ❒ When clearing misfeeds, do not turn o ff the operation switch. If you do, your copy settings will be lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma- chine.
Troubleshooting 128 6.
x Clearing Misfeeds 129 6 ZLFX260E.
Troubleshooting 130 6.
x Clearing Misfeeds 131 6 ZLFX270E.
Troubleshooting 132 6 Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper siz e selector. If you do not, misfeeds might occur. See p.56 “Tray Paper Size: Tray 1–4”. Important ❒ If you want to chan ge the paper size set in the LCT, contact your service representative.
Changing the Paper Size 133 6 Note ❒ Fan the paper before loading. ❒ Straighten curled or warped pa- per before loading. G While pressing the release lever, adjust the side guides to the new paper size.
Troubleshooting 134 6 Reference p.56 “Tray Paper Size: Tray 1–4” K Gently push the paper tray in un- til it stops. L Check the paper size shown on the display panel.
d Adding Staples 135 6 d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type o f finisher, see p.19 “External Opt ions”. 500-Sheet Finisher • 1: Open the side cove r.
Troubleshooting 136 6 1000-Sheet Finisher • 6: Reinstall the cartridge. • 7: Close the side cover. • 1: Open the front cover of the finisher, and then pull out the sta ple unit. • 2: Hold the green lever, and then gently pull out the cartridge .
d Adding Staples 137 6 • 7: Gently push down the upper unit into the cartridge. • 8: Pull out the ribbon. • 9: Hold the green lever while pushing in the cartridge until it clicks. • 10: Push back the staple unit, and then close the fro nt cover of the finisher.
Troubleshooting 138 6 Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper.
Removing Jammed Staples 139 6 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the sta ple unit. • 2: Hold the green lever while gently pull- ing out the cartrid ge. • 3: Open the cartridge 's face plate. • 4: Remove any jammed staples.
Troubleshooting 140 6 Replacing the Stamp Cartridge When the stamp begins to fade, re- place the cartridge. Note ❒ This stamp cartridge is used for facsimile and scanner functions. ❒ Use the cartridge specified for this machine. ❒ Do not attempt to put ink into the cartridge.
141 7. Remarks Dos and Don'ts R WARNING: R CAUTION: Important ❒ Do not turn the power off while the On indicator is lit or blinking. Doing so may damage the hard disk. ❒ Before unplugging the power cord or turning off the main pow er switch, make sure remaining memory space is at 100%, as shown on the display.
Remarks 142 7 Toner Handling Toner R WARNING: R CAUTION: Important ❒ Fault may occur if you use toner other than th e recommended type. Reference To add toner, see p.
Where to Put Your Machine 143 7 Where to Put Your Machine Machine Environment Choose your machine's location care- fully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: R CAUTION: • Temperature: 10-32 ° C (50-89.
Remarks 144 7 ❒ Do not carry the machine, by hold- ing the scanner assembly. Keep the machine level and carry it careful- ly, taking care not to jolt or tip it. Rough handli ng may cause a mal - function or damage the hard disk or memory, resulting in loss of stored files.
Maintaining Your Machine 145 7 Maintaining Your Machine If the exposure glass, exposure glass co v e r , or A D F b e l t i s d i r ty , c o p y cl a r i - ty may be reduced. Clean these parts if they are dirty. ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wi pe it with a dry cloth to remove the water.
Remarks 146 7 Other Functions Inquiry The inquiry function lets you check the teleph one numbers t o contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the fo llowing: ❖ Consumables • Telephone No.
Counter 147 7 Counter Displaying the Total Counter You can dis play the t otal counte r val- ue used for all functions. A Press the { User Tools/Counter } key. B Press [ Counter ] . C To print a counter list, press [ Print Counter List ] . D Press the { Start } key.
Remarks 148 7.
149 8. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cur sor. If ther e is a character already at the cursor po- sition, the entered character appears before that.
Entering Text 150 8 How to Enter Text Entering letters A Press [ Shift ] to switch between uppercase and lowercase. B Press the letters you want to enter.
151 9. Specifications Main Unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ( 30) ❖ Original scanning: One-dimensional solid scan ning system through C CD ❖ Copy process: Dry el.
Specifications 152 9 ❖ Copy paper size: •T r a y 1 : A 3 L – A5 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L •T r a y 2 : A 3 L – A6 L , 11" × 17" L – 5 1 /.
Main Unit 153 9 ❖ Reproduction ratio: Preset reproduction ratios: Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when setting originals in the ADF). ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray 1, 2: 500 sheets (80 g/m 2 , 20 lb.
Specifications 154 9 • Complete system *1 *1 The Complete system consists of the main unit, 1000-sheet finisher, duple x unit, ADF, bypass tray, inter change unit, internal tray 2, paper tray unit, fax unit, expansion memory, printer unit, File Format Converter, IEEE 1284 Inter- face Board, HDD and memory unit.
Main Unit 155 9 ❖ Weight: Type 1, 2: Approx. 62 kg, 136.7 lb. ❖ HDD: 20 GB or more • Capacity for Document Server 3.6 GB • Capacity for memory sorting 3.
Specifications 156 9 Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ Mode: ADF mode, Batch mode, SADF mode, Mi xed Size mode, Custom Size origi- nals mode .
Options 157 9 ❖ Stack capacity: • 500 sheets (A4 K , 8 1 / 2 " × 11" K or smaller) (80 g/m 2 , 20 lb.) • 250 sheets (B4 JIS L , 8 1 / 2 " × 14" L or larger) (80 g/m 2 , 20 lb.) ❖ Staple capacity: • 30 sheets (A4 K , 8 1 / 2 " × 11" K or smaller) (80 g/m 2 , 20 lb.
Specifications 158 9 Finisher Shift Tray: ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , 11" × 17" L , 11" × 14" L , 8 1 / 2 " × 14 " L , 8 1 / 2 " × 11&q.
Options 159 9 ❖ Dimensions (W × D × H) 430 × 372 × 148 mm, 17" × 15" × 6" ❖ Weight: Approx. 1.6 kg, 3.5 lb. Duplex Unit ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A.
Specifications 160 9 Bridge Unit ❖ Dimensions: 413 × 435 × 126 mm, 16.3" × 17.1" × 5.0" ❖ Weight: 3.6 kg, 7.9 lb. Internal Tray 2 (1 bin tray) ❖ Number of bins: 1 ❖ Availabl.
Options 161 9 ❖ Power consumption Maximum. 40 W (power is supp lied from the main unit) ❖ Dimensions (W × D × H, option unit): 550 × 520 × 271 mm, 21.7" × 20.5" × 10.7" ❖ Weight: Approx. 25 kg, 55.2 lb. Note ❒ Specifications are subject to change without notice.
Specifications 162 9 Copy Paper Recommended Paper Sizes and Types The following limit ations apply to each tray: Tray Type Paper Type and Weight Metric Version Inch Version Paper Ca- pacity Tray 1 *10 60-90 g/m 2 (16-24 lb.
Copy Paper 163 9 *1 Set the paper size selector to the p mark, and then select the paper size in System Settings. See "Paper Type". *2 Set the paper size selector to the p mark, and then specify the paper size. See “Cop- ying from the paper tray 2”, Copy Reference *3 Place the paper in the bypass tray, and sele ct the paper size.
Specifications 164 9 *7 When loading paper, make sure the stac k height does not exceed the lower limit mark of the paper tray 2. See p.121 “Se tting special paper in the paper tray 2”. *8 When the paper size is larger than A4 L , you can load 10 sheets.
Copy Paper 165 9 Unusable Paper R CAUTION: Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers • Thermal fax paper • Art paper • Alumin.
166 INDEX 1000-Sheet Finisher , 157 1000-sheet finisher , 19 500-Sheet Finishe r , 19 A Adding a Group to Another Group , 10 5 Adding staples , 135 Adding toner , 124 Address Book Change Order , 65 Pr.
167 Exposure glass cover , 19 cleaning , 145 Extended Security , 63 External options , 19 F Fax destination , 79 Finisher 1000-Sheet Finisher , 19 500-Sheet Finisher , 19 Firmware Version , 68 Front c.
168 GB GB B209-6500 Registering a Trans fer Station/ Receiving Stati on , 109 Registering Authentication , 113 Registering Folders , 91 Registering Names , 72 Registering names to a group , 102 , 103 .
Declaration of Conformity “The Product complies wi th the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amen ding directives.” In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON.
Operating Instructions Gen eral Settings Guide RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates USA RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.
An important point after buying a device Ricoh 2025 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh 2025 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh 2025 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh 2025 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh 2025 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh 2025, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh 2025.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh 2025. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh 2025 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
