Instruction/ maintenance manual of the product KX-FL541 Panasonic
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Please read these Operating Instructions before using the unit and sav e f or future reference . This model is designed to be used only in the U .S.A. High Speed Laser F ax and Copier Operating Instructions Model No .
I Location of Co nt r ols How to use the operating in structions When f ollowing operating i ns tructions , alway s k eep the front cov er page (next page) open so that you will find easy ref erence to the buttons .
II Location of controls Please keep this page open when fol l o wing operating instructions. For a description of each button, see page 8. Keys (Listed in alphabetical order .
2 Thank you f or purchasing a P anasonic fax machine . Things y ou should keep a record of Attach y our sales receipt here . For you r fut u re ref erence Caution: L The T elephone Consumer Protection.
Safety Instructions 3 F or F ax Advantage assistance , c al l 1-800-435-7329. Safet y Instructions Safet y Instructions 1For Fax Advantage assi st ance, call 1-80 0-435-7329.
Safety Instructions 4 F or F ax Advantage assistance , c al l 1-800-435-7329. O THER INFORMA TION: L K eep the unit awa y from electrical noise generating de vices, such as fluorescent lamps and motors. L The unit should be k ept free from dus t, hi gh temperature and vibration.
T able of Contents 5 1. Table of Contents 1. Intr oduction and Installa tion Accessories 1.1 Included accessories .......................... 7 1.2 Accessor y inf or mation ........................ 8 Finding the Cont r ols 1.3 Description of buttons ..
T able of Content s 6 Jams 8.5 Recording paper jam ........................ 58 8.6 Document jams - sending ................. 60 Cleaning 8.7 Cleaning the inside of the unit .......... 61 9. Caller IQ Feature Caller IQ F eatur e 9.1 openLCR ser vic e for the Call er IQ feature .
1. Introduction and Installation 7 F or F ax Advantage assistance , c al l 1-800-435-7329. 1 Introducti on and Installation 1.1 Inc luded accesso ries *1 P ar t numbers are subject to change without notice . Note: L If any items are missing or damaged, chec k with the place of purchase .
1. Intr oduction and Installation 8 F or F ax Advantage assistance , c al l 1-800-435-7329. 1.2 Accessor y inf ormatio n T o ensure that the unit operates properly , we recommend the use of a P anasonic toner car tridge and drum unit.
1. Introduction and Installation 9 F or F ax Advantage assistance , c al l 1-800-435-7329. 1.4 Overv ie w *1 The paper stack er and document stacker may not be s ho wn in all illustrati ons.
1. Intr oduction and Installation 10 F or F ax Advantage assistance , c al l 1-800-435-7329. Installat ion 1.5 T oner car tridge an d drum unit The included toner car tridge is a star ter to ner car tridge. It will print about 800 letter-siz ed pages with a 5% image area (page 69).
1. Introduction and Installation 11 F or F ax Advantage assistance , c al l 1-800-435-7329. 6 Make s ure that the triangles ( 1 ) match, to install the toner cartr idge correctly . 7 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). L If the lower glass ( 3 ) is dirty , c l ean it with a soft and dr y cloth.
1. Intr oduction and Installation 12 F or F ax Advantage assistance , c al l 1-800-435-7329. 1.6 P aper tray Inser t the paper tra y ( 1 ) into the sl ot ( 2 ) on the back of t he unit. Note: L Do not place the unit in an area where the paper tra y may be obstructed (i.
1. Introduction and Installation 13 F or F ax Advantage assistance , c al l 1-800-435-7329. 1.8 Documen t stac ker Pull the document stack er ( 1 ) forw ar d gentl y until it clic ks into place, then press the center par t of the document stac ker ( 2 ) to open the ex tender ( 3 ).
1. Intr oduction and Installation 14 F or F ax Advantage assistance , c al l 1-800-435-7329. 2 Pull the tension plate f orward ( 1 ) and inser t the paper , print-side down ( 2 ), then push the tension plate bac k ( 3 ). L The paper should not be ov er the tabs ( 4 ).
2. P repara tion 15 F or F ax Advantage assistance , c al l 1-800-435-7329. 2 Preparatio n 2For Fax Advantage assi st ance, call 1-80 0-435-7329. Connections and Setup 2.1 Selecting th e wa y to use y our fax machine Depending on yo ur s ituation, you can selec t the wa y you pref er to us e y our fax machine in Q uick Setup f eature #00.
2. Prep aration 16 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.2 Case 1: F AX ONL Y 2.2.1 Y our situation Y ou wish to use the f ax machine only for f ax reception/transmission. 2.2.2 T e lephone wiring image in house or office 2.2.3 Connections for Case 1 2.
2. P repara tion 17 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.3 Case 2a: Distinctive Ring (1 ph one line with 2 or mo re phone n umber s) 2.3.1 Y our situation Y ou wish to use the f ax machine and your ans wer ing machi ne in a diff erent room and receive f ax es and phone calls automaticall y .
2. Prep aration 18 F or F ax Advantage assistance , c al l 1-800-435-7329. 5 Press {A} or {B} repeatedly to display the followin g. SELECT A SETU P =DIST. R ING [ ± ] 6 Press { SET } . 7 Press { MENU } . L The A UT O ANSWER light is ON. L Y ou cannot change the receiving mode while the Distinctiv e Ring feature is activated.
2. P repara tion 19 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.4 Case 2b: Distinctive Ring (using with v oice mail serv ice) 2.4.1 Y our situation Y ou ha ve already subscribed to voic e mail serv i ce and also wish to receive a f ax automatically .
2. Prep aration 20 F or F ax Advantage assistance , c al l 1-800-435-7329. 5 Press {A} or {B} repeatedly to display the followin g. SELECT A SETU P =DIST. R ING [ ± ] 6 Press { SET } . 7 Press { MENU } . L The A UT O ANSWER light is ON. L Y ou cannot change the receiving mode while the Distinctiv e Ring feature is activated.
2. P repara tion 21 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.5 Case 3: EXT . T AM (External T eleph one An sw er in g M ach i ne) 2.5.1 Y our situation Y ou wish to use the f ax machine and your ans wer ing machi ne in the same room. 2.
2. Prep aration 22 F or F ax Advantage assistance , c al l 1-800-435-7329. Receivin g a v oice message and fax document in one call The caller can lea ve a v oice message and send a f ax document during the same call. Inf orm the caller of the fol lowing procedure bef orehand.
2. P repara tion 23 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.6 Case 4: TEL ONL Y 2.6.1 Y our situation Y ou wish to use the f ax machine and an ex tens i on telephone in a diff erent room. Most incoming call s are phone calls and the f ax machine is seldom use d for f ax reception.
2. Prep aration 24 F or F ax Advantage assistance , c al l 1-800-435-7329. – a fa x calling tone (slo w beep) is heard, or – no sound is heard, press * #9 (pre-selected fax activ ation code) fir ml y . 3. Replace the handset. L The f ax mac hine will start r ec eption.
2. P repara tion 25 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.7 Case 5: F AX with PC MODEM (one phone num be r) 2.7.1 Y our situation Y ou wish to use a computer connected via MODEM and the f ax machine on a single telephone line .
2. Prep aration 26 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.7.4 How to setup 1 Set the f ax machine to F AX ONL Y mode by pressing { AU TO A N S W E R } repeatedly to displa y the f ollowing. FAX O NLY MODE 3 RINGS [ ± ] L The displa y will show the number of rings before the f ax machine ans wers a call in F AX ONL Y mode.
2. P repara tion 27 F or F ax Advantage assistance , c al l 1-800-435-7329. Help Button 2.8 Help f unction The unit contains helpful inf orm ati on which can be printed for quic k ref erence. Basic settings: How to set the date , time, your logo and f ax number .
2. Prep aration 28 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.10 Date and time 1 Press { MENU } . SYSTEM S ET UP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis pla y the followin g. SET DATE & TIME PRESS SE T 3 Press { SET } .
2. P repara tion 29 F or F ax Advantage assistance , c al l 1-800-435-7329. 2.11 Y ou r logo The logo can be your company , division or name. 1 Press { MENU } . SYSTEM S ET UP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis pla y the followin g.
2. Prep aration 30 F or F ax Advantage assistance , c al l 1-800-435-7329. 3. Press {# } . LOGO=B | i 4. Press { 5 } 3 times. LOGO=B i | l T o c orrect a mist ake Press {<} or {>} to mov e the cursor to the incorrect character , and mak e the c or rection.
3. T e l ephone 31 3 Telephone Automatic Dialing 3.1 Storing names an d telephone nu mbers into one- touch d ial Up to 22 telephone numbers can be stored in one-touch dial f or quick access. L Station 1 to 3 can be used alternatively as broadcast ke ys (page 38).
3. T elephon e 32 Helpful hints: L F or your con v enience, HELP-F AX (1-800- 435-7329) has been pre-programmed. If you cannot solv e a pr ob lem, call using this entry (page 32). If unnecessar y , you can er as e i t (page 32). L Y ou can confirm the stored entr ies i n the telephone number list (page 66).
3. T e l ephone 33 T o s ear ch f or a name b y initial Example: “ LISA ” 1. Press {> } . L Confirm that there ar e no d ocuments in the document entrance. 2. Press {A } or {B } to initi ate the navigator directory . 3. Press { 5 } repeatedly to display an y name with the initial “ L ” (see the character tab l e , page 29).
3. T elephon e 34 T o ch ange the dis pla y of the caller information Press { NAME/TEL NO . } repeatedl y after step 2. Example: SAM LE E 11:20A M Jul 20 , b 134567 8901 11:20A M Jul 20 , L Check mark ( , ) on the dis play means the c all has already been vie wed or ans wered.
3. T e l ephone 35 3. Press { SET } . For stations 4 – 11: 1. Press the desired station ke y . 2. Press { SET } . For stations 12 – 22: 1. Press { LOWER } , then press the desired station ke y . 2. Press { SET } . For navigator directory: 1. Press {<} or {>} .
4. F ax 36 4F a x Sending Faxes 4.1 Sending a fax manuall y 1 Adjust the width o f the document guides ( 1 ) to the size of the document. 2 Inser t the document (up to 20 pages) F ACE DO W N ( 2 ) until a s ingle beep is heard and the unit grasps the document.
4. F ax 37 3. Press { Q UICK SCAN ST ART } or { FA X ST ART } . L The document will be f ed into the unit and scanned into memory . The unit w i ll then transmit the data. If the document e xceeds the memor y capac ity , s endi ng will be canceled and this f eature will be tur ned OFF automatically .
4. F ax 38 2 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr as ps the document. 3 If necessar y , press { RESOLUTION } repeatedly to select the desired resolution (page 36). 4 Enter the fax number . Using stations 1 – 11: Press the desired station k ey .
4. F ax 39 4 Press {*} . 5 Press {A} or {B} repeatedly to display the desired entry . 6 Press { SET } . L T o add other entries, repeat steps 5 and 6 (up to 20 entries). 7 Press { DIRECT OR Y PR O GRAM } to e xit the program. 4.4.3 Erasing a stored entry fr om the broadcast memory 1 Press {>} .
4. F ax 40 Ho w to r ecei ve call s 1. When the unit rings, li ft the handset to ans wer the call. 2. When: – document reception is required, – a fa x calling tone (slo w beep) is heard, or – no sound is heard, press { F AX ST ART } . CONNEC TING.
4. F ax 41 Additionally , fax es originating from numbers that match a programmab le junk f ax prohibitor list will not be accepted b y the f ax machine (page 41). L K eep the front cover page open f or button locations . Impor tant: L This feature does not work when: – the unit is set to the TEL mode, or – manual reception is performed.
5. Dist inctive Ring 42 5 Distincti ve Ring Distinctiv e Ring 5.1 Distinctive R ing serv ice fr om your phone company The Distinctive Ring s er vice is a service offered by y our local telephone company .
5. Distinct ive Ring 43 5.4 Pr o gramming the ring pattern assig n ed for fax L K eep the front cover page open f or button locations . 1 Set f eature #31 to “ ON ” (page 42) . 2 Press { MENU } . 3 Press {#} , then { 3 }{ 2 } . 4 Press {A} or {B} repeatedly to select the ring patter n assigned f or fax.
6. Co py 44 6 Copy Copying 6.1 Making a copy 1 Adjust the width o f the document guides ( 1 ) to the size of the document. 2 Inser t the document (up to 20 pages) F ACE DO W N ( 2 ) until a s ingle beep is heard and the unit grasps the document. 3 If necessar y , press { RESOLUTION } repeatedly to select the desired resolution.
6. Cop y 45 Example: Making 2 copies of a 4-page original document Note: L The unit will store the documents into memor y whi l e c ollating the copies. If mem or y becomes full while storing, the unit wil l only print out the stored pages. L After cop y i ng, the collating f eature will tur n OFF automatically .
7. Pr ogrammable Features 46 7 Progra mmable Features Features Summ ary 7.1 Pr o gramming 7.1.1 Programming basic features 1 Press { MENU } . 2 Select the f eature you wish to program. Press {<} or {>} repeatedly to dis pla y the desired f eature.
7. Pr ogrammable Features 47 “ ON ” : A sendi ng repor t will be printed out after ev er y transmission. “ OFF ” : Sending repor ts will not be pr inted out. Code #06: Changing the ring setting in F AX ONL Y mode FAX R ING COUNT RINGS= 3 [ ± ] T o change the number of rings before the unit ans wers a call in F AX ONL Y mode .
7. Pr ogrammable Features 48 L T o cancel after programming, press { ST OP } then { SET } . Code #26: Setting th e Caller ID list to print automatically AUTO C ALL. LI ST MODE=O N [ ± ] “ ON ” (def ault): The unit will print the Caller ID list automatically after ev er y 30 new calls (page 33).
7. Pr ogrammable Features 49 L The connecting tone v olume cannot be adjusted. “ ON ” (def ault): Y ou will hear connecting tones. “ OFF ” : Deactivates this f eature. Code #79: Setting toner save feature TONER SA VE MODE=O FF [ ± ] “ ON ” : The toner cartr idge will la s t longe r.
7. Pr ogrammable Features 50 {#}{ 3 }{ 2 } Ring pattern – { 1 } : “ A ” – { 2 } : “ B ” – { 3 } : “ C ” – { 4 } : “ D ” – { 5 } : “ B-D ” (default) {#}{ 3 }{ 7 } A uto re.
8. Help 51 F or F ax Advantage assistance , c al l 1-800-435-7329. 8H e l p 8For Fax Advantage ass istance, call 1-800-435-7329 . Error Messages 8.1 Err o r messa ges – Repor ts If a problem occurs during f ax transmission or reception, one of the f ollowing comm unication messages will be printed on the sending and journal repor ts (page 37).
8. Help 52 F or F ax Advantage assistance , c al l 1-800-435-7329. L The drum life is complete . Replace the dr um unit immediately (page 56). FAILED PICK UP L Recording paper was not f ed into the unit properly . Re-inser t the recording paper (page 58).
8. Help 53 F or F ax Advantage assistance , c al l 1-800-435-7329. Frequently Asked Q uestions 8.3 When a fun ction does not w ork, chec k here 8.3.1 Initial settings I cannot hear a dial ton e. L If you used a spli tter to connect the unit, remov e the splitter and connect the unit to the wall jac k directly .
8. Help 54 F or F ax Advantage assistance , c al l 1-800-435-7329. L T r y cop ying the document. If the copied image is clear , there ma y be something wrong with the other par ty ’ s machine . The other par ty complains that smudges or black lines appear on their received document.
8. Help 55 F or F ax Advantage assistance , c al l 1-800-435-7329. L Y ou ma y have us ed paper w ith a cotton and/or fiber content that is o ver 20%, such as letterhead or resume paper . L The remaining toner is lo w . Replace the toner car tridge (page 56).
8. Help 56 F or F ax Advantage assistance , c al l 1-800-435-7329. Repl aceme nt 8.4 Replacing the tone r car tridge and the d rum unit When the displa y shows the f ollowing, replace the toner car tridge. TONER L OW TONER E MPTY W e recommend y ou replace the dr um unit e very fourth time you replace the toner c ar tridge.
8. Help 57 F or F ax Advantage assistance , c al l 1-800-435-7329. drum unit. Remov e the dr um and toner unit ( 1 ) by holding the tw o tabs. L Do not touch the transf er roller ( 2 ). L If you replace the toner car tridge and the drum unit at the same time, sk ip to step 7.
8. Help 58 F or F ax Advantage assistance , c al l 1-800-435-7329. 9 T ur n the tw o le vers ( 1 ) on the toner car tridge firmly . 10 Make s ure that the triangles ( 1 ) match, to install the toner cartr idge correctly . L If the lower glass ( 2 ) is dirty , c l ean it with a soft and dr y cloth.
8. Help 59 F or F ax Advantage assistance , c al l 1-800-435-7329. 1 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). 2 Remov e the jammed paper . When the recording paper has jammed near the drum an d toner unit: Remov e the jammed paper ( 1 ) carefully by pulling it tow ard you.
8. Help 60 F or F ax Advantage assistance , c al l 1-800-435-7329. 4. Push bac k the lev ers ( 1 ) to the original position. 3 Close the front cov er ( 1 ) by pushing do wn on both sides, until locked. P ull the tension plate f orward ( 2 ) and re-inser t the recording paper ( 3 ), then push bac k the tension plate .
8. Help 61 F or F ax Advantage assistance , c al l 1-800-435-7329. 2 Hold the center par t of the front co ver ( 1 ), and pull open the inner co ver ( 2 ). L Do not touch the transf er roller ( 3 ). 3 Remov e the jammed document carefully ( 1 ). 4 Push bac k the inner cov er.
8. Help 62 F or F ax Advantage assistance , c al l 1-800-435-7329. 3 Clean the document separation roller ( 1 ) with a cloth moistened with is opropyl rubbing alcohol, and let all par ts dry thoroughly . 4 Hold the center par t of the front co ver ( 1 ), and pull open the inner co ver ( 2 ).
8. Help 63 F or F ax Advantage assistance , c al l 1-800-435-7329. 10 Close the front cov er ( 1 ) by pushing do wn on both sides, until locked. 11 Reconnect the po wer cord and the telephone line cord. Note: L Do not touch the transf er roller ( 1 ).
9. Caller IQ Feature 64 F or assistance, please call o penLCR: 1-866-openLCR (1-866-673-6527) 9 Caller IQ Feature 9For assistance, please call open LCR: 1-866-openLC R (1-866-673 -6527) Caller IQ Feature 9.1 openLCR service f o r the Caller IQ feature This unit is com patible with s er vice pro v ided b y openLCR.
9. Caller IQ Feature 65 F or assistance, please call o penLCR: 1-866-openLCR (1-866-673-6527) During do wnload L The CALLER IQ indicator will flas h and the displa y will show the f ollowing. DOWNLO ADING L While downloading, y ou cannot do other operations such as making/ans wering calls or sending/receiving doc uments.
10. Genera l Informa tion 66 10 Gener al Info rmation Printed Repo rts 10.1 Reference lists and report s Y ou can print out the fo llowing li s ts and repor ts for y our r ef erence. Setup list: Provides y ou with the current settings of the basic and adv anced programming f eatures (page 46 to page 49).
10. Genera l Inf ormation 67 10.2 T echnical data about th is pr oduct *1 T ransmission speed depends upon the contents of the pages , res ol ution, telephone line conditions and capability of the other par ty ’ s machi ne. *2 T ransmission speed is based upon the ITU-T No .
10. Genera l Informa tion 68 P aper sp ecific ation s Note f or recor ding paper: L Do not use the f ollowing types of paper: – P aper with a cotton and/or fiber content that is ov er 20%, such as l.
10. Genera l Inf ormation 69 T oner life T oner life depends on the amount of content in a received, copied or printed document. The f ollo wing is the approx imate relationship between image area and toner lif e for replacement toner cartr idge (Model No .
10. Genera l Informa tion 70 FCC and Other I nformat i o n 10.3 FCC and Oth er Inf ormation This equipment complies with P ar t 68 of the FCC rules and the requirements adopted by the A CT A. On the rear of this equipment is a label that contains, among other inf or mation, a product identifier in the f ormat US:ACJ----------.
10. Genera l Inf ormation 71 — Reorient or relocate the receiving antenna. — Increase the separation between the equipment and receiver . — Connect the equipment into an outlet on a circuit diff erent from that to which the receiver is connected.
10. Genera l Informa tion 72 Limited Wa rranty 10.4 Limited W arranty P ANASONIC CONSUMER ELECTRONICS COMP ANY , DIVISION OF MA TSUSHIT A ELECTRIC CORPORA TION OF AMERICA One P anasonic Wa y , Secaucus, New Jersey 07094 P ANASONIC SALES COMP ANY , DIVISION OF MA TSUSHIT A ELECTRIC OF PUERT O RICO , INC.
10. Genera l Inf ormation 73 Some states do not allow the e xclusion or limitation of incidental or consequential damages, or limitations on how long an implied Limited W arranty lasts, so the e xclusions ma y not apply to you.
10. Genera l Informa tion 74 Cust omer S ervice s 10.5 Custome r Ser vices director y T o obtain service or technical assistance during the warranty period, please contact:1-800-HELP-F AX (1-800-435-7329), Monday-Frida y 9am-8pm EST .
11. Inde x 75 11 . Index 11.1 Index # #00 Quick Setup: 15 #01 Date and time: 28 #02 Y our logo: 29 #03 Y our f ax number: 30 #04 Sending repor t: 37 , 46 #06 F AX r ing s etting: 47 #12 Remote activat.
11. Inde x 76 Recording paper: 13 Recording paper size: 68 Redialing: 36 , 38 Remote activati on ID (Feature #12): 47 Repor ts Broadcast programming: 66 Broadcast sending: 39 Caller ID: 34 , 48 Journa.
77 FL541.book P age 77 Wednesday, Augu s t 27, 20 03 7:07 PM.
78 FL541.book P age 78 Wednesday, Augu s t 27, 20 03 7:07 PM.
79 FL541.book P age 79 Wednesday, Augu s t 27, 20 03 7:07 PM.
Free peace of mind, direct fr om P anasonic NO EXTRA COST ■ 1-year limited warranty 1 : par ts, labor , and toll-free help line 2 ■ Free o vernight replacement 3 and repair program F AX A D V A N .
An important point after buying a device Panasonic KX-FL541 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FL541 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FL541 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FL541 you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FL541 will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FL541, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FL541.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FL541. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FL541 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
