Instruction/ maintenance manual of the product KX-FC255AL Panasonic
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Please read these operating inst ructions before us ing the unit and sa v e f or future reference. This unit is compat ible with Caller ID and SMS. T o use these features, you m ust subscribe to the appropriate service of yo ur service provider . Operating Instructions Compact Plain P aper F ax with DECT Model No .
2 Thank y ou for pur ch asing a P anasoni c fax mac hine. Things y ou s hould keep a recor d of Attach y our sales r eceipt her e. For y our future ref erence Caution: L Note that th e ima ges of co pied o r recei ved docum ents will remain o n the u sed ink f ilm.
3 Warning: ● Please ensure that a separate telephone, not dependent on local power, is available for emergency use. ● This equipment will be inoperable when mains power fails.
4 Instructions to customer Important information Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service.
Important Information 5 Importan t Informati on Safe ty Ins truc tions Impor tant safety instr uctions When usi ng this unit , basic s afety pre cautions shou ld alw ay s be fol lowed to red uce the risk of fire , electric shoc k, or perso nal injury .
Important Infor mation 6 L Unplug this unit fro m powe r outlets if it emits sm oke, an abnormal sm ell or mak es unusu al noi se. Th ese condi ti ons c an ca use f ire o r el ectr ic shock. Conf ir m that smo ke has sto pped and contac t an authorised service centre .
T able of Contents 7 1. T able of Contents 1. Introduction and Installation Accessories 1.1 Included accessories ............... ...................... 9 1.2 Accessory inf or mation ............. ...................... 9 Finding the Controls 1.3 Button descriptions of the base unit .
T able of Contents 8 9. Multi-unit Operation Additional Units 9.1 Opera ting additional units ............. ............ ... 59 9.2 Regist er ing a co rdless handset to a base un it 59 Other Featur es 9.3 Intercom ................. ...................
1. Intr oduction and Installat ion 9 1 Introductio n and Installation Access ories 1.1 Inc luded accessori es *1 Par t nu mbers are subj ect t o cha nge with out no tic e. Note: L If any items are mis s ing or d amaged, cont act the place of purchase .
1. Intr oduction and Installation 10 Finding t he Controls 1.3 Button d escriptions of the base unit A { MIC } (Micr ophone) L The b uilt-in microph one. B { GREETING REC } L T o re cord a gree ting mess age (page 45) . C { GREETING CHECK } L T o chec k a gre eting mes sage (page 45).
1. Intr oduction and Installat ion 11 1.4 Button d escriptions of the cor dless handset A Sof t keys L T o selec t the f eatures or operations di splay ed directly above each k ey (p age 12). B {C} (T alk) L T o mak e/ans wer calls (p age 22 , 23). C Navig ator L T o adjust v olume (pag e 19).
1. Intr oduction and Installation 12 Menu i c ons When in s tandby mo de, pressin g the middle so ft key rev eals t he co rdle ss ha nds et’ s main menu. F r om he re you can access v arious fe atures and setti ngs. Soft keys The cord less handse t feat ures 3 soft k eys .
1. Intr oduction and Installat ion 13 1.6 Overvie w 1.6.1 Base unit Remov ing the shipping tape 1.6.2 Cor dless handset 1 Document guides 2 Pap e r tr ay 3 Metal re cor ding paper guide 4 P aper suppo.
1. Intr oduction and Installation 14 Installation 1.7 Ink film The incl uded film ro ll is a s tar ter ink f ilm. 1 Open the fro nt cov er . 2 Releas e the bac k cov er by pushin g the gr een bu tton ( 1 ).
1. Intr oduction and Installat ion 15 6 Clos e th e back cover secu rely by pushi ng dow n on the dotte d area at both ends ( 7 ). 7 Clos e th e fro nt cover secu rely . 1.8 P aper tra y Pull up the me tal recording pape r guide ( 1 ), then install the paper t ray ( 2 ).
1. Intr oduction and Installation 16 1.9 Rec or ding p aper The un it ca n hol d up t o 20 sh eets of 64 g/ m 2 to 80 g/m 2 paper . Please re f er to page 79 for m ore information on recording paper . 1 F an the pa per to p re v ent paper jams . 2 Insert the paper gently , print-side down ( 1 ).
2. Preparation 17 2 Preparatio n Connections and Setup 2.1 Connections Important: L The unit w ill not function w hen t here is a po wer failure. T o make calls in eme rgenc y situations , you should connect a tel ephone that can function during a power failure to the telephone line.
2. Preparation 18 2.2 Bat tery char g e Plac e th e cor dless han dset on t he c harge r for abo ut 7 hour s bef ore init ial use. When char ging, i and battery streng th icon a re alternately sho wn on the displa y . When the batteries are full y charged, 1 remains on the disp lay .
2. Preparation 19 Volu me 2.5 Adjusting c ord less handset vo l u m e Ringer v olume 1. " 2. Select N b y pressing {^} , {V} , { < } , or { > } . i # 3. Press {^} or {V} to selec t “ Ringer Setup ” . i # 4. Press {^} or {V} to selec t “ Ringer Volume ” .
2. Preparation 20 Initial Progra mming 2.7 Date a n d time The date and time can be set using eith er the cordless handset or the base unit. L The ot her party’ s fa x machine will p r int the da te and time on t he top of each p age you se nd according to you r unit’ s date and tim e setting.
2. Preparation 21 2.8 Y our lo go Y ou can progr am your logo (na me, compan y name , etc.) so that i t appears on the top of e ach page sent. 1 { MENU } i {#}{ 0 }{ 2 } i { SET } LOGO= | [#:ABC] 2 Enter y our logo , up to 30 character s (see page 62 for chara c ter entry).
3. T elephone 22 3 Telephone Making and Answ ering Calls 3.1 Making phon e calls 3.1.1 W ith the co rdless hands et 1 Lift the c ordless hands et and pres s {C} . L T o mak e hands-f ree pho ne calls, pr ess {s} . 2 Dial th e tele phone n umber . 3 T o hang u p, p ress {ih} or place the c o rdless handset on the charge r .
3. T elephone 23 3.1.2 W ith the ba se unit 1 Lift the h andset or pres s { SP-PHONE } . 2 Dial th e tele phone n umber . 3 T o hang u p, re place the handset or pr ess { SP- PHONE } . Note: L Y ou can also dia l by perf or ming step 2 bef ore step 1.
3. T elephone 24 3.3 Using the recall f eature { RECALL } (bas e unit) / { R } (cordless hands et) is used to acce ss optional tel ephone services suc h as call wai ting.
3. T elephone 25 L T o cance l a select ed category number , press the number aga in. T he num ber will sto p flas hing . 6. {ih} 3.5.2 Base unit T o set the st art and end time f or night mo de 1. { MENU } i {#}{ 3 }{ 5 } i { SET } i { 1 } i { SET } 2.
3. T elephone 26 3.6.3 Making a phone call using the phonebook 1 H 2 Press {^} or {V} repeatedly to displa y the desired item. i {C } T o searc h for a name by initial 1. H 2. Press the dial ke y ( { 0 } to { 9 } ) w hich co ntains the char acter y ou are searching f or (page 62).
3. T elephone 27 2 Press {A} or {B} repea tedly to displa y the desired item. 3 Lift the h andset or pres s { SP-PHONE } . T o searc h for a name by initial 1. { PHONEBOOK } 2. Press {A} or {B} to initia te the p honeb ook. 3. Press the dial ke y ( { 0 } to { 9 } ) w hich co ntains the char acter y ou are searching f or (page 62).
3. T elephone 28 L T o c anc el eras ing , pr ess { ST OP } . 2. { SET } Note: L The corre sponding base unit phoneb ook item will not be er ased. Caller ID 3.10 Caller ID servic e This unit is c ompatible with th e Caller ID serv ice offered b y y our local telephone compa ny .
3. T elephone 29 Missed c alls If a call is not ans wered, the unit treats the c all as a miss ed cal l. The numbe r of m is sed c alls ar e sh own on the disp lay (t he cordless handset also sho ws y ). Th is lets y ou know if y ou should vie w the caller li st to see who called w hile y ou were out.
3. T elephone 30 3.11.2 W ith the b ase unit 1 { CALLER ID } 2 Press {B} to sea rch from the rece ntly recei ved calle r inf orm atio n. L If you pres s {A} , the displa y order will be re versed. L A Q on the displa y means t he item h as already been vie wed or ans wered.
3. T elephone 31 Note: L T elstra and Optus do not currently s end call er name inf orm ation . 3.14 Stori ng caller inform ation into the p honebook Important: L This f eature is not avai lable if the calle r inf ormation does not includ e a telephone numbe r .
3. T elephone 32 3.17 Changing SMS message centre number s SMS mess age cent re telephone n umbers must be stored in order to send an d receive SMS messages . The mes sage cen tre num bers (used f or SMS se r vices provi ded by BT T ext ) are p reprog ramme d in this unit.
3. T elephone 33 3 “ Send List ” i # 4 Press {^} or {V} repeatedly to select the m essage. i # 5 " i “ Edit Message ” i # i Conti nue from ste p 4, “3.
3. T elephone 34 5 Select th e desired ne w mailbo x number ( “ Mailbox1 ” to “ Mailbox6 ” ). i # 6 Enter a name for the m ailbox u p to 5 characters (s ee page 62 f or character entry).
4. F ax 35 4F a x Sen ding Faxes 4.1 Sending a fax manuall y 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al size of t he document. 2 Insert the documen t (up to 10 pages) F ACE DO WN until a s ingle beep is heard and the uni t grasps th e docu ment.
4. F ax 36 4.2 Documen t requirements Minim um document size Maxim um document size Effe cti ve s can ning ar ea L Shaded are a will be scanne d. Document w eight L Single sh eet: 45 g/m 2 to 90 g/m 2 L Mult iple sheet s: 60 g/m 2 to 80 g/m 2 Note: L Remov e clips , staples or o ther fa stener s.
4. F ax 37 4.4 Br oadcast transmissi on By storin g the base unit’ s phonebo ok ite ms (page 26) into t he broadc ast memory , you ca n send th e same docume nt to multiple par ties (up to 20 ). Y our progr ammed items will rema in in the bro adcast me mor y , allo wing frequent re -use.
4. F ax 38 Receiving F axes 4.5 S electing the wa y to use your fax m achi ne Depe ndi ng on yo ur sit uat ion, sel ect t he way you prefer to use y our f ax mach ine. – Use as a teleph one ans wering m achine and/or f ax (T AM/F AX mode) – Use on ly as a f ax (F AX ONL Y mode) – Use m ostly as a telephone (TEL mode) 4.
4. F ax 39 4.6 Receiv ing a fax man u ally – A uto answer OFF Note: L By def ault, the unit reduces the size of the receiv ed documen t to 92% when p r inting (See featu re #36 on page 53 f or details). 4.6.1 Activ ating TEL mode Press { A UT O ANSWER } re peated ly to dis play “ TEL MODE ” .
4. F ax 40 4.7 R eceiving a fax automat i call y – Auto an swer ON Note: L By def ault, the unit reduces the size of the receiv ed documen t to 92% when p r inting (See featu re #36 on page 53 f or details).
4. F ax 41 How faxes are received When rec eiving calls , the unit wi ll auto matical ly answ er all cal ls and only rec eive f ax docu ments . Note: L The num ber of r ings be f ore a ca ll is ans wered in F AX ONL Y mode can be changed (f eature #0 6 on page 50).
5. Distinctive Ring 42 5 Distinct ive Ring Distinctiv e Ring 5.1 Using with the ring detection featu re This f eature i s only f or use i f you sub scribe to a Distincti ve Ring pattern service fr om your te lephone compan y .
6. Copy 43 6 Copy Copying 6.1 M aki ng a copy 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al size of t he document. 2 Insert the documen t (up to 10 pages) F ACE DO WN until a s ingle beep is heard and the uni t grasps th e docu ment.
6. Copy 44 5. Press {A} or {B} repeatedl y to displa y “ COLLATE ON ” . i { ST ART } Example: Mak ing 2 copies of a 4-pa g e original document Note: L The unit w ill store th e docume nts into memory whi le collatin g the copies . If memory becomes full while storing, t he unit will on ly print out t he stored pag es.
7. Answeri ng Machine 45 7 Answering Mach ine Greeting 7.1 Recor ding y our gree ting messa ge The unit has a pre-recorded greeting mes s age f or T AM/F AX mode . If you re cord your o wn greetin g message , it will be p lay ed instead of th e pre-recorded greet ing messag e wh en a ca ll is rec eived.
7. Answering Machine 46 Incoming Messages 7.2 Listening to recor ded messa ges When the unit has reco rded n ew v oice me ssages: –T h e { A UTO ANSWER } i ndica tor will fl ash whe n auto ans wer is turned ON. – The total n umber of recorded message s will flas h on the base unit displa y .
7. Answeri ng Machine 47 Remote Oper ation 7.4 U sing the ans wering mac hine with the cor dless handset Helpful hints: L T o activ ate T AM/F AX mode with th e cordles s handset, see page 40 .
7. Answering Machine 48 7.4.5 Pr ogramming f or a nsweri ng machi ne T o set the remote operation ID Y ou must prog ram a remote operation ID to oper ate the ans wering mach ine from a remote location (page 48). 1. " i I i # 2. “ Settings ” i # 3.
7. Answeri ng Machine 49 *1 If presse d within the first 5 seconds of a message, the pre vious mes sage w ill be pl ay ed. *2 T o resume oper ation, press a command k ey withi n 10 se conds . Reco rding a mar ker mes sage After pla ying b ack the messages , you ca n leav e an addit ional me ssage .
8. Programmab le Features 50 8 Programma ble Features Base Unit 8.1 Base unit pr og rammin g 8.1.1 Basi c features 1. { MENU } 2. Press {#} an d the 2 -digit code. 3. Press th e desired co mmand to displa y the desired setti ng. L This s tep may be slightly differe nt depend ing on the f eature .
8. Pr ogrammable Features 51 8.1.2 Ad vanced f eatures Changing the m aximum recording ti me for inco min g mes sag es *1 {#}{ 1 }{ 0 }{ 1 } “ 1 MINU TE ” { 2 } “ GREETING ONLY ” : Th e unit pla ys the gree ting mes sage but does not recor d any i ncom ing me ssag es.
8. Programmab le Features 52 Sending a fax at a speci fied time {#}{ 2 }{ 5 } This f eature a llow s y ou to take a dvant age of lo w-cost call ing hours off ered by your te lephone comp any . This f eature can be set up to 24 ho urs in adv ance of the d e sired ti me.
8. Pr ogrammable Features 53 Receiving o versize d documents {#}{ 3 }{ 6 } If the s i ze o f the document s ent by the other par ty is as la rge as or larger tha n the recordin g paper , the unit can reduce the document and print it. Select t he desired reduc tion r ate .
8. Programmab le Features 54 Setting the a uto disconnec tion {#}{ 4 }{ 9 } T o ans wer a call wi th an ext ension telepho ne in T AM/F AX mode (page 40), a c tiv ate this f eature and p rogr am the c ode. { 0 } “ OFF ” { 1 } “ ON ” (default) 1.
8. Pr ogrammable Features 55 Setting recall/fl ash time (f or the base un it and cor dless handset) {#}{ 7 }{ 2 } The rec all/flash time depends on y our telepho ne e xchange o r host PBX. { 1 } “ 900mse c. ” { 2 } “ 700mse c. ” { 3 } “ 600mse c.
8. Programmab le Features 56 Cordless Handset 8.2 Cordle ss handset pr ogram ming 8.2.1 Cor dless handset features 1. " 2. Select N by pres sing {^} , {V} , { < } , or { > } . i # 3. Press {^} or {V} t o select the desired item in the cordles s hands et settings me nu.
8. Pr ogrammable Features 57 Using the ba se unit PIN/repeater 1. " 2. Select L b y pressing {^} , {V} , { < } , or { > } . i # 3. Press {^} or {V} to sele ct the des ire d it em in the ba se un it s etti ngs m enu. i # 4. Press {^} or {V} to sele ct the des ire d it em in the sub-m enu.
8. Programmab le Features 58 8.2.2 Time setti ngs Alarm An alarm will sound f or 3 m inutes at the set tim e once or daily . Set the date and time be forehand (page 20). 1. " i N i # 2. “ Time Settings ” i # 3. “ Alarm ” i # 2 times 4. Select an alar m mode .
9. M ult i-u nit Ope ra tion 59 9 Multi-unit Ope ration Add itional Units 9.1 Operating additional units 9.1.1 Add itional cor dless handsets Up to 6 cordles s handsets can be registe red to a single base u nit.
9. Multi-uni t Operation 60 Note: L T o register th e cordless hand set to ano ther base uni t or to the s ame base unit again, see (page 59). 9.2.4 In creasing the range of t he base unit Y ou can incre ase the signal range of the base unit b y using a DECT repeater .
9. M ult i-u nit Ope ra tion 61 2 Base unit: T o page on e cor dless handset, press the de sired cord less han dset num ber. T o page al l cor dless handsets, press { 0 } . 3 Cor dless hands et: Press {C} or {s} to ans wer the p age . 4 Base unit: T o comp lete the tra nsfer , press { SP-PHONE } or replace the handset.
10. Useful I nfo rmation 62 10 Useful Information 10.1 Character entry The dial keys are used to ente r characters a nd numbers . Each dial k ey has multiple cha racters assi gned to it. The av ailab le charact e r entry modes ar e Alphabet (ABC), Num eric (0-9), Greek ( F ), Extended 1 ( G ), Extended 2 ( H ), and Cyrilli c ( I ).
10. Useful Infor m ation 63 Extended 2 character table ( O ) L The f ollowin g are used f or both uppe rcase an d lowerc ase: Cyrillic c haracter tab le ( P ) 10.
11. Help 64 11 Help 11.1 Err or messa ges – Reports If a prob lem occurs d ur ing f ax transm ission or recepti on, one of the f ollowin g messages wi ll be printed on the se nding and journal rep or ts (page 35). Messag e Code Cause & Solution COMMUNICA TION ERROR 40-42 46-72 FF L A tr ansmissio n or recep tion error occurred .
11. Help 65 11.2 Er r o r messa g es – Displa y If the uni t detects a pr oble m, one or more of the fo llowing mes s ages wil l appear on the di spla y . 11.2.1 Base unit Displa y Cause & Solutio n “ BACK COVER OPEN ” L The bac k cov er is open.
11. Help 66 11.2.2 Cor dless handset “ MESSAGE FULL ” L The re is no ro om left in memory to reco rd voice mes sages. Era se unneces sar y messages (page 46, 47). “ MODEM ERROR ” L The re is som ething wrong w ith t he unit’ s modem. Con tact our service personne l.
11. Help 67 Troubleshooting 11.3 When a function does not work, c hec k here If y ou still ha ve di fficulties after f ollo w ing the instructions in th is section, res et the unit. Di sconnec t the pow er cord an d turn OFF the co rdless handset . Reconnect the p ower cord and tur n ON the c ordless handse t.
11. Help 68 11.3.3 Cor dless handset { REDIAL } or { PAU S E } on t he base unit d oes not function pr operly . L If this b utton is presse d during dialling, a pa use will be ins er ted. If pres sed immedi ately after a dial tone is obtaine d, the last nu mber dialled w ill be redi all ed.
11. Help 69 The cor dless handset will not turn ON. L Mak e sure that the b atteries are install ed correct ly (page 16). L Fully ch arge th e batteries (pa ge 18). L Clean t he char ge contac ts and charge a gain (page 18). I have changed the cor dless handset di splay langua ge to a language I cannot read.
11. Help 70 11.3.4 F ax – sending 11.3.5 F ax – receiving I cannot r egister a cor dless handset to a base unit. L The maxi mum numb er of base units are already registe red to the cordl ess handset. Cancel un used base uni t registrat ions from the cordless h andse t (page 59).
11. Help 71 A bla nk sheet is ejected. L If a b lank sheet is ejecte d after the receiv ed docum ent is p r inted out, t he size of the documen t sent b y the othe r party is as large a s, or larger than, the record ing paper , and the receivin g reducti on rate is not p rogramm ed correctly .
11. Help 72 11.3.6 Copy ing 11.3.7 Answer i ng machine Proble m Cause & Solution The unit w ill not m ake a cop y . L The ink f ilm is empty . Replac e the ink film with a ne w one (pa ge 14). L Y ou cannot mak e a cop y during prog rammin g. L Y ou cannot mak e a cop y during a tele phone con v ersation.
11. Help 73 11.3.8 SMS 11.3.9 If a po wer failure occurs L The unit w ill not function. L The unit i s not designed for m aking em ergency telepho ne calls whe n the pow er f ails. Alt er nativ e arr angements should b e made f or access to em ergency ser vices.
12. Mainte nance 74 12 Maintena nce Jams 12.1 Recording paper jams 12.1.1 When the recor ding paper has jammed in the unit The di spl ay will s how t he followin g. PAPER JAMMED Important: L Remo ve the r ecor ding paper , then remo ve the paper tra y befo rehand, otherwise t h e paper m ay misfeed or jam.
12. Maintenance 75 4 Clos e th e back cover secu rely by pushi ng dow n on the dotte d area at both ends ( 8 ), then cl ose the fron t cover secu rely ( 9 ). 5 Install the paper tra y (page 1 5), then insert the recordin g paper gently (p age 16). 12.
12. Mainte nance 76 Cleaning 12.3 Document f eeder/recor ding paper feeder/ scanner glass c leaning Clean the docum ent feede r/recording paper f eeder/s canner glass w hen: – Document s or recording paper frequently misf eed. – Smu dges or bla ck/white lines appe ar on t he original doc ument wh en send ing or c opying.
12. Maintenance 77 12.4 Thermal head c l eaning If smu dges or b lac k/white lines appe ar on a copied/ received document, chec k whether th ere is dust on the the r mal head.
13. General Inf ormation 78 13 G ene ra l Infor matio n Printed Repor ts 13.1 Refer ence lists and reports (Base unit only) Y ou can print out t he follo wing lists an d repor ts f o r yo ur ref erenc.
13. General Inf ormation 79 ■ Copy m emory capacity: Appro x. 10 pages (Based on the IT U -T No . 1 T est Chart in fine re solution.) *1 T ransmis sion spe ed depends upon the con tents o f the page s, resoluti on, telephon e lin e condi tions and capabil ity of the other p ar ty’ s machine .
14. Inde x 80 14 . Index 14.1 Inde x # #01 Date and t ime: 20 #02 Y our log o: 21 #03 Y our f ax numb er: 21 #04 Sendi ng repor t: 35 #06 F AX ring co unt: 50 #06 T AM ring count : 40 #10 Cal ler’ s.
14. Inde x 81 F AX ONL Y mode: 38 , 40 F ax Stream Duet : 42 Flash ti me: 55 F r ie ndl y re cepti on: 53 G Greeting message TA M / FA X : 45 Greet ing me ssage ti me TA M / FA X : 54 I Ink film: 14 I.
82 Notes FC255AL-PFQX263 9ZA-en.book Page 82 Friday, April 21, 2006 1:50 PM.
83 Notes FC255AL-PFQX263 9ZA-en.book Page 83 Friday, April 21, 2006 1:50 PM.
PFQX2 639ZA CM0706PJ0 Sales Departme nt: P anasonic Australia Pty . Limited A ustl ink Co r porate Park, 1 Garigal Road, Belr ose, NSW 2085, A ustr alia Manufa cturer: P anasonic Communications (Malaysia) Sd n. Bhd. PLO No .1, Kawa san P erindustrian Senai, KB No.
An important point after buying a device Panasonic KX-FC255AL (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Panasonic KX-FC255AL yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Panasonic KX-FC255AL - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Panasonic KX-FC255AL you will learn all the available features of the product, as well as information on its operation. The information that you get Panasonic KX-FC255AL will certainly help you make a decision on the purchase.
If you already are a holder of Panasonic KX-FC255AL, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Panasonic KX-FC255AL.
However, one of the most important roles played by the user manual is to help in solving problems with Panasonic KX-FC255AL. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Panasonic KX-FC255AL along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
