Instruction/ maintenance manual of the product 2018 Ricoh
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Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 84 // Pri nt scale =81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thi ckness / 2 = 3.
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 84 // Pri nt scale =81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thi ckness / 2 = 3.36 0000 mm USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equi pment compli es wit h Part 68 o f the FCC rule s and req uirement s adopted by t he ACTA.
i Manuals f or This M achine The following manuals describe the oper ational procedures of thi s machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine ty pe. ❒ Adobe Acr obat Reader is nec essary to view t he manuals as a PDF file.
ii ❖ ❖ ❖ ❖ Manuals for DeskTopBind er Lite DeskTopBinder Lite is a utili ty included on t he CD-ROM labeled “ Scanner Driv er & Do cumen t M anage ment Ut ilitie s ” . • DeskTopBinder Lit e Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment fo r DeskTop- Binde r Lite in detai l.
iii TABLE OF CONTENTS Manuals for This Machin e ...... ..... ........ ...... ....... ...... ....... ...... ........ ..... ........ ..... ........ . i NOTICE .. ........ ..... ........ ..... ........ ..... ........ ........ ..... ........ ..... .......
iv Entering an E-ma il Address .............. ...... ........... ...... .......... ....... .......... .......... ....... .... 35 Using the Destina tion List .......... ....... .......... ....... .......... .......... ...... .......... ....... ........
1 NOTICE Note to users in the United States of America - - - - Notice: This equipm ent has been tested and found to comply with the limits for a Class B digital device, p ursuant to Part 15 of the FCC R ules. These limits are desi gned to provi de reasonable protect ion again st harmful interf erence in a residentia l in- stallation.
2 - - - - Notice abou t the Telephon e Consumer P rotection Act ( Valid in USA only). The Telephone Consumer Pr otection Act of 1991 makes it unla wful for a ny per- son to use a co mputer or oth er e.
3 Important S afety Instructions Caution When usin g your telephone equip- ment, basic safety precautions should always be follo wed to r educe the ris k of fire, electri c shock and inju ry to person.
4 How to Read This Manual Sym bol s In th is manual, the following sym bols are us ed: R WARNING: This symbol ind icates a potentially hazardous situation that m ight result in death or serious i njury when you misuse the mac hine without following t he in- structi ons under t his symbo l.
5 Names of Major Option The followi ng software products are referred to using a gen eral name: • DeskTopBinder Lite and DeskTopBinde r Professional * → DeskTopBinder * Optional Major op tions o f.
6 Kir- C2-ENcom bine_F _FM.book Page 6 Wedn esday, April 2 7, 2005 5:42 P M.
7 1. Getting Started Control Panel The illustrati on shows the control panel when option s are installed. 1. Communicating indicator Lights during tran smission or reception. 2. Receive File indicator Lights to t ell you a message h as been re- ce ived in to m em ory.
Getting Sta rted 8 1 11. { { { { On Hook Dial } } } } key Use to dial a number whil e hearing tone . 12. { { { { User Tools/ Counter } } } } key Use to chang e default or ope ration pa- rameters accord ing to the operating con- dit ion s. 13. { { { { Clear Modes } } } } key Press to clear the current setti ng.
Control Panel 9 1 30. Numbe r k eys Use to enter numeric values. 31. { { { { Start } } } } key Press to begin faxing, printing repo rts or lists. Reading t he Display The display shows you th e machine status, messages, and guides you thr ough oper atio ns.
Getting Sta rted 10 1 1. Machine stat us or currently se- lected function 2. Message 3. Destinati on entry 4. Selection keys 5. Selectable items ❖ ❖ ❖ ❖ When Internet Fax Setting is ON 1. Switches the destination be- tween fax number and e-mai l ad- dres s.
Control Panel 11 1 Com muni catio n displ ay While co mmunicat ing, the machi ne status is d isplayed. ❖ ❖ ❖ ❖ Memory Transmission (fax transmission) ❖ ❖ ❖ ❖ Reception ❖ ❖ ❖ ❖ Immediate Transmission ❖ ❖ ❖ ❖ TX Mode When a funct ion is set to on, a “ clip ” mark is at tached to that f unction name.
Getting Sta rted 12 1 User code entry display When the following message a ppears on the disp lay, User Code Managemen t is active . Enter a user c ode to de activ ate User Code Mana gement. The mach ine can be set up so that no one can use it wit hout enterin g a user code.
13 2. Faxing Transmiss ion Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Note ❒ You can use Pa rallel Mem ory Transmis sion that di als while th e orig inal is bein g scan ned. See p .31 “ Parall el Mem ory Tr ansmi ssion ” , Facsimile Reference <Advanced Fea- tures> .
Faxing 14 2 Switching between Memory Transmission and Immediate Transmissi on Check the indicators on the operation panel to check which m ode is current - ly active and press th e { { { { Transmission Mode } } } } key to t oggle between them.
Placin g Originals 15 2 Placing Or iginals You can place the original s either i n the op tio nal ADF or ARDF or on the exposure gl ass. Some typ es of orig i- nals a re unsuitab le for the ADF or ARD F , s o th ey mu st b e p l ac ed on t he exposure glass.
Faxing 16 2 ❒ When sending a fax, the image out- put at the other end depends on the size and orientation of paper used in the receiver 's terminal.
Placin g Originals 17 2 Placing Ori ginals in the Optional ADF or ARDF Use th e ADF or ARDF to scan in a stack of originals in one operation. The ARDF can handle both one-sided and two- sid ed or igina ls. Limitatio n ❒ Place a ll the original s to be sen t in a single st ack.
Faxing 18 2 • Curled, folded , or cr eased or igi- nals • Pas ted orig inal s • Originals with any kind of coating, such as thermosensiti ve paper, ar t paper, aluminum foil, carbon pa- per, or .
Placin g Originals 19 2 Original sizes d ifficult to detec t The machine find s it difficult to detect the size of the following kinds of or igi- nals.
Faxing 20 2 Memory Tr ansmission In Memory Transmission mode, af ter you press the { { { { Start } } } } key, the machine does not dial the dest inat ion u ntil all pages of your fax message have been scanned into memory (in contrast to Immed iat e Tra nsmi ssio n, wh ere t he num ber is diale d first an d pages are scanned and sent one by one).
Memory Trans mission 21 2 A A A A Make s ure th at Me mory T ra ns. indicator lights. Note ❒ If it is not, press th e { { { { Tran smi s- sion Mode } } } } key. B B B B Place the ori ginal in the ADF or ARDF, or on the exposure glas s. Note ❒ You can send the first few pages from the exposure glass then the remaining pages from the ADF or ARDF.
Faxing 22 2 F F F F Specify a destination . Note ❒ Press [] to switc h the des- tina tion be tween f ax numb er and e-mail ad dress. ❒ If you want to specify anot her dest ina tion, repea t ste ps E and F . ❒ Entere d desti nations ca n be checked u sing { { { {U U U U} } } } or { { { {T T T T} } } } .
Cancelin g a Memory Transmis sion 23 2 Canceling a Me mory Transmissi on Even when fa x num ber and e-mail address are simultaneously speci fied, or on ly e- mail add ress is spe cifi ed, you can cancel the mode us ing th e s a m e p r o c e d u r e .
Faxing 24 2 C C C C Pre ss [ St op TX ] . D D D D Pre ss [ Dele te ] . The standby display appears. Note ❒ If you want to ca ncel stopping, press [ No ] .
Immediate Tr ansmission 25 2 Immediate Trans mission With Imme diate Transmission, when you press the { { { { Start } } } } key, th e fax number is dialed immediately. The message is scanned and transmitted page by page without bein g stored in memor y.
Faxing 26 2 Referen ce p.15 “ Placing Origin als ” . C C C C Select t he sca n settings yo u re- quir e. Referen ce p.29 “ Scan S ettings ” p.30 “ Origina l Type ” p.
Immediate Tr ansmission 27 2 - - - - Sendi ng orig inals usi ng the exposure gla ss A Make sure that Immediate Trans. indicator lights. If it is not, press the { { { { Transmissio n Mode } } } } key. B Place the first page face dow n on the exposure gl ass.
Faxing 28 2 Canceling an Imme diate Transmis sion Before Yo u Have P ressed { { { { Start } } } } Key A A A A Pre ss th e { { { { Clear Modes } } } } key. Note ❒ When the or iginal is placed in the ADF or ARDF, you can also cancel an Imme diate Transmis- sion by re moving the or igi nal.
Scan Sett ings 29 2 Scan Settings You may wa nt to send many different types of fax messages. Som e of these may be difficu lt to rep rodu ce at the receiver's end. However, your ma- chine has three set tings that yo u can adjust to help you tran smit your doc- ument with the best po ssible image quality .
Faxing 30 2 A A A A Pre ss th e { { { { Reso lu tion } } } } key to swit ch bet ween r esol uti ons. The indicators ab ove the key shows the current selection. Original Type If your origi nal contains phot o- graphs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity.
Scan Sett ings 31 2 Image Density (Contrast) The t ext a nd di agram s in you r or igi- nal sh ould sta nd out clear ly from the paper they are written on. I f your original has a darker background than normal (for example, a news pa- per cli pping), or i f the wr iting is faint , adjust the image density.
Faxing 32 2 When placing original s in the optional ADF or ARDF Note ❒ Depending on what time the scan settings are adjust ed, the settings may no t be re flected in the result - ing operation. A A A A Check w hich pag es you wan t to scan with d ifferent settings.
Specifying a Des tination 33 2 Specifying a De stination Yo u can spe cify the dest ina tion using one of three method s. ❖ ❖ ❖ ❖ Fax number p.33 “ Entering a Fax Number ” ❖ ❖ ❖ ❖ E-mail address p.35 “ Entering an E-mail Ad dress ” ❖ ❖ ❖ ❖ Destination list p.
Faxing 34 2 Paus e Press the { { { { Pause/Redia l } } } } key when di- aling or storing a number to insert a paus e of abo ut two s econds. Note ❒ You cannot i nsert a p ause befor e the first digit of a fax number. If you pres s t he { { { { Pause/ Redial } } } } key at the first digit, a redial occurs.
Specifying a Des tination 35 2 Entering an E-mail Address When using In ternet Fax transmis- sion, specify the e-mail address in place of the fax number. Note ❒ You can enter up to 128 cha racters. A A A A Make sure that is displayed in the destination d isplay column.
Faxing 36 2 Limitatio n ❒ Group Dial can be used for Memo- ry Transmission only; not Immedi- ate Tr ansmi ssio n. If y ou sp ecif y Immediate Transm ission in Group Dial, the " Try again after switchi ng to m emory tr ans- mission. " message appears.
Specifying a Des tination 37 2 Note ❒ If you make a m istake, press the { { { { Clear/Stop } } } } key and tr y again. ❒ If you wan t to specify o ther des- tinations, press [ Add Dest.
Faxing 38 2 Searching for a De stinati on Use t his proc edure to search th rough the destinat ion lists for a particular destinat ion. ❖ ❖ ❖ ❖ Search by Destination Name p.38 “ Search b y Destin ation Name ” ❖ ❖ ❖ ❖ Select by Display Destination List p.
Searching f or a Destination 39 2 F F F F Pre ss th e { { { { OK } } } } key. A search progres s starts, then search re sult appe ars. Note ❒ If no dest ination is m atched for specif ied text , " Specified destinat ion is not pro- grammed . " is displayed.
Faxing 40 2 E E E E Select the destin ation you want to specify using { { { {T T T T} } } } or { { { {U U U U} } } } . F F F F Pre ss th e { { { { OK } } } } key. The speci fied de stinatio n is sele ct- ed. Note ❒ Press [ Add Dest ] to specify other destinations .
Searching f or a Destination 41 2 F F F F Pre ss th e { { { { OK } } } } key. The destination which you searched is specified for the desti - nation. Note ❒ If you try to specify the destina- tion again, " Th is d estina tion has already be en pro- grammed .
Faxing 42 2 G G G G Pre ss th e { { { { OK } } } } key. Search result appe ars. Note ❒ If no dest ination is m atched for specified fax number, " Spec i- fied destin ation i s not program med. " is displa yed. Press [ Ex it ] to re turn to ste p C .
Searching f or a Destination 43 2 E E E E Enter an e-mail addres s to search for. Referen ce "Entering Text", General Settin gs Guide Note ❒ You can search with a part of the e-mai l address. However, you must enter a numb er from top for begin ning matching.
Faxing 44 2 Recepti on There are two ways you can set up your mach ine to ha ndle in coming calls: • Manual Reception (the op tional handse t or an external tele phone requir ed) • Auto R ecept ion ❖ ❖ ❖ ❖ Manual Reception When a telephone c all comes in, the machine rings.
45 3. Using Internet Fax Functions Internet Fax Functions The optional printer/sca nner unit is required. This machine co nvert s scanne d documen t imag es to e-ma il forma t and tran smits the da ta over the I nternet. The e-mail se nt by this machine can be recei ved by another Internet Fax ma- chine.
Using Inter net Fax Funct ions 46 3 Interne t Fax Precautions • Internet F ax communic ates with a serv er over a LAN . It cannot commun icate direc tly wit h other part ies. • If a transmission is not successfu l, this machine usually receives a n e-mail er- ror notification.
Internet Fax Functio ns 47 3 T.37 Full Mode This machine is T.37 full mode compatib le. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532) When an I ntern et Fax c ommunica tio n is made betwee n T.
Using Inter net Fax Funct ions 48 3 Note ❒ If the receiver is progr ammed as the simple mode mac hine or not pro- grammed in the Add ress Book , the r eceive r's rece ption ca pabili ty cannot be registered. ❒ If you know the receiver's reception capability, you can set it manually.
Tran smitti ng Inte rnet Fax 49 3 Transmitting Internet Fax Prep arat ion You need to make System Settings beforeha nd. See “ Setting Up the Machine on a N etwork ” , Networ k Guide . This section d escri bes how to scan a docum ent into the memo ry and send it as e-mail.
Using Inter net Fax Funct ions 50 3 ❒ You can l imit the si ze of tran smit- ted e-mail messages. See p.73 “ E- mail Setti ngs ” , Fa csimile Referen ce <Advanced Feat ures> . ❒ See p.58 “ Received Im ages ” for how e -m ail is act ually rec eived by the com puter wh en it is sent with mail op tions se lected.
Tran smitti ng Inte rnet Fax 51 3 D Press th e { { { { OK } } } } key. The di splay return s to th at of step A . Note ❒ If you press the { { { { Clear/Stop } } } } key, entering a subject is ca n- celed.
Using Inter net Fax Funct ions 52 3 ❒ Note that you cannot place p ag- es on the exposure glass after you have started using the ADF or ARDF . ❒ The ori ginal can be placed ei- ther in the ADF or AR DF or on the expos ure gla ss, until the { { { { Sta rt } } } } key is pressed.
Tran smitti ng Inte rnet Fax 53 3 J J J J Pre ss th e { { { { Start } } } } key. This machin e starts scanning the document i nto memory. T he e- mail send operatio n starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmiss ion starts.
Using Inter net Fax Funct ions 54 3 Confirming Rec eption When Return Rec eipt is set under “ E- mail Option s ” , the receiver sends back a return recei pt mes sage .
Canceli ng Interne t Fax Transmissi on 55 3 Canceling Inte rnet Fax Tra nsmission When fax and Inte rnet Fax d estina - tions are specified s imultaneously, you can c ancel sending using the same me th od. Note ❒ You cannot cancel a transmission once scanni ng is compl ete.
Using Inter net Fax Funct ions 56 3 Receiv ing Internet Fax You ca n receiv e e-mail do cuments by Inte rnet Fax . There are two meth ods of receiving e- mail: Au to E-mail Reception and Ma nual E-m ail R ece ptio n. Limitatio n ❒ E-mail with attachm ents other than TIFF-F form at files cannot be received .
Receivin g Inter net Fax 57 3 B B B B Pre ss th e { { { { Start } } } } key. Accesses the server to chec k for e- mail. E-mail is in the server A Start printing and receiving in the memory. If the receiving is finished, the stand by display appears. E-mail is not in the server A Press [ Exit ] .
Using Inter net Fax Funct ions 58 3 Received Image s Here is an example of an Internet Fax m essage sent from this machine and re- ceived on a com puter using Outlook e-ma il software. The re ceiv ed im age va rie s ac cordi ng to e-mai l sof twa re. 1.
59 4. Programming Initial Setti ngs and Adjustments You can send i nformation to the ot her party wh en tran smit ting or receivi ng a fax message . Thi s infor mation is show n on the disp lay of the other m a- chine and pri nted as a rep ort. The fol- lowing information can be sent.
Programming 60 4 ❖ ❖ ❖ ❖ Own Fax Numb er (facsimile number of sender) The se nder's Own Fax N umber is sent to the other party when send - ing a fax using a G3 li ne. The re- ceived fa csimil e number i s shown on the displ ay of the other ma chine and pr inted in a repo rt.
Initia l Settin gs and Adju stmen ts 61 4 E E E E Program your name and fax num- ber . Programming a Fax Header A Select [ Fax Head er ] usin g { { { {U U U U} } } } or { { { {T T T T} } } } , and then p ress the { { { { OK } } } } key. B Enter a Fax Header including your own name an d fax num- ber, and then press the { { { { OK } } } } key.
Programming 62 4 Edit ing Note ❒ This following procedure explains how to edit Fax Header, a s an ex- ample of edi ting. ❒ When the Key Operator Code is programmed and turned on, user have to enter pr ogrammed t he Key Operator Code (maximum 8 digit) to operate Key Operator Tools.
Initia l Settin gs and Adju stmen ts 63 4 H H H H Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Deleting This following pr ocedure explains how to delete Fax H eader, as an ex- ample of de leting.
Programming 64 4 Programming Fax Numbers and E-mail addres ses You can program fax destinations using Address Boo k Management in the Key Operator Too ls menu under System Settings. You can also register the programmed fax n umbers and e-m ail addresses in a Grou p.
65 5. Troubleshooting Adjusting the Volume You ca n chan ge t he vol ume of the fol- lowing sounds that the machine make s. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial } } } } key is pressed. ❖ ❖ ❖ ❖ At Transmissi on Heard when the machi ne sends a message.
Troublesh ooting 66 5 G G G G You can adj ust the volume using { { { {W W W W} } } } or { { { {V V V V} } } } . Note ❒ You ca n adjust the vo lume b y seven levels. H H H H Pre ss th e { { { { OK } } } } key. Note ❒ Press the { { { { Cancel } } } } key to canc el setting and the display returns to that of step E .
When { Facsim ile } Key Is Lit in Re d 67 5 When { { { { Facsimile } } } } Key Is Lit in Red If thi s key is lit, press the key to ent er the facs imile mode. Then , refer to the ta ble below and take the appropr iate action. Problem S olutions A facsi mile error has occurred .
Troublesh ooting 68 5 When Toner Runs Out When the machi ne has run out of ton- er, t he sy mbol app ears on t he di spl ay. Note that even if there is no toner left, you can still send fax messages.
Error Mess ages and Their Mean ings 69 5 Error Mes sages and Thei r Meanings If there is an error, one of the following me ssages may appear on the display. If other message appears, follow the message. Messa ge Causes a nd solut ions Put orig inal back, ch eck it and pres s Star t key.
Troublesh ooting 70 5 Chec k whet her ther e are a ny netw ork pr oblems . [14-01] Cannot find th e DNS server or SMTP server. • Check the DNS serv er is corr ectly pro- grammed using the Web browser. See the Web bro wser's He lp. • Check th e SMTP serve r is correctl y pro- grammed using the Web browser.
Error Mess ages and Their Mean ings 71 5 Chec k whet her ther e are a ny netw ork pr oblems . [15-02] No account name is programmed. • Check the user name a nd passw ord of the e-mai l ac coun t ar e corr ect ly pr ogra mmed from Fax Mail R eception A ccount un der File Transfer in System Settings.
Troublesh ooting 72 5 - - - - Out of pa per displ ay message If the pa per tray runs out of pap er, “ Out of pap er. Loa d it, then press [Exit]. ” appears on the disp lay, asking you to add more paper. Note ❒ If there is paper left in t he other paper trays, you can receive messages as usu- al, even if the message appears on t he display.
Solving Probl ems 73 5 Solving P roblems This table lists some common problems and their solutions. Problem Causes and so lutions Reference Image background appears dirty when recei ved at the oth er en d. Im ages fro m th e back page appear. Adjust scan densit y.
Troublesh ooting 74 5 When using On Hook Dial or Manual Dial, " Receiving " appears and tran smission is not al low ed. If the mac hine fails to detect the size of the original when the { { { { Start } } } } key is pressed, it performs a receivi ng opera- tion.
When Things Don' t Go as Expected 75 5 When Things D on't Go as Expect ed I Want... Operation Reference to cancel a Mem ory Transmis- sio n. If the origi nal is be ing scanned, pr ess the { { { { Clear/Stop } } } } key.
76 INDEX A Adju st ing th e Vo lum e , 65 At Dialing , 65 At Pr inting , 65 At Recept ion , 65 At Transmission , 65 On Hook Mode , 65 Attach Subject , 49 Aut hor ized R ecep tion , 46 Auto E-ma il Rec.
77 O On Hook Dial , 46 Origin al Type , 30 Out of paper , 72 Own Fax Number , 60 Deleti ng , 63 Editing , 62 Programming , 60 Own Name , 59 Deleti ng , 63 Editing , 62 Programming , 60 P Paus e , 34 P.
78 MEMO Kir- C2-ENcom bine_F _FM.book Page 78 Wed nesday , Apri l 27, 20 05 5:4 2 PM.
79 MEMO Kir- C2-ENcom bine_F _FM.book Page 79 Wed nesday , Apri l 27, 20 05 5:4 2 PM.
80 EN US A B620-8607A MEMO Kir- C2-ENcom bine_F _FM.book Page 80 Wed nesday , Apri l 27, 20 05 5:4 2 PM.
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 84 // Pri nt scale =81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thi ckness / 2 = 3.36 0000 mm USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equi pment compli es wit h Part 68 o f the FCC rule s and req uirement s adopted by t he ACTA.
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 84 // Pri nt scale =81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thi ckness / 2 = 3.
An important point after buying a device Ricoh 2018 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh 2018 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh 2018 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh 2018 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh 2018 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh 2018, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh 2018.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh 2018. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh 2018 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
