Instruction/ maintenance manual of the product X544DN Lexmark
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X54x Serie s User's Guide August 2008 www.lexmark.com Lexmark and Lexmark with diamond design are tradem arks of Lexmark International, Inc., registered in the United States and/or o ther co untries. All other trademarks are the property of their respective owners.
Contents Saf et y i nfo rma ti on.. .. .. ... .. ..... .. .. ... .. .. ... .. .. ... .. .. ... .. .. ... .... .. ... .. .. ... .. .. ... .11 Lear ning ab out the print er .. ... .. ... .. .... ... .. .. .. ... .. .. ... .. .. ..... .. .. .. ... .. ...
Paper a nd sp ec ia lt y med ia gui de. ... .. .. .. ... .. .. .... ... .. .. ... .. .. .. ... .. .. ..... .4 6 Paper guide lines................ .......... ......... ......... .......... ......... ......... .......... ......... ......... .......... .
Custom izing copy sett ings.................... .............. .............. .............. ............... .............. ........... .. ............... ............... .........64 Copyin g from one size to an othe r .... ...... ....... ....... ....
Creatin g a fax des t ination short cut u sin g the E mbedded Web Serv er .... ....... ....... ....... ....... ...... ....... ....... ....... ... .... ..... 90 Creatin g a fax des tina tion shortc ut usin g the printer contro l panel . ....... .......
230 paper jam........ ................ ................. ................ ................ ................. ........................ ........ ................ ................ ...........106 235 paper jam........ ................ ................. ..
Conserving s upplies...... ............ .............. ............. ............ ............ ............. .............. ............ ............ ............. ............. .......163 Ordering su pplies................ ................. .........
Copier does n ot r espo nd ....... ....... ....... ...... ....... ....... ....... ....... .............. ....... ....... ....... ....... ....... .............. ...... ....... ....... ....... ....... ... 197 Scann er un it d oes n ot clos e ........ ..
Toner specks ... ....... ....... ....... ....... ....... ...... ....... .............. ....... ....... ....... ....... ....... ....... ....... . ...... ....... ....... ...... ....... ....... ....... ....... ....... ... 216 Transpar ency prin t quality is poor .
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S afety information Connec t the power cord to a properl y grounded elec trical out let that is near the produc t and easily acc essibl e. Do no t pl ace or use th i s produ ct nea r wate r or we t loca tio ns. C AU TI ON —P OTE NT IA L IN JUR Y : Th is pro d uct us es a la ser .
Refer ser vice or repairs, ot her than thos e described in the user docum entat ion, to a profes siona l s ervic e person. CA UTION—S HOCK HAZARD : To avoi d t he ris k of el ec tric sh ock w hen c .
Learning about the printer Finding infor mation about t he pri nter Setup in fo rm at io n Descri ption Wher e to fi n d Th e Set up informa tion gives you in stru ctions for setting up the printer. Follow the set of instructions for local, networ k, or wireless, depending on what you need.
Descri ption Whe re t o fin d (North America) Where to find (rest of world) E-mail support Fo r e- mail suppor t, v isi t our We b site : www.le xmark. com . 1 Clic k SUPPO RT . 2 Clic k Technical Support . 3 Select you r printer typ e. 4 Select your pr inter model.
1 10 0 mm (3. 9 in .) 2 482. 6 mm ( 1 9 in .) 3 10 0 mm (3. 9 in .) 4 10 0 mm (3. 9 in .) 5 360 m m ( 1 4 i n. ) When the print er i s set up , al low c leara nce a rou nd it as s hown.
Printer configuratio ns Basic m odels 1 Prin ter cont ro l pane l 2 Automatic Document F eeder (ADF) 3 Sta n dar d e xi t bin 4 Top door l atch 5 Righ t s id e cov e r 6 Sta n dar d 25 0-s h ee t t r .
Understanding t he ADF a nd scanner glass Automatic Docu ment Feeder (ADF) Scan ner glass Use th e ADF f or multiple-p age documents. Use t he sc ann er gla ss for sin gle pages, sma ll it ems ( suc h as p ostcar ds or photos), transparencies, photo paper, or thin media (such as magazine clipp ings).
Item Descr iption 1 Select ions a nd se tti ng s Select a fun ction suc h as C opy, Sca n, Email , or Fax. Ch ang e defaul t copy and s can setti ng s such as the number of copies, duplex pri nting, copy options, and scaling. Use the address book whe n sca nning to e-ma il.
Item Descr iption 4 Sca l e Press the Sca le button to c hange the size of the copied document to f it onto the cur rently selected pa per size. 5 Opt i o n s Press the Opt ions button to cha nge Origina l Size, Paper Source, P aper Save r, and Co llate settings.
Item De sc ri p ti o n 1 Men u Pr ess to enter the administration menus. 2 Display View scanni ng, copying , fa xing , and pri nting op tions as well as statu s an d erro r mess ages Note: The fax f eatur e is not avail able on s electe d printe r models .
Item De sc ri p ti o n 8 Lef t a rr o w Pre ss to scroll left. 9 Indicator li ght Indicates the pr inter s tatus: • Off —The power is off . • Bli nking g reen —The printer i s warmi ng up, pr ocessing data, or printing . • Solid green —The printer is on, b ut idle.
Item Descripti on 2 Key p ad Enter numbers, letters, or symbols o n the d isplay. 3 Fro nt US B po r t Lets you sc an to a flash drive or print supp orted file types Note: W hen a USB flas h memory d evice is inserted in to the printer, the printer ca n only sc an to the USB device or pr int files from the USB device.
Additional printer setup Installing int ernal optio ns CAUTI ON—SHO CK HAZAR D: If you are ac ces sing the system board or insta lling opti onal har dware or mem ory de v ic es som e ti me a f ter s e tt in g up th e pr in te r , t he n t ur n th e p r in te r o ff, an d u n plu g t he pow e r co rd f r om t he wall outl et befor e c ontinui ng.
Warning—Potentia l D amage: S ystem board electr onic compon ents are ea sily damaged by static electricit y. Tou ch s omet hing m etal o n the p rin ter bef or e touch ing any sys tem bo ard e lec tron ic c ompon ents or conn ec tors .
2 Use the illu st ra ti on be low to loc at e th e con n ect or . Warning—Potentia l D amage: S ystem board electr onic compon ents are ea sily damaged by static electricit y. Tou ch s omet hing m etal o n the p rin ter bef or e touch ing any sys tem bo ard e lec tron ic c ompon ents or conn ec tors .
3 Open the m emo ry card connector latches. 4 Unpack the memo ry card. Not e: Avoid tou ching the connection point s along the edge of the card. 5 Alig n the n otches on the memory car d wi th the ridges on th e con nector . 1 Not ch es 2 Rid ge s 6 Pus h t he m emor y card st raig ht in to the co nn ector u nt il it snap s in to pl a ce .
7 Rei ns tall the sy ste m bo ar d co ver . Inst alling a flash mem ory or font car d CAUTI ON—SHO CK HAZAR D: If you are ac ces sing the system board or insta lling opti onal har dware or mem ory d.
Warning—Potentia l D amage: S ystem board electr onic compon ents are ea sily damaged by static electricit y. Tou ch s omet hing m etal o n the p rin ter bef or e touch ing any sys tem bo ard e lec tron ic c ompon ents or conn ec tors .
2 Use the illu st ra ti on be low to loc at e th e con n ect or . Warning—Potentia l D amage: S ystem board electr onic compon ents are ea sily damaged by static electricit y. Tou ch s omet hing m etal o n the p rin ter bef or e touch ing any sys tem bo ard e lec tron ic c ompon ents or conn ec tors .
4 Hol ding th e car d by its sides, align t he pla stic pi ns on t he card wit h the hol es on t he syst em board. This ensur es the meta l p ins l in e up corr e ctl y as w e ll . 1 Plast ic pi ns 2 Metal pins 5 Push the c ard f irm ly i nto p lac e.
6 Rei ns tall the sy ste m bo ar d co ver . Installing hardwa re options Inst alling a 650-s heet duo drawe r Th e print er sup port s one opt ion al draw er, wh ic h all ows an addit io nal 650 s heet s of pap er t o b e loa ded . The dr aw er inc ludes a mul tipurp ose f eeder.
3 Att ach the cover to t h e rear of the 650-sheet duo drawer. 4 Alig n the pr in ter w ith th e 650- sheet duo drawer, and then l ower the pri nter in to pl ace. CAUT ION— PO TE NT I AL I NJ U RY : Th e pri nter we ight is gre at th an 27.2 2 kg (6 0 lb) and re quir es tw o or mor e tra ine d per son nel to mo ve i t sa fely .
Attachi ng cables 1 Conn ect th e pr inte r t o a c ompu ter or a netw ork . • Fo r a lo cal conne ction, us e a USB cable. • For a netwo rk con nection , u se an Eth ernet c able. Not es: • For fax c on nec t ion s, se e “ Init ial f ax se tup ” on p ag e 75 .
Verify ing printer setup Onc e a ll ha rd wa re a nd soft war e o p ti ons are i ns talle d and the p rin te r i s tu rn ed on , v erif y th at t he pri nt er is s et up co rr ec tl y by p ri n ti ng th e f ol low i n g: • Menu s etti ngs page —Us e thi s p age t o veri fy that al l pri nte r op ti ons a re in st all ed co rre ct ly .
Setting up the printer s oft war e Inst alling pri nte r soft wa re A p ri n te r d r iver i s s oftw a re th at l ets t he com pu t er c om mun i ca te w it h th e p rinte r . T h e p rin t er sof t war e i s ty pi ca lly ins tall ed dur ing th e i nit ial pr inter s etu p.
In Wi nd ow s XP a Cl ic k Start . b Cl ic k Pr i nt e rs an d Fa x es . In Windows 2000 a Cl ic k Start . b Cl ic k Setting s Pr i nt e rs . 2 Se le ct th e prin ter . 3 Right -cli ck the p rin ter, and t hen se le ct Prop erties . 4 Clic k the In st all Op tions tab.
Loading p aper and s pecialty media This section explain s how to load the 250 - and 550-sheet trays, the multipu rpose feeder, and the manu al slot. It also inc ludes in form atio n a b out paper ori ent at ion, s ett in g th e Pap er S ize an d Pa per T ype, an d li nk in g and unli nk in g tra ys.
8 Pr es s th e ar ro w bu tt on s un ti l Cu stom T ype < x> o r anot h er cu st om n ame ap pear s, a nd th en pre ss . Subm it tin g ch an ges appears, followed by Paper Me nu .
5 Pr es s th e ar ro w bu tt on s un ti l Un its o f Meas ur e appe ars , and the n pres s . 6 Pres s the arrow button s until the correct unit of mea sure appear s, and then press . Subm it tin g ch an ges appears, followed by the Un iv ers al Setu p menu.
2 Squeeze the leng th guide tab inwar d as s how n, and slid e the gu id e to the co rrec t posi tio n fo r the pap er si ze being loaded. Not e: Use the si ze i nd icat ors o n th e b ott om o f the tra y to he lp posit ion the gu ide.
5 Load th e pap er s tack wi th the recomm end ed pri nt side face up. 6 Make sure the p aper guides are s ecur e agai ns t the e dges of the p aper . Not e: Make sure t hat s ide guides are plac ed tight ly agai nst t he ed ges of the pap er s o that the imag e is regis t ered prop erly on the pag e.
1 Length guide tabs 2 Siz e in d ic at or s 3 Wid th gui de ta bs Using the multipur pose feed er 1 Pus h th e multipur pose feeder latch to the left. 2 Open the multipu rpose feeder .
3 Gr a sp th e e x ten si o n, an d pul l it stra ight o u t un ti l it is f ul ly ex t end ed . 4 Prepa re the paper for loading. • Flex sheets of p aper back and for th t o loos en them, an d the n fa n them . Do n ot f old or cr ease the paper . Straig hten the e dges on a l evel surfac e.
3 Wid th gu id e 4 Siz e i nd i ca t o rs 6 Loa d the paper , and t hen a djust t he width g uide to lightl y touc h the e dge of t he pap er s tac k. • Load paper, card s toc k, an d tran sparencies with the recommended print side fa cedown and t he t op edge ent eri ng fi rst .
2 Wh en Loa d Ma nu al <ty pe > <s iz e> ap pears, l oad th e pa per fa cedown i nto t he man ual f eeder. L oad env elo pe s w ith th e fl ap si de up. Not es: • Align t he long edg e of t he pap er s o th at it is fl ush w ith the righ t side of th e man ual f eeder.
Paper a nd specialty media guide Additional info rmation for p rinting on speciality media s may be found in the Cardstock an d Label Guide ava i lab le o n Lexmark.com/publications . Paper guidelines Pape r ch ara cteri s tics Th e foll owi ng pa per c har ac teris tics af fec t prin t qual it y and r elia bil ity .
Fibe r c ont en t Most h igh -qualit y x erograph ic pa per is m ade f rom 100% c hem ically trea ted pul ped w ood. This co ntent p rov ides th e pap er wit h a high degree o f stabilit y result ing in fewer paper feedin g problems an d better print qualit y.
Storing pa per Use these paper stor age guide lines to help avoi d jams and uneven print qual ity: • For best re sults, store pape r where t he t emperatur e i s 21°C (70°F) and the r elativ e humidit y i s 40%.
Paper size Dimens ions 2 50-she et tra y (st a nd ar d ) 550-sh eet tray (optional) Optional multipurpos e feeder Ma nu al feed er Duple x Stand ard exit tray Univ e r sal * 14 8 x 21 0 m m (5. 8 x 8. 3 in .) up to 216 x 35 6 m m (8.5 x 14 in .) X 76 x 12 7 mm (3 x 5 in.
Paper type Sta ndard 250-sh ee t tra y ( Tra y 1) Optional 550-sh eet tray ( Tra y 2) Optional multipurpo se feeder Man ua l feeder Duple x St an d ar d exit bin Transparencies * X X Envel ope s X X X.
Paper type Standard 250 -sheet tra y ( Tra y 1) Option al 5 50- shee t tr ay ( Tra y 2) Optional multipurpos e feeder Manual f eeder Card stock— maximum (g rain lon g ) 3 Index Bristol — 120 g /m .
Ou tpu t capa ci ty Paper type Standa rd 100-s hee t out put bi n 2 Paper 10 0 s he et s 1 1 Based on 7 5 g/m 2 (20 lb) pa per 2 Capa city may v ary de pending on medi a specifications and the pr inter operating environment.
Printing This chapter cover s print ing, printer r epor ts, a nd job can cellati on. S election an d han dling of paper and s pecial ty me d ia ca n a f f ect h o w r el i ab l y d o cu m ent s pri n t . Fo r m or e i n formation, s ee "Avoiding ja ms" and "St oring pri nt media.
Printing on spe cialty media Ti ps on using letter he ad Page orientat ion is im porta nt when pri nting o n letterh ead. Use the foll owing table to determi ne whi ch dire ction t o loa d the l etter.
Sou r ce o r p ro ce s s Pr int si de and pap er or ient at ion Manual feeder (simplex printing) Multipurpos e feeder Preprinted letterhead design is placed facedown. The top edge of the sheet with the logo should enter the manual feed er first. Manual feeder (duplex printing) Multipurpos e feeder Preprinted letterhead d esign is placed faceup.
When printin g on envel opes: • Feed envelopes from the m a nual feeder or option al mult ip urpo se feed er. • Set th e Paper Typ e to Envel ope, and se le ct the env elop e siz e.
• If zon e coat in g of t h e adh esi ve i s not pos sible, rem ov e a 1. 6 m m (0.0 6 in .) str ip o n the l eadin g and dr iver edg e, and use a non- o ozin g adh e siv e. • Port ra it orienta tio n wor ks best , espec ia lly wh en pri ntin g bar cod es .
To prin t fro m a f l ash dr ive : 1 Mak e s ure the p rin t er i s on and Read y or Busy a ppears. 2 Ins ert a flas h driv e in to t h e USB por t. Not es: • If you inser t the f lash drive when the pr inter requires atten tion , suc h as w hen a jam has occ urred, t he prin ter igno re s the flas h d riv e.
Printing photos f rom a Pict Bridge-enabled digital came ra You can c onnect a PictBridge- enabled dig ital camer a to the print er, and use t he button s on the cam era to select a nd print p hotos . 1 Insert o ne end of the U SB cabl e into the camer a.
4 Pr es s th e ar ro w bu tt on s un ti l Pr int F on ts appear s, and then press . 5 Pr es s th e ar ro w bu tt on s un ti l PC L Fon ts , Po stS cr ip t F on ts , or P PDS Fo nt s appears, an d then press . Aft e r the font sam ple lis t pri nt s, Re ad y appe ars.
3 Clic k Hard ware a nd Sound . 4 Clic k Pr in te rs . 5 Dou ble - clic k t he pr inte r ico n . 6 Sel ect the jo b to can cel. 7 From th e key boa rd, p ress Delete . In W i ndow s XP: 1 Clic k St a r t . 2 Fro m P rinters and Faxes , dou ble- c li ck t h e pr in ter i co n.
Copying ADF Scan ner glass Use th e ADF f or multiple-p age documents. Use t he sc ann er gla ss for sin gle pages, sma ll it ems ( suc h as p ostcar ds or photos), transparencies, photo paper, or thin media (such as magazine clipp ings).
4 Chan ge the co py se ttin gs as neede d. 5 From the prin ter contr ol panel, press for a bl ack on ly c op y or f or a co lo r co py. Copying us ing the sca nner gla ss 1 Plac e an ori gi nal d ocu me nt fac edo wn on the s can ner glas s in the uppe r l ef t c orner.
Copying to le tt erhea d 1 Load a n ori gin al doc umen t face up, sh ort ed ge fi rst i nto th e ADF o r face down o n the sc anner glas s. Not e: D o not l oad pos tca rds, photos , sma ll i tems , tran spa renc ies, phot o pap er, or thin med ia (such as mag azi ne clipping s) i nto th e ADF.
11 If you placed the docume nt on the scan ner glass and have addit ional page s to copy, th en place the next page on t he s canner glass, a nd th en pres s 1 on the numeric keypad. Ot herwise, pres s 2 on t h e numeric keypad. 12 Pre ss to retu rn to the Re ady st at e .
Reduc ing or enla rgin g copies Copies ca n be reduce d t o 25 % of the o rigin al documen t si ze or enla rged t o 400 % of th e orig inal docume nt size.
Adj ustin g co py qu ali ty 1 Load a n ori gin al doc umen t face up, sh ort ed ge fi rst i nto th e ADF o r face down o n the sc anner glas s. Not e: D o not l oad pos tca rds, photos , sma ll i tems , tran spa renc ies, phot o pap er, or thin med ia (such as mag azi ne clipping s) i nto th e ADF.
Plac ing se par ator s heet s betw een cop ies 1 Type the printer IP address into the address field of your Web b rowser. Not e: If yo u do not kn ow the IP add res s of the print er, then pr int a ne twor k setup page a nd loca te th e addr ess in th e TC P /IP s ec tio n.
Canceling a copy job A copy job can be c anceled wh en the documen t is in the ADF, on the scan ner glass , or while the documen t is printi ng. To ca ncel a c o py job: 1 From the prin ter contr ol, panel press . Stop pi ng appears, follow ed by Canc el Jo b .
E-mailing ADF Scan ner glass Use th e ADF f or multiple-p age documents. Use t he sc ann er gla ss for sin gle pages, sma ll it ems ( suc h as p ostcar ds or photos), transparencies, photo paper, or thin media (such as magazine clipp ings). You can use the printer to e-mail scan ned documents to one o r mor e recipie nts.
Set ting up the addr e ss book 1 Type the printer IP address into the address field of your Web b rowser. Not e: If yo u do not kn ow the IP add res s of the print er, then pr int a ne twor k setup page a nd loca te th e addr ess in th e TC P /IP s ec tio n.
3 From the prin ter control pan el, press the Sc a n/ E ma il but ton. Sca n to E- mai l appe ars . 4 Pre ss . Sear ch or Manua l E nt ry ap pears . Not e: If there are no entries in the address book, then Manu al Ent ry ap pear s.
5 Pre ss , and t hen en ter th e r ecipien t's shortcut n umber. 6 Pre ss 1 to enter anot her shor tcut or pres s 2 to end the shortcut entry. After you p ress 2 , Pre ss Start To Beg in app e ars. 7 Pre ss t o s en d a b lack on ly e-mai l o r to se nd a col or e-ma il.
Faxi ng ADF Scan ner glass Use th e ADF f or multiple-p age documents. Use t he sc ann er gla ss for sin gle pages, sma ll it ems ( suc h as p ostcar ds or photos), transparencies, photo paper, or thin media (such as magazine clipp ings).
Initia l fax setup Many count r ies an d regions requ ire outg oin g faxes to cont ain the follow ing inf or mat ion in a mar gin at the top or bo ttom of each tr ans mit ted pa ge, or on th e fir st .
3 Wh en Sta tio n Num be r appea rs, enter the printer fax number. a Pr ess the butt o n on the nu mer ic key pad th at co rre spond s wi th the num ber y ou want . b Pr e s s th e r i gh t a r r o w b ut t o n t o m o v e t o t he n e x t s p a c e , o r wa i t a f e w s e c o n ds a n d th e c u r s o r wi l l m o v e t o th e nex t spac e.
Equipment and service option s Fax connect ion setup Conne ct throug h an adapt er used i n your area See “Conn ecting t o an adapt er for your c ountry or region” on page 82. Conn e ct to a compu ter with a modem See “Connecting to a comp uter with a modem” on page 86.
If you subscrib e to a D SL service, then conta ct the DSL provider to obtain a DSL filter an d telephon e cord, and then follow these s teps t o co nnect the equ ipmen t: 1 Con nect on e e nd of t he tel ephone cable that c ame w ith the prin ter t o the LINE po rt o n th e b a c k o f th e p ri n te r.
If y ou u se a P BX or ISD N con verter or termin al adap ter, t hen foll ow th ese st eps t o conn ect the equipmen t: 1 Con nect on e e nd of t he tel ephone cable that c ame w ith the prin ter t o the LINE po rt o n th e b a c k o f th e p ri n te r.
3 Chan ge the di stin ctiv e r ing se tting t o matc h the s etting y ou want t he pr inte r t o a nswe r. a Fro m th e p rint er c on t rol pan el , pr ess . b Pr ess t he arro w b utt ons u ntil Sett in gs app e ars, a nd t h en press . c Pr ess t he arro w b utt ons u ntil Fax S et tin gs ap pears , a nd t h en pres s .
Warning—Potentia l D amage: Do not touch cables or the pri nter in the area show n while actively sending or receiv ing a fax. Faxi ng 81.
Connec ting to a n ada pter for your co untr y or re gi on The follow ing countri es or regions may require a special adapt er to connect the t e lephone cable to the wall outlet .
Faxi ng 83.
3 Con nect the answerin g machine or teleph one to the adapter Faxi ng 84.
Au stri a, Germ an y, and Sw itz er la nd There i s a pl ug in stal led in the E XT por t of t h e prin ter . Th is plu g is nec es sary for the pr oper fun ctio ning of the print er.
3 If you wou ld li ke to u se th e sa me lin e for both f ax and tel epho ne co mmunica tio n, th en conn ect a secon d tel eph one lin e (not provi ded) be tw een th e tel ephone and the F slot of an ac tive an alog te lephon e wall jack .
2 Conn ect a t elep hon e co rd in to t he LIN E po rt o f t he p rinte r, and the n plu g it in to a n act ive te lephon e w all jac k. 3 Remove the p rot ective p lug fr om the EXT po rt of th e p ri nter . 4 Con nect a secon d telep hone c ord fro m the t elepho ne to the comp uter modem.
5 Conn ect a thi rd tele phone co rd fro m the co mpute r modem to the EXT port of th e prin ter. Set ting the o utg oing fa x na me a nd nu mbe r To hav e the designat ed fax nam e and fax n umber pr inted on outg oing faxes: 1 Type the printer IP address into the address field of your Web b rowser.
Turnin g da yligh t s avi ng time on or off The p rin ter can b e set to automa t ically adjust for dayl ight savi ng tim e: 1 Type the printer IP address into the address field of your Web b rowser.
Send ing a f a x using the c omput er Fa xing fr om a compu ter le t s you se nd ele ctr oni c docu men t s wi th out leav ing yo ur de sk. Thi s giv e s you th e flexib ility of faxin g doc umen t s di rect ly f r om s oftw are pr ogram s. For W indo w s us ers 1 Fro m y ou r s of twa re pr og ram, clic k File Prin t .
3 Clic k Mana ge Dest inations . Not e: A passwor d may be requi red. If you do not have an ID and pas sword, ge t one from your sys tem support person . 4 Clic k Fax Sho rtcut Set up . 5 Type a uniq ue name for th e shor tcut, and th en ente r the f ax numb er.
Using shortcuts a nd the address book Using fa x destinat ion short cut s Fax des tina tion sho rtcu ts ar e just l ike th e speed dial nu mbers on a tel ephone or fax mac hine. You can as sign sh or tcut numbers when creatin g perman ent fax destin at ions.
4 Pres s the arrow buttons un til the resoluti on value you want appea rs, and then press . 5 Pre ss t o s en d a b lack on ly c o py or to s end a col or co py. Making a f ax light e r or da rker 1 Load a n ori gin al doc umen t face up, sh ort ed ge fi rst i nto th e ADF o r face down o n the sc anner glas s.
3 Clic k Repo rts . 4 Clic k Fax Sett ings . 5 Clic k Fax Jo b L og or Fax Call Log . Canceling a n outgoing fax A fa x can be c anceled w hen t he doc ument is in t he ADF or on the scan ner gla ss. To c ancel a fax: 1 From the prin ter contr ol panel, press .
Resolu tion This option in crease s ho w cl osely the scan ner ex amin es th e documen t you want to f ax. If y ou ar e fa xing a pho to, a dr awi ng wit h fine line s, or a docum ent wi th ve ry sma ll te xt, inc rea se th e Resol uti on se ttin g.
7 In th e H el d Fa x Mo de bo x, clic k o ne of t he f ol low ing: • Off • Always On • Manual • Sch ed ul ed 8 If you selected Scheduled, continue with the following steps. Othe rwise, go to step 9. a Cl ic k Fax H old ing Sched ule . b In the ac ti on bo x , cli ck Hold faxes .
Scanning to a compu ter or USB flash me mo ry d evi ce ADF Scan ner glass Use th e ADF f or multiple-p age documents. Use t he sc ann er gla ss for sin gle pages, sma ll it ems ( suc h as p ostcar ds or photos), transparencies, photo paper, or thin media (such as magazine clipp ings).
A shor tcut numb er was au tomati cal ly assi gned w hen you cli cked Sub mit. Rem ember thi s shor tcut nu mber and use it when you are ready to scan your docum ents . a L oad a n origi nal docume nt fac eup , shor t edge fi rst in to the A DF or fac ed own on the scan ner gla ss.
Understanding sca n to com puter opt ions Si des (Dupl ex) Th is option in for ms t he pri nter if you r origin al doc umen t is si mplex ( prin ted on on e s ide) or dupl ex (pr int ed o n b oth sides). Th is let s the s can ner k now w hat needs to be scan ne d for in clus ion i n the do cument.
Using the S canBack utilit y Using t he Sc anBa ck U tility You can us e the Lexm ar k Sc anB ack TM U tility instead of the Embedded Web Server to crea te Sca n to PC pr ofile s. The Sca n Back U ti l it y is o n t he S oftware and Documentation CD. 1 Set up yo ur S can t o P C pro fi le.
Clearing jams Avoiding jams The f ol lowi ng hi nts c an he lp you av oid ja ms . Pape r tray re comm enda tio ns • Make sure the paper l i es flat in the tray. • Do no t re move tr ays wh ile the pr int er is pr inti ng. • Do no t load trays , the multipu rpo se feeder, or the en velo pe f eeder while the pri nter is pri nting.
Understanding ja m numbers and locations When a jam occurs , a messag e indicati ng the jam locatio n appears . The follo wing ill ustration a nd table list t he pap er jams that can occur and the locatio n of each jam. Open do ors a nd covers, and re move tr ays t o access jam l ocation s.
200 pape r jam 1 Gra sp the h andle, a nd p ull the stan dard 250-s heet t ray (Tray 1 ) an d manual feeder ou t. 2 Remov e the jam . Not e: Make sure all paper fragments are remov ed. 3 Inse rt the tra y. 4 Pre ss . 201 pape r jam 1 Gras p the fron t do or at the sid e ha ndho lds , an d then pull it towar d yo u to open it.
2 Remove the jammed paper. Not es: • Ma ke sure all pape r frag ment s ar e removed . • There may b e a secon d s heet ja mmed if 2 00 .x x Pa pe r Jam and 20 2. xx Pap er Jam a ppear . 3 Clos e the f ron t door . 4 Pre ss . 202 pape r jam 1 Gras p the fron t do or at the sid e ha ndho lds , an d then pull it towar d yo u to open it.
2 Gra sp the g reen l ever , and t hen p ull t he f user co ver toward y ou. 3 Hold the fuser cov e r down, and then remove the jammed paper. The fu ser cover clo ses when relea sed. Not e: Make sure all paper fragments are remov ed. 4 Clos e the f ron t door .
230 pape r jam 1 Gras p the fron t do or at the sid e ha ndho lds , an d then pull it towar d yo u to open it. 2 Remov e the jam . 3 Pre ss . 235 pape r jam This jam oc curs w hen t he pap er i s too shor t fo r the du plex unit . 1 Gras p the fron t do or at the sid e ha ndho lds , an d then pull it towar d yo u to open it.
250 pape r jam 1 Pus h the l ever in t he mu ltipur pose feeder t o ac cess t he paper j ammed. 2 Remov e the jam . Not e: Make sure all paper fragments are remov ed. 3 Inse rt the tra y. 4 Pre ss . 290 pape r jam 1 Rem ove al l o rigin al doc umen ts f r om t he ADF.
4 Open the scanner cover , and th en remove an y j ammed pa ges. 5 Clos e the scan ner cov er. 6 Pre ss . Cle ar ing j ams 108.
Understandin g printer menus Menus list A number of menus ar e avail abl e to m ake i t easy f or you t o chan ge pr inter se tting s: Thes e men us c an be acc essed from the prin ter con trol panel , Embedded W eb S erver, or the soft ware a pplicati on dri ver.
Supplies menu Men u it em Desc ription Cya n, M agent a, Ye llow , or Bl ack T oner Car tridg es Ea rly Warn ing Low Invalid Rep la ce Miss ing or Defective OK Unsuppo rted Shows the status of the ton er cartridg es Note: 88 Repla ce <c olor> Cartr idge indic ates the cartr idge is near ly empty, and print q uality problems may result.
Si ze/ Type me nu Men u it em Des c ri p ti on Tray < x> Si ze Letter Leg al Ex ecu tive Ofic io (Mexico) Foli o Universal A4 A5 JIS B5 Specifies the paper size loaded i n each tray Notes: • Letter is t he US factor y default s e ttin g. A4 is the intern ational fact ory default s etting.
Men u it em Des c ri p ti on Manual Paper Type Plain Pa per Card St ock Transpar ency Rec y cled Glossy La be l s Bon d Letterh ead Preprinted Color ed Pa p er Lig ht Pa p er Heavy Pa per Rough/ Cotton Cust om T yp e <x> Specifies th e type of paper being manually loa ded Note: Plain P aper is th e factory d efault settin g.
Men u it em Des c ri p ti on Manual Envelope Size 10 E n v el ope DL Env elope C5 Envel ope B5 En ve l op e Oth er E n v el o p e 7 3/ 4 En vel op e 9 En vel op e Specifies the size of the en velope being manually loaded Note: 10 Env elope is the US factory d efault settin g.
Men u it em Desc ription Bond Texture Smooth Nor ma l Roug h Specifies the relative texture of the paper loaded in a specific tray Note: Rough i s the factory d efault setting. En velo pe Textu re Smooth Nor ma l Roug h Specifies the relative texture of the envelopes loaded in a speci f ic tray Note: Normal i s the fa ctory default setting.
Paper Weig ht menu Men u it ems De finition Plain Weight, Glossy We ight, Bond Weight, Letterhead Weight, Pr eprinted Weight, or C olored Weight Lig ht Nor ma l Heavy Identifies the relative weight of th e paper loaded in a specif ic tra y Note: Normal i s the factory d efault setting.
Men u it ems De finition Rough/Cotton Paper Weight Nor ma l Identifies the relat ive weight of the rough/cotton paper loaded in a specific tray Notes: • Norma l is the factor y default set ting. • Settin gs appear only if rough/cotton pa per is su ppo r te d .
Men u it em Descri ption Heavy Pape r Loading Duplex Of f Determin es whether 2-side d printing occurs for all jobs that specify Heav y Paper as th e paper type No t e: Off is the factory d efault se tting.
Custo m Scan Size s me nu Men u it em Des c ri p ti on ID Ca rd Wid th 1– 14 i nch es ( 25 –35 5. 6 mm ) Heigh t 1– 14 i nch es ( 25 –35 5. 6 mm ) Orien tation Landsca pe Portra it 2 sc ans per si de Off On Sp e c if ie s a n on- st a n da rd s ca n si z e.
Men u it em Descri ption Portrait Width 3–1 4. 7 in ch es 76– 36 0 mm Sets th e portrait wid th Notes: • If the width exceeds the maximum, the printer uses the maximum width allowed . • 8.5 inch es is th e US fa ctory def ault setti ng. In ches can be incr eased in 0.
Men u it em Descri ption Profiles List P rints a list o f profi les stored in the prin ter Print Fonts Prints a report of all the fonts availab le for the prin ter language curr ently set in the pr in.
Men u it em Descri pti on NPA Mode Of f Aut o Sets the pri n ter to perform th e special p roces sing r equired for bidi rectional comm u nic a tion followi n g the conventi ons defined by the NPA pro.
Men u it em Descri ption Mode Infrastr ucture Ad h oc Let s y o u se le c t a m o d e Notes : • Infrastructure mode makes the printer w ireless network acc essible through an access poin t. • Ad hoc mode c onfigures the printer f or peer-to-peer wireless netw ork ing.
Men u it em Descri pti on USB Buf fer Disabled Aut o Sets the si ze of the USB in put buffer Notes: • Auto is th e factory de fault setting. • Changing th is setting from t h e printer con trol panel and then exitin g the menus causes the printer to re start.
Setting s menu Genera l Sett ings menu Men u it em Descri ption Display Language Eng l ish Franc ais Deutsch Italiano Esp a no l Dansk Nor s k Ne derl ands Sve n sk a Portuguese Suo mi Ru ssi an Polsk.
Men u it em Descri ption Run Initial setup Yes No Ins tructs the prin ter to run t he setup wizard No t es : • Yes is t he factory def ault setti ng. • After completing the setu p wizard by selecting Don e at the Coun try se lec t scr een, the de fault setting becomes No.
Men u it em Descri ption Timeouts Prin t Ti me out Disabled 1–2 55 Sets the amount o f time in seconds the printer waits to receive an end-of-job message before canceling the remainder of the print job No t es : • 90 sec onds is the f actory default s etting.
Men u it em Descri ption Fac t or y D e fau lt s Do Not Restore Res t ore N o w Retu rns the prin ter settings t o the factor y default s ettings No t es : • Do Not Restor e is the factor y default setti ng. Do Not R estore keeps the user-def ined settings.
Men u it em Descri ption Print Page Bor ders On Of f Specifies whethe r a border is prin ted around the edge of the page at the margins Note: Off is the factory default setti n g. Co llate On Of f Keeps the pages of a p rint job stacked in sequence when making multiple copies of the job Note: On is th e factor y default set ting.
Men u it em Descri ption Overl ay Of f Confid enti al Copy Dra f t Urgent Cust om Specif ies overlay text t hat is pri nted on each page of the copy job Note: Off is the factory default setti n g. Allow priority copies On Of f Allo ws interruption of a print j ob to copy a page or documen t Note: On is th e factor y default set ting.
Men u it em Desc ription Ena b l e Ma nu al Fa x On Of f Sets th e printer to f ax man u ally only, wh ich requ ires a lin e splitter and a telephon e han d s et Notes: • Off is the fac tory d efault set ting . • Use a re gul ar tel ephone to an swer an inc oming f ax job a nd to dial a fax numb er.
Men u it em Desc ription Origi na l Size Letter Leg al Ex ecu tive Mix e d L e tt e r/ L e gal Foli o Statement A4 A5 A6 Ofic io (Mexico) JIS B5 4 x 6 3 x 5 ID Card Universal Custo m Scan Size B usiness Ca rd Specifies the paper s ize of the document that is b eing scanned Note: Letter is th e US factor y default s etting.
Men u it em Desc ription Behind a PABX Yes No Enabl es swi tchbo ard bli nd diali ng with out a dial t on e Note: No is the factory d ef ault s etting. Ena b l e EC M Yes No Enab les Error Correction Mode for fax j obs Note: Yes i s the factory d efault setting.
Fa x Rece ive Se ttings Men u it em Desc ription En able Fax Receiv e On Of f Allows f a x jobs to be received by the pri nter Note: On is th e factory default setting . Rings to Answer 1–2 5 Specifies the number of ring s before answering an incoming fax job Note: 3 is th e factory d efault settin g.
Fax L og S ettin gs Men u it em Desc ription Transmission Log Prin t lo g Do not p rint log Pri nt only for error Enabl es p rinting of a tr ansmiss ion l og af ter each f ax job Note: Prin t log is the fa ctory default setting.
Dis tin cti ve Ring s Men u it em Desc ription Single Ring On Of f Answers calls with a one-ring pattern Note: On is th e factory default setting . Double Ri ng On Of f Answers calls with a double-r ing pattern Note: On is th e factory default setting .
Men u it em Descri ption Col o r Gray Color Spec ifies whethe r a job p rints in graysc a le or color Note: Gray i s the fa ctory default setting. Resolution 75 150 200 300 400 600 Spec ifies how ma ny dots per in ch are s canned Note: 150 dpi is the f actory default setting.
Men u it em Descri ption JP EG Qualit y Text or Tex t/ Photo 5–9 0 Sets th e quality of a JP EG text or text/ photo image in r elation to file size and the quality of the image. Notes: • 75 is the fa ctory defa u lt settin g. • 5 reduces the file size, but the quality of the imag e is lessened.
Men u it em Descri ption Sides (Duple x) 2 sid ed 1 sid ed Enables duplex (two-s ided) prin ting Note: 1 sided is the fact or y defa ult set ting. Print Se tt ings Set up me nu Men u it em Descri ptio.
Men u it em Descri ption Blank Pages Do Not Print Prin t Sp e cif ies whether b la nk pages ar e inserted in a print j ob Note: “Do N ot Print” is the factory d efault settin g. Co llate On Of f Stacks th e pages of a prin t job i n sequence when prin ting multiple copi es Notes: • Off is the fac tory default settin g.
Men u it em Descri ption N-Up Bor der None Sol i d Prints a border around each page image Note: None is the factory d efault settin g. Qualit y menu Men u it em Descri ption Co lor Cor rectio n Aut o Of f Ma nu al Adjusts the c o lor output on the printed page Notes: • Auto is the f actory d ef ault setting.
Men u it em Descri ption RGB Contrast 0–5 Ad ju st s co n t ra st i n c o l or o ut p u ts Notes: • 0 is the fac tory default s etting. • This menu item do es not af fect f iles that use CMYK color specifications. RGB Saturation 0–5 Adjusts s aturation in color outp u ts Notes: • 0 is the fac tory default s etting.
Men u it em Descri ption Manual Color (C MYK) CMYK Im age CMYK T ext CMYK Gr aphi cs Customizes the CMYK color con versions. The values for each setting are: USCM YK Eur oCMYK Vivi d CM YK Off Notes: .
Po stSc ri pt menu Men u it em Desc ription Pr int PS Er ror On Of f Prints a page contai n ing the Po stScript er ror Note: Off i s the factory default settin g. Image S moothing On Of f Enha nc es the co ntras t and sh arpne ss of lo w-res olut ion i mag es an d smoo ths their color transiti on s Notes: • Off is the factory d e fault se tting.
Men u it em Desc ription PCL E mulation Settings Pitch 0.08– 100 Specifies the font pitch f or scalable monospaced fonts Notes: • 10 i s the factory d efault settin g. • Pitch r ef ers to the n umber of fixe d-space charac ters per inch (cpi). • Pitch c an be increased or decreased in 0.
Men u it em Desc ription Tray Re num be r Assign MP F eeder Off Non e 0–1 99 Assi g n T ra y <x > Off Non e 0–1 99 Assi g n M anu al P a pe r Off Non e 0–1 99 Assi g n M an E n v Off Non e.
Men u it em Descri ption Scal ing Anc ho r To p L e ft Bes t Fi t Anc ho r C en te r Fit Heigh t/Width Fit H e ight Fit Wid th Scales the image t o f it th e selected paper size Note: Best Fit is the fa ctory defau lt setting.
Men u it em Descri ption Quali ty Nor ma l Dra f t Fine Determi n es whic h resoluti on, toner dark n ess, a nd color sa ver values the device u ses when prin ting photos sent f rom a PictB ridge-enabled d ev ice Notes: • Normal is th e factory d efault settin g.
Men u it em Descri ption Time Z one (Europe and Africa) Azo r es ( A ZO T ) Praia ( CVT) * GMT (*) Dublin, Ireland Lon don (B ST ) Wes te rn Eu r op e Centr al Eu rope Eas t er n E uro p e Ca iro (EET.
Unders tanding printe r mes s ages List of stat us and error messa ges Access U SB after scan A USB dr ive wa s insert ed into the prin ter w hile t he pr in ter was scan ning. F rom the keypad, pres s 1 to open th e drive aft er scan ni ng, o r p res s 2 to ign ore th e USB dr ive.
<color> Low Replac e the toner cartridge, and t hen w ait for th e mes sage to c lear. Dialing A fa x number is dia led. If the numb er is too lo ng to fit on t he scr een, only t he wo rd Dial ing appears. Wait for the messag e to c lear. DO NOT TO UCH The p rinte r is r eceivi ng a code to upda te a file .
Invalid En gine Code The en gine code is inva lid. Contac t C ustomer Suppo rt. Invalid Net work Code Th e netw ork c ode is in val id. C on tac t Cu st omer Suppor t.
Menus d isa bled The printer menus are dis abled. The print er settings cannot be cha nged from the prin ter contr ol panel. C ontact your sys te m su ppo rt p ers on fo r hel p. Not e: When m enu s are di sab led , it is st il l poss ibl e to ca nc el a print job.
Printi ng er ror A job sen t fr om a US B drive wa s not su ccessful ly re ceived. Wait for the message to clear a nd then t ry sendin g the j ob agai n. Progra mm ing Code Th e print er is recei vin g a fi le t hat is a code u pdat e. W ait f or the me ssag e t o clear .
Replac e <col or> cart ridg e Replac e the t oner cartridge, and then press to c lear t he m essage and cont inue pri nting. Replac e PC Kit This is the ea rly war ning mess age for t he phot ocon duct or kit.
Tra y <x> Missing Insert the specified tray into the print er. Unsupp ort ed USB de vice , plea se rem ove Remove the unrecognized USB device. Unsupp ort ed USB hu b, p lease remo ve Remove the unrecognized USB hub. Unsupp ort ed Mode Remov e the ca mera, and the n change the mode to PictB ri dge.
32.y y Re place U nsup por ted <c olor > Ca rtridg e Repl ace the un suppo rted toner cartri dge wi th a su ppor ted one . 34 Sh ort pa per The p rin ter p aper size sett ing did no t match t he len gth of the pape r that ente red th e pr inter .
Try one or more of the follow ing: • Pre ss to c lear the me ssa ge an d con tinue print ing . • The pr inter cannot f ind the r eques ted font . From t he PPDS menu, sel ect Best F it , and the n select On . Th e pr in te r will find a simila r font and reforma t th e affected tex t.
Try one or more of the follow ing: • Pre ss to c lear the me ssa ge an d con tinue print ing . • Rem ove extr a f lash op ti ons: 1 T urn the pr inter off. 2 Unp lu g th e po wer co rd f rom th e wa ll outl e t . 3 Remov e ex tra fl as h option s.
200.y y Paper jam <are a name> 1 Clea r the pa per path. 2 Pre ss to c lear the me ssa ge an d con tinue print ing . 201.y y Paper jam <are a name> 1 Clea r the pa per path. 2 Remove the jam med paper bel ow the fuser. 3 Pre ss to c lear the me ssa ge an d con tinue print ing .
250.y y Paper jam <are a name> 1 Clea r the pa per path. 2 Open the f ron t door, and then remove the jammed paper. 3 Hold the fuser cover down, and then remove the jammed paper from inside t he fuser. 4 Clo se th e fuser cover, and then close the front door.
4 Adjust the ADF guides. 5 From the prin ter contr ol panel, press to star t a b lack only job or to star t a color job. 840.0 1 S ca nner Di s ab led This message in dicates that the scan ner h as been disabl ed by t he s yst em suppor t person . 840.
942.0 2 The yell ow to ner car tridge n eeds m aintenan ce. C all for serv ice. 943.0 2 The bl ack toner car tridge n eeds main tenanc e. Call f or s ervice. 900– 999 Se rvic e <messa ge> 1 Turn the p ri nter o ff. 2 Unp lug t h e pow er co rd fr om t he wa ll ou tl et.
Maintaini ng the printer Pe rio dic all y, cert ain tas ks are requi re d to m ain ta in optim um pri nt qu alit y. Storing supplie s Choo se a cool, clean stora ge area for th e printer suppl ies. Store supplies right side up in their origin al packin g unti l you are read y to use them.
If you ne ed to pri nt severa l copie s, you can conser ve supplies by printin g the first copy and ch ecking it for acc uracy befor e pr inti ng th e re main ing copies .
Part na me Part n umb e r C5 40, C543, and X543 ser ie s C5 44 an d X 544 se ri es Bla ck Ex tra Hi g h Yi e l d Ret u rn Prog ram Toner C artri dge C544X 1 KG N ot support ed Cyan Extra High Yield Re.
Replacing su pplies Replac ing t he wast e ton er bo ttle Replac e the waste toner bottle when 82 R ep la ce wa st e t on er ap pe ars . The pr int er wil l not cont inue pr int ing unt il the waste toner bottle is repl aced. 1 Unp ack the r epla cement w aste ton er bottle.
4 Re mo ve the rig h t side c ove r . 5 Press the green levers on each side of th e waste toner bottle, and then remove it. 6 Place the w aste toner bott le in the e nclosed packa ging.
8 Repl ace the ri ght si de cove r. 9 Clos e the to p doo r. 10 Clos e the f ron t door . Maint a ini ng the pri nte r 168.
Repl acing a blac k imagi ng kit Repla ce the black ima ging k it w hen Imag ing K it appears. 1 Grasp the front doo r at the s ide hand holds, and then pull it toward you.
3 Remo ve the toner cartr i d ges by li fting the han dles , and th en gently p ull ing a way fro m the i magi ng kit. 4 Re mo ve the rig h t side c ove r .
6 Lif t the bl ue leve rs on the im agi ng kit, and the n pull i t t oward you. 7 Pres s down on t he blu e l evers, g rasp the green han dles on t he si des, and t hen pu ll t he im agin g ki t out . Warning—Potentia l Dama ge: D o no t t ouc h t he unde rs id e o f th e im ag ing k it.
12 Inse rt th e bl ack developer un it. 13 Repl ace the ye llo w, cyan, an d magent a develo per un it s. Not e: Mak e s ur e eac h deve loper unit i s ins ert ed i nt o a ma tc h ing c o lor sl ot. 14 Place th e used b lack ima ging kit in the en clos ed pa ckage.
16 Rota te th e blue le ver s down unt i l the ima ging ki t drop s int o place. 17 Repl ace t he wa ste ton er bottle. 18 Repl ace the ri ght si de cove r.
19 Rep l ace t h e t one r ca rt ridg es. 20 Clos e the to p doo r. 21 Clos e the f ron t door . Maint a ini ng the pri nte r 174.
Repl acing a blac k and col or imagi ng kit Repla c e the black and col or imag ing kit wh en Imag ing K it app e ars. 1 Gras p the fron t door at the side handh olds , and the n pull it towar d you to open it. CAUT ION— HO T SURFA CE: Th e i n s ide of th e p r in ter mig ht b e h ot.
3 Remo ve the toner cartr i d ges by li fting the han dles , and th en gently p ull ing a way fro m the i magi ng kit. 4 Re mo ve the rig h t side c ove r .
6 Lif t the bl ue leve rs on the im agi ng kit, and the n pull i t t oward you. 7 Pres s down on t he blu e l evers, g rasp the green han dles on t he si des, and t hen pu ll t he im agin g ki t out . Warning—Potentia l Dama ge: D o no t t ouc h t he unde rs id e o f th e im ag ing k it.
12 Place th e used b lack and color imag ing kit in the enclose d package. 13 Al ign and in sert th e imagi ng kit . 14 Repl ace t he wa ste ton er bottle.
15 Repl ace the ri ght si de cove r. 16 Rep l ace t h e t one r ca rt ridg es. 17 Clos e the to p doo r. Maint a ini ng the pri nte r 179.
18 Clos e the f ron t door . Replac ing a toner ca rtrid ge Replac e the s pecifi ed toner cartridge (yellow, cyan, mag enta, or black) when 88 Re pl ac e < col or > Cart ridg e appe ars. Th e prin ter wi ll no t c ontin ue pri ntin g unti l t he s pec ified ca rt ridg e is repl ac ed.
4 Remove th e ton er c artri dge by liftin g t he handle, an d then g en tly pu lli ng a way from t he im agin g k it. 5 Alig n the n ew toner cartri dge, an d then press down un til it is all t he w ay in to t he sl ot.
6 Clos e the to p doo r. Replac ing a deve lop er un it Repla ce a d e velop er unit when a print qual ity defect occu rs or when damage occ urs to the printer . 1 Gras p the fron t door at the side handh olds , and the n pull it towar d you to open it.
3 Remove th e ton er cartri dges by l ifting th e handl es an d then gen tly pullin g aw ay f rom the imag ing kit . 4 Re mo ve the rig h t side c ove r .
6 Lif t the bl ue leve rs on the im agi ng kit, and the n pull i t t oward you. 7 Pres s d o wn on the blue levers, grasp the handles on the sides, and then pull the imaging kit out . Warning—Potentia l Dama ge: D o no t t ouc h t he unde rs id e o f th e im ag ing k it.
12 Remove the re d s hippin g c over fro m t he d evelo per unit . 13 Inse rt the d ev elop er uni t. 14 Al ign and in sert th e imagi ng kit . Maint a ini ng the pri nte r 185.
15 Repl ace t he wa ste ton er bottle. 16 Repl ace the ri ght si de cove r. Maint a ini ng the pri nte r 186.
17 Rep l ace t h e t one r ca rt ridg es. 18 Clos e the to p doo r. 19 Clos e the f ron t door . Maint a ini ng the pri nte r 187.
Recyc ling Lex ma rk produc ts To ret urn L ex mark p rod uct s to Le x mark for r e cycl ing : 1 If you are re turn ing a pr int ca rtri dg e, place it in the retur n b ag that cam e wit h your pr oduc t. Not e: The ret urn bag is not ava ilab le in al l count rie s and regio ns .
Cleaning the sca nner glass Clean the sca nne r glass if you encoun te r print q ualit y pro blems , such as st re aks on co pied or sc anned imag es. Not e: Clean bot h areas of the s cann er g lass an d both wh ite u ndersi de ar eas. 1 Sl ightl y dam pen a s o f t, li nt-f re e clo th or pape r tow el wit h water .
• Lift th e printer off of the op tional drawer and set it aside instead of trying to lift the drawer and print er at the same t ime. Not e: Use the h andhol ds l ocat ed o n b oth si des o f the print er to li ft it o ff the op tio nal draw er.
Administrative su pport Finding advanced n etworking and administrator information Th is ch ap te r co ver s ba sic adm in is tr ati ve su ppor t t ask s .
8 Pre ss . Subm itt ing ch ang es appears. 9 Pre ss , a nd then press un til Read y appe ars. Not e: Power Saver sett ings c an al so be a dju sted by typing the print er IP ad dress i nto the a ddress fie ld of your Web brows er.
4 Sele ct the items for notificatio n and type in the e-mail addresses that you want to receive e-ma il alerts. 5 Clic k Su b m i t . Not e: See your s yst em su pport person t o set up the e-ma il server. Viewing re ports You can view some reports from the Embedded W eb Server.
Troubles hooting Solving ba sic print er problems If th ere ar e ba sic pri nter problem s, or t he pri nter is un res ponsi ve, ma ke sure: • The po wer c ord is plugged i nto t he pr in ter and a pr operly grounded elect rica l out let. • The el ectr ical outlet i s not t urned off by any swit ch o r breake r.
Jobs do not pr int These are possib le solution s. Try one or more of the following: M AKE SU RE TH E PRINTER IS READY TO PRINT Ma ke su re Re ady or Power S ave r ap pears o n t h e dis pla y bef ore sen din g a jo b t o p rint . P ress to ret urn th e pri nt e r to th e Rea dy st at e.
5 Pre ss th e arr ow b utto ns un til Pag e Pr ot ect appear s, an d then press . 6 Pre ss th e arr ow b utto ns un til Of f app ears , an d t h en pres s . Jo b prints fro m the wron g t ra y or on t he wr ong pa per C HECK THE P APER T YPE SETTING Ma ke sur e the Pap er T yp e sett in g m atc he s t he pap er load ed in th e tra y .
Unex pected page breaks o ccur Increa se the P ri nt Timeo ut va lue: 1 From the prin ter contr ol panel, press . 2 Pr es s th e ar ro w bu tt on s un ti l Se ttin gs appea rs, an d then p ress . 3 Pr es s th e ar ro w bu tt on s un ti l Ge nera l Set ting s appe ars , an d t he n press .
Poor c opy q uality These are some examples of poor copy quality: • Blank pages • Chec kerboa rd patte rn • Dist orted g raphic s or pictur es • Miss ing char acter s • Faded print • Dar k pri nt • Skewed lines • Smudge s • Stre aks • Unex pected chara cters • Whit e lin es in print These are possib le solution s.
P ATTERNS ( MO IRÉ ) A PPEAR IN THE OUTPUT • Fr om t h e p rinte r co ntrol p a nel , pr ess t he Co nt ent but ton un til th e light comes on nex t to Text/P hot o or Phot o. • Rota te the or igi nal d ocume nt o n the sca nne r gl a ss. • Fro m th e prin ter con trol pan el, press the Scale bu tton and adjus t the s ettin g.
Scan was not succ essful These are possib le solution s. Try one or more of the following: C HECK THE CABLE CONNEC TIONS Mak e su re th e networ k or USB cab le is s ecur ely conn ecte d to the co mputer a nd the pri nte r. A N E RROR MAY HAVE OCCU RRE D IN THE PR O G RA M Turn o ff and th e n re s tart t he c omp ute r .
Part ial docum ent or phot o scan s These are possib le solution s. Try one or more of the following: C HECK THE DO CUM EN T P LAC EMEN T Ma ke sur e the docum en t or pho to is load ed faced ow n on th e scan ne r glass in the upp er lef t corne r .
Cannot s end or rec eive a f ax These are possib le solution s. Try one or more of the following: C HECK THE DISPL AY FOR E RROR MESSAGES Clear any error mes sages . C HECK THE POWER Mak e su re the pr inte r i s p lug ged i n, th e p ower is o n, and Read y ap pears.
T EMPO RARILY DISCONN ECT OTHE R EQU IP MEN T To ensu re th e prin ter is w orkin g corr ectl y, conn ect it di rect ly to the t elep hone line . Dis conne ct an y an sw ering mach ines, compu ters with mo dems, or t e lepho ne l ine s plitters . C HECK FO R JAMS Clear an y jams, and th en make sure that Read y a ppear s.
T HE TO NER MAY BE LOW 88 <c olor > tone r low appears w hen t he tone r i s low . Can r eceive b ut not send faxes These are possib le solution s. Try one or more of the following: M AKE SU RE TH E PRINTER IS IN F AX MODE From t he prin ter cont rol pa nel, pr ess t he Fa x bu tton to pu t the prin ter in Fax mode.
4 Cli ck Ana log Fax Setup . 5 In t he M ax Spe ed box , cli c k on on e of the fo llowin g: 2400 4800 9600 1440 0 3360 0 6 Cli ck Sub mit . Block ing junk faxes 1 Type the printer IP address into the address field of your Web b rowser.
M AKE SU RE TH E OPTIO N IS SEL ECT ED From t he c ompu ter you a re print ing f rom, selec t t he opt ion. For mor e infor mati on, s ee “Up dati ng a vailabl e o ption s in the print er driver ” on page 35. Draw ers M AKE SU RE TH E PAPER IS LOAD ED CORRE CTLY 1 Open the paper tray.
C HECK FO R SERVICE MESSAGES If a s e rvi ce m ess a ge ap p ea rs , t ur n th e pr in te r of f, w ait a b out 1 0 s ec ond s , a nd th en tu rn t he pr int er b ac k o n. If th e er ror r ecu rs, ca ll for ser vice . Memory card Make sure the memor y card is securely conn ected to the pr i nter system board.
5 Pr es s th e ar ro w bu tt on s un ti l Jam Re co ve ry appe ars , an d t hen p res s . 6 Pr es s th e ar ro w bu tt on s un ti l On or Au to appears, and then press . Solving pri nt qua lity proble ms The informat io n i n the followin g topics may h e lp you solve print quali ty prob lems.
Clipp ed images These are possib le solution s. Try one or more of the following: C HECK THE GUIDES Move the width and le ngth gui des i n the t ray to the correc t pos itions fo r th e pa per size loaded.
Incorr e ct ma rgins These are possib le solution s. Try one or more of the following: C HECK THE PAPER GUIDES Move the guides in the tray t o th e cor rect pos ition s for the paper size l oaded.
Pape r curl These are possib le solution s. Try one or more of the following: C HECK THE P APER T YPE SETTING Ma ke sur e the Pap er T yp e sett in g m atc he s t he pap er load ed in th e tra y . H AS THE PAPER ABSO RBED MOIS TUR E DUE TO HIGH HU MIDI TY ? • Load paper from a fresh packa ge.
Repea tin g def ects R EPE ATIN G MAR KS OCCUR MULTI P LE TIMES ON A PAGE Pri nt th e Pri nt de fects gui de an d match the de fect s to the marks on on e of t he vert i cal lin es. F o ll o w th e in stru ctio ns on the P rint defect s gui de to det ermi ne the c a use of t h e repeat ing defects .
C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SE TT INGS Th e Ton er Dar kness s e tti ng is too lig ht, the RGB Brigh tness s etting is too ligh t, or the RGB Con trast se tting i s too low. 1 From the printer contro l pane l, press . 2 Fro m t he Ad mi n m enu , p ress t he ar row butt ons until Sett ings appears, and t hen pr ess .
Print is to o dar k These are possib le solution s. Try one or more of the following: C ALIBRATE THE COLOR The pri nter aut omatic ally cal ibrates th e colors when ever a new i magi ng kit i s detected. I f a cartr idge is replaced, then y ou can calib rate t he c ol ors man ual ly: 1 From the printer contro l pane l, press .
Solid c olor page s These are possib le solution s. Try one or more of the following: M AKE SU RE TH E PRINT CARTR IDGE IS PR OP E R LY I NSTALLED Remove the print cartridge and shake it from side t o side to redistribute the toner, and t hen reinstall it.
C HECK THE PAPER TYPE SETTING Mak e su re th e pap er type se tting ma tche s the pape r lo ade d in th e tra y: 1 Fro m the pr inter con trol pane l, check the Pa per Typ e sett i ng fro m the Paper menu. 2 Bef ore s e ndi ng the job to pri nt, sp ecif y the corr ect type sett ing: • For Window s users, speci fy the type from Print Prop erties.
C HECK THE PAPER TYPE SETTING Mak e su re th e pap er type se tting ma tche s the pape r lo ade d in th e tra y: 1 Fro m the pr inter con trol pane l, check the Pa per Typ e sett i ng fro m the Paper menu. 2 Bef ore s e ndi ng the job to pri nt, sp ecif y the corr ect type sett ing: • For Window s users, speci fy the type from Print Prop erties.
C ALIBRATE THE COLOR The printer will automat ically calibrate the color s whe neve r a new imagin g k i t is detected. If a ton er cartri dge is replac ed, a manual alignmen t wi ll nee d to be performed. 1 From the printer contro l pane l, press . 2 Fro m t he Ad mi n m enu , p ress t he ar row butt ons until Sett ings appears, and t hen pr ess .
The p rint ed pag e ap pear s tinted . Ca n I ad j ust the c ol or? Somet imes a p rinte d page may appear tinted (for example, everything print ed seems to be t oo red). This can be cau sed by e nvironm ental c onditi ons, pa per type, l ightin g c onditio ns, or user p referenc e.
Object t ype Color conversion tables CMY K Image CMY K Text CMY K Graphi cs • US CMYK — Applies color correct ion to approxima te the SWOP (S pec i fic at ions fo r We b Of fse t Pu bl ish in g) colo r ou tpu t. • Eu ro C MYK —Applies co lor corre ction to approxi mated Euro Scale color outpu t.
7 Ente r an I ncrement valu e fro m 1–255 . Not e: The c loser the val ue is to 1, t he n arrower th e colo r sample r ange will appea r. 8 Click Pr i n t to pr int the d etai l ed Co lor Sample s set. Embedded Web Server does not ope n These are possib le solution s.
No tice s Pr oduct i nf orm ati on Pro duct na me: Lex mark X543 , X54 4, X5 44, X544 t, X54 4w Mac hin e t ype : 7525 Mod el (s): 131, 133, 13 8, 332 , 333, 336 , 337, 352, 356, 382 , 383, 386 , 387 .
UNI TED ST ATES GOV ERNM ENT RIGH TS Th is soft wa re a nd any a cco mpany i ng doc ume nt ati on pro vid ed under t h is agreem ent ar e com merc ia l comp ut er software and documentation developed e xclusively at private ex pense.
An y ques ti ons re gardin g this c ompli an ce in f ormat ion st ate ment shou ld be d ir ected to : Direc t or of Le xm ark T ech no log y & Ser vic es Lex mark Inte rna tio nal , Inc.
To prevent radio interfer ence to the licensed servic e, this device is inte nded to be o pera ted in doors a nd a way from wind ows t o pr ovide m ax imum shiel d ing. E quip ment (or its tran smit an ten na) t ha t is in st alle d out doors is s ubjec t to li cens in g.
This prod uct sati sfies the limits of EN 550 22; saf ety re quire ments of EN 60950; radi o spe ctrum re quire ments of ETSI EN 300 328; and th e EMC re quire ments of EN 55024 , ET SI EN 30 1 489- 1 and ETSI EN 301 489- 17. Česky Sp olečnost Lexmark International, Inc.
Slovensky Lexmark International, Inc. týmto vyh l asuje, že tento p rodukt s pĺňa základné požiadavky a všet ky pr ís lušn é u sta no veni a sme r nice 19 99/5/ ES. Slovensko Lexmark International, I nc. izjavlja, d a je t a izdelek v skladu z bistven imi zah tev ami in ostalimi re le vant ni mi d olo č il i di rek tiv e 1999/ 5/ ES.
If this equi pment causes harm to the tele phone net work , the telephone comp any will noti fy you in advance th at tempo rary di scon tinu ance o f se rvic e may b e requ ired. I f advan ce noti ce is no t pr acti cal, th e tel ephone co mpany will no ti fy th e cu st ome r as soo n as po ss ibl e.
Avis réservé aux utilisateurs du réseau téléphonique du Canada Ce pro dui t est conf o rme au x sp écif icati ons techn iques d’Ind ust rie Cana da.
Using this p rod uct in Switz erlan d This pro duct re quire s a Swi ss b illin g tone fi lter (Le xma rk part num ber 14B51 09 or 80D1 877) to be in stal led on a n y line whi ch r eceives mete ring puls es in Switzerla nd. The Lexma rk filt er must be used, as met eri ng pulses are pres ent on al l ana log t el epho ne lin es in Swi tzer lan d.
St at ic s e nsi ti v it y n ot ice This symbol identi fie s sta tic-se nsi tive pa rts . Do not touc h in t he ar eas ne ar thes e s ymbo ls wi tho ut fi rst t ouch ing t he meta l f r ame of the prin ter . ENERG Y STAR Appl ic abl e on ly to mod els wi th du ple xin g ena ble d.
Mode Des cr ip tio n Power consu mpti on (W att s) Prin ting Th e product is gen erating hard-copy output from elec tronic inputs. 850 W Copy ing Th e product is gen erating hard-copy output from hard- copy original docum ents. 850 W Scanni ng Th e prod uct is scan ning hard-c opy document s.
Limited w arranty Lexm a rk wa rr ant s that t h is pro duc t: —Is manufa ctured from new parts, or new and serviceabl e used parts, which perfor m like new parts —I s, duri ng norm a l use, f ree.
—Main t enanc e by anyon e o th er than Lex ma rk or a Lexm ar k au thori z ed s ervi cer —Opera ti on of a produc t b eyond th e limit of its duty cycle —Use of prin ti ng m edia ou tsid e of L.
Lice nse: T h e p a t e n t e d p r i n t e r i n s i d e i s l i c e n s e d f o r , a n d d e s i g n e d t o w o r k w i t h o n l y g e n u i n e L e x m a r k t o n e r c a r t r i d g e s and devel oper c ompon ents for th e life o f the patented prin ter.
1 STATEM ENT OF SOFTWA RE LIMITED W ARRANTY . Lexmar k warrants that the m edia (e.g., disket te or compa ct disk) on whi ch the Software Pr ogram (if an y) is furnis hed is free from defect s in mat erials and w orkmanship under norma l use duri ng the warrant y period.
5 LI CENSE GRANT . Lexmar k gran ts yo u the follo wi ng rights provided yo u co mply wit h all te rms a nd con dition s of this Software Licen se Agreement: a Use . Y ou may Use on e (1) copy of the S oftwa re Program . The ter m “ Use” means s t oring , loadin g, instal lin g, executin g, or displayi ng the Software Progra m.
11 TAXES . You agr ee that you a re re spons i ble for payme nt o f any ta xes i ncludin g, with out li mita tion, any g oods and serv ices a nd personal pro perty ta xes, res ulting from t his Soft ware Lic ense Agreemen t or your Use of the Soft ware Pro gram.
Index Numer ics 150 d isplaye d 158 200 Pa per jam <ar e a na me> 159 201. yy Pap er jam <ar ea nam e> 15 9 202. yy Pap er jam <ar ea nam e> 15 9 230. yy Pap er jam <ar ea nam e> 15 9 235 Pa per Jam Ch eck Dup lex 159 24x Paper Jam Check Tra y <x> 159 250.
phot os 63 pl acin g se pa rat or sheet s b et ween copi e s 68 quic k copy 62 redu cing 66 sel ecti ng a tr ay 65 to le tte rhe ad 64 to tr anspa rencie s 63 usin g the ADF 62 usin g the s can ner g .
I Im age menu 145 Im agin g Kit 150 imag ing k its orde ri ng 165 r ep lac i ng 16 9, 175 Incomi ng call 150 Ins ert Tra y <x > 150 inst al lin g optio ns in d river 3 5 prin ter s oftw are 35 i.
pape r types duplex support 4 9 suppor ted by pr inter 49 where t o load 4 9 pap er types and w eig hts suppor ted by the printer 50 PC K i t L ife W a rnin g 15 2 PC L Emu l menu 143 PDF menu 142 Pho.
cloc k batte ry 149 Clo se do or 149 Cyan Low 150 Defe ctiv e <co lor > C artr idg e 15 5 Dia lin g 150 DO NOT TO UCH 150 Fax comp le te 150 Fax faile d 150 Fil e corru pt 150 Flus hi ng bu f fe.
sc anni ng to a USB f las h mem ory device 98 Sen ding pXX 154 Se t D ate a nd T I me m enu 14 7 set ting Acti ve N IC 120 paper size 38 paper t ype 38 Univ ersa l P aper S ize 3 8 Set tings me nu 124.
U se ca me ra co nt r ol s to pr in t 155 Uti lities m enu 14 2 V viewin g rep or ts 193 W Wa iting 155 Wait ing , t oo man y even t s 1 55 was te tone r bott le orde ri ng 165 rep l acin g 1 66 Wi re.
An important point after buying a device Lexmark X544DN (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Lexmark X544DN yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Lexmark X544DN - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Lexmark X544DN you will learn all the available features of the product, as well as information on its operation. The information that you get Lexmark X544DN will certainly help you make a decision on the purchase.
If you already are a holder of Lexmark X544DN, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Lexmark X544DN.
However, one of the most important roles played by the user manual is to help in solving problems with Lexmark X544DN. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Lexmark X544DN along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
