Instruction/ maintenance manual of the product Powerpoint 2007 Microsoft
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Microsoft PowerPoin t 2007™ An Essential Gu ide (Level 1) Contents Introduction .............................................................................................................. 1 Running an Example Presentation ........................
1 Introduction Microsoft PowerPoint is widely used for making professional quality presentations in a variety of formats, including on-screen computer slide shows, black-and-white or colour overheads, and 35mm slides. You can also use it for speaker's notes and audience hand -outs.
2 The main part o f the screen is divided into two section s. The main section sho ws th e current slide, w h ile on the left, slide miniatu res appear, allowing you to see the current slide in its c ontext. In the very top left co rner of the screen is t he [O ffice Button] which can be used to open or print yo ur presentation.
3 Adding New Slides You are n ow going to ad d th e next slide: 1. Click on the [Ne w Slide] button on the left of the Home tab in the Slides group (clic k on the ico n not on the words New S lide ) or simply pres s <Ctrl m> A new slide app ears in a different slide layo ut from the first c alled Title and Con tent .
4 IMPORTANT: if y ou wanted to apply all or some of the above changes t o every slide in a presentation, you would need to make the changes on the M aster Slide . It’s best to do thi s before yo u start typing your words onto the slides . You will look at Master Slides later .
5 2. In the second row, click on [Two Content ] – a new placeholder app ears on the right Adding a Picture from the Clip Art Gallery This new plac eholder has con tent icons (in the c entre) as well as the usual bul let points at the top. T hese let you add a Table, Chart, SmartArt, Pictu r e, Clip Art or Media Clip respect ively.
6 6. To reposition t he image , point inside the picture placeholde r then hold down the mouse button an d drag it to the requ ired position (or u se the < arrow keys > on the keyboard) 7.
7 slide 3 slide 4 slide 5 slide 6 A few poin ts to note: Slide 3 ( Different W ays of Learn ing ) is identical to slide 2 , apart from the te xt. You cou ld duplicate slide 2 and then modify the text on the new slide.
8 Guides, Gridlines and Rulers When creating your slides, the placeholders ha ve largely been left in their defau lt positions. Often, peo ple move them aroun d slightly, usually to cram extra in formation o nto a slide. Thi s isn’t good practice – not only do you en d up with too much o n a slide but the c onsistency of layout is lo st.
9 Notes Page gives a view with more spac e for speake r's notes under the slide. Here, you can type up exactly what you plan to say fo r each slide. The no tes can then be printed out so you have them to consult when giving an actual presen tation Zoom.
10 1. Select one o f your slides then, on the View tab , click on the [Notes Page] icon 2. Click in the not es placeholder below the co py of the slide (where it say s Click to add text ) 3. To see what you are typing, click on the [Zoom] icon o n the ribbon, select 100% an d click [OK] 4.
11 Animating your Prese ntation Presentations are g reatly improved by adding an imation. PowerPoint give s you a wide selection of built-in animations, bo th when moving betwee n one slide and the next and within each slide (as yo u introduce points in a list, fo r example).
12 Only a few animation schemes are listed . Some bring in all the bullet points to gether, eg Fade All At Onc e , while others b ring them in o ne by one, eg Fade By 1 st Level Paragraphs . As you move the mou se over the list , you are shown what each animation looks like o n the slide.
13 11. End by closing the Custom Animation Task Pane For further info rmation about an imating text or objec ts, look at the follo wing advanced documents: Microsoft P owerPoint 2007: Animating T .
14 Master Slides Master slides are very important as they control the layout of your whole presentation . They allow you to create your o wn slide template which i s applied to every slide . This is useful if y ou want to put your own logo, picture or even just y our name in the sa me place on each slide.
15 Changing the Theme Themes, like slide ma sters, play an important role in PowerPoint and should always be used when developing more ad vanced presen tations.
16 W eb and Email Links You can easily set up a web o r email link on a slide that will open up the we b or email when clicked on during the presentation . If you add a web address to a slide it is hype r linked automati cally. Here, t ry the follo wing: 1.
17 You are n ow returned to Slide Sorter view with the timings for eac h slide sho wn beneath them. 5. Press <F5> to run the presentation again (to see how it looks with timings - you do n’t do any thing) Note that you can always override t he timings by c licking the mouse butto n or pressing <Enter> as usual.
18 2. If nec essary, specify the req uired Pr int range and Number o f copies 3. In the Print what: bo x choose what yo u want to print from the 4 choic es: Slides - prints one slide per page .
An important point after buying a device Microsoft Powerpoint 2007 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Microsoft Powerpoint 2007 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Microsoft Powerpoint 2007 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Microsoft Powerpoint 2007 you will learn all the available features of the product, as well as information on its operation. The information that you get Microsoft Powerpoint 2007 will certainly help you make a decision on the purchase.
If you already are a holder of Microsoft Powerpoint 2007, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Microsoft Powerpoint 2007.
However, one of the most important roles played by the user manual is to help in solving problems with Microsoft Powerpoint 2007. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Microsoft Powerpoint 2007 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
