Instruction/ maintenance manual of the product PRO5500 Lexmark
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Pro5500 Series Quick Reference Guide October 2012 www.lexmark.com.
Important Message About Cartridge Recyclin g! Please Read Be fore Opening You r Inkjet Cartridge Box At Lexmark, we take our commitment to the envi ronmen t seriou sly, and we encoura ge our customers to participate in our easy, no-cost meth od for returning empty Lexmark cartr idges to Lexmark for proper recycling.
Contents Important safet y informat ion...................... ............ .............. .........2 About your p rinter ........... ............ .................. ............ .......... ...........5 Finding inf ormation about the pri nter... ..... .
Faxing....... ..................... ................................ ................... ............42 Sending faxes......... ....... ......... ............. ........ ........ ........ ............. ........ ........ ............. ........ .. .. ..42 Receivin g faxes.
About your printer Finding information about the printer The Quick Reference Guide contain s instruction s on adding your print er to a wirele ss network , setting up a fax c onn ecti on, and ac comp lis hing comm on pr inte r tas ks like pr int ing , copy ing, scan ning , an d fax ing.
Printer features Depend ing on the m odel, yo ur pr inter com es with feat ures t hat wil l help you man age and accom pli sh printing and imaging tasks: • Wireless networking —Pri nt an d s can from vir tual ly an ywh ere i n yo ur home or o ffi ce ov er a sec ure wireless network, as well as share the printer among multiple computers.
With a CD or DVD drive (Wind ows/Macint osh) Without a CD or DVD dr ive or for L inux Note: If the installation dialog does not app ear after a minute, then see “Installation screen did not a ppear during installation” on page 50. Dow nlo ad th e pr in ter dr iv er fro m www.
6 For legal ‑ size paper, exten d the paper tray. 7 Load paper. Note: Make sure the paper is below the maximum fill line located on the edge o f the paper tray. Overloading the tray can caus e paper jams. 8 Adj ust t he p aper guid es. 9 Insert the pape r tray.
Connect the power cord to a prop erly groun ded elec trical outle t that is near the printer and easily accessible. 11 Make sure the printer is on. Note: It ma y take a while before th e first screen ap pears on the p rinter c ontrol pane l. 12 Set the l ang uage on the p rin ter c ontr ol p ane l, an d t hen t ouc h OK .
18 To configure bas ic fax functio ns, touch Set Up Now , and then proc eed to the next step. Otherwi se, touch Set Up Later , and then go to step 21. 19 Enter your fax numb er for this printer, and then touch Accept . Your fax n umb er i dent ifies you as t he sender in all your sent faxes.
23 Remove all pa cking material. 24 Insert each ink cartridg e until it clicks into place. Note: Make sure to use the four in k cartridges that came with your ne w printer.
Understanding the parts of the printer Use the To 1 Automatic document feed er ( ADF ) • Scan , copy , o r fa x mul tip le ‑ page docum ents . • Access AD F pape r jams. Note: Select prin ter mode ls a llow d uple x scan ning, copyin g, or fax ing wit h just a singl e pass of a pa ge th roug h the A DF.
Use the To 16 USB port Connect the p rinter to a computer using a USB cable. Warning—Potent ial Damag e: Do not touch the USB port excep t when plugging in or removing a USB cable or installation cable.
Using the printer control pane l Note: T he ic ons appe ar when they ar e selectab le on the c urrent scre en. If an ic on does not appear, then the fun ction is not avai lable. Use To 1 Power • Turn the printe r on and off. • Switch to Sleep mode .
Understanding the home screen After the printer is turned on and a short warm-u p period occurs, the display shows the home screen . Use the home scre en selections to initiate an action, suc h as copying or faxing, or to change printer setting s. Touch To 1 Copy Access th e copy me nu an d make cop ies.
Navigating menus using the t ouch screen Use To 1 Left ar row Scroll left. 2 Right arrow Scroll right. 3A c c e p t Save you r setting. 4 Up arrow Scroll up. 5 Scroll bar Scro ll up an d dow n the menu l ist. 6 Down arrow S croll down. Tips: • Use your fin gers to n avig ate t he s creen .
Inserting a m emory car d Inserting a fla sh drive Note s: • Insert the card with the brand name labe l facing up. • Make sure an y arrows on t he card point toward the pr in ter . • If neces sary, connect the memory card to the adap ter th at came wit h it.
Ordering and replacing supplies Ordering ink cartridges Order the cartridges th at are designe d for use in your region. • Region 1 : For the United States, Canada, and Latin America , use 200, 200XL, or 200XLA cartridges.
Notes: • If Align Pr inter appears on the printe r control panel , then touch Continue . • Do not remov e the alignme nt page until pr inting is fini shed.
Using the printer software Supported operating systems The printer software require s up to 500MB of free disk space. • Microsoft Wi ndows 8 • Microsoft Windows Server 2012 • Microsoft Wi ndows .
Using the Windows printer software Software installed durin g printer inst allation When you set up the prin ter using the installation software CD, all the necessary software was installed . You may hav e chosen to install some additi onal prog rams.
Web Li nks Web Links are l inks to pred efined We b pages. Web Links are save d in the printer fol der. 1 From the Fi nder, navigate to : Applications > select your prin ter folder > Web Links 2 Double ‑ cli ck the Web Link that you want to visit.
Printing Recommended paper brands For e ‑ mails, received faxes, in ternal documents, and s imilar print jobs Size Recomm ended paper Weigh t Set paper type to Letter PrintWorks 30 % Recycled Multip.
Printing a document For Wind ows users 1 With a docume nt open, click File > Print . 2 Click Properties , Prefe ren ces , Options , or Setup . 3 Select the print quality , the numb er of copies to p rint, the type of pape r to use, and how the pages should print.
4 From the me nu bar, choo se Fi le > Pr int . 5 From th e Printe r pop ‑ up me nu, choose y our pr inter. 6 From th e print o ptions pop ‑ up me nu, choose Quality & Media . 7 From th e P aper Typ e pop ‑ up me nu, choo se Plain Paper . 8 From th e print o ptions pop ‑ up me nu, choose Layout .
Canceling print jobs To canc el a pr int job fr om the pr int er con trol pa ne l, pre ss , an d th en p ress . Printing st ops and the printer re turns to the h ome scree n. To cance l a print job from the computer , do the follow ing: For Wind ows users 1 Open the pri nte rs fo lde r.
Copying ADF Scanner glass Use the ADF for m ultiple ‑ page doc ument s. Note : The ADF is available only in select printer models. If y ou pur chase d a pr inter withou t an ADF , then load o rigina l docum ents or photos on the scanner gla ss.
Notes : • For lo ng ‑ edge bi nding, pages are bou nd along th e long edg e of the page ( left edge for portrait orientation and top edge for landscape o rientation). • For s hort ‑ edge bindin g, page s are bound alon g the shor t edge of the pa ge (top edge for portrait orientation and left edge for landscape orientation).
Scanning ADF Scanner glass Use the ADF for m ultiple ‑ page doc ument s. Note : The ADF is available only in select printer models. If y ou pur chase d a pr inter withou t an ADF , then load o rigina l docum ents or photos on the scanner gla ss.
2 From the co mputer, do the following : In Windows 8 From the Se arch charm , type Pr inter Home , and th en na vig ate to: Printer Home > select your printer > Sca n In Windows 7 or earlie r a Click or Star t . b Click All Programs or Prog rams , and then select the printer program folder from the l ist.
• Make sure you have created a fold er shortcut before you be gin. For more inf ormation, se e “Adding a net work folder short cut” on p age 31. 1 Load the original documen t faceup into th e ADF or facedo wn on the scanne r glass.
E-mailing Sending e-mail Tips for e ‑ mailing • Make su re to e nte r yo ur e ‑ ma il acc oun t inf orma tio n and set up the S MTP se rver befo re se ndin g an e ‑ mail. • Make sure the prin ter is c onnected to an E the rnet or w ireless network be fore sending an e ‑ mail.
Setting up the printer to fax CAUTION— SHOCK HAZARD : Do not use the fax feature du ring a light ning storm. Do not set up this product or mak e any elect rical or cabling connec tions, such as the pow er supply cord or teleph one, durin g a lightni ng storm.
Connected to different w all jacks To co nne ct: Connect the cable from the wall jack to th e port of the printe r. Tips for this setup: • If you have only one telep hone numbe r on your line, the n you need to set the printer to receive faxes automatically (Auto Answer On).
• You can also set the prin ter to receive faxes automati cally (Auto Answer On), but y ou need t o turn off the voice mail service when you are exp ecting a fax.
2 Connect t he other end of the cable to the port labele d Phone Line 1 or Phone P ort on the V oIP ad apter. The port labeled Phone Line 2 or Fax Por t is not always active. You may need to pa y extra to y our V oIP provide r if you want to acti vate the seco nd phone port.
• If you need two ph one port s for your device s but do not want to pay extr a, then do not plug the pri nter into the second ph one po rt. You can use a phone splitter. Plug the phone splitter into th e Phon e Line 1 or Phone Port , and then plug the printer and teleph one into the splitter.
Connecting the pr inter to a non ‑ RJ ‑ 11 wall jack To co nne ct: 1 Conn ect o ne end o f a tele pho ne cab le to th e port of the print er. 2 Conn ect t he othe r en d of the c ab le to the RJ ‑ 11 adapter, and then conne ct the adapt er to the wall jack .
France Netherlands Switzerland Finl and Norw ay Unite d King dom Warning—Potential Damage: If you r country or reg ion is on the list, then do not remove the wra p pl ug from the port of the printer. It is necessary for the proper fun ctioning of the devices on the telephone line.
Connect the printer to any of the N ports. To co nne ct: 1 Conn ect o ne end o f a tele pho ne cab le to th e port of the print er. 2 Conn ect t he othe r en d of the c ab le to the RJ ‑ 11 adapter, and then conne ct the adapt er to an N port.
Step 5: Set the number of rings If you set Auto Answer to O n in Step 4, then do the following. If you set Auto An swer to Off, the n proceed to S tep 6. If you su bscribe to Distin ctive Ring Setting the correct ring is important if you subscr ibe to the Distinctive Rin g Pattern Detect ion (DPRD) feature offered by te lephone c ompanies .
Fax ing CAUTION— SHOCK HAZARD : Do not use the fax feature du ring a light ning storm. Do not set up this produ ct or make any elect rical or cabling con nections , such as the fa x feature, power co rd, o r teleph one, durin g a lightni ng storm.
• If you set the printer to re ceive faxes manually (A uto Ans wer Off), then make sure t hat th e ringe r volume is not set to Off. • If you have set the printe r to receive faxes auto ma tically (A uto Answe r On), t hen l oad pape r in th e printer .
Wireless networking Information you will need duri ng wireless setup To set u p the p rinter for wireless prin ting , you need to kn ow the fol lowing : • The name of y our wireless ne twork, w hich.
Launc hing th e Wire less Setup Util ity 1 Do th e fol lowin g: In Windows 8 From the Se arch charm , type wi reles s set up utilit y , and th en nav ig ate to : Apps li st > Wireless Setup Utility In Windows 7 or earlier a Click or Star t . b Click All Programs or Prog rams .
2 Fo llo w the in str uc tion s o n the pr int er disp lay . U SE THE P ERSONAL I DENTI FICA TIO N N UMBE R (PI N) METHOD 1 From the printer contro l panel, n avigate to: > Network Setup > Wi rele ss N etw orki ng > Wi ‑ Fi Protected Setup > PIN Me thod 2 Fo llo w the in str uc tion s o n the pr int er disp lay .
Using the Embedded Web Server The Embed ded Web Server lets yo u view and re motely customi ze printe r settings eve n when you are n ot physi cally near the printe r. You can also vi ew reports on prin ter activitie s, monitor and order print er supp lies onli ne, c ontact cus tomer support , and downloa d update s for y our pri nter.
Click To Scan ‑ to ‑ Network F older Setup Add or manage a folder destination when the Scan to Network application is used. Notes: • This featur e may not ap pear i n the Emb edde d Web Se rver, depe nding on yo ur pri nter mode l.
Using SmartSolutions What are SmartSolutions? SmartSolut ions are application s for touch ‑ screen p rinte r m odel s. T he Sm art Solut io ns We b si te ( http://smartsolutions.lexmark. com ) lets you ad d customized one ‑ touch solutions to your prin ter to stre aml ine re pet iti ve cop yin g, sca nni ng, a nd pr int ing ta sks.
Troublesh ooting Before you troublesho ot Use this check list to solve most printer pro blems: • Make sure th e power c ord is plug ged into the printer and into a properly grounded, working electric al outlet. • Make sure the printer is turne d on.
Software did not install If you encountered problems whi le installing, or if your printer does not appear in the list in th e printers folder or as a printer option when sending a print job, then try un installing and reinstalling the software.
C HECK THE USB CONNECTION 1 Check the USB cable for an y obvi ous damage . If the cable is damage d, then us e a new one. 2 Firmly plug the square end of the USB cable into the back of th e printer. 3 Firm ly plug the re ctan gula r end of the USB cabl e into the USB port of the c omput er.
In Windows 7 or earlier a Click , or click Start and th en click Run . b In the Start Se arch or Run dialog, typ e devmgm t.msc . c Press Enter , or cli ck OK . The Devi ce Ma nager opens . 2 Click th e plus sig n ( + ) beside Universal Serial Bus controllers.
From the home scre en, navigate to: > Fax Se tup > Dialing and Sending > Auto Fax Convert > On > Acc ept M AKE SURE THAT THE D IAL P REFIX SET TIN G IS COR REC T The dialing prefix is the nu mber or series of nu mbers tha t you press be fore yo u can dial the actual fax number or telephone number.
Print a networ k setup page to ve rify the SSID the prin ter is using. If you are not sure if your SS ID is corr ect, th en run the wi reless setup again. • Your WEP ke y or WPA passphra se is correct ( if your networ k is secure). Log on to the access point and chec k the security setting s.
or • Exactly 5 or 13 AS CII charact ers. ASCII character s are letters, numbers , and symbols foun d on a keyboar d. ASCII characters in a WEP ke y are case ‑ sensitive. If your access point is using WPA or WPA2 secu rity, then th e WPA/WP A2 pre shared key /passp hrase should be: • Exactly 64 hexadecimal ch aracters.
b In the W irele ss sect ion, look f or SSID . 3 Comp are th e SS ID of the com puter and SSID of the p rint er. If the SS IDs a re the sa me, then th e com puter and th e prin ter are conn ecte d to th e same wire less netwo rk.
The Rou ter entry is typ ically the access po int. Locating the printer IP address • From the printer , print a networ k setup pag e. In th e TCP/ IP sec tio n, loo k for Addres s .
M AKE SURE THE PRINTER POWER IS ON Make sure the pri nter is conn ected to a power so urce and is turne d on. M AKE SURE THAT THE NETWORK IS OPERATI NG PROPERLY • Try to access ot her c ompute rs on the network . • Make sure all swi tches, hubs, and other connect ing device s are turned on.
Notices Edition notice October 2012 The following paragraph does not apply to any coun try where such provisions are inconsistent w ith local law: LEXMA RK INTE RNATION AL, INC.
Index A adding networ k folder short cut 30 Additional So lutions customize prin ter setting s using 47 Addres s Bo ok 41 Address Boo k Setup customize prin ter setting s using 47 ADF cop ying a t wo .
printer contr ol panel 14 Impor t/Exp or t customize prin ter setting s using 47 incorrect l anguage app ears on display 50 information finding 5 informat ion pane 47 information you will need during .
sec uri ty PI N recovering 51 selecting the wireless port 57 sender in formation registering 40 sen din g an e ‑ mail scannin g a document or ph oto 32 sen ding fax es , tips 42 setting distinctive .
An important point after buying a device Lexmark PRO5500 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Lexmark PRO5500 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Lexmark PRO5500 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Lexmark PRO5500 you will learn all the available features of the product, as well as information on its operation. The information that you get Lexmark PRO5500 will certainly help you make a decision on the purchase.
If you already are a holder of Lexmark PRO5500, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Lexmark PRO5500.
However, one of the most important roles played by the user manual is to help in solving problems with Lexmark PRO5500. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Lexmark PRO5500 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
