Instruction/ maintenance manual of the product PaperPort Professional 14 Nuance
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Getting Started Guide.
L EGAL N OTICES Copyright © 201 3 Nu ance Communicatio ns, Inc. All righ ts reserved. No part of this publication may be transm itted, transcribed, reproduced, stored in any retrieval system or trans.
PaperPort Getting Started Guide iii C ONTENTS Welcome to PaperPort 5 Installing PaperPort 6 Activating PaperPort 7 Registration 7 Learning PaperPort 8 Using this Guide 8 Technical Support 9 Minimum Sy.
Contents iv Touching Up Images 30 Edit multiple images 35 Annotating Pages 36 Annotation tools 36 Protecting Items 38 Add search criteria to items 40 Finding Items 41 Find items by their propert ies 4.
PaperPort Getting Started Guide 5 W elcome to PaperPort W elcome to the Nuance ® PaperPort ® Getting S tarted Guide . It is supplied as a PDF file, suitable for use with screen r eaders. If you prin t it to paper , we recommend double-si ded printing with two pages per sheet.
PaperPort Getting Started Guide 6 Inst alling PaperPort Y ou can instal l PaperPort from a CD, a DVD, or from the we b. The installation program provides easy ste p-by-step instructions. Follow the gui dance on each screen to install the softw are. Installation and un-insta llation require Administrator rights.
PaperPort Getting Started Guide 7 If PDF V iewer Plus/Create is to be installed, the following che ckmarks appear: Set Nuance PDF as your defau lt viewer for Windows and Internet Explo rer This sets PDF V iewer Plus as your system default P DF viewer .
PaperPort Getting Started Guide 8 When you finis h installing PaperPort, you are prompted to registe r online. If you want to update your registrat ion information, you can always go to the Nua nce web site at http://www .
PaperPort Getting Started Guide 9 T echnical Support Nuance of fers both complimentary and fee-based technical sup port options designed to meet your individu al needs. Our services of fer person-to-person telephone and e-mail tech nical support. W e also offer self-service, 24-ho ur access to our Knowledge Ba se.
PaperPort Getting Started Guide 10 A CD-ROM or DVD- ROM drive is needed for installation . W eb access is needed for online activatio n, product registration, Scanne r W izard database updating, technical support and obtaining live updates for the progr am.
PaperPort Getting Started Guide 11 Windows Shortcut menu in side PaperPort Choose at installation time whe ther to allow the W indows shortcut menu f or files of particular types to be ava ilable in the item’ s PaperPort shortcut menu.
PaperPort Getting Started Guide 12 Searchable PDF files are ava ilable through Scanning Profiles, through a right- click Save As operation on the PaperPort Des ktop, or directly in PDF V iewer Plus. This makes the content of your scanned p aper documents o r image files accessible to se arch engines such as W indows Desk top Search or G oogle.
PaperPort Getting Started Guide 13 PDF Create Assistant Y ou can create industry-standard text-ba sed PDF documents from any application directly with a rig ht-click through the W indows or PaperPort Desktops (up to PDF version 1.
PaperPort Getting Started Guide 14 Getting to Know PaperPort This section introduces you to the diff erent parts of PaperPort. Refer to the PaperPort Help for detailed informat ion about all these topics. The PaperPort desktop The PaperPort desktop app ears with the Folders pane when you fir st start the program.
Getting to Know PaperPort 15 The PaperPort Ribbon PaperPort 14 and ImageV iewer have a modern tab and ribbon interface . The main elements are : 1. The PaperPort button 2. Quick Access T oolbar (see page 24 ) 3. T ab 4. Ribbon associated with the tab 5.
PaperPort Getting Started Guide 16 Y ou can use any flavor of P DF file: PDF Image, PDF Se archable, and P DF Formatted T ext and Graphics (PDF Nor mal) with PaperPort. PDF files by default open in PDF V iewer Plus or (if availa ble) PDF Converte r Professional.
Getting to Know PaperPort 17 The Folders p ane The Folders pane presents a hierarchical view of your PaperPort folders, similar to the view you see in W indows Explorer . Use the Folder T ools to access its commands quickly . PaperPort installs a PaperPort fo lder named My PaperPort Docume nts into your My Document s folder .
PaperPort Getting Started Guide 18 The Folder Manager lets you rename, remove and reorder the top-l evel folders it manages. This does not af fect the names, locations or existence of those mapped fold ers in your computer .
Getting to Know PaperPort 19 PaperPort shows lar ge, clear thumbnails of all your docume nts and photos, including: • Scanned pages and photos • Photos from your digital camera • Image files in .
PaperPort Getting Started Guide 20 • Double-click a thumbnail to view the item . • Press the Ctrl key and double-click a thumbnail to open the item in its source program. • Right-click a thumbnail to disp lay the item’ s shortcut menu. • Drag a thumbnail to the Send T o bar to send a copy of the item to another program.
Getting to Know PaperPort 21 The following operations are available for PDF files, on the PaperP ort desktop or in PDF V iewer Plus: • Copy , paste, cut, delete and reorder pages. • Insert new pages at a certain location in the document. • Append new pages at the end.
PaperPort Getting Started Guide 22 Y ou can also bookmark favorite web pages, using the web bookmarks in the Extras group of the T ools ribbon. The delivery bookmarks in your default browser ar e already added, select a new web page and click the button to b ookmark it.
Getting to Know PaperPort 23 The Image View window T o view an image item in the Image V iew window , double-click its thumbnail in Desktop view , or choose Open with Image View on the Desktop ribbon or from its shortcu t menu. By default PDF files appear in PDF V iewer Plus, not in Imag e V iew .
PaperPort Getting Started Guide 24 Customizable Qui ck Access T oolbar PaperPort’ s buttons are placed on differe nt ribbons according to their functionality . Y ou can place frequently used button s on the Quick Access T oolbar in PaperPort and also in ImageV iewer .
Acquiring Items 25 Acquiring Items There are many ways to bring imag es and documents into PaperPort so that you can use PaperPort’ s viewing, editing, annotation, indexing, OCR , and file management tools. For exam ple, you can: • Scan photos, pages, and other images on a scanning device.
PaperPort Getting Started Guide 26 When the scan is complete, you will see your item on the PaperPort desktop. If your scanner does not use a TW AIN, WIA or ISIS device driver , use the program that c ame with your scann er to scan items. Then, copy or mo ve the scanned items t o PaperPort.
Acquiring Items 27 Using Scan Profiles PaperPort comes with scan prof iles optimized for typical scannin g tasks. Choose Black and White, Gra yscale or Color Document, Color Photograph, Color Se archable PDF Document, or Color PD F-MRC High Compression.
PaperPort Getting Started Guide 28 Capture we b p ages Capture web pages from the Internet and save them as PDF item s on the PaperPort desktop . This W eb Capture program is installe d with PaperPort, but is not i ntegrated into it, since it functions only on the W indows XP operating system.
Acquiring Items 29 Refer to the PaperPort Help for mor e information about adding and using PaperP ort fol ders. Use Folder Notes to assign th e same file information to all PDF files arriving in a folder of your choice thro ugh scanning or Desk topDelivery .
PaperPort Getting Started Guide 30 Import pictures from your camera T o bring digital photos on the PaperPort de sktop, first plug your camera in. If your device is displayed as a driv e you can start acquiring your files.
Touching Up Images 31 Scanner Enhancement T echnology tools The availability is shown like this: P = Image V iew or ImageV iewer (Page ribbon) to change the curre nt page only . PI = Also on PaperPort desktop (Item ribbo n) to change all pages in selected item(s).
PaperPort Getting Started Guide 32 Enhance an image (P) Y ou can ma nually adjust your image using the Enhance tool. It lets you change brightness, contrast, color and tint values and choose the best result from nine candidates, as shown on page 33 .
Touching Up Images 33 Change black an d white points to improve image quality by remov ing the dark and overexposed areas . All colors lighter than a chosen white point will become white. All color s darker than a chosen new black po int are set to black.
PaperPort Getting Started Guide 34 A typical use for this is to remov e a shaded gray backgroun d in a document yo u want to OCR. S elect one of the darker gray pixels from the background and apply it as the wh ite point. Then the background will become white.
Touching Up Images 35 Enhancing Images Manually Choose Enhance from the Page ribbon in Image V iew to receive nine candidate variants of yo ur picture. Adjust brig htness and contrast, color , or tint, then double-click the desired im age. It is placed in the center and becomes the new origina l.
PaperPort Getting Started Guide 36 Annot ating Pages PaperPort includes a collec tion of annotation tools that allow you to ma rk up scanned documents wit h information you would like to ke ep with that document. For a wi der offering of PDF annotation tools use the supp lied Nuance PDF product.
Annotating Pages 37 Use the following commands in PD F V iewer Plus: Hand Select this tool and click in an annotation to move, cu t, copy , or resize it on the page. Double-click on a note or text box to edit its text. Rig ht-click on a selected annotation to change its status or properties.
PaperPort Getting Started Guide 38 Protecting Items In PaperPort Professional, you can adjust the security level of your PDF file s (supported u p to format 1.7 ). When you c reate a new PDF from existing ones (for exa mple, by copying a thumbnail of a page onto a W orkspace) its security settings will be the same as those of the original one.
Protecting Items 39 In the Folders pane, you can drag and drop , copy or move subfolder s and their content to other subfolders or PaperPort folders , create or delete subfolders; or add Folder N otes. Sharing and Security , and DesktopDelivery ad justments can also be directly made for each f older shortcut menu.
PaperPort Getting Started Guide 40 Add search criteria to items Y ou can assign item properties to PaperPort Imag e items and PDF files, and then use the properties as sea rch criteria to find items in Pape rPort.
Finding Items 41 Finding Items PaperPort provides features to help you find your P aperPort items. Y ou can quickly find an ite m by visually brow sing through thumbnails on your PaperPort desktop. When you have many folders and items, PaperPort provides more pow erful capabilities with Al l-in-One Search.
PaperPort Getting Started Guide 42 Find words in an item T o search for words within an item, you need to add the item to the All-in-One S earch index and select Use All-in-One ind ex . When you search using the in dex, you can find items th at have been indexed b y their properties, or text content, or b oth.
Finding Items 43 Using PaperPort Options avail able from the PaperPort button, you can specify whether you want All-i n-One Search to run automatical ly each time you add a new item or modif y an existing item. Y ou can also set how long PaperPort should wa it before starting the update proces s.
PaperPort Getting Started Guide 44 T o do a file and index search on a single search string, turn on Use All-in- One index , enter the string in the Containing indexed text edit box, make sure th e Name, author , keywords edit box is empty and turn on as many file search checkma rks as desired.
Finding Items 45 Schedule Indexing T asks The Index Man ager is a PaperPort Professional applica tion designed to c reate, modify and schedule indexing tasks for a given local or network folder . Indexed files can afterwards be searche d with the All- in-One Search.
PaperPort Getting Started Guide 46 W ith PaperPort, it is simple to set up a shared folder on a server , web storage sites , or a PC that can act as a central repository for all importa nt office documents.
Sending Items to Other Programs 47 Sending Items to Other Programs Drag and drop functionality ma kes opening your files in your favorite programs a snap. Simply choo se the file you want and drop it onto the program icon on the Send T o bar at the bottom of th e PaperPort de sktop.
PaperPort Getting Started Guide 48 Use OmniPage with PaperPort If PaperPort exists on a computer with OmniPage, it s OCR services become available and amplify the pow er of PaperPort.
Sending Items to Other Programs 49 Adjust Send T o options Y ou can tune Send T o options to specify how you want to use a certain program on the Send T o bar .
PaperPort Getting Started Guide 50 Converting Items Using PaperPort, you can conve rt scanned documents and text item s to image formats, and convert ima ges back to text. Convert items to image format s Y ou can convert scanned documents and text ite ms to image formats.
Converting Items 51 • Combine into PDF S tack : Each original page becomes one PDF page with no resizing . • Combine into Multi-item PDF Pages, R esize to fit : This resizes the contributing items and always pl aces four original pages onto a single PDF page.
PaperPort Getting Started Guide 52 FormT yper is a PaperPort program that enable s you to fill in static forms, such as in surance forms, regist ration cards, and medical forms, th at you scan to the PaperPort desktop . Y ou simply drag a form from the PaperPort des ktop to the FormT yper p rogram on the Send T o bar .
Converting Items 53 • ImageV iewer (to apply these SET tools in a separate program window) • Program associated with file type (your system application for PDF files) Y ou need to choose the last option if you use version 5 or ear lier of PDF Converter Professional as you r PDF program.
PaperPort Getting Started Guide 54 Extracting text fr om PDF files The Copy T ext command finds text in PDF files and plac es it onto the Clipboard as plain text , running OCR if necessary . The command V iew T ext does the same, but displays the text in a PaperPort window .
Converting Items 55 Creating PDF Document s Create PDF Image files f rom other applications In Desktop , then Options and Items choose between PDF Image and PDF Sear chable Image . Then open a source file in a suitable applica tion and choose Print , typically from the File m enu.
PaperPort Getting Started Guide 56 • from Microsoft W ord, Excel, Powe rPoint, Outlook or Internet Explorer using a toolbar or the PDF Create menu items or the Nuance PDF ribbon. The Help topic: About cr eating PDF fil es details all the possible starting points for PDF creation and the available choices.
Converting Items 57 Using ScanDirect ScanDirect is a PaperPort prog ram that enables you to scan item s and send them directly to PaperPort or other programs on your computer withou t first running Pape rPort. ScanDirect runs as a sepa rate program from the W indows S tart Menu and displays the ScanDirect bar .
PaperPort Getting Started Guide 58 Uninst alling PaperPort For a full u ninstallation, all PaperPo rt components should be removed one after the other .
Trademarks and Credits 59 T rademarks and Credits Nuance ® , the Nuance logo, All-in-One Search TM , DesktopDelivery TM , FormT yper TM , OmniPage ® , PaperPort ® , PDF Converter ® , PDF Converter.
PaperPort Getting Started Guide 60 JBIG2 license - Copyright (c) 19 90, 1991, 1992, 199 3 Cornell University . All Rights Reserved. Copyrig ht (c) 1991, 1992 Xerox Corporation. All Rights Reserved. Use, reproduction, preparatio n of derivative work s, and distr ibution of this software is permitted.
Trademarks and Credits 61 LCMS. Marti Maria. Additional information is available at http://www .littlecms.com . Use of this software is subject to the conditio ns and disclaimers contained in the license available at http://www .opensourc e.org/licenses/mit-license.
An important point after buying a device Nuance PaperPort Professional 14 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Nuance PaperPort Professional 14 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Nuance PaperPort Professional 14 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Nuance PaperPort Professional 14 you will learn all the available features of the product, as well as information on its operation. The information that you get Nuance PaperPort Professional 14 will certainly help you make a decision on the purchase.
If you already are a holder of Nuance PaperPort Professional 14, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Nuance PaperPort Professional 14.
However, one of the most important roles played by the user manual is to help in solving problems with Nuance PaperPort Professional 14. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Nuance PaperPort Professional 14 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
