Instruction/ maintenance manual of the product UF-9000 Panasonic
Go to page of 224
Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.) English Digital Colour Imaging Systems Operating Instructions (For Facsimile and Internet Fax) Model No.
2 Oper a ting Instr uctions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, cont act the authorized Panasonic dealer .
3 Con v entions Icons The following icons are used in this manual. Notation The following notation is used in this manual. Icon Description Indicates important in formation th at must be read in detail.
4 T able of Contents Chapter 1 Getting To Know Your Machine Menu Map................ ............................................... ........................................................ ..... 10 Chapter 2 Basic Fax Transmission Fax Transmission Procedure.
5 Storing Documents to be Polled ................... ............................ ............... ........... “ Polled ”6 2 Using a Mailbox (Confidential Communication) .......... ............................ ............ “ Mail Box ”6 4 What is Confidential Communicati on?.
6 What Internet Fa x Can Do .............. ................................. .......................................... .......... 100 Sending Email ............ ............................................................. ...........................
7 Function Parameters for Relay Stati ons .............. .................................................. .......... 150 Settings for Initial Sending Station............................................ ............... .............. .......... 151 Adding End Receiving Stations fo r Relayed Transmission .
8 Chapter 8 Reading Reports/Lists Transaction Journal ........ ........................................................................... ........... “ Journal ”1 9 2 Printing Transaction Journal ........... ............................ .........
9 Memo.
10 Chapter 1 Getting To Know Your Machine Chapter 1 Getting T o Know Y ou r Machine Menu Map The main screen and menu for Fax featu res are as follows. Address Book Screen Email Screen Refer to Sending an Email Procedu re (see page 1 10). Number Pad Screen Refer to Manual Dialling (see page 16).
11 Chapter 1 Getting To Know Your Machine Basic Menu Screen • Quality Adj. ( Setting Original Quality : See pag e 30) • File T ype and Name ( Setting a File T ype and a File Name : See p age 124) .
12 Chapter 1 Getting To Know Your Machine More Menus > Advanced Comm. Screen More Menus > Select Mode Screen • Deferred Comm. Tr a n s m i t ( Deferred T ransmission : See p age 56) Polling ( .
13 Chapter 1 Getting To Know Your Machine More Menus > Edit File Mode Scre en More Menus > Print Out Screen •F i l e L i s t ( Displaying a Communication Reservation F ile List : See p age 164.
14 Chapter 2 Basic Fax Transmission Chapter 2 Basic Fax Tra nsmission F ax T ransmission Pr ocedur e The basic procedure of transmitting a fax on this machine is as follows. 1 Place original(s). z Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided bo oklet.
15 Chapter 2 Basic Fax Transmission 3 Enter the fax number using the Keypad, or select a destination. or z Refer to Entering a De stination ( see page 16). 4 Press the Star t key . The original(s) are stored into memor y with a file number . Then starts dialling the telephone number .
16 Chapter 2 Basic Fax Transmission Entering a Destina tion S tations can be entered by usin g the following methods or a combin ation of these: Manual Dialling T o ent er a destination telephone numb er , follow the steps below .
17 Chapter 2 Basic Fax Transmission Number Pad Screen Using “ Redial/Pause ” z If you are using a PBX, enter the external access number fir st, and then select “ Redial/Pause ” before entering t he fax number . Ex : Enter 9 for the out side access number , select “ Redial/Pause ”, and then enter the fax number .
18 Chapter 2 Basic Fax Transmission Using the Address Book Use a Key Name If a destination is registered in the Ad dress Book, it can be selected by using a Key Name. z The fax n umbers must be pre-prog rammed into the Address Book. Refer to Ad ding a Fax Number into the Address Book (see page 173) .
19 Chapter 2 Basic Fax Transmission Use Group Dialling For transmission to multiple destinations using group dialling, follow the step s below . z The group dialling b utton must be pre- programmed. Refer t o Setting for Group Dialling (see page 18 3) .
20 Chapter 2 Basic Fax Transmission Searching for a Destination Search through the Address Book (Local Search) Select “ Search ” to look through the Address Book for the desired de stination by the entry name. z Select “ Global ” to se arch fax numbers or Emai l addresses in the LDAP server (see p age 21).
21 Chapter 2 Basic Fax Transmission Continued on the next page... Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches thro ugh the Address Book of an LDAP server on the netwo rk for fax numbers or Email addresses. Select “ Glo bal ” on the displayed screen to use the LDAP Search feature.
22 Chapter 2 Basic Fax Transmission 5 Select “ Fax Number ” to display a list of destinations. 6 Select a destinatio n, and then select “ OK ”. z Only one destinatio n can be selected. z Y ou can change the entry screen by selecting “ Email ” or “ Fax Numb er ”.
23 Chapter 2 Basic Fax Transmission Redialling T o redial the most recently dialled number , follow the step s below . z The “ Redial ” button cann ot be used when the Function Parameter “ 136 Restrict Direct Dial ” (Fax/Email Settings > Fax Parameters) is set to “ Va l i d ”.
24 Chapter 2 Basic Fax Transmission Preventing Accidental Transmis sion to Multiple Destinations This function can prevent accidental transmission of documen ts to multiple destinations.
25 Chapter 2 Basic Fax Transmission Confirming the Destination Confirming the Destination Y ou can confirm the entered de stinations. 1 Select “ Destinations: ### ”. (###: Number of selected addresses) 2 Select the desired field button, and confirm destinations.
26 Chapter 2 Basic Fax Transmission 3 Select the desired field button, and confirm destinations. z T o add a destination, se lect “ OK ”, and then select the desired destination . Select “ Destination s: ### ” to con firm the destinations again.
27 Chapter 2 Basic Fax Transmission Memo.
28 Chapter 2 Basic Fax Transmission T r ansmission with Destination Monitoring Select “ Moni tor ” on the T ouch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”. T o monitor the status of a remote st ation, follow the steps be low .
29 Chapter 2 Basic Fax Transmission T alking to the R emote P ar ty Before T r ansmission If an external telephone is connect ed to your machi ne, you can send a fax aft er talking to the remote party on the ph one. Follow the step s below . 1 Place original(s).
30 Chapter 2 Basic Fax Transmission Setting Original Quality Original T yp e Original type can be specified to su it your needs. Y ou can select fro m text-only original, photo-only original, or original in which te xt and photos are mixed.
31 Chapter 2 Basic Fax Transmission 1 Place original(s). z Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instr uctions (For Basic Operations) of provided booklet. 2 Press the Fax key . 3 Select “ Basic Menu ”. 4 Select “ Quality Adj.
32 Chapter 2 Basic Fax Transmission Resolution z The finer an origin al to be scanned, the more information need s to be transmitted, thus, requiring a longer communication time.
33 Chapter 2 Basic Fax Transmission Memo.
34 Chapter 2 Basic Fax Transmission Setting the Original Size The original’ s size is usually detected automatica lly when an original is placed on the Platen Glass. If the size is not detected automatically , or you wo uld like to change the detected size, you can set the Original Size manually by following the procedure below .
35 Chapter 2 Basic Fax Transmission 5 Select the Original Size, and then select “ OK ”. 6 Set “ Quality Adj .” as required. z Refer to Setting Origi nal Qualit y (see page 30). 7 Select “ Address Book ”, and then select a destination. z Refer to Entering a De stination ( see page 16).
36 Chapter 2 Basic Fax Transmission T r ansmitting 2-Sided Originals 2-sided originals loaded in the ADF are scan ned auto matically with a specified bindin g edge position, and transmitted. T wo binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original.
37 Chapter 2 Basic Fax Transmission 5 Select a binding position, and then select “ OK ”. 6 Set “ Quality Adj. ” as required. z Refer to Setting Origi nal Qualit y (see page 30). 7 Select “ Address Book ”, and then select a destination. z Refer to Entering a De stination ( see page 16).
38 Chapter 2 Basic Fax Transmission V erifica tion Stamp This function confirms successfu l transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “ x ” mark. z The scanned document(s) are stamped af ter feeding through the ADF .
39 Chapter 2 Basic Fax Transmission Memo.
40 Chapter 2 Basic Fax Transmission T r ansmitting a Document Stor ed in Memor y Documents can be q uickly scanned and stored in the memory before transmission. This feature allows yo u to send the documents to multiple destinations without having to scan the same documents over again.
41 Chapter 2 Basic Fax Transmission T o send documents using Memory transmission, f ollow the steps below . (This is an example when the Direct transmission is set as default in the Fun ction Parameters.
42 Chapter 2 Basic Fax Transmission J ob Build and SADF The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF . S pecial originals (t hin paper , etc.) can be fed from the ADF for Memory t ransmission.
43 Chapter 2 Basic Fax Transmission 6 Select “ Address Book ”, and then select a destination. z Refer to Entering a De stination ( see page 16). 7 Press the Star t key . The original(s) are stored into memor y with a file number . z For instructions on how to cancel a transmission, refer to Canc elling a Communication (see p age 52).
44 Chapter 2 Basic Fax Transmission Dir ect T r ansmission Documents can be tra nsmitted immediately on scanning without storing into memory . Direct transmission is more convenient in situations as shown below . When you want to send the docume nts right away .
45 Chapter 2 Basic Fax Transmission 6 Select “ Address Book ”, and then select a destination. z Refer to Entering a De stination ( see page 16). 7 Press the Star t key . T ransmission st arts immediately upon scanning. z For instructions on how to cancel a transmission, refer to T o Cancel Direct T ransmission: (see page 53).
46 Chapter 2 Basic Fax Transmission V erifying Communica tion Sta tus T o verify the communication status, follow the step s below . 1 Press the Fax key . 2 Select “ Basic Menu ”. 3 Select “ Comm. St atus ” while the call session is in progress.
47 Chapter 2 Basic Fax Transmission R otated T r ansmission If an A4/Letter-sized document is loaded in the p ortra it position, it could be interpreted as an A3/Ledger size on the receiving st ation. T o avoid this misinterpretation, the machine is configured to support Rotated transmission.
48 Chapter 2 Basic Fax Transmission Ba tc h T r ansmission The Batch T ransmission feature is useful in c ontrolling the reduction of transmission time and telephone cost s.
49 Chapter 2 Basic Fax Transmission Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identificatio n Number) code to access an external line, your machine can be set to prompt the user to e nter the PIN code before dialling.
50 Chapter 2 Basic Fax Transmission Using Pr og r am K eys If frequently used communication tasks are pre-prog rammed onto a respective program dialling button, the programmed operating seq uence can be recalled by simply sele cting the assigned button.
51 Chapter 2 Basic Fax Transmission Memo.
52 Chapter 2 Basic Fax Transmission Cancelling a Communica tion T o cancel a communication, follow the steps below . To Cancel Memory Transmission: 1 Press the Fax key . 2 Press the Sto p key while the communication is in progress. 3 Select “ Ye s ” to stop a communication.
53 Chapter 2 Basic Fax Transmission To Cancel Direct Transmission: 1 Press the Sto p key while the communication is in progress. 2 Select “ Ye s ” to stop a communication.
54 Chapter 2 Basic Fax Transmission Dial Pr efix Y our machine has the following function s to utilize your existing fax phone numbers database: • LDAP database search for fax phone numb ers (Direct.
55 Chapter 2 Basic Fax Transmission 1 Press the Function key to open the Function Parameters screen. 2 Select “ Fax/Email Settings ”. 3 Select “ 04 Key Operator Mode ”. 4 Enter the Key Oper ator password, and then select “ OK ”. z If you make a mistake, press the Clear key or “ Back Sp ace ” to delete.
56 Chapter 3 Convenient Fax Features Chapter 3 Convenient Fax Features Time Contr olled Communication (Def er red) Deferred Transmission The time must be pre-programmed in advance to send doc ument(s) to a single or multiple destinations at a deferred time within the next 24 hours.
57 Chapter 3 Convenient Fax Features 5 Set the deferred time, and then select “ OK ”. z Set the time in the 24-hour format. Ex : 21: 00 z If you make a mistake, select “ Clear ” to delete entries one dig it at a time. 6 Set “ Quality Adj. ” as required.
58 Chapter 3 Convenient Fax Features Deferred Polling If Polling is requested with a deferred time, it will st art polling at the pre-programmed time. z Up to 50 built-in timers can be set for deferred communication. z Polling might not function with all fax machines.
59 Chapter 3 Convenient Fax Features 5 If a password is r equired, enter the password, and then select “ OK ”. z If you have set the polling passwo rd in the Function Parameter “ 26 Polling Password ” (Fax/Email Settings > Fa x Parameters), the password will appear on the display .
60 Chapter 3 Convenient Fax Features P olling Polling Polling is a process of calling the othe r station(s) fo r d ocument retrieval. The other station must know in advance that you will call, an d must prepare docume nt(s) by storing them into the memory .
61 Chapter 3 Convenient Fax Features 5 Select a destination. z Refer to Entering a De stination ( see page 16). 6 Press the Star t key . Polling start s.
62 Chapter 3 Convenient Fax Features Storing Documents to be Polled Being Polled is the process of automatically tr ansmitting document(s) up on receiving the polling request from the receiving st ation. Y ou must prepare your mach ine by storing document(s) into memory ah ead of time.
63 Chapter 3 Convenient Fax Features z Y ou can still send or receive documents even when the mach ine is setup to be polled. z T o delete a polled file, refer to Deleting a Communication Reservat ion File (see page 168) . z Only 1 polled file can be stored in memory .
64 Chapter 3 Convenient Fax Features Using a Mailbo x (Confidential Communica tion) What is Confidential Communication? The confidential mailbox allows communication with other comp atible models using a 4-digit confidential code. The Confidential Mailbox feature receives document( s) with a confidential code in the memory .
65 Chapter 3 Convenient Fax Features Confidential Transmission T o transmit a confidential document, follow the steps be low . z Y ou must have a mailbox password (4-digit) setup and shared with the receiving machine.
66 Chapter 3 Convenient Fax Features Confidential Polling 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Mail Box ”. 4 Select “ Polling ”. 5 Enter the mailbox password (4-digit), and then select “ OK ”. z If you make a mistake, select “ Clear ” to delete entries one digi t at a time.
67 Chapter 3 Convenient Fax Features Storing Documents for Confidential Polling 1 Place original(s). z Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instr uctions (For Basic Operations) of provided booklet. 2 Press the Fax key .
68 Chapter 3 Convenient Fax Features Printing a Received Confidential Document When confidential document s are received, a confident ial reception report is printed. This section explains how to read a confidentia l reception report and print the received confidential documents.
69 Chapter 3 Convenient Fax Features Printing a Received Conf idential Document T o print a received confidential docu ment, follow the steps below . z After a received confidential document is printed, it is deleted from the mailbox. 1 Press the Fax key .
70 Chapter 3 Convenient Fax Features Deleting a Confidential Document T o delete a confidential document in a mailbox, follow the steps below . 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Mail Box ”. 4 Select “ Delete File ”.
71 Chapter 3 Convenient Fax Features Memo.
72 Chapter 3 Convenient Fax Features Sub-Addr ess Communication The Sub-addressing function allo ws further routing, forwarding, or relayin g of document(s) to the desired destinations when used in combination with Internet Fax. What is Sub-Addressing? Sub-addressing is a T .
73 Chapter 3 Convenient Fax Features Continued on the next page... Sub-Addressed Transmission Using Address Book T o transmit a document by sub-addressing, follow the step s below . z This feature cannot be used when dialling from the external telephone.
74 Chapter 3 Convenient Fax Features 8 Select a destination. z Refer to Enteri ng a Destination (see page 16). z Select an address, e xcept the address registered for Relayed transmission.
75 Chapter 3 Convenient Fax Features Sub-Addressed Transmission Using Manual Dialling T o enter a sub-address directly from the Keyp ad, follow the step s below . z This function is not available when the Function Parameter “ 136 Restrict Dire ct Dial ” (Fax/Email Settings > Fax Parameters) is set to “ Va l i d ”.
76 Chapter 3 Convenient Fax Features P ass wor d Communication What is Password Communication? Password communications, including Pa ssword trans mission and Password re ception prevent s your machine from sending a fax to a wron g station or re ceiving a fax from an unauthorized station.
77 Chapter 3 Convenient Fax Features Password Transmission T o utilize the Password-protected T ransmi ssion feature, follow the steps below . z Y ou must set the password (4-digit) in the Function Par ameter “ 43 Password-T ransmit ” (Fax/Email Settings > Fax Parameters) in advance.
78 Chapter 3 Convenient Fax Features Setting Password-Protected Transmission T o always utilize Password-protected transmissions, follo w the steps below . z Y ou must program a password (4 -digit) in advance. 1 Press the Function key to open the Function Parameters screen.
79 Chapter 3 Convenient Fax Features 9 Select “ On ” or “ Off ”, and select “ OK ”. z Y ou can change the setting temporarily in “ Password XMT ” of “ More Menus ” for each transmission (see p age 77). z Press the Reset key to return the machine to the initial screen of the current active mode.
80 Chapter 3 Convenient Fax Features Printing Communica tion J our nal The communication jour nal can be printed at the end of each tran smission communication. • If “ Comm. Journal ” is set to “ On ” in “ More Menus ”, a communication journal is printed at the end of each transmission communication.
81 Chapter 3 Convenient Fax Features 1 Place original(s). z Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instr uctions (For Basic Operations) of provided booklet. 2 Press the Fax key . 3 Select “ More Menus ”. 4 Select “ Select Mode ”.
82 Chapter 3 Convenient Fax Features T r ansmitting a Document with a Co v er Sheet Documents can be tra nsmitted with a cover sheet st ating the date and time of the transmission, destination st ation name, and total number of page s. z The cover sheet is excluded from the tot al page count in the transaction journal.
83 Chapter 3 Convenient Fax Features 1 Place original(s). z Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instr uctions (For Basic Operations) of provided booklet. 2 Press the Fax key . 3 Select “ More Menus ”. 4 Select “ Select Mode ”.
84 Chapter 4 Fax Reception Chapter 4 Fax Reception R eceiving Documents There are two ways to receive fax calls on this machine. Automatic Reception The machine receives document s automatically . The machine answers all incoming calls (including voice calls).
85 Chapter 4 Fax Reception Manual Reception When your machine is se t to this mode, it will not receive documents a utomatically . Af ter you answered the call, you can receive a fax. • Set the Function Parameter “ 17 Receive Mode ” (Fax/Email Settings > Fax Parameters) to “ Manual ”.
86 Chapter 4 Fax Reception Print R eduction and Duple x R ecor ding Print Reduction This machine can use Letter , Legal, A4, B4 or A3 size plain paper for recording. So metimes, oversized documents se nt to you by the other parties cannot be printed within a single p age.
87 Chapter 4 Fax Reception When Print Reduction is Set to “Fixed” With the Function Parameter “ 24 Print Re duction ” (Fax/Email Settings > Fax Parameters) set to “ Fixed ”, the mac.
88 Chapter 4 Fax Reception Substitute Memor y R eception When your machine cannot print an in coming document for some reasons, such as when it runs out of paper/toner , or paper has jammed, the received doc ument is saved in memory automatically . This feature is called “Substitute Memory Reception”.
89 Chapter 4 Fax Reception Memo.
90 Chapter 4 Fax Reception Con v enient R eception F eatures This machine support s certa in convenient-to-use reception features. Program t hese features as required. Selective Reception Y our machine has the Selective Reception func tio n which can prevent receiving unnecessary documents (junk fax a nd direct mail, etc.
91 Chapter 4 Fax Reception Fax Forwarding This feature allows all incoming faxes to be forwarde d to the station reg istered in the Address Book. It is convenient when you want to receive fax calls at a location away from your of fice (such as your home) at night or during holidays.
92 Chapter 4 Fax Reception Password-Reception Password reception will preven t receiving fax from unauthorized st ations. T o use the Password Reception function, you must set a 4-digit receiving p assword in advance. The password must be shared with the other compatible Panasonic machine(s).
93 Chapter 4 Fax Reception Junk Fax Filter This machine can filter incoming faxes to pre vent receiving unnecessary do cuments (junk fax, e tc.). Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving st ation.
94 Chapter 4 Fax Reception R eceiv e to Memor y What is Memory Reception? Memory reception allows all incoming docu ments to be stored in memory , instead of printing them onto the output tray . z If the Memory Reception featur e has been set in Function Parameter s, the message “Receive to Memory” appears on the T ouch Panel Display .
95 Chapter 4 Fax Reception Programming Memory Reception T o enable memory reception, follow the step s below . 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Select Mode ”. 4 Select “ Receive to Memory ”. 5 Select “ On ”, and then “ OK ”.
96 Chapter 4 Fax Reception Printing a Document Received in Memory When a document is received in memory , a message is displayed. T o print a document received in memory , follow the step s below . 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Select Mode ”.
97 Chapter 4 Fax Reception 6 If a password is pre-programmed, enter the password (4 -digit), and then select “ OK ”. z This screen appears when th e password is set in the Function Parameter “ 37 Rece ive to Memory ” (Fax/Email Settings > Fax Parameters).
98 Chapter 5 Internet Fax Chapter 5 Internet Fax W ha t is Inter net F ax? What is Internet Fax? It is a feature whereby scanned docume nts are transmi tted to In ternet Fax or to computers as Email. Internet Fax communicates via an Intrane t or the Internet without using the tele phone line.
99 Chapter 5 Internet Fax Routing Y ou can forward fax document s or Email to an Internet Fax or to networked computers. z Refer to Inbound Routing (see page 10 1). T ransmitting to a Fax via a Re lay St ation (Rel ay T ransmission) Email can be transmitted as normal fax documen ts vi a a relay st ation.
100 Chapter 5 Internet Fax W ha t Inter net F ax Can Do This section introduces the f unctions of the Internet Fax feature. The Internet Fax feature not only sen ds and receives Email but also forwards fax document s via a telephone line and broadcast s them via a relay st ation.
101 Chapter 5 Internet Fax Receiving Email When this machine receives Email fro m an Internet Fax or a computer , it start s printing the Email automatically . If the Email has an attached file in a forma t that is not supported by the machine, an error message is printed to alert you that the ma chine cannot print the Email.
102 Chapter 5 Internet Fax Relay Transmission The Internet Relayed T ransmission feature can save your time and transmiss ion cost s if you need to send the same documents to multiple G3 fax machines. This is especia lly true if the transmissions are long distance.
103 Chapter 5 Internet Fax Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing con firmation, it must request a Message Delivery Notice when sending the message to a d evi ce supporting the notificatio n function.
104 Chapter 5 Internet Fax Direct Internet Fax Transmission (Using Direct SMTP) Email is normally distributed by an SMTP mail server using Simple Mail T ransfer Protocol (SMTP).
105 Chapter 5 Internet Fax Memo.
106 Chapter 5 Internet Fax Tips f or Inter net F ax Y our machine uses the same communicatio n protocol s as Email: the Simple Mail T ransfer Protocol (SMTP). The dif ferences from a stand ard G3 fax communic ation using the Public Switched T elephone Network (PSTN) are as follows.
107 Chapter 5 Internet Fax Dual Port Communication Y our machine has dual port cap ability allowing simult aneous G3 fax communication ove r a telephone line (PSTN) and LAN Communication. T ransmission Resolution In view of PC transmission, the st andard setting of the resolution is set to “ Fine ”.
108 Chapter 5 Internet Fax Pr eparing to Use Inter net F ax T o use the Internet Fax feature, your machine need s to be set up properly on your network.
109 Chapter 5 Internet Fax Sending Email (This machine Other Internet Fax machine or PC) This machine Oth er Intern et Fax machine o r PC LAN or SMTP Server POP Server PC Internet Fax Internet Fax.
110 Chapter 5 Internet Fax Sending an Email Pr ocedur e The basic operation to send an Email is a s follows. z Email addresses an d Fax stations can be mixed while entering the destination s. Email would be transmitted to an Ema il address destination, wh ile normal fax document s would be tr ansmitted to a fax destina tion.
111 Chapter 5 Internet Fax 3 Select “ Email ”. 4 Enter an Email addr ess by selecting “ Keyboard ”, or select a pre- programmed Email address. z Refer to Entering an Email Address (see page 1 12). z Refer to Using Cc, Bcc and From (see page 120) .
112 Chapter 5 Internet Fax Entering an Email Addr ess Email addresses can be entered by a ny of the following methods: Using the Onscreen Keyboard T o enter an Email address directly from the onscreen Keyboard, f ollow the step s below .
113 Chapter 5 Internet Fax 4 Enter an Email a ddress, and then select “ OK ”. z Each Email address can be up to 60 characters lon g. z For instructions on using the onscreen Keyboard, refe r to Before S t arting in the Operating I nstructions ( For Function Parameters) of provided CD-ROM.
114 Chapter 5 Internet Fax Using the Address Book Use a Key Name If an Email address is pre-programmed in the Address Book, it can be selected by using a Key Name. z T o use the Address Book, it is ne cessary to have Email addresse s added to the Address Book in Function Parameters.
115 Chapter 5 Internet Fax Use Group Dialling For transmission to multiple destinations with group dialling, follow the step s below . z T o use a Group button, gr oup dialling needs to be programmed in F unction Parameters. Refer to Setting for Group Dialling (see page 183).
116 Chapter 5 Internet Fax Searching for Destinations Search through the Address Book (Local Search) The Email address of a remote st ation programmed in the Ad dress Book can be searched by it s entry name. 1 Follow the step 1 and 2 on page 1 10.
117 Chapter 5 Internet Fax Continued o n the next page.. . Search through the LDAP Server (LDAP Search) LDAP search is a feature that sea rches through the Address Book on an LDAP server on a network for fax numbers or Email addresses.
118 Chapter 5 Internet Fax 6 Select a destinatio n, and then select “ OK ”. z Only one Email address can be selected at a time. z Y ou can switch between the Email Addresses and Fax Number list by se lecting “ Email ” or “ Fax Number ” on the screen.
119 Chapter 5 Internet Fax Memo.
120 Chapter 5 Internet Fax Using Cc, Bcc and F r om When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a subject. If the use of From has been enabled in Function Parameters, t he machine can transmit an Email with Email addresses entered in From other than it s own Email address.
121 Chapter 5 Internet Fax Setting Cc and Bcc T o set Cc and Bcc as Email destinations, follow the step s below . 1 On the Email scr een, select “ Cc ” or “ Bcc ”. (See pages 1 1 1 and 120) 2 Select an Email address, and then select “ Close ”.
122 Chapter 5 Internet Fax Setting From Field The From field preset in the machine can be chang ed by selecting “ From ” on the Email screen. T o set the From field, follow the step s below . z If “ 145 Sender Selection ” is set to “ V alid ”, you can preset up to 25 sende r names.
123 Chapter 5 Internet Fax Setting Subject Every time you send an Email, you can enter its subject manually . T o enter a subject, follow the steps below . z The defa ult subject is preset if the F unction Parameter “ 2 1 Default Subject ” (Fax/Email Settings > User Parame ters) has been set.
124 Chapter 5 Internet Fax Setting a File T ype and a File Name Documents can be scan ned into the PDF or TIFF format, and re named as well. z Internet Fa x does not support th e PDF format.
125 Chapter 5 Internet Fax 7 Enter a filename, and then select “ OK ”. z The filename can b e up to 20 chara cters long. z For instructions on using the onscreen Keyboard, refe r to Before S t arting in the Operating I nstructions ( For Function Parameters) of provided CD-ROM.
126 Chapter 5 Internet Fax Emailing an A3-Sized Document Receiving station s may not receive large documents depending on the recording cap ability (p aper size). If you want to transmit a d ocument larger than A4, such as an A3 size, by using the Internet Fax feature, check the p aper size capability of the re ceiving statio n before transmission.
127 Chapter 5 Internet Fax 5 Select “ A3 Email XMT ”. 6 Select “ On ”, and then select “ OK ”. 7 Select “ Address Book ”, and then set an Email address. z Refer to Entering an Email Address (see page 1 12). 8 Press the Star t key . The original(s) are stored into m emory with a file number .
128 Chapter 5 Internet Fax Setting Messa ge Deliv er y Notice (MDN) T o enable Message Delivery Notice feature , follow the procedures below . z The standard settin g of the Function Parameter “ 173 De livery Notice ” (Fax/Email Settin gs > Fax Para meters) can be changed.
129 Chapter 5 Internet Fax 7 Select “ Address Book ”, and then set an Email address. z Refer to Entering an Email Address (see page 1 12). 8 Press the Star t key . The original(s) are stored into memor y with a file number . Then the Email transmission start s.
130 Chapter 5 Internet Fax W hen Email T r ansmission F ails If the Email fails to reach its destination, an error mail is returned from the mail se rver , and is printed on the machine. The error mail includes an error message, and the image of the first p age of the transmitted document to alert the sen der the conditions of the fa ilure.
131 Chapter 5 Internet Fax Using a Completion Notice The Completion Notice feature notifies your computer when Email or Fax transmission is completed. z Before using this function, install the Panaso ni c Document Management System and PCL Printer Drive r , and then set up each sof tware.
132 Chapter 5 Internet Fax R eceiving an Email If the machine connects to a network as a POP client, it can receive Email eithe r automatically or manually . The Email reception method from a PO P server varies depending on the POP sett ings programmed in Function Parameters.
133 Chapter 5 Internet Fax Receiving Email Manually With the Function Parameter “ 147 Auto POP Receive ” (Fax/Email Settings > Fax Parameters) set to “ Invalid ”, Email is received manually .
134 Chapter 5 Internet Fax Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP server by pre- programming their POP user names and POP p assword s into the Program keys. They will be able to retrieve Emails by simply pres sing the corresponding Program key .
135 Chapter 5 Internet Fax Memo.
136 Chapter 5 Internet Fax R eceiving an Email on a Computer This section explains how to receive Emails tran smitted from the machine to a compute r , and also explains the Emails forwarded from the machine to a comp uter .
137 Chapter 5 Internet Fax Opening Email When you open an Email received from Internet Fax, the scre en as shown below is displayed. z For your reference, the above example is f rom Windows Messaging running under Microsof t Windows. z T o run the viewer , please refer to your application’ s us er manual.
138 Chapter 5 Internet Fax Inbound R outing What is Inbound Routing? Using the Inbound Routing feature, your machine can route document s received from a G3 f ax machine to Email address(s) or Inte rnet Fax machine(s) connected to a LAN as an Email, a s well as to other G3 fax machine(s) over the tele phone line.
139 Chapter 5 Internet Fax Routing Setup Flow Before the Inbound Routing feature can be used , the Function Parameters and Address Book programming is required. Configure your machine for Internet Fax (see page 108) Set required p arameters to “V alid” in Function Parameters T o use sub-addressing .
140 Chapter 5 Internet Fax Settings for Inbound Routing T o use the Inbound Routing feature, program the followin g parameters t o meet the type of routing in Function Parameters (Fax/Email Settings &.
141 Chapter 5 Internet Fax Continued on the next pa ge... Programming the Address Book for Inbound Routing T o use the Inbound Routing feature, program the transferring destinatio n in the Address Book. z For instructions on how to register th e Address Book, refer to Address Book (see page 172).
142 Chapter 5 Internet Fax 7 Enter a Key Name, and then select “ OK ”. z Key Names are used to select the destinations on the T ouch Panel Display . z For instructions on using the onscreen Keyboard, refer to Before S t arting in the Operating Instructions (For Function Parameters ) of provided CD-ROM .
143 Chapter 5 Internet Fax 11 T o enable routing by a numeric ID, enter a numeric ID , and then select “ OK ”. z This screen appears when th e Function Parameter “ 153 TSI Routing ” (Fax/Email Settings > Fax Parame ters) has been set to “ V alid ”.
144 Chapter 5 Internet Fax Using the R elay F ea ture What is the Relay Feature? From your PC or machine, you can send document s to the End Receivin g S tation(s) via an Internet Relay S tation. After the rela y station completes it s transmission to the End Receiving S tation, yo ur PC or machine receives a COMM.
145 Chapter 5 Internet Fax Internet Relay S t ation Sends Email received from the initial sendin g station to an end receiving station (a fax st ation connected to the telephone line: Ex : S tockholm/Berlin/Rome) as a fax document. If multiple end receiving st ations are specified, the Email is broadcasted to th em.
146 Chapter 5 Internet Fax Setting up a Relayed Transmission Network This section explains how to set u p a relayed broadcasting network. What is the Hardware Configuration? A relay network needs .
147 Chapter 5 Internet Fax Example of a Relayed Transmission Network An example of a Relayed transmission network u sing relay st ations at two locations is shown below . • This network has an initial sending station (New Y ork) connected to relay station s (London and Singapore).
148 Chapter 5 Internet Fax Sample Entries in Address Book T able 1: Initial Send i ng St ation (New Y ork) z T elephone number : 212 1 1 1 1234 z Email address (SMTP) : ifax@newyork.
149 Chapter 5 Internet Fax T able 3: Relay St ation (Singapore) z T elephone numbe r : 65 1 1 1 1234 z Email address (SMTP) : ifax@singapore.p anasonic.co.sg z Host name : singa pore z Relay XMT password : sg-rly St ation Name Email Address/T elephone Number Relay St ation Address London ifax@london.
150 Chapter 5 Internet Fax Function Parameters for Relay Stations Program the following p arameters to use this ma chine as a relay station in Functio n Parameters: Item Required Function Parameters Explanation 1 Fax P aramete rs “ 142 Relay XMT ” Selecting whether the machine will accept and perform G3 Relayed transmission.
151 Chapter 5 Internet Fax z For more Function Par ameters d etails, refer to Fax/Email Setti ngs in the Operating Instructions (For Fun ction Parameters) of provided CD- ROM.
152 Chapter 5 Internet Fax Adding End Receiving Statio ns for Relayed Transmission Y ou can add end receiving st ations to th e Address Book by the following procedu re. z If broadcasting to multip le end receiving stations is required, use group dialling (see page 183).
153 Chapter 5 Internet Fax 6 Enter a station name, and then select “ OK ”. z Enter a st ation name up to 15 characters. z For instructions on using the onscreen Keyboard, refe r to Before S t arting in the Operating I nstructions ( For Function Parameters) of provided CD-ROM.
154 Chapter 5 Internet Fax R elayed T r ansmission fr om Inter net F ax Documents can be tra nsmitted to fax stations on the telephone line via Internet Fax relay st ations. z This function is ava ilable when the F unction Parameter “ 14 0 LAN RL Y XMT Request ” (Fax/Email Settings > Fax Parameters) is set to “ Va l i d ”.
155 Chapter 5 Internet Fax 7 Select an end receiving station to which the relay station relays. z For instructions on how to enter destinations, refer to Entering a De stination ( see p age 16) . z Multiple stations ca n be programmed as end receiving stations.
156 Chapter 5 Internet Fax R elayed T r ansmission fr om PC Using your Email application, you can send any docum ent(s) from your PC as a TIFF-F attachme nt to one or multiple G3 fax machines automatically th rough the Internet Relay S tation. The Internet Relay S tation (your machine) must be properly setup with all the require d parameters.
157 Chapter 5 Internet Fax Requesting a Relayed Transm ission from a Computer Requesting a Relayed transmission , fill the field in your mailer that corresponds to the destination (T o) in the following manner: Sample entry: sg-rly#81331 1 1234@singa pore.
158 Chapter 5 Internet Fax Convenient Application Software TIFF Converter The TIFF converter is an application that conve rts files created in another application to the Internet Fax-ready TIFF format. Files created by MS-W ord or Excel ® (*.doc and *.
159 Chapter 5 Internet Fax Memo.
160 Chapter 5 Internet Fax R esult of R elay ed T r ansmission When the Relayed T ransmission feature is used, tw o report s as described below are transmitted from the relay stat ion to the initial sending station, and administra tor ’s computer confirming the result s of a Relayed transmission.
161 Chapter 5 Internet Fax Fax Relay Log Email Each time a relay st ation completes a transmission, it emails a Fax Relay log to the administrator computer that is pre-programmed in “ 37 Man ager ’ s Email Addr ”. (9) Number of pages transmitted or re ceived The 3-digit number is the number of pages successfully transmitted or received.
162 Chapter 5 Internet Fax Useful T er ms to R emember DHCP (Dynamic Host Configuration Protocol) DHCP is a protocol for dynamically assigning IP Addresses to Internet Fax and client PCs.
163 Chapter 5 Internet Fax Memo.
164 Chapter 6 Handling Communication Reservation Files Chapter 6 Handling Commun ication Reservation File s Editing a Communica tion R eser vation File Y our machine has a document image memo ry which enables you to reserve Memory transmission, Memory Deferred transmission, Memory Polling and so o n.
165 Chapter 6 Handling Communication Reservation Files Reading the Reservation Report Items covered in the reservation re port are as follows. No. Item Explanation (1) File Number If the file is now being execut ed, an “*” i s indicated on the left of the file number .
166 Chapter 6 Handling Communication Reservation Files Editing Communication Reservations T o change the start time and/or st ations in a communication file, fo llow the st eps below . z Communication reservations fo r the documents being tr ansmitted cannot be modified.
167 Chapter 6 Handling Communication Reservation Files 8 Edit the destination. z T o delete a destination(s), select “ Delete ”, and then g o to step 10. z T o add destination(s), se lect “ Add ”, and then go to step 9. 9 Select the destination, and then select “ OK ”.
168 Chapter 6 Handling Communication Reservation Files Deleting a Communication Reservation File T o delete a file in memory , follow the steps below . z Y our machine cannot delete the file while it is being sent. 1 Press the Fax key . 2 Select “ More Menus ”.
169 Chapter 6 Handling Communication Reservation Files Printing a Communication Reservation File Communication reservation files store d in memory can be printed. z Y our machine cannot print the document while it is being sent. 1 Press the Fax key . 2 Select “ More Menus ”.
170 Chapter 6 Handling Communication Reservation Files Adding Documents to a Communication Reservation File Documents can be a dded to a communication reservation file stored in memory . z Y our machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
171 Chapter 6 Handling Communication Reservation Files Resending an Incomplete Document With the Function Parameter “ 31 Incomplete File Save ” (Fax/Email Settings > Fax Parameters) set to “ .
172 Chapter 7 Program Destinations/Program Keys Chapter 7 Program Desti nations/Progr am Keys Addr ess Book What is Address Book? With the fax numbers or Email add resses of remo te st ations programmed in the Address Bo ok, the stations can be sele cted with a single operation on th eir button appearing on the T ouch Panel Display .
173 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Adding a Fax Number into the Address Book T o add a fax number to the Address Book, follow the step s below . z For instructions on how to edit the st ation in the Address Book, refer to Editing Address Book (see pag e 177).
174 Chapter 7 Program Destinations/Program Keys 7 Enter Key Name, and then select “ OK ”. z Key Names are used to select destinations on the T ouch Panel Display . (Up to 15 characters) z For instructions on using the onscreen Keyboard, refer to Before S t arting in the Operating Instructions (For Function Parameters ) of provided CD-ROM .
175 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Adding an Email Address to Address Book T o add an Email address to the Address Book, follow the steps b elow . z For instructions on how to edit the st ation in the Address Book, refer to Editing Address Book (see pag e 177).
176 Chapter 7 Program Destinations/Program Keys 7 Enter a Key Name, and then select “ OK ”. z Key Names are used to select destinations on the T ouch Panel Display . z For instructions on using the onscreen Keyboard, refer to Before S t arting in the Operating Instructions (For Function Parameters ) of provided CD-ROM .
177 Chapter 7 Program Destinations/Program Keys Editing Address Book T o edit the station in the Addre ss Book, follow the step s below . 1 Press the Function key . 2 Select “ Fax/Email Settings ”. 3 Select “ 00 Address Book ”. 4 Select “ 03 Modify S t ation ”.
178 Chapter 7 Program Destinations/Program Keys Deleting a Destination from Address Book T o delete a remote station from the Address Book, follow the steps b elow . 1 Press the Function key . 2 Select “ Fax/Email Settings ”. 3 Select “ 00 Address Book ”.
179 Chapter 7 Program Destinations/Program Keys Printing the Address Book List T o print the Address Book list, follow the step s below . z The Address Book list can also be printed by selecting “ Print Out ” in “ More Menus ” (see page 200).
180 Chapter 7 Program Destinations/Program Keys Pr og r am K eys What is Program Key? There are three ways to use the Prog ram key: Using for Program Dialling Y ou can set communication sequences or destinations which you of ten use.
181 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Setting for Program Dialling T o program a communication feature on a Program key , follow the step s below . z For instru ctions on how t o edit pre-pr ogrammed station , refer to Editing Address Book (see page 177 ).
182 Chapter 7 Program Destinations/Program Keys 7 Program each des ired feature. z Deferred Communication T ransmit (See page 56) Polling (See p age 58) z Polling (See page 60) z Advanced Communication MailBox (See page 64) Sub-Address T ransmit (See page 72) Lan Relay XM T (See page 154) 8 Press the Star t key .
183 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Setting for Group Dialling T o program multiple destinations on a Program key , follow the steps below . z For instru ctions on how t o edit pre-pr ogrammed station , refer to Editing Address Book (see page 177 ).
184 Chapter 7 Program Destinations/Program Keys 7 Select the destinations to be programmed, and then select “ OK ”. The group dialling is programmed.
185 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Editing a Group Dialling T o edit a group dialling, follow the steps b elow . 1 Press the Function key . 2 Select “ Fax/Email Settings ”. 3 Select “ 01 Program Keys ”.
186 Chapter 7 Program Destinations/Program Keys 8 Select the desti nation to be programmed, and then select “ OK ”. z Press the Reset key to return the machin e to the initial screen of the current active mode.
187 Chapter 7 Program Destinations/Program Keys Deleting the Program Key Setting T o delete a program dialling or group di alling destination, follow the step s below . 1 Press the Function key . 2 Select “ Fax/Email Settings ”. 3 Select “ 01 Program Keys ”.
188 Chapter 7 Program Destinations/Program Keys Printing the Program List T o print the program list, follow the step s below . z The progr am list can also be printed by selecting “ Print Out ” in “ More Menus ” (see page 202). z For more det ails about the item s in the program list, refer to Reading Program List (see page 203).
189 Chapter 7 Program Destinations/Program Keys Continued o n the next page.. . Programming Email Manual Reception on Program Keys When this machine is conn ected to a POP server , POP Account name and p assword other than the machine’s one can b e programmed for a Program key to receive Emails.
190 Chapter 7 Program Destinations/Program Keys 7 Enter a Key Name (program button name), and then select “ OK ”. 8 Enter the password, and then select “ OK ”. 9 Select “ Invalid ” or “ Va l i d ”, and then select “ OK ”. The POP Reception feature is program med.
191 Chapter 7 Program Destinations/Program Keys Memo.
192 Chapter 8 Reading Reports/Lists Chapter 8 Reading Report s/Lists T r ansaction J our nal The “ Journal ” is a record of the last 200 transactions (a transaction is recorded each time you se nd or receive a document).
193 Chapter 8 Reading Reports/Lists Viewing Communication Results on Touch Panel Display T o view the communication results on the T ouch Panel Display , follow the steps below . 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Print Out ”.
194 Chapter 8 Reading Reports/Lists Reading Transaction Journal Items in the transaction journal are listed be low . No. Item Explana tion (1) Printout date The date a t which the Transaction Journal .
195 Chapter 8 Reading Reports/Lists (5) Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transmitted or received. When the docu ments are stored into the memory , two 3-digit numbers will appear . The first 3-digit nu mber repres ents the number of pages successful ly transmitted.
196 Chapter 8 Reading Reports/Lists Communica tion J our nal This is a report that is printed a t the end of each transactio n to keep a record of the communication result. • A communication journal is printed when the Fu nction Parameter “ 12 Comm.
197 Chapter 8 Reading Reports/Lists Items that are covered in the communication jou rnal are listed below . No. Item Explanation (1) Indication of communication mode Indication of communication mode (.
198 Chapter 8 Reading Reports/Lists (6) Communication result “ OK ” indicates that the comm unication was successful. “ Busy ” indicates that the communication has fa iled because of busy line. “ Stop ” indicates that the Sto p key was pressed duri ng communicatio n.
199 Chapter 8 Reading Reports/Lists Memo.
200 Chapter 8 Reading Reports/Lists Addr ess Book List This section explains how to print and read the Address Book list. Printing Address Book List T o print the Address Book list, follow the steps below . z The Addr ess Book list ca n also be prin ted by progr amming “ Fax/Email Settings > Fax Parameters ” in Function Parameters.
201 Chapter 8 Reading Reports/Lists Reading Address Book List Items in the Address Book list are liste d below . No. Item Explanation (1) The f irst letter of stati on name recorded in your machine Th.
202 Chapter 8 Reading Reports/Lists Pr og r am List This section explains how to print and read the program list. Printing Program List T o print the program list, follow the step s below . z The prog ram list can also be prin ted by prog ramming “ Fax/Email Settings > Fax Parameters ” in the Function Parameters.
203 Chapter 8 Reading Reports/Lists Reading Program List Items in the program list are listed below . No. Item Explanation (1) Key name Key name (2) Program name Up to 15 charac ters (3) T ype of communication “ Group ” indicates th at the Program key is programmed as a group key .
204 Chapter 8 Reading Reports/Lists F ax P ar ameter List This section explains how to print and read the Fax Parameter list. Printing Fax Parameter List T o print the Fax Parameter list, follow the step s below .
205 Chapter 8 Reading Reports/Lists Reading Fax Parameter List Items in the Fax Parameter list are listed below . No. Items Explanation (1) Parameter number Parameter number (2) Description “(HOME)” means home position setting. (3) Selection Selection (4) Current setting “----” indicates the code or password is not set.
206 Chapter 8 Reading Reports/Lists Individual XMT J our nal This section explains how to print and read the individual XMT journal. The individual XMT journal is useful when saving sent jobs or checking the deta iled communication information. Only the latest sent r esult is printed.
207 Chapter 8 Reading Reports/Lists Reading Individual XMT Journal Items in the individual XMT journ al are listed below . No. Item Expl anation (1) Date/T ime The d ate and time when the in dividual XMT journal i s printed (2) Journal No. J ournal number (3) Communication result “ OK ” indicates that the communicati on was successful.
208 Chapter 8 Reading Reports/Lists (5) Duration Duration of the communication (6) File No. File number (7) Mode Communication mode (8) Destination Email address or fax number of the remote station (9) Received ID Received ID of the fax (10) Resolution Resolution that the fax was transmitted No.
209 Chapter 8 Reading Reports/Lists Memo.
210 Chapter 9 Solving Problems Chapter 9 Solving Pr oblems Tips f or Solving Pr oblems If you encounter the problems, please check following items. Problem Symptom Action Refer to While sending A document does not feed, or multiple pages are fed at the same time.
211 Chapter 9 Solving Problems While receiving Paper out An error massage will a ppear on the display if the machin e has run out of the p aper while receiving a document. Load paper . Paper jam If paper jam occurs, an error code is displayed. Remove the jammed paper .
212 Chapter 9 Solving Problems Inf or ma tion Codes In the event of communication failures, info rm ation codes appear in the transmission result or transaction journal. When an information code is displayed, t ake ne cessary action as recommend ed in the table below .
213 Chapter 9 Solving Problems 407 No confirmation from the receiving station for the previous page sent. W ait a few minutes and send ag ain. 408/409 Remote si de confirmation of previous page is illegible. W ait a few minutes and send ag ain. 410 Communication cancelled by the transmitting side.
214 Chapter 9 Solving Problems 495 T elephone line disco nnected . Check with the other party . 501/502/503/ 504 Communication error occurred using the internal V .34 modem. Check with the other party . 540/541/542/ 543/544 Communication error occurred while transmitting.
215 Chapter 9 Solving Problems 716 Cannot log on to the designated SMTP server . Check the SMTP se rver IP Address settin g. Contact the network administrator . Operating Instructions (For Setting Up) 717 Incomplete SMTP Protocol transmission. SMTP server ’s hard disk may be full.
216 Chapter 9 Solving Problems 800/814/816/ 825 Unit was requested to relay a document or Confidential Communication but has no capability . Check with the other party . 815 Mailbox i s full. Del ete confidential documents. Deleting a Confidential Document (See page 70) 826 The received sub-address is not pre-programmed in the Address Book.
217 Chapter 9 Solving Problems Memo.
218 Chapter 9 Solving Problems P ow er F ailur e Power Failure The fax display remains of f for the duration of a power failure, and you cannot send or receive document s. z If a power failure occurs while scanning a document, the scan is cancelled .
219 Chapter 9 Solving Problems Chec king the T elephone Line If you do not hear a dial tone wh en “ Monitor ” is selected af ter pressing the Fax key , or the incoming call does not ring on your ma chine (no automatic re ceive), check the te lephone line by following the procedures below .
220 Chapter 10 Appendix Chapter 10 Appendix R eplacing the V erifica tion Stamp T o replace the verification stamp, follow t he steps below . z DZHT000027 (for USA and Canada ) z DZHT000004 (for other coun tries) 1 Open the ADF Cover . 2 Open the Inner Cover while holding the green-labeled tab.
221 Chapter 10 Appendix 7 Reinstall the S tamp Assembly ..
222 Chapter 10 Appendix Inde x Numerics 2-Sided Originals ......................... .............. ................. ... 36 A A3-Sized Document ............... ................. ................. .... 126 Address Book ....... ............. 10, 18, 73, 114, 141, 148, 172 Address Book List .
223 Chapter 10 Appendix S Search ............. .............. ................. ................. .10, 20, 116 Selective Reception ................... ................ ................. ....90 SMTP Authentication ........ .............. ..............
For Service, Call: The following trademarks and reg istered trademarks are used th roughout this manual: Microsoft, Windows, Win dows Server , Windows Vista, Ex cel, PowerPoint, Outlook & Windows logo are eithe r registered tradema rks or trademarks of Micros of t Corporation in the USA and other countries.
An important point after buying a device Panasonic UF-9000 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic UF-9000 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic UF-9000 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic UF-9000 you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic UF-9000 will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic UF-9000, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic UF-9000.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic UF-9000. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic UF-9000 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
