Instruction/ maintenance manual of the product UF-560 Panasonic
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UF-550/560/770 UF-550/560/770 User’ s G ide F acsimile User’ s Guide.
2 13 456 9 0 8 7 The document is stored in memory . Then, your machine starts dialling. Set the documents face down. The document is stored in memory . Then, your machine starts dialling. Enter the telephone number . How to Set Documents. How to Send Using Manual Dialling.
DZSD000540-1 Set the documents face down. The lamp goes off. Y our machine star ts dialling the number . How to Send without storing into memory . * PRINTING * IND. XMT JOURNAL * PRINTING * DIRECTORY SHEET * PRINTING * JOURNAL * PRINTING * ONE–TOUCH/ABBR.
IMPORT ANT INFORMA TION When requesting information, supplies, or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below . For your convenience, space is provided below to record the information you may need in the future.
1 T able of Contents 1 GETTING TO KNOW YOUR MACHINE Introduction 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Function Key 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2 Sending Documents 44 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Memory T ransmission 44 . . . . .
3 Edit File Mode 76 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing a File List 76 Viewing the Contents of a File List 77 Changing .
4 6 NETWORKED FEA TURES Selective Reception 1 1 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting the Selective Reception 1 1 1 Password Communications 1 12 . . . . . . . . . . . . . . . . . . . .
5 8 PROBLEM SOL VING T roubleshooting 153 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If Y ou Have Any of These Problems 153 Information Cod.
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7 Introduction Thank you very much for purchasing the Panafax UF-550/560/770 . The UF-550/560/770 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines. Some of its many features are 1. Plain Paper Printing Plain paper printing means you can easily write on received documents with a pen or pencil.
8 Function Key Any function can be started by first pressing FUNCTION and then enter the function number , or by pressing or scroll key repeatedly until the desired function appears on the display .
9 External V iew Handset [UF-770: standard. (Depending on the country version, the Handset is not standard.) UF-550/560: A vailable as an option. See page 169] Control Panel Printer Cover Recording Paper Cassette (Standard) 250 sheets Recording Paper Cassette [A vailable as an option.
10 Control Panel LCD Display Indicates date and time, or the current operation. Note : Whenever One-T ouch keys are changed to the character key mode (to record your LOGO and station names), use the UPPER/LOWER key to switch between upper and lower character set.
11 Control Panel Used to cancel oper ations. When it is pressed, the machine will return to standby . Used to make copies. (see page 64) Used to start operations. Used for Manual Number Dialling, recording phone numbers, and selecting functions. Used to temporarily change Dialling Mode to T one when Pulse mode is set.
12 Safety Information This product complies with the requirements of EC Council Directives 73/23/EEC amended by 93/68/EEC, and 89/336/EEC amended by 92/31/EEC and 93/68/EEC. W ARNING ! denotes a potential hazard that could result in serious injury or death.
13 Safety Information CAUTION ! denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 10 cm of space between the machine and other objects.
14 Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Available as an option for the UF-550/560. See page 169 for the order number .
Document T ray s Hook the projections into the square holes on the machine. Final Installed View Handset Cradle [Available as an Option (UF-550/560)] Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine.
16 Installing the T oner Cartridge Unpack the T oner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. Remove the protective seal.
17 Installing the T oner Cartridge Align the arrow and the projection on both sides as shown and insert the T oner Cartridge into the machine. Close the Printer Cover firmly . If you are replacing the T oner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality .
18 Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many ”name” and ”generic” brands of paper available. We recommend that you test various papers until you obtain the results you are looking for .
19 Loading the Recording Paper Release the hook and remove the Paper Size Selector . Rotate the Paper Size Selector until the appropriate setting marked on the Selector is facing upward and the wording is upright. Reinstall the Paper Size Selector .
T elephone Line Cord (Attachment) Power Cord (Attachment) 20 Connecting the T elephone Line Cord and Power Cord T elephone Line Cord Plug one end of the telephone line cord into the telephone jack supplied by the telephone company and the other end into the LINE jack on the rear of the machine.
Power Switch After connecting all cords, turn the power switch ON. 21 Connecting the T elephone Line Cord and Power Cord 02006000002 02006990003 2.
22 Setting the Recording Paper Size [For UF-550/560 only] The Recording Paper Size setting must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting by following the procedure below . FUNCTION 7 4 SET 2 3 SET 1 for A4 size paper .
23 Setting the Dialling Method (T one or Pulse) Y our machine can operate with either of two dialling methods (T one or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to T one or Pulse, follow the procedure below .
24 Adjusting the V olume Y ou can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor V olume MONITOR Y ou will hear the dial tone through the speaker .
25 User Parameters Y our facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.
26 User Parameters Setting Y our LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document. FUNCTION 7 1 SET repeatedly until display shows; Enter your LOGO (max.
27 User Parameters Setting Y our Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine’s Character ID will appear on your display .
28 User Parameters Setting Y our ID Number (Fax T elephone Number) If the remote machine does not have a Character ID but it has an ID Number , when sending or receiving, your ID Number will appear on the remote machine’s display and their ID Number will appear on your display .
29 One-T ouch/Abbreviated Dialling Numbers Entering One-T ouch/Abbreviated Dialling Numbers One-T ouch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. T o use these dialling methods, you must first store the telephone number using the following procedure.
30 One-T ouch/Abbreviated Dialling Numbers T o set an Abbreviated Dialling Number , follow these steps below FUNCTION 7 2 SET 2 Ex: 2 2 (UF-770: 00 to 99, UF-550/560: 01 to 72) Enter the telephone number .
31 One-T ouch/Abbreviated Dialling Numbers Changing or Erasing One-T ouch/Abbreviated Dialling Numbers If you have to change or erase any of the One-T ouch/Abbreviated dialling numbers, follow the steps below . T o change the settings of a One-T ouch/ABBR.
32 One-T ouch/Abbreviated Dialling Numbers T o erase the settings of One-T ouch/ABBR. Dialling number FUNCTION 7 2 SET Select 1 for One-T ouch Dialling number Select 2 for ABBR. Dialling Number Ex: 1 Enter the station you wish to erase Ex: 01 CLEAR SET T o return to standby , press STOP .
33 One-T ouch/Abbreviated Dialling Numbers Printing Out a Directory Sheet After programming a one-touch dialling number , you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-T ouch key under the Directory Sheet Cover .
34 Customizing Y our Machine Y our facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter T able, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully .
35 Customizing Y our Machine Fax Parameter T able No. Parameter Setting Number Setting Comments 01 CONTRAST 1 Normal Setting the home position of the CONTRAST key . 2 Lighter 3 Darker 02 RESOLUTION 1 Standard Setting the home position of the RESOLUTION key .
36 Customizing Y our Machine No. Parameter Setting Number Setting Comments 17 RECEIVE MODE 1 Manual Setting the reception mode either automatic or manual.
37 Customizing Y our Machine No. Parameter Setting Number Setting Comments 37 RCV T O MEMOR Y (----) Enter a 4-digit password used to print out the received document in memory by F8-5 (RCV TO MEMOR Y). When F8-5 is set to On, this parameter will not be shown on the LCD display .
38 Customizing Y our Machine No. Parameter Setting Number Setting Comments 58 LANGUAGE 1 French Selecting the language to be shown on the display and reports. 2 German 3 English 59 P ARALLEL PORT I/F [See note 3] 1 Invalid Selecting whether the machine enables the Printer Interface or PC Interface.
39 Loading Documents Documents Y ou Can Send In general, your machine will send any document printed on A4 size paper . Document Size Single sheet; 0.06 mm (45 g/m 2 ) to 0.
40 Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops.
41 Basic T ransmission Settings Y ou can temporarily change the transmission settings either before or after you place the document on the ADF . These settings are as follows; • Contrast • Resolution • Halftone • Stamp • Communication Journal After your document has been sent, your machine will automatically return to the preset settings.
42 Basic T ransmission Settings Halftone The Halftone setting is useful when sending photographs or illustrations with gray tones. Y our machine is preset to HALFTONE = Off.
43 Basic T ransmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. Y ou can select the condition to print out the communication Journal as follows. When you set COMM. JOURNAL = OFF , a Communication Journal will not be printed out.
44 Sending Documents Y ou can choose either Memory or Direct T ransmission. Use Memory T ransmission if: • Y ou want to send the document to multiple stations. • Y ou have to retrieve the document immediately . • Y ou want to take the advantage of Dual Operation design.
45 Sending Documents 1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM.
46 Sending Documents Manual Number Dialling T o dial the telephone number manually , follow the steps below . Set document(s) face down. MEMOR Y Make sure that the MEMORY lamp is on. If not, press MEMORY to set ”On”. Enter a telephone number from the keypad.
47 Sending Documents One-T ouch Dialling One-T ouch Dialling allows you to dial a full number by pressing a single key . T o set up the One-T ouch keys, see page 29. Set document(s) face down. MEMOR Y Make sure that the MEMORY lamp is on. If not, press MEMORY to set ”On”.
48 Sending Documents Abbreviated Dialling Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number in the built-in auto-dialer with a 2-digit abbreviated code. T o program an abbreviated dialling number , see page 30.
49 Sending Documents Directory Search Dialling Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-T ouch keys or Abbreviated dialling numbers. Set document(s) face down. MEMOR Y Make sure that the MEMORY lamp is on.
50 Sending Documents Multi-Station T ransmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically .
51 Sending Documents Direct T ransmission If your machine’s memory is full or you wish to send the document real time, use Direct T ransmission. Manual Number Dialling (Direct T ransmission) T o dial the telephone number manually , follow the steps below .
52 Sending Documents One-T ouch Dialling (Direct T ransmission) One-T ouch Dialling allows you to dial a full number by pressing a single key . T o set up the One-T ouch keys, see page 29. Set document(s) face down. MEMOR Y Make sure that the lamp goes off.
53 Sending Documents Abbreviated Dialling (Direct T ransmission) Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number in the built-in auto-dialer with a 2-digit abbreviated code. T o program an abbreviated dialling number , see page 30.
54 Sending Documents Directory Search Dialling (Direct T ransmission) Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-T ouch keys or Abbreviated dialling numbers. Set document(s) face down.
55 Sending Documents V oice Mode T ransmission If you wish to send the document after talking with other party , use V oice Mode T ransmission. Y our machine requires an optional fax handset or an external telephone. Off-Hook Dialling For Off-Hook Dialling, follow these steps Set document(s) face down.
56 Sending Documents On-Hook Dialling For On-Hook Dialling, follow these steps Set document(s) face down. MONITOR Y ou will hear dial tone through the monitor speaker . Dial the telephone number from the keypad. Ex: 5551234 When you hear a beep, ST ART 1.
57 Sending Documents T ransmission Reservation Y ou can do the following while sending a document from memory or receiving a document. • Reserve next transmission into memory for up to 30* different documents. (* UF- 550/560 : 8 different documents) • Reserve a priority transmission.
58 Sending Documents Direct T ransmission Reservation (Priority T ransmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory , use Direct T ransmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.
59 Sending Documents Redialling Automatic Redialling If the line is busy or there is no answer , your machine will redial the number up to 3 times at 3 minutes interval. During that time, a message will appear as shown to the right. A file number is shown at the upper right corner of the display if it is a memory transmission file.
60 Receiving Documents Y our machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 17 (RCV MODE). Automatic Reception Y our machine will receive documents automatically if the Fax Parameter No.
61 Receiving Documents Print Reduction This machine can use Letter , Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.
62 Receiving Documents Receiving Oversize Documents If received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 10 mm of first page will be overlapped on top of the next page.
63 Receiving Documents Substitute Memory Reception If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving document into its image data memory . Stored documents are printed automatically after replacing the recording paper or toner cartridge.
64 Making Copies Y our machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution. Set document(s) face down. COPY Enter the number of copies. Ex: 1 0 ST ART The machine stores the document, then prints the copies.
65 T imer Controlled Communications Y ou can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 30* built-in timers can be set for deferred transmission and deferred polling. (* UF- 550/560 : 6 built-in timers) Deferred T ransmission Set document(s) face down.
66 T imer Controlled Communications Deferred Polling FUNCTION 1 2 Enter a 4-digit polling password. Ex: 9876 and SET Enter the start time from the keypad.
67 Polling Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory . Y ou may need to set a polling password, shared by the other station, to ensure security .
68 Polling Preparing to be Polled In order to let other stations poll your machine, you must prepare your machine with a document stored in memory . Be sure to set the polling password before storing the document into memory . After being polled, the documents stored in the memory will be erased automatically .
69 Polling T o Poll Documents from Another Station The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling (see page 67).
70 Program Keys Y our fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. Y ou can use these keys to store a sequence of stations to be polled, a deferred transmission or polling sequence, an additional One-T ouch key or a One-T ouch group key .
71 Program Keys Setting for Normal Polling T o set a Program Key for normal polling FUNCTION 7 3 SET Ex: P1 11 2 2 Enter a 4-digit polling password. Ex: 1111 and SET The polling password appears if it has been previously set. Enter the station numbers by using One-T ouch Key , or ABBR and a 2-digit code.
72 Program Keys Setting for Deferred Polling T o set a Program Key for deferred polling FUNCTION 7 3 SET Ex: P1 11 2 1 Enter a 4-digit polling password. Ex: 1111 and SET The polling password appears if it has been previously set. Enter the starting time.
73 Program Keys Setting for Group Dialling T o set a Program Key for Group Dialling FUNCTION 7 3 SET Ex: P1 1 2 Enter the station numbers by using One-T ouch Key , or ABBR and 2-digit code. Ex: 01 and SP ACE ABBR 1 0 Y ou may use the or keys to review the entered station(s) before going to next step.
74 Program Keys Setting for One-T ouch Key T o set a Program Key for One-T ouch Key FUNCTION 7 3 SET Ex: P1 2 Enter a telephone number (up to 36 digits including pauses and spaces). Ex: 9 P AUSE 5 5 5 SP ACE 1234 SET Enter the station name (up to 15 character) using the Character keys (see page 10).
75 Program Keys Changing or Erasing Program Key Settings T o change the settings in a Program Key , follow the procedure on setting Program Keys on pages 70 to 74.
76 Edit File Mode Y our machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory , you may need to change the settings of the communications while it is still in memory .
77 Edit File Mode V iewing the Contents of a File List Y ou can also verify the contents of a file list by showing it on the display without printing a file list, follow the steps below . FUNCTION 9 1 SET 2 or repeatedly until the display shows a file you want to edit.
78 Edit File Mode Changing the Start T ime or the Station of a File T o change the start time and/or stations in a communication file, follow the steps below . FUNCTION 9 2 SET Enter the file number or use or to select the file that you want to change.
79 Edit File Mode T o delete the station(s), press or key until the station you want to delete appears. Then press CLEAR . or Enter the station(s) you want to add. Ex: 01 SET ST ART 1. Y our machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.
80 Edit File Mode Deleting a File T o delete the file in memory , follow the steps below . FUNCTION 9 3 SET Enter the file number or use or to select the file that you want to delete. Ex: 001 (see Note 2) SET 1 Enter the next file number you want to delete or press STOP to return to standby .
81 Edit File Mode Printing Out a File T o print the contents of the communication file, follow the steps bellow . FUNCTION 9 4 SET Enter the file number or use or to select the file that you want to print. Ex: 001 SET Y our machine will print the file.
82 Edit File Mode Adding Documents into a File T o add documents into the file, follow the steps below . Set document(s) face down. FUNCTION 9 5 SET Enter the file number or use or to select the file that you want to add. Ex: 001 SET Y our machine will start storing the document(s) into a file.
83 Edit File Mode Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer , the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No.
84 Fax Access Code The Fax Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Fax Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however , is always available.
85 Fax Access Code Operating Y our Machine with the Fax Access Code (Restrict all operations) Enter the Fax Access Code. Ex: 1234 SET Now you can operat e the machine using norm al procedures.
86 Receive T o Memory This feature is used to secure all received documents by storing them into the memory . T o print out the document from memory , the authorized operator must enter the correct password. Setting the RCV T o Memory Password FUNCTION 7 4 SET 3 7 SET Enter a 4-digit RCV to Memory Password.
87 Receive T o Memory Printing Out Documents After receiving a document with Receive T o Memory feature, the following message will appear on the display . T o print the document, follow these steps below . FUNCTION 8 5 SET 3 SET Enter the password to print the documents.
88 Distinctive Ring Detector (DRD) This function is only effective for companies in countries which of fer the DRD Service. Y our machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 2 telephone numbers with a corresponding ring pattern identifying each number .
89 Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient’s name, originator ’s name and the number of pages attached. Page 1 Page 2 T ransmitted as: Fax Cover Sheet Page 1 Page 2 Header P .
90 Fax Cover Sheet Fax Cover Sheet Sample ***** FACSIMILE COVER SHEET ***** (1) 08–MAR-1997 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page Explanation of Contents (1) Starting time of communication (2) Recorded name in One-touch.
91 OMR T ransmission General Description This feature is designed to work with a store and forward system (i.e. UF-M500 Multi-Channel Fax Gateway) that utilize OMR (Optical Mark Recognition) sheet to obtain routing information to automatically relay the fax messages to its final destination.
92 OMR T ransmission Sending Documents with your OMR Sheet T o use the OMR T ransmission, select OMR-XMT = OFF or ON for each T ransmission by following the procedure below . Set document(s) face down. FUNCTION 8 2 SET 1 for OFF or 2 for ON SET Dial the station(s) Ex: 01 ST ART 1.
93 Fax Forward [For UF-770 only] Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the abbreviated dialling number [00].
94 File T ransmission [For UF-770 only] This feature allows your machine to store the document(s) into the File T ransmission in order to send to multiple stations repeatedly . The document(s) in the File T ransmission will be kept until erased. Storing a Document(s) T o store the document(s), follow the steps below .
95 File T ransmission [For UF-770 only] Sending the Stored Document(s) T o send the stored document(s), follow the steps below . FUNCTION 4 2 SET Dial by any combination of the following methods: • .
96 File T ransmission [For UF-770 only] Deleting the Stored Document(s) T o delete the stored document(s), follow the steps below . FUNCTION 4 3 SET 05010000001 05010020004 05010050004 05010060003 #@multitude 05010060008 05010060009 FILE XMT MODE (1–4) ENTER NO.
97 File T ransmission [For UF-770 only] Printing the Stored Document(s) T o print the stored document(s), follow the steps below . FUNCTION 4 4 SET Y our machine will print the file. The document(s) will remain in the memory even after printing the file.
98 Department Code [For UF-770 only] General Description This operation requires the user to input a preset 4-digit Department Code before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM.
99 Department Code [For UF-770 only] Enter your Department Name (max. 25 characters and digits) by using character keys. (see page 10) Ex: P A N A S O N I C SP ACE SAL ES (see Note) SET Enter a 4-digit Department Code. Ex: 1 234 SET T o record another Department Code, repeat step 6 to 10.
100 Department Code [For UF-770 only] Changing or Erasing the Department Code If you have to change or erase any of Department Code, follow the steps below . FUNCTION 7 4 SET If you set the Fax Access Code to restrict the Fax Parameters settings, the unit prompts to Input Access Code.
101 Department Code [For UF-770 only] CLEAR then enter a new LOGO. (see Note 1 and 2) Ex: P A N A F A X SP ACE SAL ES or just go to step 10 to erase the Department Code. SET Enter a 4-digit Department Code. Ex: 5 678 SET T o change or erase another Department Code, repeat step 6 to 10.
102 Department Code [For UF-770 only] Sending Document with Department Code Set document(s) face down. Dial by any combination of the following methods: • One-T ouch Dialling • Abbreviated Diallin.
103 Department Code [For UF-770 only] Sending Document with Department Code (V oice Mode T ransmission) Set document(s) face down. Lift the fax handset or the external telephone or press MONITOR . Ex: Press MONIT OR Enter a 4-digit Department Code. Ex: 1 234 SET Dial the telephone number from the keypad.
104 Department Code [For UF-770 only] Printing a Department Code List The Department Code List can be printed out following the Fax Parameter List. FUNCTION 6 4 SET Sample Department Code List (Prints following the Fax Parameter List) *************** -FAX PARAMETER LIST- ************** DATE 08-MAR-1997 ***** TIME 15:00 *** P.
105 Department Code [For UF-770 only] Printing a Department Code Journal When the Department Code is set, the transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed.
106 Department Code [For UF-770 only] Sample Department Code Journal / Received Calls *************** -JOURNAL- ************************* DATE 08–MAR-1997 ***** TIME 15:00 *** P.02 RECEIVED CALLS 06–MAR TO 08–MAR (1) (2) (3) TOTAL PAGES = 000011 TOTAL TIME = 00:13’41 NO.
107 Multiple LOGO [For UF-770 only] General Description This operation allows the user to select one of the 25 preset LOGOs before a transmission. The selected LOGO is printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual T ransmission Journal.
108 Multiple LOGO [For UF-770 only] Changing or Erasing the Multiple LOGO If you have to change or erase any of the Multiple LOGOs, follow the steps below . FUNCTION 7 4 SET 7 7 SET SET Enter LOGO number you wish to change or erase. Ex: 1 2 (01 to 24) CLEAR then enter a new LOGO (see Note 1 and 2).
109 Multiple LOGO [For UF-770 only] Sending Document with Multiple LOGO Set document(s) face down. Dial by any combination of the following methods: • One-T ouch Dialling • Abbreviated Dialling .
11 0 Multiple LOGO [For UF-770 only] Printing a Multiple Logo List The Multiple Logo List can be printed out following the Fax Parameter List. FUNCTION 6 4 SET Sample Multiple LOGO List (Prints following the Fax Parameter List) *************** -FAX PARAMETER LIST- ************** DATE 08-MAR-1997 ***** TIME 15:00 *** P.
111 Selective Reception Y our machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.
11 2 Password Communications General Description Password Communications, including Password T ransmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from unauthorized stations. Y ou can set Password T ransmission and Password Reception independently , or both together .
11 3 Password Communications Setting Password T ransmission T o set transmission password and parameter , FUNCTION 7 4 SET 4 3 SET Enter a 4-digit T ransmission Password. Ex: 1234 and press SET 1 for OFF (password is not checked) or 2 for ON (password is checked) SET STOP 1.
11 4 Password Communications Setting Password Reception T o set receiving password and parameter , FUNCTION 7 4 SET 4 4 SET Enter a 4-digit Receiving Password. Ex: 1234 and press SET 1 for OFF (password is not checked) or 2 for ON (password is checked) SET STOP 1.
11 5 Password Communications Using Password T ransmission T o use Password T ransmission, you can select P ASSWORD-XMT OFF or ON for each T ransmission by following the procedure below .
11 6 Password Communications ST ART If your machine’s T ransmission Password coincides with the other station’s T ransmission Password, your machine starts sending the document. When transmissio n is comp leted, P ASSWO RD-XMT returns to standard setting ( OFF or ON ).
11 7 Confidential Mailbox and Confidential Network Communications Y our machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received by only the person with the correct confidential code.
11 8 Confidential Mailbox and Confidential Network Communications Sending a Confidential Document to a Remote Station’ s Mailbox Set document(s) face down.
11 9 Confidential Mailbox and Confidential Network Communications Polling a Confidential Document from a Remote Station’ s Mailbox After you have been informed that someone has transmitted a confidential document to a remote station’ s mailbox, you can poll the confidential document from the remote station in the following way .
120 Confidential Mailbox and Confidential Network Communications Receiving a Confidential Document to Y our Machine’s Mailbox No special setting is required, your machine comes with this feature ready to use. Y our machine receives a confidential fax the same way it receives a normal fax message.
121 Confidential Mailbox and Confidential Network Communications Storing a Confidential Document in Y our Machine’ s Mailbox Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by the other machine.
122 Confidential Mailbox and Confidential Network Communications Printing Out a Confidential Document from Y our Machine’ s Mailbox After you have been notified that someone has transmitted a confidential document to your machine’s mailbox, use the following procedure to print out the confidential document.
123 Confidential Mailbox and Confidential Network Communications Deleting a Confidential Document Stored in Y our Machine’ s Mailbox If your memory becomes full, or you just want to clean out your confidential document, you may delete one or more confidential fax stored in your machine using the following procedure.
124 Confidential Mailbox and Confidential Network Communications Confidential Network Communications (Via a Center Station) The Confidential Network Communication requires a Center Station such as a UF-650 to communicate with other Panafax models which have confidential communication features.
125 Confidential Mailbox and Confidential Network Communications Compatibility with Other Machines T able 1 shows how your machine fits in with the compatibility requirements of the different kinds of facsimile stations which make up a Network for Confidential Communications.
126 Confidential Mailbox and Confidential Network Communications T o set the Fax Parameter for Confidential Network Communication FUNCTION 7 4 SET 4 1 SET 2 SET STOP 06003000002 06003990005 02007060008 #@multitude 03002060001 #@multitude 06003060033 06003060034 02007060005 #@multitude SET MODE (1–6) ENTER NO.
127 Confidential Mailbox and Confidential Network Communications T o set your own T elephone Number and Network Password FUNCTION 7 5 SET Enter your telephone number (max. 36 digits). Ex: 1 SP ACE 2 1 2 SP ACE 1 1 1 SP ACE 1 2 3 4 SET SET Enter a 4-digit Network Password.
128 Relayed T ransmission General Description Relayed T ransmission is a feature which can save you time and transmission costs if you need to send the same document to several facsimile stations at the same time. This is especially true if the transmissions are long distance.
129 Relayed T ransmission Relay Network A Relay Network is basically a group of facsimiles programmed to communicate with each other via a Relay Station. In this case, the word programmed means that certain numbers have been stored in the memory of each machine.
130 Relayed T ransmission T able 2, 3 and 4 are sample settings for a Sample Network. T able 2: Sample Parameter and Abbreviated Dialling Number T able for New Y ork T elephone Number : 212 1 1 1 1234 Network Address : 1000 Relay Address : 10 One-T ouch/ ABBR No.
131 Relayed T ransmission Setting Up Y our Machine for Relayed T ransmission T o set up your machine for Relayed T ransmission, use the procedures on the following pages to set the parameters listed below . Some parameters (e.g., Relayed XMT F AX Parameter) are only set once, but others must be set separately for each station in the Relay Network.
132 Relayed T ransmission T o set the Relayed XMT F AX Parameters; FUNCTION 7 4 SET 4 0 SET 2 SET STOP T o set your own T elephone Number , own Network Address and Network Password; FUNCTION 7 5 SET Enter your telephone number (max. 36 digits). Ex: 1 SP ACE 2 1 2 SP ACE 1 1 1 SP ACE 1 2 3 4 and press SET Continued on the next page.
133 Relayed T ransmission Enter your 4-digit Network Address. Ex: 1000 and press SET Enter your 4-digit Network Password. Ex: 9999 and press SET STOP T o set a One-T ouch/ABBR. Dialling Number , Network Address, Relay Station Parameter (Y es/No) and One Station XMT (Relay/Direct) Parameter; FUNCTION 7 2 SET 1 Ex: 01 Continued on the next page.
134 Relayed T ransmission Enter the telephone number . Ex: 9 P AUSE 5 5 5 SP ACE 1234 and press SET Enter the station name. Ex: S A L E S SP ACE D E P T and press SET Enter a 4-digit Network Address. Ex: 2000 and press SET Enter a 2-digit Relay Address.
135 Relayed T ransmission Sending a Document by Relayed T ransmission Once you have recorded all the necessary parameters in your machine in accordance with the Relay Network you belong to, you can send a document to two or more stations in the network system, automatically , using the procedure below .
136 Relayed T ransmission Printouts and Reports When you use Relayed T ransmission, your machine will print the following two reports to help you check and keep track of your faxes. 1. Relay XMT Report (COMM. JOURNAL) When your machine finishes transmitting to the Relay Station, it will print a COMM.
137 Relayed T ransmission Sample Result Report (Relay XMT Result) (1) 08-MAR-1997 12:10 FROM LONDON TO NEW YORK P.001/001 ****** -RESULT REPORT- ************************** DATE 08-MAR-1997 ***** TIME 12:10 ***** P.
138 Sub-addressing General Description The Sub-addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserF AX software. This function conforms to the ITU-T recommendation for T .
139 Sub-addressing T o set the Sub-address into a One-T ouch/ABBR. Dialling Numbers FUNCTION 7 2 SET Select 1 for One-T ouch Dialling number Select 2 for ABBR. Dialling Number Ex: 1 Ex: 01 Enter the telephone number , press FLASH then enter the Sub-address (up to 20 digits).
140 Sub-addressing T o send a Document with Sub-address Using One-T ouch/ABBR. Number Dialling The operation is the same as for normal Dialling Set document(s) face down. 01 ST ART The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
141 Journals and Lists T o help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: T ransaction Journal, Individual T ransmission Journal, Communication Journal, One-T ouch/ABBR.
142 Journals and Lists Individual T ransmission Journal (IND. XMT JOURNAL) An Individual T ransmission Journal contains information on the latest transmission. FUNCTION 6 6 SET 07001000002 07001020002 07001050002 03001060030 #@multitude 07001060003 07001060004 PRINT OUT (1–7) ENTER NO.
143 Journals and Lists Sample T ransaction Journal (1) (2) ***************** -JOURNAL- ************************* DATE 08–MAR-1997 ***** TIME 15:00 ********** (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) NO. COM PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC 01 OK 001 00:00’22 XMT SERVICE DEPT.
144 Journals and Lists Explanation of Contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : ”OK” indicates that the communication was successful. ”BUSY” indicates that the communication has failed because of busy line.
145 Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify if transmission or polling was successful or not. Y ou may select the printout condition (Off/Always/Inc. only) in Function 8-1, or Fax Paremeter No.
146 Journals and Lists Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number : 001 to 255 (When the communication is stored into memory , a file number is assigned for each communication.
147 Journals and Lists One-T ouch/Abbreviated and Directory Search List T o print a One-T ouch/Abbreviated Number and Directory Search List of the telephone numbers you have stored.
148 Journals and Lists Sample One-T ouch List *************** -ONE-TOUCH LIST- ****************** DATE 08–MAR-1997 ***** TIME 15:00 *** P.01 (1) (2) (3) (5) (6) (7) (8) ONE- STATION NAME TELEPHONE NO. NETWORK RELAY RELAY ONE STN TOUCH ADRS STN. ADRS XMT <01> SERVICE DEPT.
149 Journals and Lists Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE 08–MAR-1997 ***** TIME 15:00 *** P.01 (12) (2) (1) (3) (5) (6) (7) (8) STATION NAME ABBR TELEPHONE NUMBER NETWORK RELAY RELAY ONE STN NO. ADRS STN.
150 Journals and Lists Program List T o print a Program List of the Dialling Patterns that you have previously entered into the Program Keys. FUNCTION 6 3 SET Sample Program List *************** -PROGRAM LIST- ******************** DATE 08–MAR-1997 ***** TIME 15:00 *** P.
151 Journals and Lists F AX Parameter List T o print out a F AX Parameter List: FUNCTION 6 4 SET Sample F AX Parameter List *************** -FAX PARAMETER LIST- ************** DATE 08–MAR-1997 *****.
152 Journals and Lists Power Failure Report The UF-770 has a built-in rechargeable battery installed to retain the document information for up to 1 hour when a power failure occurs. However , if the battery system has problems, the document information might be lost.
153 T roubleshooting If Y ou Have Any of These Problems Mode Symptom Action page During Installation The display is blinking Battery discharged completely . This may happen at first installation. After setting the clock, the blinking will stop. 25 During T ransmission Document doesn’t feed/multiple feed 1.
154 T roubleshooting Mode Symptom Action page V ertical lines printing on the received document Printout a Journal report (e.g. FUNCTION, 6, 1 and SET ) and check quality to make sure if your machine has trouble or not. If Journal report quality is OK, your machine has no problem, report to sending party that they have a problem.
155 T roubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes below . These will help you to identify and correct the problem. Info. Code Meaning Action Page 001/002 Recording paper jam. Remove jammed paper .
156 T roubleshooting Info. Code Meaning Action Page 406 Transmission Password does not match. Receiving Password does not match. Received from an unauthorized station in Selective Reception mode. Check the password or the telephone number in One-T ouch or Abbreviated station.
157 T roubleshooting Info. Code Meaning Action Page 540/541 542 543/544 Communication error occurred while transmitting. 1. Reload the document and send again. 2. Check with the other party . -- 550 T elephone line disconnected. Check with the other party .
158 T roubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 002. T o clear the jam, Info. Code 001 Open the Printer Cover . Remove the jammed paper .
159 T roubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 031. T o clear the jam Open the ADF Door .
160 T roubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, make a copy on your unit to verify . If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned.
161 T roubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper , the printer roller in the fuser unit is probably dirty . T o clean the printer roller FUNCTION 7 6 SET Machine will print out 3 pages of the Cleaning Chart.
162 T roubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently , we suggest you to adjust the ADF . T o adjust the ADF , Pull the blue Pressure Adjusting Lever upward and slide it to the desired position depending on the condition.
163 T roubleshooting V erification Stamp The V erification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or refilled with ink. T o remove the stamp Open the ADF door . Remove the Stamp Assembly upward.
164 T roubleshooting Checking the T elephone Line When you do not hear a dial tone through the telephone connected to the machine or when the telephone does not ring (No automatic receive). Unplug the T elephone Line Cord from the telephone jack that was supplied by the telephone company .
165 Specifications Compatibility ITU-T/CCITT Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T/CCITT Recommendations) Modem T ype ITU-T/CCITT V .17, V .33, V .29, V .27 ter and V .21 for UF-560/770 ITU-T/CCITT V .29, V .27 ter and V .21 for UF-550 Modem Speed 14400 - 2400 bps for UF-560/770 9600 - 2400 bps for UF-550 Document Size Max.
166 Specifications Effective Recording Size Letter : 208 mm x 271 mm A4 : 202 mm x 289 mm Legal : 208 mm x 348 mm Print Margin Recording Paper Capacity Approx.
167 Specifications Power Supply 180 - 264 V AC, 47 - 63Hz, Single Phase : 200 V version (90 - 138 V AC, 47 - 63Hz, Single Phase : 100 V version) Power Consumption Standby : Approx. 8Wh (100 V version) 1 1Wh (200 V version) (UF-550/560/770 Power Saver Mode : On) : Approx.
168 Recording Paper Specifications In general, most photocopy papers will also work very well. There are many ”name” and ”generic” brands of paper available. We recommend that you test various papers until you obtain the results you are looking for .
169 Options and Supplies Please contact your local Panasonic dealer for availability . A. Options: Order No. Picture Description A vailable Models UE-4031 17 Handset Kit UF-550 UF-560 UE-404053 UF-550.
170 Options and Supplies B. Supplies: Order No. Picture Description A vailable Models FX-13-2P V erification Stamp UF-550 UF-560 UF-770 UG-3313 T oner Cartridge UF-550 UF-560 UF-770 09003000001 090030.
171 Options and Supplies Installing Memory Card Before installation begins, make sure that there is no document file stored in the memory . Y ou may confirm by print out a File List (see page 76). When the memory card is installed, the machine will initialize the document memory , all contents stored in the document memory will be lost.
172 Glossary ABBR. No. (Abbreviated Number) The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time.
173 Glossary DDD (Direct Distance Dialling) A telephone service that allows unassisted dialling, no operator assistance is required. Deferred polling The ability to retrieve documents from other stations at a later time. Deferred transmission The ability to send documents to other stations at a later time.
174 Glossary Group dialling The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke. HALFTONE A scanning technique to distinguish levels of gray from black and white.
175 Glossary Multi-station transmission The ability to broadcast the same set of documents to a programmed number of locations. Multi-file transmission The ability to store many files into your machine’ s memory before actual telephone connection occurs.
176 Glossary Relay station A certain type of facsimile machine that can store and forward documents to an end receiving station and/or a relay station in another relay network. Y our machine can not be used as a relay station. Relay network A group of facsimile machines that communicate via a relay station.
177 INDEX A ABBR. Number List 148 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Abbreviated Dialling Numbers 29 . . . . . . . . . . . . . . . . . . . . . . . ADF Capacity 165 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
178 Own T elephone Number 131 . . . . . . . . . . . . . . . . . . . . . . . . . . . P Paper Specification 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Password Reception 1 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Facsimile Number Directory Name Number.
UF-550 UF-560 UF-770 UF-550/560/770 User’ s Guide F acsimile Europe Printed in Japan DZSD000539-3 Matsushita Graphic Communication Systems, Inc. CORPORATE OVERSEAS SALES AND OPERATION MANAGEMENT DEP.
An important point after buying a device Panasonic UF-560 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic UF-560 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic UF-560 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic UF-560 you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic UF-560 will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic UF-560, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic UF-560.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic UF-560. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic UF-560 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
