Instruction/ maintenance manual of the product KX-FP85 Panasonic
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Please read these Operating Instructions before using the unit and save for future reference. FOR F AX ADV ANT AGE ASSIST ANCE: – CALL 1-800-HELP-F AX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the USA or Puerto Rico – REFER T O www .
2 Thank you for purchasing a Panasonic facsimile. W elcome to the world of Panasonic facsimiles. This product combines facsimile, telephone, telephone answering device and copier features to provide you with more efficient of fice or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
3 For fax advantage assistance, call 1-800-435-7329. Important safety instructions ! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions.
4 For fax advantage assistance, call 1-800-435-7329. T able of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Accessory order information . . . . . . . . . . . .
5 For fax advantage assistance, call 1-800-435-7329. Programmable Features F eatures Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Summary Basic features . . . . . . . . . . . . . . . . . . . . . . .
6 For fax advantage assistance, call 1-800-435-7329. Accessories Included accessories ! Power cord ..............1 T elephone line cord ...1 Handset ...................1 Paper tray ...............1 Ink Film ...................1 (complimentary test ink film) ● If any items are missing or damaged, check with the place of purchase.
For fax advantage assistance, call 1-800-435-7329. 7 Accessories Accessory order information ! Model No. KX-F A53 Replacement film 1 roll – 216 mm x 50 m (8 1 ⁄ 2 " x 164 ' ) Item Specifications / Usage ● The complimentary test ink film is 10 meters (32 1 ⁄ 2 ' ) long.
SET HELP Display JOG DIAL 8 Help Button For fax advantage assistance, call 1-800-435-7329. Help function ! 1 Press . Display: 2 Rotate until the desired item is displayed. 1. How to send faxes with the voice guide 2. How to set the date, time, your logo and fax number 3.
9 Finding the Controls For fax advantage assistance, call 1-800-435-7329. Location ! Dial keypad ● To redial the last number dialed (p. 18, 31). ● To insert a pause during dialing (p. 19). ● To store or edit names and telephone numbers (p. 20). ● For quick playback (p.
Back cover open button Back cover Tension bar Recording paper entrance Paper tray Document entrance Speaker (Left side of the handset cradle) Document guides Front cover Document exit Recording paper exit ● Up to 30 sheets of printed paper can be held.
11 Setup For fax advantage assistance, call 1-800-435-7329. Note for recording paper: ● A void paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes. ● Do not use different types or thicknesses of paper at the same time.
Wall jack (RJ11C) 120 V, 60 Hz Telephone line cord Power cord Power surge protector ( ) Line surge protector ( ) Handset cord 12 Setup For fax advantage assistance, call 1-800-435-7329. Connections ! 1 Connect the handset cord. 2 Connect the telephone line cord.
13 Setup For fax advantage assistance, call 1-800-435-7329. Date and time, your logo and facsimile telephone number ! Y ou should program the date and time, your logo and facsimile telephone number . This information will be printed on each page transmitted from your unit, fulfilling the requirements of the T elephone Protection Act of 1991.
14 Setup For fax advantage assistance, call 1-800-435-7329. / JOG DIAL SET MENU STOP Display MUTE (Insert) (Hyphen) (Delete) FLASH 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, using the dial keypad. See next page for details.
15 Setup For fax advantage assistance, call 1-800-435-7329. 1 2 3 4 5 6 7 8 9 0 FLASH STOP MUTE Keys Characters Hyphen button (T o insert a hyphen.) Insert button (T o insert one character or one space.) Delete button (T o delete a character .) key (T o move the cursor to the left.
16 Setup For fax advantage assistance, call 1-800-435-7329. Setting your facsimile telephone number 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number , up to 20 digits, using the dial keypad. Example: 5 Press . 6 Press .
For fax advantage assistance, call 1-800-435-7329. V olumes 17 / SET Display Adjusting volumes ! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle , press or . ■ T o turn the ringer off: 1. Press repeatedly until the following message is displayed.
Handset MUTE Display DIGITAL SP-PHONE Microphone / DIGITAL SP-PHONE REDIAL / PAUSE Handset Display MUTE Microphone / 18 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. 1 Press or lift the handset. Display: 2 Dial the telephone number .
19 Making and Answering Calls TONE FLASH REDIAL / PAUSE T ONE, FLASH and P AUSE buttons ! T ONE button The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.
20 JOG DIAL Storing names and telephone numbers in the JOG DIAL directory ! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (50 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-F AX (1-800-435-7329): If you cannot correct a problem after trying the help function (p.
21 JOG DIAL 1 2 3 4 5 6 7 8 9 0 FLASH STOP MUTE Keys Characters Hyphen button (T o insert a hyphen.) Insert button (T o insert one character or one space.) Delete button (T o delete a character .) key (T o move the cursor to the left.) key (T o move the cursor to the right.
ERASE SET STOP DIRECTORY PROGRAM Display JOG DIAL 22 JOG DIAL 1 Rotate until the desired name is displayed. Example: 2 Press . EDIT= DELETE=# DIRECTORY PROGRAM Mary JOG DIAL Erasing 3 Press to select “DELETE”. ● T o cancel erasing, press . 4 Press .
23 JOG DIAL Making a voice call using the JOG DIAL directory ! Before using this feature, program the desired names and telephone numbers into the directory (p. 20). 1 Rotate until the desired name is displayed. Example: 2 Press or lift the handset. ● The unit will start dialing automatically .
Display JOG DIAL CALLER ID SEARCH STOP / 24 Caller ID Caller ID service from your phone company ! This unit is compatible with a Caller ID service offered by your local telephone company . T o use this feature, you must subscribe to a Caller ID service.
NO. 01 02 WENDY ROBERTS ALLAN STONE TIME OF CALL Mar. 14 10:30AM Mar. 13 08:35AM FAX TAD TELEPHONE NUMBER Mar. 14 2000 11:37AM 345-678-9012 456-789-0123 ANSWER NAME CALLER ID LIST NEW NO. 01 MIKE TIMAR TIME OF CALL Mar. 11 09:35AM TEL TELEPHONE NUMBER 987-654-3210 ANSWER NAME OLD NEW: Shows a call you have not yet viewed.
2. Local telephone number (area code omitted) 1. 1 – Area code – Local telephone number (“1” added) Area code – Local telephone number 1 – Local telephone number (“1” added and area code omitted) 4.
SET CALLER ID SEARCH JOG DIAL DIRECTORY PROGRAM Display 27 Caller ID Storing caller information in the JOG DIAL directory ! Y ou can store caller information (name and telephone number) in the JOG DIAL directory . Important: ● This feature is not available in the following cases.
28 Caller ID 1 Press three times. Display: 2 Press . 3 Press . ● T o cancel erasing, press , then . 4 Press . 5 Press to exit the program. STOP ERASE COMPLETED SET STOP ALL ERASE OK? SET CALL LIST ERASE SET 3.
Handset FACE DOWN Display DIGITAL SP-PHONE 29 V oice Contact 1 Press while transmitting or receiving documents. Display: ● Y our unit will call the other party with a distinctive ring. ● When the other party answers, your unit will emit a distinctive ring.
30 Sending Faxes T o select the resolution Select the desired resolution according to the type of document. ST ANDARD: For printed or typewritten originals with normal-sized characters. FINE: For originals with small printing. SUPER FINE: For originals with minute printing.
31 Sending Faxes 600 mm (23 5 ⁄ 8 " ) Paper width Minimum size 128 mm (5 " ) 128 mm (5 " ) Maximum size 216 mm (8 1 ⁄ 2 " ) 208 mm (8 3 ⁄ 16 " ) Effective scanning area 4 mm Scanned area 216 mm (8 1 ⁄ 2 " ) Note: ● Remove clips, staples or other similar fastening objects.
01 2345678 00'51 SND 00 COMMUNICATION ERROR 43 Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. : Jan. 20 09:18AM SENDING REPORT CODE NO. USAGE TIME MODE PAGES START TIME RESULT OTHER FACSIMILE SND: Sent directly. IQ-FAX: Sent to the fax server of the NetMoves network (p.
33 Sending Faxes IQ-F AX ! This feature can only be used after applying to NetMoves. IQ-F AX is intelligent faxing which allows you to send faxes via the Internet using the IQ-F AX button. Behind the IQ-F AX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world.
34 Sending Faxes Sending a fax using the Internet 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 3 If necessary , press repeatedly to select the desired setting (p.
35 Sending Faxes 1 Press two times. Display: 2 Press . 3 Insert the document F ACE DOWN. ● If necessary , press repeatedly to select the desired setting (p. 30). 4 Press . ● Y ou can also use the handset. 5 Dial the fax number . 6 When a fax tone is heard , press .
FACE DOWN JOG DIAL STOP SET Display FAX START RESOLUTION 36 Sending Faxes 1 Insert the document F ACE DOWN. ● If necessary , press repeatedly to select the desired setting (p. 30). 2 Rotate until the following is displayed. Display: 3 Press . 4 Rotate until the desired name is displayed.
JOG DIAL SET STOP DIRECTORY PROGRAM Display 37 Sending Faxes Programming the stations in the broadcast memory 1 Press . Display: 2 Press again. 3 Press . 4 Rotate until the desired name is displayed. Example: 5 Press . Example: ● T o program other stations, repeat steps 4 and 5 (up to 20 stations).
38 Sending Faxes JOG DIAL SET STOP DIRECTORY PROGRAM Display 1 Rotate until the following is displayed. Display: 2 Press . ADD= DELETE=# DIRECTORY PROGRAM <BROADCAST> JOG DIAL Erasing 3 Press to select “DELETE”. 4 Rotate until the desired name is displayed.
FACE DOWN STOP FAX START JOG DIAL Display SET RESOLUTION 39 Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory . The memory capacity is approx.
40 Receiving Faxes Setting the unit to receive faxes ! Y ou have a separate telephone line just for faxes. F AX ONL Y mode (p. 43) When receiving calls: The unit will begin fax receiving. Use only as fax Y ou want to receive all voice and fax calls automatically .
Ring Ring Ring To the same line 2-number example Telephone No. (555-1111) Facsimile No. (555-1333).
42 Receiving Faxes 1 When the unit rings, press or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . 3 Replace the handset, if using it. ● The unit will start fax reception.
43 Receiving Faxes AUTO ANSWER JOG DIAL SET Display If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. F AX ONL Y mode ! (all calls are received as faxes) 1 Set feature #77 to “F AX ONL Y” (p.
44 Receiving Faxes TEL/F AX mode ! (receiving voice calls with rings and fax calls without rings when you are near the unit) Ring Ring Ring Answer the call.
45 Receiving Faxes When an extension telephone is connected Answer the call. ● If the call is not answered, this message will be played.** ● Then the fax machine will activate the fax function for the other party’s fax machine that does not send a fax calling tone.
Wall jack.
47 Receiving Faxes Pager call - when the unit receives a fax or voice message ! This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message.
Collated (sorted) Uncollated 4 3 2 1 4 3 2 1 1 1 2 2 3 3 4 4 FACE DOWN Document guides RESOLUTION STOP COPY ZOOM COPY START COLLATE QUICK SCAN Display 48 Copying Making a copy ! 1 Adjust the width of the document guides to the size of the document.
Enlarged copy Original document Original document Example of a 200% enlarged copy Area to be enlarged BC FG ABCD EFGH Enlarged copy Example of a 150% enlarged copy BC FG ABCD EFGH Area to be enlarged .
50 Setup T AD/F AX mode ! (using the built-in answering device and receiving voice and fax calls automatically) Setting up the voice and fax message reception When the T AD/F AX mode is set, the unit will work as a fax machine and/or answering device.
51 Greeting The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller . For your own greeting message, see page 52. ■ When the unit is ready to receive voice and fax calls: ■ When voice or fax memory is full: Note: ● T o clear the problem, see pages 70 and 71.
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53 Greeting Checking the greeting messages 1 Select the desired mode (T AD/F AX or TEL/F AX) where you want to listen to a greeting message (feature #77 on page 68). 2 If the arrow ( ▼ ) is not shown on the right of the display , turn it on by pressing .
54 Incoming Messages / PLAY MESSAGES FLASH/LIGHT QUICK SLOW JOG DIAL STOP 02 Example (total 2 recorded messages): Call counter When the unit has recorded new voice messages: — the PLA Y MESSAGES ind.
55 Incoming Messages Erasing a specific message 1 Press while listening to the message you want to erase. Display: Erasing all the messages Check that you have listened to all of the recorded messages. 1 Press . Display: 2 Press . ● T o cancel erasing, press .
STOP RECORD Display Recording 56 T elephone conversation ! T o leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later , either directly or remotely . 1 Press . Display: 2 Press . ● A long beep will sound.
Erases a specific message Erases all messages Changes to the TEL mode T urns ON message transfer T urns OFF message transfer T urns ON pager call T urns OFF pager call 57 Remote Operation Remote command The following operations can be performed from a remote location using a touch tone telephone.
When there are no new recorded messages Press or wait for 4 seconds to listen to all the messages. When voice memory is full Erase some or all of the messages (see next page).
■ Erasing a specific message Press while listening to the message you want to erase. ● A long beep will also sound. The unit will then play back the next message. ■ Erasing all the messages Press to erase all the messages. ● A long beep will also sound.
60 Option T ransferring recorded messages to another telephone ! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Y ou can retrieve the transferred message during the same call using the remote operation.
61 Option Recording your own transfer greeting message ! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.
JOG DIAL SET MENU Display Features Summary 62 The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 63–68). 1 Press . Display: 2 Select the feature you wish to program. ■ For basic features (p.
“TONE”: For tone dial service. “PULSE”: For rotary pulse dial service. This setting is also available after activating the F AX ONL Y mode (p. 43).
T o send a document: 1. Insert the document. 2. Follow steps 1–3 above. 3. Rotate to select “ON”. 4. Press . 5. Enter the fax number . 6. Press . 7. Enter the transmission start time. Press to select “AM” or “PM”. 8. Press . 9. Press . ● T o cancel after programming, press then .
If you hear slow beeps, press and listen to recorded messages (p. 54). The beeps will stop. PLAY MESSAGES 1. Follow steps 1–3 on page 64. 2. Rotate to select “ON”. 3. Press . 4. Enter your code from 2 to 4 digits, using 0–9 and . 5. Press . 6.
If you hear slow beeps, erase the recorded messages (p. 55). The beeps will stop. V oice guidance example: “ Start transmission. ” “ Please hang up the handset for transmission. ” “ T ransmission is complete. ” “ T ransmission has failed.
“16s”: Up to 16 seconds “60s”: Up to 60 seconds ● If you change to 60 seconds, we recommend that you tell the caller in your own greeting message to press 9 before starting fax transmission. ● If you change to 16 seconds from 60 seconds, your own recorded greeting message will be deleted and will be played the pre- recorded message.
See pages 44 and 45 for details. 1. Follow steps 1–3 above. 2. Rotate to select “YES”. 3. Press . 4. Press again. 5. Press . MENU SET SET JOG DIAL “T AD/F AX”: T elephone Answering Device/Facsimile mode (p. 50) “F AX ONL Y”: Facsimile only mode (p.
69 Error Messages For fax advantage assistance, call 1-800-435-7329. Reports ! Communication message COMMUNICA TION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER F AX NOT RES.
70 Error Messages For fax advantage assistance, call 1-800-435-7329. Display ! Display message LOADING ERROR JOG-DIAL FULL FAX MEMORY FULL FAX IN MEMORY CHECK PAPER CHECK MEMORY CHECK DOCUMENT CHECK FILM COVER OPEN CALL SERVICE2 CALL SERVICE ● There is something wrong with the unit.
71 Error Messages For fax advantage assistance, call 1-800-435-7329. Display message UNIT OVERHEATED TRANSMIT ERROR REMOVE DOCUMENT REDIAL TIME OUT PLEASE WAIT PAPER JAMMED NO FAX REPLY MODEM ERROR MESSAGE FULL MEMORY FULL ● When making a copy , the document being stored exceeds the memory capacity of the unit.
72 Operations For fax advantage assistance, call 1-800-435-7329. When a function does not work, check here before requesting help ! General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following message though the paper is inserted.
73 Operations For fax advantage assistance, call 1-800-435-7329. Operations Fax – sending Problem ● The other party’s fax machine is busy or has run out of recording paper . T ry again. ● The other party’s machine is not a facsimile. Check with the other party .
74 Operations For fax advantage assistance, call 1-800-435-7329. Receive mode Problem ● If you want to set the T AD/F AX, F AX ONL Y or TEL/F AX mode: — Select the desired mode using feature #77 (p. 68), and — Press to turn on the arrow ( ▼ ) on the right of the display .
75 Operations For fax advantage assistance, call 1-800-435-7329. Answering device Problem ● The memory is full. Erase unnecessary messages (p. 55, 59) ● Press the remote operation ID correctly and firmly (p. 58) Cause & Remedy New messages cannot be recorded in the T AD/F AX mode.
76 Jams For fax advantage assistance, call 1-800-435-7329. Recording paper jam ! 1 Open the front cover by pulling up the center part. If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message.
Green lever Right Left Center part Rubber flap Front cover 77 Jams For fax advantage assistance, call 1-800-435-7329. Sending document jams ! 1 Open the front cover by pulling up the center part. 2 Remove the jammed document carefully . 3 Close the front cover securely .
78 Ink Film For fax advantage assistance, call 1-800-435-7329. Replacing the ink film ! 1 Open the front cover by pulling up the center part. When the unit runs out of ink film, the following message will be displayed. Display: Install a new ink film.
79 Ink Film For fax advantage assistance, call 1-800-435-7329. 4 Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Tags New ink film “T” shaped gear (blue) Stopper Stopper 5 Insert the blue core of the front ink film roll into the right slot of the unit ( ).
Thermal head Dotted area Center part Front cover Back cover open button Back cover.
81 Print Reports Reference lists and reports ! JOG DIAL SET STOP MENU Display 1 Press two times. Display: 2 Rotate until the desired item is displayed. 3 Press to start printing. ● T o stop printing, press . ● After printing, the printed item will be displayed.
82 Limited W arranty Panasonic Consumer Electronics Company , Division of Matsushita Electric Corporation of America One Panasonic W ay , Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km.
83 Limited W arranty Limited W arranty Servicenter Directory ! Service in Puerto Rico Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 As of Jan.
84 FCC Information List of FCC requirements and information ! If required by the telephone company , inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ● The particular telephone line to which the equipment is connected.
85 Specifications As an ENERGY ST AR Partner , Panasonic has determined that this product meets the ENERGY ST AR guidelines for energy ef ficiency . ENERGY ST AR is a U.S. registered mark. R R Energy Star T echnical data about this product ! Applicable Lines: Public Switched T elephone Network Document Size: Max.
Index 86 Index ! A Accessories . . . . . . . . . . . . . . . . . .6, 7 Advanced features . . . . . . . . . . .64–68 Alert (Memory reception)(Feature #44) .42, 66 (Message)(Feature #42) . . . . . . . .65 (Recording time)(Feature #43) . . .66 AUTO ANSWER button/mode .
87 Index Message alert (Feature #42) . . . . . . .65 Message transfer (Feature #60) . . 60, 61, 67 MUTE button . . . . . . . . . . . . . . . . . . .18 O Overseas transmission mode (Feature #23) . . . . . . . . . . . . . . . .64 P Pager call (Feature #70) .
Printed in Malaysia PFQX1423Y A WM0300EN1030 Free peace of mind, direct from Panasonic NO EXTRA COST ■ 1-year limited warranty 1 parts & labor ■ T oll-free help line ■ Free overnight replacement 3 and repair program Panasonic F AX ADV ANT AGE PROGRAM F AX A D V A N T A G E P RO G RA M The Panasonic Fax Advantage Consumer Service Program.
An important point after buying a device Panasonic KX-FP85 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FP85 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FP85 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FP85 you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FP85 will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FP85, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FP85.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FP85. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FP85 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
