Instruction/ maintenance manual of the product KX-FT901BX Panasonic
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Thank y ou f or purc hasing a P anasonic f ax machine. Please re ad these operati ng inst ru ction s before using the u nit and sav e f or future ref e rence. Facsimile with Digital Answering System Operating Instructions Model No. KX-FT907BX KX-FT907 Personal Facsimile Model No.
T able of Content s 2 1. Table of Contents 1. Installa tion and Quic k Star t Installa tion 1.1 Included accessories .......................... 4 1.2 Accessor y inf or mation ........................ 4 1.3 Connections .................................
T able of Contents 3 10.Help Err or Messages 10.1 Error messages – Repor ts ............... 51 10.2 Error messages – Di splay ................ 51 T r oubl eshooti ng 10.3 When a function does not work, check here ..................................
4 1. Installation and Quick St ar t 1 In stall atio n and Qu ick S tart 1.1 Inc lu ded accessories Note: L If any items ar e missing or damaged, contact the place of purchase. L Sav e the original car ton and packing materials f or future shipping and transpor tation of the unit.
5 1. Installation a nd Quick Start 1.3 Connectio ns 1 Handset cord L The longer , uncoiled end shoul d be c onnected to the unit. 2 T elephone line cord L Connect to the single telephone li ne jack. 3 Pow e r c o r d L Connect to the pow er outlet (220 V – 240 V , 50/60 Hz).
6 1. Installation and Quick St ar t 1.4 Recording paper A Open the cov er by pressing the cov er open button ( 1 ). B Install the recording paper . C Inser t the leading edge of the paper into the opening abov e the ther mal head ( 1 ). D Pull the paper out of the unit.
7 1. Installation a nd Quick Start Quick Sta rt 1.5 F ax se nding / C opying A Open the document f eeder tray . B Adjust the document guides ( 1 ), and inser t the document F ACE DO WN. C T o sen d a fax: Dial the f ax number and press { FA X / S TA R T } .
8 1. Installation and Quick St ar t 1.7 Answering device (KX- FT907 only) 1.7.1 Recording y our own greeting message A Press { RECORD } 2 times. B Press { FA X / S TA R T } . C Speak clearly about 20 cm aw ay fr om { MIC } , for up to 16 s ec onds. D T o stop recording, press { ST OP } .
9 1. Installation a nd Quick Start 1.8 Help f unction The unit contains helpful inf ormation which can be printed for quic k reference. How to set up: How to progr am your unit. Directory: How to use the one-touch dial f eature and navigato r director y .
2. Important Informa tion 10 2 Important Informatio n Important Instruct ions 2.1 Impor tant safety instructions When using this unit, basic saf ety precautions should alwa ys be f ollowed to reduce the risk of fire, electric shoc k, or personal injur y .
2. Important Information 11 2.2 For best p erf or mance En vironment L K eep the unit aw ay from electrical noise generating de vices, such as fluorescent lamps and motors. L The unit should be k ept free from dust, high temperature and vibration. L The unit should not be e xposed to direct sunlight.
3. Prep aration 12 3 Preparatio n 3.1 Location of con tr ols * The pictured model is KX - FT903. A GH J IK L MN O Q R S T W V KX-FT901 KX-FT903 A BC D E F G H J IK L MN O P R S T W V U KX-FT907 FT-901-903-907BX.
3. P rep ara tio n 13 A { TO N E } L T o change from pulse to tone temporarily during dialling when y our line has rotary pulse services. B { SLO W } (KX-FT907 only) L T o slow down message pla yback (page 42). C { QUICK } (KX-FT 907 only) L T o speed up message playbac k (page 42).
3. Prep aration 14 Volu me 3.3 Adjus ting v olu me Ringer volume 4 le vels (high/medium/lo w/off) are av ailable. While the unit is idle , press {A} or {B} . L If any documents are in the docum ent entrance, y ou cannot adjust the vol ume. Confirm that there are no documents in the entrance.
3. P rep ara tio n 15 Note: L The other par ty ’ s fax mac hine will pr int the date and time on each page you s end according to your unit ’ s date and time setting.
3. Prep aration 16 Note: L T o enter another character located on the same number ke y , press {>} to move the cursor to the next space . T o enter your logo Example: “ BILL ” 1. Press { 2 } 2 times. LOGO= B 2. Press { 4 } 3 times. LOGO=B I 3. Press { 5 } 3 times.
3. P rep ara tio n 17 3.6 Y our fax numb er 1 Press { MENU } . SYSTEM SET UP 2 Press { SET } . PRESS[ () ]&[SET ] 3 Press {<} or {>} repeatedly to dis play the followin g. YOUR F AX NO. 4 Press { SET } . L The underbar shows the position of the cursor .
4. T elephon e 18 4 Telephone Automatic Dialli n g 4.1 Storing names an d telephone numbers f or th e one-touch dial feature and navigator directory F or rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (22 items) and nav igator director y (100 items).
4. T e lephone 19 T o c orrect a mistake Press {<} or {>} to mov e the c ursor to the incorrect character/number , and then make the corre ction. T o d elete a character/numb er Press {<} or {>} to mov e the c ursor to the character/number y ou want to delete, and press { ST OP } .
4. T elephon e 20 4.2 Making phone calls usin g the one -touc h dial feature and navigator dir e cto r y Bef ore using this f eatur e, store the desired names and telephone numbers for the one-touch dial f eature and navigator directory (page 18). 4.2.
4. T e lephone 21 Recording 4.3 Recording a telephon e con ver satio n (KX-FT907 onl y) Y ou can record a telephone con versation. This conv ersation can be pla yed bac k later , either directly (page 41) or remotely (page 43). 1 During a telephone conv ersation, press { RECORD } .
4. T elephon e 22 “ PRIVATE CAL LER ” : The caller requested not to send caller inf or mation. “ LONG DIST ANCE ” : The caller made a long distance call . T o c onfirm caller information using the Caller ID lis t – T o pr int manually , see page 59.
4. T e lephone 23 L The time of the call cannot be displ ayed. T o confir m the time of the call, print the C aller ID list (page 59). Display while viewing L When the unit could not receiv e a name, the disp lay will sh ow “ NO NAM E RCVD ” . L When no calls ha ve been receiv ed, the disp lay will sh ow “ NO CA LLER DATA ” .
4. T elephon e 24 4.6 Storing caller inf o rmation for the one- touch dial feature and navigator directory Impor tant: L This feature is not av ailable in the follo wing cases. – The telephon e number includes data other than numb ers (i.e., * or #).
4. T e lephone 25 Dial Lock 4.7 Setting the dia l lock feature Dial loc k feature allo ws you to pre vent others from making calls. During the setting procedure of this feature; – you m us t store a PIN (P ersonal Identification Number). This PIN is required when turning OFF dial lock .
4. T elephon e 26 Voice Con tact 4.8 T alking to the other par ty afte r fax transmission or reception Y ou can talk to the other par ty after sending or recei ving a f ax (v oice cont act feature) . This wi ll sav e the added expe nse and time of making another call.
5. F ax 27 5F ax Sending Faxes 5.1 Sendin g a fax ma nuall y 1 Open the document f eeder tray ( 1 ). 2 Adjust the width o f the document guides ( 2 ) to fit the actual size of the doc ument. 3 Inser t the document (up to 10 pages) F A CE DO WN until the unit grasps the document and a single beep is heard.
5. F ax 28 Maximum document size Effective scanning area L Shaded area will be scanned. Document weig ht L Single sheet: 45 g/m 2 to 90 g/m 2 L Multiple sheets: 60 g/m 2 to 80 g/m 2 Note: L Remov e clips, staples or other f asteners. L Do not send the f ollowing types of documents: (Make a cop y of the document and send the cop y .
5. F ax 29 If y our unit does not send a fax L Confirm that you hav e entered the number correctly , and that the number is a f ax number . L Confirm that the other par ty ’ s f ax machine is ans wer ing by turning ON the connecting tone feature (f eature #76, page 50).
5. F ax 30 7 Program items . Using stations 2 – 11: Press the desired station k ey . Using stations 12 – 22: Press { LOWER } , then press the desired station ke y . Using navigator director y: Press {A} or {B} repeatedly to display the desired item and press { SET } .
5. F ax 31 5.5 T ransmit polling (letting an other ma chine retrieve a fax on y our un it) This f eature allows another person to call your unit to retriev e a document f ed into your unit. This allo ws you to send a f ax without paying f or the phone call.
5. F ax 32 Receiving F axes 5.6 Selecting th e wa y to use y our fax machine Depending on y our situation, select the wa y you prefer to use y our fax machine .
5. F ax 33 5.6.3 Use as a tele phone and/or fax (TEL/F AX mode) Y our situation Y ou want to a nswer phone calls y ourself and receive f ax es automatically without rings. How to setup Set the f ax machine to TEL/F AX mode (page 36) by pressing { AU T O A N S W E R } repeatedly .
5. F ax 34 5.7 Receiving a fa x man uall y – Au t o a n s w e r OFF 5.7.1 Activating TEL mode Set the f ax machine to TEL mode by pressing { A UT O ANSWER } repeatedly to displa y the followin g. TEL MODE L The { A UT O ANSWER } indicator turns OFF .
5. F ax 35 5.8 Receiving a fa x automatic ally – Au t o answ er ON 5.8.1 Activating T AD/F AX mode (KX-FT907 only) 1 Make s ur e f eature #05 is set to “ TAD/FA X ” beforehand (page 47). 2 Press { A UTO ANSWER } repeatedly to displa y the f ollowing.
5. F ax 36 5.8.2 Activating F AX ONL Y mode 1 Make s ur e f eature #05 is set to “ FAX ONL Y ” beforehand (page 47). 2 Press { A UTO ANSWER } repeatedly to displa y the f ollowing.
5. F ax 37 L Callers will hear a ring back tone different from the one generated b y the telephone company . L An e xtension telephone (if connected) will not ring at this time. T o ans wer the call with the e xtension telephone, lift the handset and press {*}{ 0 } ( def ault auto disconnection code) while the f ax machine is ringing.
6. Dist inctive Ring 38 6 Distincti ve Ring Distinctiv e Ring 6.1 Distinctive R ing serv ice fr o m y o ur phone company This ser vice is con venient if y ou wish to hav e a diff erent number f or your fax machine and telephone, e v en when you use them on a single telephone line .
7. Cop y 39 7 Copy Copying 7.1 Making a copy 1 Open the document f eeder tray ( 1 ). 2 Adjust the width o f the document guides ( 2 ) to fit the actual size of the doc ument. 3 Inser t the document (up to 10 pages) F A CE DO WN until the unit grasps the document and a single beep is heard.
8. Answering Device (KX -FT90 7 only) 40 8 Answering Device ( KX-FT907 on ly) Greeting 8.1 Recording y our greeting mes sages Y ou can record your o wn greeting message.
8. Answering De vice (KX-FT907 only) 41 Memo Mes sage 8.2 Leaving a message for othe rs or y ou rsel f T o leav e a pr ivate message f or yourself or someone else , you can record a v oice memo. This memo can be pla yed back later , either directly or remotely .
8. Answering Device (KX -FT90 7 only) 42 environments , the actual recording time ma y be less. T o repe at a mess age Press {<} while listening to the message . L If you press {< } within 5 seconds of the beginning of the message, the pre vious message will be pla yed.
8. Answering De vice (KX-FT907 only) 43 Remote Operation 8.4 Opera ting from a remote location Y ou can call your unit from a remote l oc ation and access the ans wering device. Impor tant: L Program the remote operation ID beforehand (feature #11, page 47).
8. Answering Device (KX -FT90 7 only) 44 T o monitor the r oom Press { 6 } to ac tivate the uni t ’ s mic r ophone and listen to the room where the unit is located f or about 30 seconds. L After 30 seconds, a beep will s ound. T o continue monitoring, press { 6 } again within 10 seconds.
8. Answering De vice (KX-FT907 only) 45 Mess age tr ansfer 8.5 T ransferr ing recorded messages to a nother teleph one This f eature allows your unit to cal l a designated telephone numb er each time a caller lea ves a message. Y ou can then listen to the transferred message via remote operation.
9. Pr ogrammable Features 46 9 Progra mmable Features Features 9.1 Pr o gramming 9.1.1 Programming basic features 1 Press { MENU } . 2 Press { SET } . 3 Select the f eature you wish to program. Press {<} or {>} repeatedly to dis play the desired f eature.
9. Pr ogrammable Feat ures 47 9.2 Basic features Code #01: Setting th e date and time SET DATE & TIME See page 14 f or details. Code #02: Setting your logo YOUR L OGO See page 15 f or details. Code #03: Setting your fax number YOUR F AX NO. See page 17 f or details.
9. Pr ogrammable Features 48 9.3 Adv anced features Code #22: Setting th e journal report to print automatically AUTO JO URNAL “ ON ” (def ault): The unit will print a jour nal repor t automatically after e very 35 new f ax transmissions and receptions (page 27).
9. Pr ogrammable Feat ures 49 Code #41: Changing the fax activation code FAX ACTI VATION If you wis h to us e an e xtension telephone to receive f axes , activate this f eature and program the activati on c ode. 1. Press { MENU } . 2. Press {# } , then { 4 }{ 1 } .
9. Pr ogrammable Features 50 “ DARK ER ” : Dar ker contrast. Code #60 (KX-FT907 only): Setting the message transfer MESSAG E TRANS. T o transfer ne w voice messages to another telephone (page 45), activ ate this feature and program the tr ansfer telephone number .
10. Help 51 10 Help Error Mess ages 10.1 Err o r messages – Repor ts If a problem occurs during f ax transmission or reception, one of the f ollowing messages will be printed on the sending and jour nal repor ts (page 27). COMMUNICA TION ERROR (Code: 41- 72, FF) L A transmission or reception error occurred.
10. Hel p 52 ————————————————————— MEMORY FULL L There is no memory av ailab l e to receive f ax documents and record v oice messages. Print out the documents in memory or erase unnecessary messages (page 42).
10. Help 53 Troubleshooting 10.3 When a fu nction does not w o rk, chec k here 10.3.1 Initial settings I cannot hear a dial ton e. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 5) (KX-FT901/KX-FT903 only).
10. Hel p 54 Connect the unit to a line that does not have these ser vices. L An ex tension telephone on the same line is off the hook. Hang up the e xtension telephone and try again. L T r y copying the document. If the c opied image is clear , there ma y be something wrong with the other par ty ’ s machine.
10. Help 55 The printing qu ality is poor . L The thermal head is dir ty . Clean it ( page 58). L Adjust the print contrast using f eature #59 (page 49). The copied image is dist ort ed. L Adjust the width of the document guides to fit the actual size of the document.
10. Hel p 56 5 Install the recording paper and close the cov er securely by pushing do wn on both sides (see page 6 for detail s ). 10.5 Document jams – sending 1 Open the cov er by pressing the cov er open button ( 1 ) and remo ve the jammed document carefully ( 2 ).
10. Help 57 Cleaning 10.6 Documen t feeder / scanner glass cleaning Clean the document f eeder when: – Documents frequently misf eed. – Smudges or b lack/white lines appear on the original document when sending or cop ying. 1 Disconnect the pow er cord and the telephone lin e c ord.
10. Hel p 58 10.7 Thermal hea d / head co ver cleaning If smudges or bl ack/white lines appear on a copied/received doc ument, c heck whether there is dust on the thermal head and head cov er . Clean them to remo ve the dust. 1 Disconnect the pow er cord and the telephone lin e c ord.
11. Genera l Information 59 11 Gener a l Inf ormation Printed Repo rts 11.1 Reference lists an d report s Y ou can print out the fol lowing lists and repor ts for y our reference. Basic feature list: provides y ou with the current s ettings of the basic programming f eatures (page 47).
11. Genera l Info rmation 60 Specificatio n s 11.2 Specific ations Applicable lines: Publi c Switched T elephone Network Document siz e: Max. 216 mm in width, Max. 600 mm in l ength Effective scanning width : 208 mm Recording paper size: 216 mm × max.
11. Genera l Information 61 User record 11.3 User record For you r future reference Attach y o ur sales receipt here. Date of pur chase Ser ial number ( found on the rear of the u nit) Dealer ’ s name an d addres s Dealer ’ s tel ephone number FT-901-903-907BX.
12. Inde x 62 12 . Ind ex 12.1 Index # #01 Date and time: 14 #02 Y our logo: 15 #03 Y our fax number : 17 #04 Sending repor t: 27 , 47 #05 Au to answer: 47 #06 T AD r ing setting: 35 , 47 #07 F AX ri .
12. Inde x 63 Original mode (Feature #58): 49 Overseas mode ( Feature #23): 48 P P ager call (Feature #70): 37 P olling Receiving: 37 T ransmitting: 31 P ower f ailure: 55 Print contrast (Feature #59).
PFQX2 051ZA CM06 04DM0 Manufacturer: P an asonic Communications Co., Ltd . 1-62, 4-chome, Minoshima, Hakata-ku, Fuk uoka 812-8531, Japan Global web site: http://www .panasonic.co .jp/global/ Copyright: L This manual is cop yr ighted by P anasonic Communications Co .
An important point after buying a device Panasonic KX-FT901BX (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FT901BX yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FT901BX - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FT901BX you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FT901BX will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FT901BX, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FT901BX.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FT901BX. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FT901BX along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
