Instruction/ maintenance manual of the product KX-FLM653HK Panasonic
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Please read thes e operatin g instr uctio ns before using the unit and save f or futu re ref erence . This unit is compatible wit h Caller ID. T o use this feature, you must subscr ibe to the appropria te service of your servic e pro vider . Multi-Function Laser F ax Operating Instructions Model No .
i Location of Controls How to use the operating in structions When f ollowing oper ating instructions, alwa ys k eep the front cov er page (next page) open f or easy reference to the b uttons.
ii Location of controls Please keep thi s page open when foll owing oper ating instructions. F or a descr iption of each b utton, see page 9. Buttons (List ed in alphabetical order) A UTO ANSW ER G HA.
2 Thank you f or purchasing a P anasonic fax machine . Things y ou should keep a recor d of Attach y our sales receipt here. For you r future reference Caution: L Do not rub or use an eraser on the printed side of recording paper , as the print may smear .
Important Information 3 Important Information Safet y Instructions Impor tant safety instructions When using this unit, basic saf ety precautions should alwa ys be f ollow ed to reduce the ri sk of fire, electric shoc k, or personal injury . 1. Read and understand all instructions.
Impor tant Inf ormation 4 Laser radiation L The printer of this unit utilises a laser . Use of controls or adjustments or perf or mance of procedures other than those specified herein may result in hazardous radiation e xposure. Fuser unit L The fuser unit gets hot.
Important Information 5 Static electricity L T o pre vent static electricity damage to the interfac e connectors or other electrical components inside the unit, touch a grounded metal surf ace bef ore touching the components. En viro nment L K eep the unit aw a y from electrical noise generating de vices, such as fluorescent lamps and motors.
T able of Cont ents 6 1. Table of Contents 1. Intr oduction and Installa tion Accessories 1.1 Included accessories .......................... 8 1.2 Accessor y inf or mation ........................ 9 Finding the Cont r ols 1.3 Description of buttons .
T able of Contents 7 Replacement 9.4 Replacing the toner car tridge and the drum unit .......................................... 67 Jams 9.5 Recording paper jam ........................ 70 9.6 Document jams - sending ................. 73 Cleaning 9.7 Cleaning the inside of the unit .
1. Intr oduction and Installation 8 1 Introducti on and Installation 1.1 Inc luded accessories Note: L If any items are missing or damaged, contact the place of purchase. L Sav e the original car ton and pack ing materi als f or future shipping and transportation of the unit.
1. Introduction and Installation 9 1.2 Accessor y inf ormatio n T o ensure that the unit oper ates proper ly , we recommend the use of P anasonic toner car tridge and dr um unit.
1. Intr oduction and Installation 10 O { MENU } L T o initiate or e xit programm ing. P { NA VIGA T OR }{ VO L U M E } L T o adjust v olume (page 20). L T o search for a stored item (page 25, 32). L T o select f eatures or feature settings during programming (page 51).
1. Introduction and Installation 11 1.4.2 Rear view Re moving the shi ppi ng ta pe Remov e the shipping tape ( 1 ) bef ore installation. 1 USB interface connector 2 P ower inlet 3 T elephone line jack 4 External telephone jack 5 Speaker 1 25 34 1 1 FLM653HK-PFQX2345ZA- en.
1. Intr oduction and Installation 12 Installat ion 1.5 T oner car tridge an d drum unit The included toner car tridge is a star ter toner car tridge. It will print about 800 A4-siz ed pages with a 5 % image area (page 78). L T o replace the toner car tridge and the drum unit, see page 67.
1. Introduction and Installation 13 7 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). L If the lower glass ( 3 ) is dirty , clean it with a soft and dr y cloth. 8 Install the drum and toner unit ( 1 ) by holding the tabs. L Do not touch the transf er roller ( 2 ).
1. Intr oduction and Installation 14 1.6 P aper tra y and paper tray co ver 1 Inser t the paper tra y ( 1 ) into the slot ( 2 ) on the back of the unit. 2 Pull the tension plat e forw ard ( 1 ) and attach the paper tra y cover ( 2 ), then push the tension plate bac k ( 3 ).
1. Introduction and Installation 15 1.7 P aper stacker Line up the slots ( 1 ) in the paper stack er with the pegs ( 2 ) on the bottom of the unit, then inser t the two tabs of the paper stac ker into the slots on the unit ( 3 ). Note: L Do not place the unit in an area where the paper stack er may be easi ly bumped into .
1. Intr oduction and Installation 16 1.9 Handset co r d Connect the handset cord ( 1 ). 1.10 Recording paper A4, letter or legal siz e recording paper can be used. The unit can hold: – Up to 250 sheets of 60 g/m 2 to 75 g/m 2 paper . – Up to 230 sheets of 80 g/m 2 paper .
1. Introduction and Installation 17 5 Inser t the paper , print-side down ( 1 ). L The paper should not be ov er the tabs ( 2 ). L If the paper is not inser ted correctly , re- adjust the paper , or the paper ma y jam. 6 Adjust the width to the size of the recording paper by slidi ng the r ight side of the guides ( 1 ).
2. Prep aration 18 2 Preparatio n Connections and Setup 2.1 Connectio ns Caution: L When you operate this p roduct, the power outlet should be near the product and easily accessib le . L Be sure to use the telephone lin e cord included in this unit. L Do not extend the telep hone line cord.
2. P rep arati on 19 2.2 Dialling mo de If you ca nnot dial (page 25, 30), change this setting depending on y our telephone line service. 1 Press { MENU } . SYSTEM S ETUP PRESS N AVI.[ () ] 2 Press {#} , then { 1 }{ 2 }{ 0 } . DIALLI NG MODE =TONE [ ± ] 3 Press { 1 } or { 2 } to select the desired setting.
2. Prep aration 20 2.4 Adjus ting v olume Ringer volume While the unit is idle , press {A} or {B} . L If any documents are in the docum ent entrance, y ou cannot adjust the v olume. Confirm that there are no documents in the entrance. T o turn the ringer OFF 1.
2. P rep arati on 21 Note: L The other par ty’ s f ax machine will print the date and time on the top of each page yo u send according to y our unit’ s date and time setting.
2. Prep aration 22 Note: L T o enter another character that is located on the same dial ke y , press { > } to mo ve the cursor to the next space . T o enter your logo Example: “ BILL ” 1. Press { 2 } 2 times. LOGO= | B 2. Press { 4 } 3 times. LOGO=B | I 3.
2. P rep arati on 23 2.7 Y our fax number 1 Press { MENU } . SYSTEM S ETUP PRESS N AVI.[ () ] 2 Press {#} , then { 1 }{ 0 }{ 3 } . YOUR FAX NO. PRESS SE T 3 Press { SET } . L The cursor ( | ) will appear on the displa y . NO.= | 4 Enter your f ax number , up to 20 digits.
3. T elephone 24 3 Telephone Automatic Dialli ng 3.1 Storing names an d telephone number s for the one-touch dial feature and navigator directory F or rapid access to frequently dialled numbers , the unit provides the one-touch dial fea ture (22 items) and nav igator director y (300 items).
3. T elephone 25 T o de lete a character /number Press { < } or { > } to mov e the cursor to the character/number y ou want to delete , and press { ST OP } . L T o erase all characters/n umbers, press and hold { ST OP } . 3.1.3 Editing a store d item 1 Press { > } .
3. T elephone 26 L T o dial the display ed par ty , lift the handset or press { MONI T O R } . Caller I D 3.3 Caller ID service This unit is compatible with th e Caller ID service offered by y our local telephone company . T o use this unit’ s Caller ID features, y ou must subscribe to Caller ID service.
3. T elephone 27 T o confirm ca ller information by printing the Caller ID list – T o print manually , see page 28. – T o print automatically after e very 30 new calls, activ ate f eature #216 (page 52). 3.4 Vie wing and calling back using caller inf ormation Y ou can easily vie w caller info r mation and call bac k.
3. T elephone 28 T o chang e the way caller information is displayed Press { NAME/TEL NO . } repeatedly after step 2. Example: SAM LE E 11:20A M Jul. 20 , b 134567 8901 11:20A M Jul. 20 , L Check mark ( , ) on the dis pla y means the call has already been vie wed or answ ered.
3. T elephone 29 3.5 Storing caller inf ormati on into th e one- touch dial feature and navigator directory L K eep the front cov er page open fo r button locations . Impor tant: L This feature is not av ailable in the follo wing cases. – The telephon e number includes data other than numb er s (i.
4. F ax 30 4F a x Sending Faxes 4.1 Sending a fax manually 1 Adjust the width o f the document guides ( 1 ) to fit the actual size of the doc ument. 2 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr asps the document.
4. F ax 31 – Up to 3 reser v ations when sending – Up to 4 reser v ations when receiving 1. Inser t the document during fax reception or fa x memor y transmis sion. 2. Enter the fax number using the dial k eypad, one-touch dial or navigator directory .
4. F ax 32 4.3 Sending a fax usin g one-touch dial feature and navigator directory Bef ore using this f eature, store the desired names and telephone numbers into one-touch dial f eature and navigator directory (page 24). L K eep the front cov er page open fo r button locations .
4. F ax 33 6 Press { ST OP } to e xit. Note: L Confirm the stored items by printing a broadcast programming l ist (page 76). 4.4.2 Adding a new item into the broadcast memory After initial prog ramming, you can add new items (up to a combined total of 20).
4. F ax 34 Receiving F axes 4.5 Selecting th e wa y to use y our fax machine Depending on y our situation, select the wa y y ou prefer to use y our fax machine. – Use only as a f ax (F AX ONL Y mode) – Use mostly as a telephone (TEL mode) – Use as a telephone and/or f ax (TEL/F AX mode) – Use with answ ering machine 4.
4. F ax 35 4.6 Receiving a fa x automatic ally – A uto answ er ON 4.6.1 Activating F AX ONL Y mode Press { A UT O ANSWER } repeatedly to displa y the fol lowing. F A XO N L YM O D E L The { A UT O ANSWER } light is ON. How faxes are rece ived When receiving calls , the unit will automatically ans wer all calls and only receiv e f ax documents.
4. F ax 36 – a f ax calling tone (slow beep) is heard, or – no sound is heard, press {*}{*}{ *}{ 9 } (default f ax activ ation code) firmly . L The f ax machine will start r eception.
4. F ax 37 4.8 Using the unit wi th an answering machine 4.8.1 Setting up the fa x machine and an answering machine 1 Connect the ans wering machine ( 1 ). L Ans wering machine is not included. L Remov e the stopper ( 2 ). 2 Set the number of rings on the answ ering machine to less than 4.
4. F ax 38 4.10 Black list function Y ou can reject receiving facsimi les by registering the blac k list n umbers. Up to 10 phone numbers can be stored as f ollows . Subscription to the Caller ID service required. 1 Press { MENU } . 2 Press {#} , then { 2 }{ 1 }{ 7 } .
5. Duple x Ring 39 5 Duplex Rin g Duplex Ring 5.1 Using with the ring detection feature When you s ubscr ibe to a duple x ring ser vice , your telephone c ompany will assign y ou a new f ax number and will als o tell you the assigned ring patter n. Please complete the follo wing setup on your f ax machi ne to identify the assigned ring pattern.
6. Co py 40 6 Copy Copying 6.1 Making a copy 1 Adjust the width o f the document guides ( 1 ) to fit the actual size of the doc ument. 2 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr asps the document. L If the document guides are not adjusted to fit the document, re-adjust them.
6. Cop y 41 1. Inser t the document, then press { COLLA TE } repeatedly to display “ COLLATE=O N ” . 2. Enter the number of copies (up to 99). 3. Press { COPY ST ART } . Example: Making 2 copies of a 4-page original document Note: L The unit will store the documents into memor y while collatin g the copies.
7. Multi-Function Station software 42 7 Multi- Function Station software Setup 7.1 Connectin g to a computer P anasonic Multi-Function Station softw are enables the unit to carry out the f ollo wing f.
7. Multi-Funct ion Station software 43 computer . If the fax machine is connected to a compu ter before installing Multi-F unction Station, the [ Found New Hard ware Wi zard ] dialogue box will appear . Click [ Cancel ] to close it. 2 Inser t the included CD-ROM into y our CD- ROM d ri ve.
7. Multi-Function Station software 44 FLB800_FLM650 Series ] → [ Uninstall or Modify ] . 2. Select [ Uninstall ] and click [ Ne xt ] , then fol low the on-screen instructions. Note: L If you w ant to uninstall each component, select [ Modify ] and c lick [ Ne xt ] in step 2, then fol low the on-screen instructions.
7. Multi-Funct ion Station software 45 F or details about the [ Print ] dialogue bo x, clic k [ ? ] , then clic k the desired item. Note: L F or Microsoft P owerP oint ® , select [ Color ] or remov e the check ne xt to [ Gra yscale ] in the print dialogue so that coloured te xt will be printed in gre yscale.
7. Multi-Function Station software 46 – Labels that do not completely co ver the backing sheet as f ollows . 7.4.4 En velopes Use env elopes designed f or laser printing.
7. Multi-Funct ion Station software 47 Do not attempt to print on an y of the follo wing types of en velopes (these may cause da mage to the fax machine): L Env elopes with clasps, snaps or tie string.
7. Multi-Function Station software 48 1 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr asps the document. 2 Star t an application that supports TW AIN scanning. 3 Select [ Select Device ... ] from th e [ File ] menu, then select th e [ Panasonic KX- FLM653HK ] (def ault name) in the dialogue box .
7. Multi-Funct ion Station software 49 L The [ Print ] dialogue bo x will appear . 3 Select [ PCF AX Panasonic KX-FLM653HK ] (defaul t name) as the active printer . 4 Click [ Prin t ] or [ OK ] . L The [ Send a Fax ] dialogue bo x will appear . 5 Enter the fax number using the k eypad displa y or the directory .
7. Multi-Function Station software 50 2 Select [ D e vice Monitor ] . L The [ Device Monitor ] window will appear . 3 Y ou can confir m the status of the f ax unit. Status: Current status of the f ax unit Note: L Additional inf ormation (toner and recording paper status, etc.
8. Pr ogrammable Features 51 8 Progra mmable Features Features Summ ary 8.1 Pr ogram ming 1 Press { MENU } . 2 Press {#} and the 3-digit code (page 52 to page 57). 3 Press the desired selection to display the desired setting. L This step ma y be slightly diff erent depending on the f eature.
8. Pr ogrammable Features 52 8.2 Basic features Feature/Code Selection Setting th e date and time {#}{ 1 }{ 0 }{ 1 } Enter the date and tim e using the dial k ey pad. See page 20 f or details . Setting your logo {#}{ 1 }{ 0 }{ 2 } Enter your logo us ing the dial ke ypad.
8. Pr ogrammable Features 53 Setting th e recording paper size {#}{ 3 }{ 8 }{ 0 } { 1 } “ LETTER ” : Letter s ize paper { 2 } “ A4 ” (def ault): A4 size paper { 3 } “ LEGAL ” : Legal size .
8. Pr ogrammable Features 54 8.3 Adv anced features Feature/Code Selection Changing the T EL/F AX delayed ring setting {#}{ 2 }{ 1 }{ 2 } If you use an ex tension telephone in TEL/F AX mode, selec t the desired number of times the e xtension telephone rings before the unit ans wers the call.
8. Pr ogrammable Features 55 Sending a fax at a specific time {#}{ 4 }{ 1 }{ 2 } This f eature allows y ou to take adv antage of low-cost c alling hours offered b y your telephone c ompany . This feature can be s et up to 24 hours in advanc e of the desired time.
8. Pr ogrammable Features 56 Changing the f ax activation code {#}{ 4 }{ 3 }{ 4 } If you wish to use an e xtension telephone to receive f ax es, ac tivate this feature and prog ram the activ ation code. Impor tant: L The fax activation code must be different fr om the co de that you pr ogrammed on the answering machine .
8. Pr ogrammable Features 57 Setting friendly reception {#}{ 4 }{ 3 }{ 8 } T o receive a f ax automatically when you ans wer a call and hear a f ax calling tone (slo w beep). { 0 } “ OFF ” : Y ou hav e to press { F AX ST ART } f or f ax reception.
9. Help 58 9H e l p 9.1 Err or messag es – Repor ts If a prob lem occurs during f ax transmission or reception, one of the f ollowing messages will be printed on the sending and journal repor ts (page 31). Message Code Cause & Solut ion COMMUNICA TION ERROR 40-42 46-72 FF L A transmission or reception error occurred.
9. Help 59 9.2 Err or messag es – Display If the unit detects a prob lem, one or more of the f ollowing mes sages will appear on the displa y . Display Cause & Solution “ CALL SERV ICE ” L T here is something wrong with the uni t. Contact our ser vice personnel.
9. Help 60 “ PAPER J AMMED ” L A recording paper jam occurred. Clear the jammed paper (page 70). “ PC FAIL OR BU SY ” L The cable or the computer power cord is not connected correctly . Check the connections (page 42). L The software is not running on the com puter .
9. Help 61 Troubleshooting 9.3 When a fun ction does not work, chec k here 9.3.1 Initial settings 9.3.2 General Problem Cause & Solution I cannot hear a dial ton e. L The telephone line cord is connected to the [ EXT ] jack on the unit. Connect to the [ LIN E ] jack (page 18).
9. Help 62 9.3.3 Fax – sending 9.3.4 Fax – receiving Problem Cause & Solution I cannot send do cuments. L The telephone line cord is connected to the [ EXT ] jack on the unit. Connect to the [ LIN E ] jack (page 18). L The other par ty’ s fax machine is busy or has run out of recording paper .
9. Help 63 9.3.5 Copying The printing qu ality is poor . L If documents can be copied properly , the unit is working normally . The other par ty ma y have s ent a faint document or there ma y be something wrong with the other par ty’ s machine. A sk them to send a clearer copy of the document or to chec k their f ax machine.
9. Help 64 9.3.6 Using an answering machine 9.3.7 Multi-Function St ation A black line, a white line or smudge appears on the copied documen t. L The glass or rollers are dir ty with c orrection fluid, etc. Clean them (page 74). Please do not ins er t a document befo re corr ection fluid has dried completely .
9. Help 65 I cannot scan. L When scanning at a high resolution, a large am ount of av ailable memor y is required. If y our computer warns of insufficient memory , close other applications and try again. L The f ax machine is in use. T r y again later .
9. Help 66 9.3.8 If a power failure occurs L The unit will not function. L The unit is not designed f or making emergency telephone calls when the po wer f ails. Alternative arrangements should be made f or access to emergency ser vices . L F ax transmission and recepti on will be interrupted.
9. Help 67 Repl ace ment 9.4 Replacing the tone r car tridg e and the drum unit When the displa y shows the f ollowi ng, replace the toner car tridge. TONER LO W TONER EM PTY T o chec k the drum life and quality , please pr int the printer test list (page 76).
9. Help 68 4 T ap on the used toner car tridge sev eral times to allow the remaini ng toner to fall into the drum unit. Remov e the drum and toner unit ( 1 ) by holding the tw o tabs. L Do not touch the transf er roller ( 2 ). L If you replace the toner car tr idge and the drum unit at the same time, skip to step 7.
9. Help 69 8 Firmly press down the toner car tridge to snap into position. 9 T urn the two le vers ( 1 ) on the toner car tridge fir mly . 10 Make s ure that the tr iangles ( 1 ) match, to install the toner cartr idge correctly . L If the lower glass ( 2 ) is dirty , clean it with a soft and dr y cloth.
9. Help 70 Jams 9.5 Recording paper jam The displa y will sho w the follo wing. PAPER J AMMED 9.5.1 When the recording paper has jammed near the drum and toner unit 1 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). 2 Remov e the jammed paper ( 1 ) carefully b y pulling it tow ard you.
9. Help 71 2 Remov e the paper tray cov er ( 1 ). 3 Remov e the recording paper ( 1 ), then remov e the drum and toner unit ( 2 ) to allo w the jammed paper ( 3 ) to pull free from the rear cabinet. 4 Lift both green le vers ( 1 ) forward until they stop .
9. Help 72 L Bef ore re-inser ting, make sure to f an and straighten the recording paper . 9 Attach the paper tra y cov er ( 1 ), then push back the tension plate ( 2 ). 9.5.3 When the recording paper is not fed into the unit properly The displa y will show the f oll owing.
9. Help 73 9.6 Documen t jams - sending 1 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). 2 Hold the centre par t of the front cov er ( 1 ), and pull open the inner co ver ( 2 ). L Do not touch the transf er roller ( 3 ). 3 Remov e the jammed document carefully ( 1 ).
9. Help 74 Cleaning 9.7 Cleaning the in side of the unit Clean the inside of the unit when: – Documents frequently mis feed. – Blac k line, a white line or a dir ty patter n appear on the original document when sending or cop ying. Caution: L Be careful when handling the drum and toner un it.
9. Help 75 7 Remov e the drum and toner unit ( 1 ) by holding the two tabs . 8 Clean the lower glass ( 1 ) with a soft and dr y cloth. 9 Re-install the drum and toner unit ( 1 ) b y holding the tabs . 10 Close the front cover ( 1 ) by pushing do wn on both sides, until loc ked.
10. Genera l Informati on 76 10 Gener al Informatio n Printed Repo rts 10.1 Reference lists and report s Y ou can pr int out the f ollowing li sts and repor ts for y our reference . – “ SETUP L IST ” : Provides y ou with the current settings of the programming features (page 52 to page 57).
10. Genera l Information 77 Specificatio ns 10.2 Specific ations Applicable lines: Publi c Switched T elephone Network Document siz e: Max. 216 mm in width, Max. 600 mm in l ength Effective scanning width : 208 mm Effective printing w idth: Letter/Legal: 208 mm A4: 202 mm T ransmission tim e *1 : Approx .
10. Genera l Informati on 78 Recor ding paper specifications Recording paper size: A4: 210 mm × 297 mm Letter : 216 mm × 279 mm Legal: 216 mm × 356 m m En velope size: #10: 105 mm × 241 mm DL: 110.
10. Genera l Information 79 Note: L The image area changes with the depth, thick ness and size of the characters. L If you turn on the toner sav e feature , the toner car tridge will last approx . 40% longer . Drum life The drum unit is a consumable item and needs to be replaced regularly .
11. Inde x 80 11 . Index 11.1 Index # #101 Date and time: 20 #102 Y our logo: 21 #103 Y our fax number: 23 #120 Dialling mode: 19 #121 Flash time: 52 #145 LCD displa y contrast: 52 #161 Ringer pattern.
11. Inde x 81 Making a phone call: 25 Sending f ax es: 32 Storing: 24 Overseas mode (Feature #411): 54 P P aper size (F eature #380): 53 PC fax reception setting (F eature #442): 57 P olling: 37 P ow .
82 Notes FLM653HK-PFQX2345ZA- en.book Page 82 Tuesday, November 22, 2005 4:39 PM.
83 Notes FLM653HK-PFQX2345ZA- en.book Page 83 Tuesday, November 22, 2005 4:39 PM.
PFQX234 5ZA CM 1005P N0 PFQX2345ZB CM1005PN1115 Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia Global web site: http://www.panasonic.co.jp/global/ Sole agent: Shun Hing Technology Co.
An important point after buying a device Panasonic KX-FLM653HK (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FLM653HK yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FLM653HK - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FLM653HK you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FLM653HK will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FLM653HK, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FLM653HK.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FLM653HK. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FLM653HK along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
