Instruction/ maintenance manual of the product KX-FP85AL Panasonic
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The pictured model is KX-FP81. Please read these Operating Instructions before using the unit and save for future reference. Operating Instructions Compact Plain Paper F AX Model No. KX-FP81AL KX-FP81NZ Compact Plain Paper F AX with T elephone Answering System Model No.
KX-FP81 Available Available Not available Available KX-FP85 Facsimile, T elephone and Copier Answering Device Features Model 2 Thank you for purchasing a Panasonic facsimile. W elcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient of fice or home use.
3 For Australian users W arning: ● This equipment will be inoperable when mains power fails. ● When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre.
4 Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service.
5 Important safety instructions ! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.
6 T able of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Help Button Help function .
7 Help Err or Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Operations When a function does not work, check here before requesting help .
8 Accessories 2 rolls – 216 mm x 50 m Included accessories ! Power cord ............................1 T elephone line cord ...............1 (for KX-FP81AL/KX-FP85AL only) Paper tray ..............................1 ● If any items are missing or damaged, check with the place of purchase.
9 Help Button Help function ! Y ou can print a quick reference for assistance as follows. 1 Press . Display: 2 Rotate until the desired item is displayed. EASY DIAL ROTATE & SET HELP ■ For KX-FP81 1. How to set the date, time, your logo and fax number 2.
10 Finding the Controls ■ For KX-FP81 Location ! IQ-FAX TON E C B A F E D L K J O N M V U T Z Y X W R E P O I H G S R Q P MONI TOR REDIA L / P AUSE RECALL ST ART FAX S TOP DIRECTORY PROGRAM MENU SE .
11 Finding the Controls ■ For KX-FP85 C C O O L L L L A A T T E E RECALL RECALL SEARCH SEARCH ● To redial the last number dialled (p. 20, 33). ● To insert a pause during dialling (p. 21). ● To store or edit names and telephone numbers (p. 22, 24).
Paper tray 1 Slot Tab Tab Slot Back cover open button Back cover Tension bar Recording paper entrance Paper tray Document entrance Speaker (Left side of the handset cradle) Document guides Front cover Document exit Recording paper exit ● Up to 30 sheets of printed paper can be held.
13 Setup Note for recording paper: ● A void paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes. ● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
14 Setup Connections ! Power cord To the power outlet (220–240 V, 50/60 Hz) Handset cord Telephone line cord ■ KX-FP81AL/FP85AL users To the single telephone line Telephone plug (KX-FP81AL/KX-FP85AL only) Connect to “LINE”. ■ KX-FP81NZ/FP85NZ users To the single telephone line 1 Connect the handset cord.
15 Setup Date and time, your logo and facsimile telephone number ! Y ou should program the date and time, your logo and facsimile telephone number . This information will be printed on each page transmitted from your unit.
16 Setup / SET MENU STOP Display MUTE (Insert) (Hyphen) (Delete) RECALL EASY DIAL 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Example: Bill 1. Press twice. Cursor 2.
17 Setup 1 2 3 4 5 6 7 8 9 0 RECALL STOP MUTE Keys Characters Hyphen button (T o insert a hyphen.) Insert button (T o insert one character or one space.) Delete button (T o delete a character .) key (T o move the cursor to the left.) key (T o move the cursor to the right.
18 Setup Setting your facsimile telephone number 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number , up to 20 digits, using the dial keypad. Example: 5 Press . 6 Press . MENU SETUP ITEM [ ] SET NO.=1234567 NO.= SET YOUR FAX NO.
19 V olumes Adjusting volumes ! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle , press or . ■ T o turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: 2. Press . ● T o turn the ringer back on, press .
20 Making and Answering Calls 1 Press / or lift the handset. 2 Dial the telephone number . Example: ● If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone (KX-FP85) or speak with the handset. 4 When finished talking, press (KX-FP85) or replace the handset.
21 Making and Answering Calls RECALL REDIAL / PAUSE RECALL and P AUSE buttons ! Note: ● P AUSE can be stored into a telephone number in the EASY DIAL directory . RECALL button The button allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting.
22 EASY DIAL Storing names and telephone numbers in the EASY DIAL directory ! For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations). 1 Press . Display: 2 Rotate until the following is displayed. 3 Enter the name, up to 10 characters, by following the instructions on the next page.
23 EASY DIAL 1 2 3 4 5 6 7 8 9 0 RECALL STOP MUTE Keys Characters Hyphen button (T o insert a hyphen.) Insert button (T o insert one character or one space.) Delete button (T o delete a character .) key (T o move the cursor to the left.) key (T o move the cursor to the right.
1 Rotate until the desired name is displayed. Example: 2 Press . 3 Press to select “DELETE”. ● T o cancel erasing, press . 4 Press . ● The stored name and number are deleted.
25 EASY DIAL Making a voice call using the EASY DIAL directory ! Before using this feature, program the desired names and telephone numbers into the directory (p. 22). 1 Rotate until the desired name is displayed. Example: 2 Press / or lift the handset.
26 Caller ID (KX-FP85 only) Caller ID service from your phone company ! This unit is compatible with a Caller ID service offered by your local telephone company .
27 Caller ID (KX-FP85 only) The unit will store caller information of up to 30 calls (Caller ID list). — T o print the Caller ID list manually , see page 88. — This list will be printed out automatically after every 30 new calls. This feature is set to “ON” as a default with feature #26 (p.
1 Press . Example: Display: 2 Rotate until the desired telephone name or number is displayed. For KX-FP85AL Example: For KX-FP85NZ Example: ● T o confirm the name or number , press or repeatedly . 3 Press or lift the handset. ● The unit will start dialling automatically .
29 Caller ID (KX-FP85 only) SET CALLER ID SEARCH DIRECTORY PROGRAM Display EASY DIAL Storing caller information in the EASY DIAL directory ! Y ou can store caller information (telephone number and name) in the EASY DIAL directory . Important: ● This feature is not available in the following cases.
30 Caller ID (KX-FP85 only) 1 Press three times. Display: 2 Press . 3 Press . ● T o cancel erasing, press , then . 4 Press . ERASE COMPLETED SET MENU STOP ERASE ALL OK? SET CALL LIST ERASE SET 3.
31 V oice Contact 1 Press / while transmitting or receiving documents. Display: ● Y our unit will call the other party with a distinctive ring. ● When the other party answers, your unit will emit a distinctive ring. 2 Press (KX-FP85) or lift the handset to start talking.
32 Sending Faxes Sending a fax manually/using the EASY DIAL directory ! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document.
33 Sending Faxes 600 mm Paper width Minimum size 128 mm 128 mm Maximum size 216 mm 208 mm Effective scanning area 4 mm Scanned area 216 mm Documents you can send Document weight Single sheet: 45 g /m 2 to 90 g /m 2 Multiple sheets: 60 g /m 2 to 75 g /m 2 Note: ● Remove clips, staples or other similar fastening objects.
34 Sending Faxes Reports for confirmation T o confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. T o change the setting, see feature #04 on page 67.
35 Sending Faxes 1 Insert the document F ACE DOWN. ● If necessary , press repeatedly to select the desired setting (p. 32). 2 Enter the fax number using the dial keypad or . 3 Press . ● The document will be fed into the unit and scanned into memory .
FACE DOWN STOP SET Display FAX START RESOLUTION EASY DIAL 36 Sending Faxes 1 Insert the document F ACE DOWN. ● If necessary , press repeatedly to select the desired setting (p. 32). 2 Rotate until the following is displayed. Display: 3 Press . 4 Rotate until the desired name is displayed.
37 Sending Faxes Programming the stations in the broadcast memory 1 Press twice. Display: 2 Press . 3 Rotate until the desired name is displayed. Example: 4 Press . ● T o program other stations, repeat steps 3 and 4 (up to 20 stations). 5 Press after programming all of the desired stations.
38 Sending Faxes Adding a new station in the broadcast memory 1 Rotate until the following is displayed. Display: 2 Press . 3 Press to select “ADD”. 4 Rotate until the desired name is displayed. Example: 5 Press . Example: ● T o add other stations, repeat steps 4 and 5 (up to 20 stations).
FACE DOWN STOP Display RESOLUTION FAX START SET EASY DIAL 39 Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory . The fax memory capacity for transmission is approx.
Y ou want to receive all voice and fax calls automatically . Y ou have a separate telephone line just for faxes. is Mike... Hi, this 40 Receiving Faxes Setting the unit to receive faxes ! F AX ONL Y mode (p. 43) Set feature #77 to “F AX ONL Y” (p.
Y ou plan to answer the calls yourself. Y ou want to answer the voice call yourself and receive fax calls without rings. 41 Receiving Faxes Other options TEL/F AX mode (p. 46) Set feature #77 to “TEL/F AX” (p. 73). T urn AUTO ANSWER on by pressing .
42 Receiving Faxes 1 When the unit rings, press (KX-FP85) or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . 3 Replace the handset. ● The unit will start fax reception.
43 Receiving Faxes Display AUTO ANSWER If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. F AX ONL Y mode ! (all calls are received as faxes) 1 Set feature #77 to “F AX ONL Y” (p.
44 Receiving Faxes 1 Connect the answering machine. Setting up the fax machine and an answering machine Note: ● We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.
45 Receiving Faxes How the fax machine and answering machine work Receiving voice calls The answering machine will record voice messages automatically . Receiving fax calls The fax machine will receive documents automatically . Receiving a voice message and fax document in one call The answering machine will record the voice message first.
46 Receiving Faxes TEL/F AX mode ! (receiving voice calls with rings and fax calls without rings when you are near the unit) Ring Ring Ring Voice call Fax calling tone* A call is received. The fax machine will automatically receive documents without ringing.
47 Receiving Faxes Ring Ring Ring Ring Ring Voice call Fax calling tone* A call is received. The fax machine will automatically receive documents without ringing. The fax machine will not ring but the extension telephone will ring twice. TEL / FAX delayed ring count ● The call is connected.
48 Receiving Faxes When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone. AUTO ANSWER mode: — F AX ONL Y mode — TEL/F AX mode — T AD/F AX mode (KX-FP85 only) ■ For KX-FP81 1.
49 Receiving Faxes Extension telephone ! To the EXT jack or the same line Extension telephone Note: ● Y ou can change the fax activation code in feature #41 (p. 70). If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone.
50 Receiving Faxes This feature is only for use if you subscribe to a distinctive ring pattern service from your telephone company . For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit.
51 Receiving Faxes Pager call ! This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP85 only) or a fax document. 1 Press . Display: 2 Press , then . For KX-FP81: For KX-FP85: 3 Press . 4 Rotate to select “ON”.
52 Copying Making a copy ! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: ● Make sure the handset is on the cradle.
53 Copying Note: ● If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted. ● If the image at the bottom of the document is not copied when you copy a document as long as the recording paper , try 92% or 86%.
54 Setup (KX-FP85 only) T AD/F AX mode ! (using the built-in answering device and receiving voice and fax calls automatically) Setting up the voice and fax message reception When the T AD/F AX mode is set, the unit will work as a fax machine and/or answering device.
55 Greeting (KX-FP85 only) The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller .
Microphone RECORD STOP START Display / 56 Greeting (KX-FP85 only) Greeting “This is (your name, business and/or telephone number). W e are unable to answer right now . T o send a fax, start transmission. T o leave a message, speak after the beep. Thank you.
57 Greeting (KX-FP85 only) Checking the greeting messages 1 Select the desired mode (T AD/F AX or TEL/F AX) where you want to listen to a greeting message (feature #77 on page 73). 2 If the arrow ( ▼ ) is not shown on the right of the display , turn it on by pressing .
58 Incoming Messages (KX-FP85 only) / PLAY MESSAGES FLASH/LIGHT STOP 02 Example (total 2 recorded messages): Call counter EASY DIAL QUICK SLOW When the unit has recorded new voice messages: — the PL.
59 Incoming Messages (KX-FP85 only) Erasing a specific message 1 Press while listening to the message you want to erase. Display: Erasing all the messages Check that you have listened to all of the recorded messages. 1 Press . Display: 2 Press . ● T o cancel erasing, press .
60 Recording (KX-FP85 only) T elephone conversation ! T o leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later , either directly or remotely . 1 Press . Display: 2 Press . ● A long beep will sound.
63 62 62 62 62 63 63 Answering Device Remote Operation Notice of Remote Operation Fold here 1. Call your unit. 2. Enter the remote operation ID during the greeting message. ● The new messages will be played automatically . ● If there are no new messages, wait for 4 seconds.
62 Remote Operation (KX-FP85 only) Listening to recorded messages Operation from a remote touch tone telephone ! 1 Call your unit. 2 Enter the remote operation ID during the T AD/F AX greeting playback.
63 Remote Operation (KX-FP85 only) ■ Erasing a specific message Press while listening to the message you want to erase. ● A long beep will also sound. The unit will then play back the next message. ■ Erasing all the messages Press to erase all the messages.
64 Option (KX-FP85 only) T ransferring recorded messages to another telephone ! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Y ou can retrieve the transferred message during the same call using the remote operation.
65 Option (KX-FP85 only) Recording your own transfer greeting message ! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.
Features Summary 66 The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 67–73). 1 Press . Display: 2 Select the feature you wish to program. ■ For basic features (p. 67, 68) Rotate until the desired feature is displayed.
“VOX”: Unlimited “1 – 9 ”: 1 minute to 9 minutes If you are using the unit with an answering machine, set the ring count to more than 5. This setting can be changed when the unit is in T AD/F AX mode.
■ For KX-FP81AL/KX-FP85AL only If you cannot dial, change the setting depending on your telephone line service. DIALING MODE ■ For KX-FP85 only T o operate the answering device from a remote location REMOTE TAD ID Features Summary 68 Basic features (cont.
See pages 46 and 47 for details. T o send a document: 1. Insert the document. 2. Follow steps 1–3 above. 3. Rotate to select “ON”. 4. Press . 5. Enter the fax number . 6. Press . 7. Enter the transmission start time. Press to select “AM” or “PM”.
If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 47). ● This code is also used to receive a voice message and a fax in the same call (p. 45)(KX-FP81 only). FAX ACTIVATION See page 50 for details.
■ For KX-FP85 only T o change the recording time for your own T AD/F AX greeting message (p. 56) GREETING TIME If you hear slow beeps, press and listen to recorded messages (p. 58). The beeps will stop. PLAY MESSAGES “16s”: Up to 16 seconds “60s”: Up to 60 seconds #54 16s 60s If you hear slow beeps, erase the recorded messages (p.
This feature is available when the transmitting/receiving station are ECM compatible. ● If the documents are in memory , clear them before the setting (p. 42). #68 ECM stands for Error Correction Mode. T o send a fax even if there is static interference on the telephone line ECM SELECTION ON OFF See page 65 for details.
See pages 46 and 47 for details. 1. Follow steps 1–3 on page 72. 2. Rotate to select “YES”. 3. Press . 4. Press again. 5. Press . MENU SET SET EASY DIAL #80 T o reset the advanced features, exce.
74 Error Messages Reports ! Communication message COMMUNICA TION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER F AX NOT RESPOND PRESSED THE STOP KEY THE COVER W AS OPENED OK 40–42 46–52 58, 65 68, 72 FF 43 44 — 54 59 70 — — — — — — ● A transmission or reception error occurred.
75 Error Messages Display ! Display message FAX MEMORY FULL FAX IN MEMORY EASY DIAL FULL CHECK PAPER CHECK MEMORY CHECK DOCUMENT CHECK FILM COVER OPEN CALL SERVICE2 CALL SERVICE ● There is something wrong with the unit. Contact our service personnel.
76 Error Messages Display message UNIT OVERHEATED TRANSMIT ERROR REMOVE DOCUMENT REDIAL TIME OUT POLLING ERROR PLEASE WAIT PAPER JAMMED NO FAX REPLY MODEM ERROR MESSAGE FULL MEMORY FULL ● When making a copy , the document being stored exceeds the memory capacity of the unit.
77 Operations When a function does not work, check here before requesting help ! General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following message though the paper is inserted.
78 Operations Fax – sending Problem ● The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 14) (KX-FP81 only). ● The other party’s fax machine is busy or has run out of recording paper . T ry again. ● The other party’s machine is not a facsimile.
79 Operations Receive mode Problem ● If you want to set the F AX ONL Y , TEL/F AX or T AD/F AX (KX-FP85 only) mode: — Select the desired mode using feature #77 (p.
80 Operations Copying Problem ● Y ou cannot make a copy during programming. Make the copy after programming or stop the programming. ● The glass or rollers are dirty . Clean them (p. 84). ● The thermal head is dirty . Clean it (p. 85). ● Some paper has instructions recommending which side to print on.
81 Operations Answering device (KX-FP85 only) Problem ● The memory is full. Erase unnecessary messages (p. 59). ● Press the remote operation ID (feature #1 1 on page 68) correctly and firmly . Cause & Remedy New voice messages cannot be recorded in the T AD/F AX mode.
82 Jams Gear Dotted area Ink film 1 2 Jammed recording paper Back cover 2 Back cover 1 open button Centre part Front cover Recording paper jam ! 1 Open the front cover by pulling up the centre part.
83 Jams Green lever Right Left Centre part Rubber flap Front cover Centre part Front cover Jammed document Sending document jams ! 1 Open the front cover by pulling up the centre part. 2 Remove the jammed document carefully . 3 Close the front cover securely .
84 Cleaning Document feeder ! 1 Disconnect the power cord and the telephone line cord. 2 Open the front cover by pulling up the centre part. 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly .
85 Cleaning Thermal head Dotted area Centre part Back cover open button Front cover Back cover Thermal head ! 1 Disconnect the power cord and the telephone line cord. 2 Open the front cover by pulling up the centre part. 3 Open the back cover by pushing the back cover open button.
86 Ink Film Used core Blue gear Used ink film Back cover Back cover open button 1 2 Front cover Centre part Replacing the ink film ! 1 Open the front cover by pulling up the centre part. When the unit runs out of ink film, the following message will be displayed.
87 Ink Film Dotted area Front cover Display Back cover 1 2 Gear Ink film 3 2 Blue core Right slot 1 “T” shaped gear (blue) Left slot Back ink film roll Front ink film roll Tags New ink film “T” shaped gear (blue) Stopper Stopper 4 Remove the stoppers and tags from the new ink film.
88 Print Reports Reference lists and reports ! SET STOP MENU Display EASY DIAL 1 Press twice. Display: 2 Rotate until the desired item is displayed. 3 Press to start printing. ● T o stop printing, press . ● After printing, the printed item will be displayed.
89 Specifications * T ransmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. ** Transmission speed mentioned here is based upon the ITU-T No. 1 T est Chart and original mode.
Index 90 Index ! A Accessories . . . . . . . . . . . . . . . . . . . .8 Advanced features . . . . . . . . . . .69–73 Alert (Memory reception)(Feature #44) .42, 71 (Message)(Feature #42) . . . . . . . .71 (Recording time)(Feature #43) . . .71 AUTO ANSWER mode .
Index 91 Message transfer (Feature #60) . . . .72 MONITOR button . . . . . . . . . . . . . . .20 Mute . . . . . . . . . . . . . . . . . . . . . . . . .20 O Overseas transmission mode (Feature #23) . . . . . . . . . . . . . . . .69 P Pager call (Feature #70) .
PFQX1462ZA WM0900NK0 Kyushu Matsushita Electric Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan.
An important point after buying a device Panasonic KX-FP85AL (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FP85AL yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FP85AL - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FP85AL you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FP85AL will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FP85AL, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FP85AL.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FP85AL. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FP85AL along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
