Instruction/ maintenance manual of the product MS00855 Lexmark
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X73x Series User's Guide May 2009 www.lexmark.com Machine type(s): 7526 Model(s): 235, 275, 295, 436, 476, 496, 636, 676.
Contents Safety information............................................................................. 7 Learning about the printer............................................................... 9 Thank you for choosing this printer! ...............
Loading the multipurpose feeder ................................................................................................................................. 66 Loading the 2000-sheet tray ..........................................................
Faxing ............................................................................................... 109 Getting the printer ready to fax ...............................................................................................................
Cleaning the printhead lenses ..................................................................................................................................... 230 Adjusting scanner registration ....................................................
Power consumption ......................................................................................................................................................... 311 Index .....................................................................
Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations.
Refer service or repairs, other than those described in the user documentation, to a professional service person. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Learning about the printer Thank you for choosing this printer! We've worked hard to make sure it will meet your needs. To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks.
What are you looking for? Find it here The latest supplemental information, updates, and technical support: • Troubleshooting hints and tips • Frequently asked questions • Documentation • Driver downloads • Live chat support • E-mail support • Telephone support Lexmark Support Web site— support.
1 100 mm (3.9 in.) 2 100 mm (3.9 in.) 3 482.6 mm (19 in.) 4 100 mm (3.9 in.) 5 393.7 mm (15.5 in.) Learning about the printer 11.
Printer configurations Basic model 1 Automatic Document Feeder (ADF) 2 ADF input tray 3 Standard exit bin 4 Printer control panel 5 Standard 550-sheet tray (Tray 1) 6 Multipurpose feeder Learning abou.
Configured model 1 Automatic Document Feeder (ADF) 2 ADF input tray 3 Standard exit bin 4 Printer control panel 5 Optional 550-sheet tray or specialty media drawer 6 Optional 2,000-sheet tray 7 Standa.
Understanding the ADF and scanner glass Automatic Document Feeder (ADF) Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Using the security lock feature The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached, the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to the printer in the location shown.
Understanding the printer control panel Item Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Keypad Enter numbers, letters, or symbols on the display. 3 Dial Pause • Press to cause a two- or three-second dial pause in a fax number.
Item Description 6 Start • Press to initiate the current job indicated on the display. • From the home screen, press to start a copy job with the default settings. • If pressed while a job is scanning, the button has no effect. 7 Indicator light • Off —The power is off.
Display item Description 4 FTP Opens the File Transfer Protocol (FTP) menus Note: This function must be set up by your system support person. Once it is set up, it appears as a display item. 5 Status message bar • Shows the current printer status such as Ready or Busy .
Display item Function Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network. The following items are available under the Print, Fax, and Networ.
Button Function Left scroll decrease Scrolls to another value in decreasing order Right scroll increase Scrolls to another value in increasing order Left arrow Scrolls left Right arrow Scrolls right S.
Button Function Selected radio button This is a selected radio button. The radio button is blue to show it is selected. Cancel Jobs Opens the Cancel Jobs screen.
Features Feature Description Menu trail line: Menus ª Settings ª Copy Settings ª Number of Copies A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to arrive at the current menu. It gives the exact location within the menus.
Additional printer setup Installing internal options CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer, then turn the printer off and unplug the power cord from the wall outlet before continuing.
Accessing the system board to install internal options CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer, then turn the printer off and unplug the power cord from the wall outlet before continuing.
b Lift up on the tabs to align each screw with the corresponding keyhole. c Pull the cover forward to remove it. 2 Use the following illustration to locate the appropriate connector. Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
1 Fax card connector 2 Firmware and flash memory card connectors 3 Hard disk connector 4 Internal print server connector 5 Memory card connector Installing a memory card CAUTION—SHOCK HAZARD: If you.
3 Open the memory card connector latches. 4 Align the notch on the memory card with the ridge on the connector. 5 Push the memory card straight into the connector until it clicks into place.
Installing a flash memory or firmware card The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.
Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. 5 Reattach the system board cover. Installing an Internal Solutions Port The system board supports one optional Lexmark Internal Solutions Port (ISP).
a Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out. b Remove the screws holding the printer hard disk in place.
c Remove the printer hard disk by pulling it upward to unseat the standoffs. d Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket. Set the printer hard disk aside. 4 Remove the metal cover from the ISP opening.
5 Align the posts of the plastic tee to the holes in the system board, and press downward until the tee snaps into place. Be sure each post of the tee has latched completely, and the tee is seated firmly on the system board. 6 Install the ISP on the plastic tee.
7 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee. 8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew at this time.
9 Attach the two provided screws to secure the ISP mounting bracket to the system board cage. 10 Tighten the long thumbscrew. Warning—Potential Damage: Do not overtighten the thumbscrew. 11 Insert the plug of the ISP interface cable into the receptacle of the system board.
Installing a printer hard disk The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP). Note: This task requires a flathead screwdriver.
b Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer hard disk until the standoffs have seated into place. c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.
To install a printer hard disk directly on the system board: a Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on the printer hard disk until the standoffs have seated into place. b Attach the two provided screws to secure the printer hard disk mounting bracket.
4 Reattach the system board cover. Reattaching the system board cover Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
2 Slide the cover down, and then turn each screw clockwise to tighten. Installing optional trays The printer supports up to four optional input sources: an optional 550-sheet tray, an optional 2,000-sheet tray, and an optional 550-sheet specialty media tray.
Notes: • If you are installing more than one optional tray, the 2,000-sheet tray must always be installed as the first optional tray (configuring from the bottom up). • Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.
Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable. 1 Open the access door by pulling it out to the right. 2 Match the appropriate cable to the corresponding port, as shown.
3 Close the access door, being careful to neatly align the cable to the left. Note: You may choose to completely remove the access door and store it. Disabling fax and e-mail functions prior to setup The indicator light blinks until you set up Fax and E-mail.
Verifying printer setup Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following: • Menu settings page —Use this page to verify that all printer options are installed correctly.
Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions: For Windows users 1 Close all open software programs.
7 Under Available Options, add any installed hardware options. 8 Click Apply . For Macintosh users In Mac OS X version 10.5 or later 1 From the Apple menu, choose System Preferences . 2 Click Print & Fax . 3 Select the printer, and then click Options & Supplies .
• Security Method —There are three basic options for Security Method: – WEP key If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.
Do not connect the USB cable until instructed to do so on the screen. 2 Insert the Software and Documentation CD. 3 Click Install Printer and Software . 4 Click Agree to agree to the License Agreement. 5 Click Suggested , and then click Next . 6 Click Wireless Network Attach .
Installing the printer on a wireless network (Macintosh) Prepare to configure the printer 1 Locate the printer MAC address on the sheet that shipped with the printer.
Configure the printer for wireless access 1 Type the name of your network (SSID) in the appropriate field. 2 Select Infrastructure as your Network Mode if you are using a wireless router. 3 Select the type of security you use to protect your wireless network.
3 Click + . 4 Click IP . 5 Type in the IP address of your printer in the Address field. 6 Click Add . In Mac OS X version 10.4 and earlier 1 From the Finder desktop, choose Go > Applications . 2 Double-click the Utilities folder. 3 Locate and double-click Printer Setup Utility or Print Center .
For Windows users 1 Insert the Software and Documentation CD. Wait for the Welcome screen to appear. If the CD does not launch after a minute, then do the following: a Click , or click Start and then click Run . b In the Start Search or Run box, type D:setup.
b Add the printer: • For IP printing: In Mac OS X version 10.5 or later 1 From the Apple menu, choose System Preferences . 2 Click Print & Fax . 3 Click + . 4 Click IP . 5 Type in the IP address of your printer in the Address field. 6 Click Add .
Changing port settings after installing a new network Internal Solutions Port When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address.
For Macintosh users 1 Print a network setup page and make a note of the new IP address. 2 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you are configuring access for computers on a different subnet than the printer.
i Select the printer from the list. j Click Add . Setting up serial printing In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printin.
The serial parameters in the COM port must match the serial parameters you set in the printer. a Open the Device Manager. 1 Click , or click Start and then click Run . 2 In the Start Search or Run box, type devmgmt.msc . 3 Press Enter , or click OK . The Device Manager opens.
Minimizing your printer's environmental impact Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs.
• “Scanning to a flash drive” on page 138 Check your first draft for accuracy Before printing or making multiple copies of a document: • Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer display, to see what the document will look like before you print it.
3 Touch General Settings . 4 Touch Eco-Mode . 5 Touch the arrows to select a setting. 6 Touch Submit . Submitting changes appears. Reducing printer noise Use Quiet Mode to reduce the printer noise. Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Adjusting Power Saver To save energy, you can decrease the number of minutes before the printer enters Power Saver mode. Available settings range from 1–240 minutes. The factory default setting is 30 minutes. Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser.
Using the printer control panel 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Settings . 4 Touch General Settings . 5 Touch the down arrow until Screen Brightness appears. 6 Touch the arrows to select a setting.
7 Touch the arrow button next to Power Saver to select the light setting the standard exit bin will use when in Power Saver mode. Note: For more information on Power Saver mode, see “Adjusting Power Saver” on page 60.
Loading paper and specialty media This section explains how to load the 550-sheet trays, the 2,000-sheet tray, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
8 Touch Submit to save your selection. Submitting Selection appears, followed by the Paper menu. 9 Touch to return to the home screen. Loading trays Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
4 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack toward the back of the tray with the recommended print side faceup. The load line on the left side of the paper tray indicates the maximum height for loading paper.
6 Insert the tray. 7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper Type setting for the tray. Loading the multipurpose feeder The multipurpose feeder accommodates a variety of media types, including envelopes.
1 Press the tray release latch to the left, and then pull the multipurpose tray down. 2 Gently pull the extension out until it is fully extended. 3 Flex sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or crease the paper.
Transparencies* * Avoid touching the print side of transparencies. Be careful not to scratch them. 4 Load the paper or specialty media. Slide the stack into the multipurpose feeder until it comes to a stop. Notes: • Do not exceed the maximum stack height by forcing paper under the stack height limiter.
Loading the 2000-sheet tray 1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for the paper size being loaded. 3 Unlock the length guide.
4 Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper size being loaded, and then lock the guide. 5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper.
Single-sided printing Duplex (two-sided) printing Note: Notice the maximum fill line on the side of the tray, which indicates the maximum height for loading paper.
Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
Changing a Custom Type <x> name You can use the Embedded Web Server or MarkVision TM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.
Paper and specialty media guidelines Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock. Weight The printer can automatically feed paper weights from 60 to 220 g/m 2 (16 to 58 lb bond) grain long.
Fiber content Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.
Using recycled paper and other office papers As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers.
Supported paper sizes, types, and weights The following tables provide information on standard and optional paper input sources and the types of paper they support. Note: To use a paper size that is unlisted, configure a Universal Paper Size. Supported paper sizes Measurements apply to simplex (one-sided) printing only.
Paper size Dimensions Standard 550-sheet tray (Tray 1) Optional 550-sheet tray Optional 2,000-sheet tray Multipurpose tray Optional 550-sheet specialty media drawer Universal Note: Turn Size Sensing off to support universal sizes that are close to standard media sizes.
Paper type Standard 550-sheet tray (Tray 1) Optional 550-sheet tray Optional 2,000-sheet tray Multipurpose tray Optional 550-sheet specialty media drawer Paper • Plain • Bond • Colored • Custo.
Printing This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “ Avoiding jams” on page 262 and “Storing paper” on page 76.
• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading trays” on page 64 – “Loading the multipurpose feeder” on page 66 Tips on using transparencies Print samples on the transparencies being considered for use before buying large quantities.
Tips on using labels Print samples on the labels being considered for use before buying large quantities. Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported. For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.
Printing confidential and other held jobs Holding jobs in the printer When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs .
7 Touch your user name. Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer. 8 Touch Confidential Jobs .
Printing from a flash drive A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx. Many flash drives are tested and approved for use with the printer.
4 Touch the arrows if you want to increase the number of printed copies. 5 Touch Print . Note: Do not remove the flash drive from the USB port until the document has finished printing. If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .
3 Touch Reports . 4 Touch the down arrow until Print Fonts appears. 5 Touch Print Fonts . 6 Touch PCL Fonts or PostScript Fonts . A font sample list prints. 7 Touch to return to the home screen. Printing a directory list A directory list shows the resources stored in flash memory or on the printer hard disk.
5 Touch Print Settings . 6 Touch Quality Menu . 7 Touch the right arrow to select Black Only . 8 Touch Submit . 9 Touch to return to the home screen. Using Max Speed and Max Yield The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield.
3 Press Enter , or click OK . The printer folder opens. 4 Double-click the printer icon. 5 Select the job to cancel. 6 From the keyboard, press Delete . From the Windows taskbar: When you send a job to print, a small printer icon appears in the right corner of the taskbar.
Copying ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the upper left corner. 2 On the home screen, touch Copy , or use the keypad to enter the number of copies. The copy screen appears. 3 Change the copy settings as needed.
8 Touch Transparency , and then touch Continue . 9 Touch Copy It . Copying to letterhead 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF.
Making copies using paper from a selected tray During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media is located in the multipurpose feeder, and you want to make copies on that media: 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Example 2: Copying to a single paper size The printer has one paper tray, loaded with letter-size paper. A document that contains letter- and legal-size pages needs to be copied. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
4 From the Scale area, touch the arrows to enlarge or reduce your copies. Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto. 5 Touch Copy It . Adjusting copy quality 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
5 Touch Off if you do not want your copies collated. 6 Touch Copy It . Placing separator sheets between copies 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF.
9 Touch Done . 10 Touch Copy It . Creating a custom job (job build) The custom job or job build is used to combine one or more sets of original documents into a single copy job.
Using job interrupt Job interrupt pauses the current print job and lets you print copies. Note: The Job Interrupt setting must be On for this feature to function. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
6 Touch the button containing the overlay you want to use. 7 Touch Done . 8 Touch Copy It . Canceling a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen.
• If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder , and manually send the paper through the multipurpose feeder. • When “Copy to” is set to Auto Size Match, each copy matches the size of the original document.
Paper Saver This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single page, and 4-up would print four pages of your document on a single page.
• Photograph —Use this setting when copying an original document that is a high-quality photograph or inkjet print. • Printed Image — Use this setting when copying halftone photographs, documents printed on a laser printer, or pages from a magazine or newspaper.
E-mailing ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). You can use the printer to e-mail scanned documents to one or more recipients.
Configuring the e-mail settings 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings .
E-mailing a document Sending an e-mail using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF.
Customizing e-mail settings Adding e-mail subject and message information 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF.
• JPEG — Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs • XPS —Creates a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .
E-mail Message This option lets you enter a message that will be sent with your scanned attachment. Resolution Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time needed to scan your original document.
Faxing Note: Fax capabilities may not be available on all printer models. ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Initial fax setup Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmis.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes. 6 Click inside the Station Number box, and then enter the printer fax number. 7 Click Submit . Choosing a fax connection You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.
Connecting to an analog telephone line If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
Notes: • Make sure the terminal adapter is set to the correct switch type for your region. • Depending on the ISDN port assignment, you may have to connect to a specific port. • When using a PBX system, make sure the call waiting tone is off. • When using a PBX system, dial the outside line prefix before dialing the fax number.
Connecting the printer and a telephone or answering machine to the same telephone line 1 Connect one end of the telephone cable that came with the printer to the printer LINE port . 2 Connect the other end of the telephone cable to an active analog telephone wall jack .
Use one of the following methods: Answering machine Answering machine and telephone Telephone or a telephone with an integrated answering machine Faxing 115.
Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack: Country/region .
Use one of the following methods: Answering machine Telephone Faxing 117.
Austria, Germany, and Switzerland There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones. Connecting to a telephone wall jack in Germany Note: There is a special RJ-11 plug installed in the printer EXT port .
3 Connect the adapter into the N slot of an active analog telephone wall jack. Faxing 119.
4 If you would like to use the same line for both fax and telephone communication, then connect a second telephone line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
3 Remove the protective plug from the printer EXT port . 4 Connect your telephone to the computer telephone jack. Faxing 121.
5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port . Setting the outgoing fax name and number To have the designated fax name and fax number printed on outgoing faxes: 1 Type the printer IP address into the address field of your Web browser.
Turning daylight saving time on or off The printer can be set to automatically adjust for daylight saving time: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.
5 On the Fax screen, type the name and number of the fax recipient. 6 Click Send . Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire p.
7 Verify that the shortcut name and number are correct, and then touch OK . If the name or number is incorrect, then touch Cancel , and then reenter the information. If you enter a number that is already in use, then you are prompted to select another number.
Customizing fax settings Changing the fax resolution Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality). 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
7 Touch Delayed Send . Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue. 8 Touch the arrows to adjust the time the fax will be transmitted. The time is increased or decreased in increments of 30 minutes.
Canceling a fax after the original documents have been scanned to memory 1 On the home screen, touch Cancel Jobs . The Cancel Jobs screen appears. 2 Touch the job or jobs you want to cancel. Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job you want to cancel.
Resolution This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount of time required for the scan and will increase the quality of the fax output.
Question Tip When should I use Text/Photo mode? • Use Text/Photo mode when faxing an original document that contains a mixture of text and graphics. • Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
Forwarding a fax This option lets you print and forward received faxes to a fax number, e-mail address, FTP site, or LDSS. 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.
Scanning to an FTP address ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server.
Scanning to an FTP address using a shortcut number 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF.
6 Enter a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 7 Click Add . Creating an FTP shortcut using the touch screen 1 On the home screen, touch FTP . 2 Type the address of the FTP site.
Send As This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image. • PDF —Creates a single file with multiple pages, viewable with Adobe Reader.
• Edge Erase — Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.
Scanning to a computer or flash drive ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents. a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Format Type This option sets the output (PDF, JPEG, TIFF, SECURE PDF, or XPS) for the scanned image. • PDF —Creates a single file with multiple pages, viewable with Adobe Reader.
Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document.
Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings. This diagram shows the items available under each menu.
Supplies menu Menu item Description Replace Supply All Photoconductors Cyan Photoconductor Magenta Photoconductor Yellow Photoconductor Black Photoconductor Separator Pad Provides the option to reset .
Paper menu Default Source menu Menu item Description Default Source Tray <x> MP feeder Manual paper Manual envelope Sets a default paper source for all print jobs Notes: • From the Paper menu, Configure MP feeder must be set to Cassette for MP feeder to appear as a menu setting.
Menu item Description Tray <x> Type Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x> Specifies the type of paper loaded in each tray Notes: • Plain Paper is the factory default setting for Tray 1.
Menu item Description MP Feeder Type Plain Paper Card Stock Transparency Recycled Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cot.
Menu item Description Manual Envelope Size 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope Specifies the size of the envelope being manually loaded Note: 10 Envelope is the US factory default setting. DL Envelope is the international factory default setting.
Paper Texture menu Menu item Description Plain Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Menu item Description Rough Envelope Texture Smooth Normal Rough Specifies the relative texture of the envelopes loaded in a specific tray Note: Rough is the factory default setting. Letterhead Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Menu item Description Card Stock Weight Light Normal Heavy Specifies the relative weight of the card stock loaded in a specific tray Notes: • Normal is the factory default setting.
Menu item Description Letterhead Weight Light Normal Heavy Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting. Preprinted Weight Light Normal Heavy Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.
Menu item Description Heavy Glossy Loading Duplex Off Determines whether 2-sided printing occurs for all jobs that specify Heavy Glossy as the paper type Note: Off is the factory default setting.
Custom Types menu Menu item Description Custom Type <x> Paper Card Stock Transparency Glossy Labels Vinyl Labels Envelope Associates a paper or specialty media type with a factory default Custom.
Custom Scan Sizes menu Menu item Description Custom Scan Size <x> Scan Size Name Width 3–14.17 inches (76–360 mm) Height 3–14.17 inches (76–360 mm) Orientation Landscape Portrait 2 scans per side Off On ADF Pick Roller Force User Default 30% 40% 50% 60% 70% 80% Specifies a custom scan size name and options.
Menu item Description Portrait Height 3–14.17 inches 76–360 mm Sets the portrait height Notes: • If the height exceeds the maximum, then the printer uses the maximum height allowed. • 14 inches is the US factory default setting. Inches can be increased in 0.
Menu item Description Wireless Setup Page Prints a report containing information about the wireless network printer settings, such as the TCP/IP address information Notes: • This menu item is available when a wireless card is installed and Lexmark Document Solutions Suite is enabled.
Network/Ports menu Active NIC menu Menu item Description Active NIC Auto <list of available network cards> Notes: • Auto is the factory default setting.
Menu item Description Network Buffer Auto 3K to <maximum size allowed> Sets the size of the network input buffer Notes: • Auto is the factory default setting.
SMTP Setup menu Use the following menu to configure the SMTP server. Menu item Description Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway Port Specifies SMTP server port information Note: 25 is the default SMTP gateway port.
Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª Reports or Network Reports Menu item Description Print Setup Page Print NetWare Setup Page Prints .
Menu item Description Enable FTP/TFTP Yes No Enables the built-in FTP server, which allows you to send files to the printer using the File Transfer Protocol. Note: Yes is the factory default setting. Enable HTTP Server Yes No Enables the built-in web server (Embedded Web Server).
Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª IPv6 Menu item Description Enable IPv6 On Off Enables IPv6 in the printer Note: On is the factory default setting.
Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª AppleTalk Menu item Description Activate On Off Activates AppleTalk support Note: On is the factory default setting. View Name Shows the assigned AppleTalk name Note: The name can be changed only from the Embedded Web Server.
LexLink menu This menu is available from the Network/Ports menu: Network/Ports ª Standard Network or Network <x> ª Std Network Setup or Net <x> Setup ª LexLink menu Menu item Description Activate On Off Activates LexLink support Note: Off is the factory default setting.
Menu item Description USB Buffer Disabled Auto 3k to <maximum size allowed> Sets the size of the USB input buffer Notes: • Auto is the factory default setting. • The Disabled setting turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed.
Parallel <x> menu Menu item Description PCL SmartSwitch On Off Sets the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language Notes: • On is the factory default setting.
Menu item Description Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk before printing Notes: • Off is the factory default setting. • The Off setting does not buffer print jobs to the printer hard disk. • The On setting buffers jobs on the printer hard disk.
Menu item Description ENA Netmask <xxx>.<xxx>.<xxx>.<xxx> Sets the netmask information for an external print server that is attached to the printer using a USB cable Note: This menu item is available only if the printer is attached to an external print server through the USB port.
Menu item Description Serial Buffer Disabled Auto 3k to <maximum size allowed> Sets the size of the serial input buffer Notes: • Auto is the factory default setting. • The Disabled setting turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed.
Menu item Description Baud 1200 2400 4800 9600 19200 38400 57600 115200 138200 172800 230400 345600 Specifies the rate at which data can be received through the serial port Notes: • 9600 is the factory default setting. • 138200, 172800, 230400, and 345600 baud rates are only displayed in the Standard Serial menu.
Security menu Miscellaneous menu Menu item Description Panel Logins Login failures Failure time frame Lockout time Login timeout Limits the number and time frames of failed login attempts from the pri.
Menu item Description Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a confidential job stays in the printer before it is deleted Notes: • Off is the default setting.
Menu item Description Automatic Method Single pass Multiple pass Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs.
Menu item Description Delete Log Delete now Do not delete Specifies whether audit logs are deleted Note: Delete Now is the factory default setting. Configure Log Enable Audit Enable Remote Syslog Remo.
Settings menu General Settings menu Menu item Description Display Language English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Magyar Turkce Cesky .
Menu item Description Quiet Mode Off (Image/Photo) On (Text/Graphics) Reduces the amount of noise produced by the printer Notes: • Off is the factory default setting. This setting supports the performance specifications for your printer. • On configures the printer to produce as little noise as possible.
Menu item Description Keyboard Keyboard Type English Francais Francais Canadien Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Turkce.
Menu item Description Displayed Information Left side Right side Custom Text <x> <text entry> <color> Cartridge Display When Supply Registers Off Early Warning Low Nearly Low Replace.
Menu item Description Home screen customization Change Language Copy Copy Shortcuts Fax Fax Shortcuts E-mail E-mail Shortcuts FTP FTP Shortcuts Search Held Jobs Held Jobs USB Drive Profiles Bookmarks Jobs by user Additional buttons can be added to the Home screen, and default buttons can be removed.
Menu item Description Output Lighting Standard Bin LED Normal/Standby Mode Bright Dim Off Power Saver Bright Dim Off Output Option Bin LEDs Normal/Standby Mode Bright Dim Off Power Saver Bright Dim Off Sets the amount of light from the standard bin or an optional output bin Notes: • In Normal/Standby Mode, the factory default setting is Bright.
Menu item Description Location Specifies the location of the printer Note: The location will be stored on the Embedded Web Server. Alarms Alarm Control Cartridge Alarm Sets an alarm to sound when the .
Menu item Description Timeouts Wait Timeout Disabled 15–6553515 Sets the amount of time in seconds the printer waits for additional data before canceling a print job Notes: • 40 seconds is the factory default setting. • Wait Timeout is available only when the printer is using PostScript emulation.
Copy Settings menu Menu item Description Content Text/Photo Photograph Printed Image Text Specifies the type of content contained in the copy job Notes: • Text/Photo is the factory default setting. Text/Photo is used when the original documents are a mixture of text and graphics or pictures.
Menu item Description Print Page Borders On Off Specifies whether a border is printed around the edge of the page at the margins Note: Off is the factory default setting. Collate On Off Keeps the pages of a print job stacked in sequence when making multiple copies of the job Note: On is the factory default setting.
Menu item Description Number of Copies 1–999 Specifies the number of copies for the copy job Note: 1 is the factory default setting. Header/Footer Top left Top left Off Date/Time Page number Bates n.
Menu item Description Header/Footer Bottom left Bottom left Off Date/Time Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Specifies header/footer information for the bottom left of the page Notes: • Off is the factory default setting for Bottom left.
Menu item Description Overlay Off Confidential Copy Draft Urgent Custom Specifies overlay text that is printed on each page of the copy job Note: Off is the factory default setting. Custom Overlay Specifies custom overlay text Note: A maximum of 64 characters is allowed.
Menu item Description Mirror Image On Off Creates a mirror image of the original document Note: Off is the factory default setting. Negative Image On Off Creates a negative image of the original document Note: Off is the factory default setting.
General Fax Settings Menu item Description Fax Cover Page Fax Cover Page Off by default On by default Never Use Always Use Include To field On Off Include From field On Off From Include Message field .
Menu item Description Cancel Faxes Allow Don't Allow Specifies whether the printer may cancel fax jobs Note: If Cancel Faxes is not enabled, it will not appear as an option. Caller ID FSK DTMF Specifies type of caller ID being used Note: FSK is the factory default setting.
Menu item Description Sides (Duplex) Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting. • “Long edge” assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
Menu item Description Dial Mode Tone Pulse Specifies the dialing sound, either as a tone or a pulse Max Speed 2400 4800 9600 14400 33600 Specifies the maximum speed in baud at which faxes are sent Cus.
Menu item Description Shadow Detail 0–4 Adjusts the amount of shadow detail visible on a fax Note: 0 is the factory default setting. Scan edge to edge On Off Specifies if the original document is scanned edge-to-edge prior to faxing Note: Off is the factory default setting.
Menu item Description Max Speed 2400 4800 9600 14400 33600 Specifies the maximum speed in baud at which faxes are received Fax Forwarding Forward Print Print and Forward Enables forwarding of received.
Menu item Description Log Paper Source Tray <x> Manual Feeder Selects the source of the paper used for printing logs Logs Display Remote Station Name Dialed Number Specifies whether printed logs.
Menu item Description Triple Ring On Off Answers calls with a triple-ring pattern Note: On is the factory default setting. Fax Mode (Fax Server Setup) menu Fax Server mode sends the fax job to a fax server for transmission.
Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) JIS B5 Book Original Auto Size Sense Mixed Letter/Legal Specifies the paper size of the document that is being scanned Note: Letter is the US factory default setting.
Menu item Description E-mail Server Setup Max E-mail size 0–65535 KB Specifies the maximum e-mail size in kilobytes Note: E-mail above the specified size is not sent.
Menu item Description Resolution 75 150 200 300 400 600 Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Darkness 1–9 Lightens or darkens the output Note: 5 is the factory default setting.
Menu item Description JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: • “Best for content” is the factory default setting. • 5 reduces the file size, but the quality of the image is lessened.
Menu item Description Allow Save as Shortcut On Off Lets you save e-mail addresses as shortcuts Notes: • On is the factory default setting. • When set to Off, the Save as Shortcut button does not appear on the e-mail Destination screen.
FTP Settings menu Menu item Description Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the FTP file Note: PDF (.pdf) is the factory default setting. PDF Version 1.2–1.6 Sets the version level of the PDF file for FTP Note: 1.
Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) JIS B5 Book Original Auto Size Sense Mixed Letter/Legal Specifies the paper size of the document that is being scanned Note: Letter is the US factory default setting.
Menu item Description Use Multi-Page TIFF On Off Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.
Menu item Description Contrast 0–5 Best for content Specifies the contrast of the output Note: “Best for content” is the factory default setting. Mirror Image On Off Creates a mirror image of the original document Note: Off is the factory default setting.
Menu item Description Resolution 75 150 200 300 400 600 Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Darkness 1–9 Lightens or darkens the output Note: 5 is the factory default setting.
Menu item Description JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: • “Best for content” is the factory default setting. • 5 reduces the file size, but the quality of the image is lessened.
Menu item Description Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease the dropout Notes: • None is the factory default setting for Color Dropout.
Sides (Duplex) 2 sided 1 sided Controls whether the job prints on one side or both sides of the paper Note: 1 sided is the factory default setting. Duplex Binding Long Edge Short Edge Defines the way .
Separator Sheets None Between Copies Between Jobs Between Pages Specifies whether blank separator sheets are inserted Notes: • None is the factory default setting. • Between Copies inserts a blank sheet between each copy of a print job if Collation is set to On.
Menu item Description Print Area Normal Whole Page Sets the logical and physical printable area Notes: • Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the boundary.
Menu item Description Resource Save On Off Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available Notes: • Off is the factory default setting.
Menu item Description Collate Off (1,1,1,2,2,2) On (1,2,1,2,1,2) Stacks the pages of a print job in sequence when printing multiple copies Notes: • Off is the factory default setting. No pages will be collated. • The On setting stacks the print job sequentially.
Menu item Description N-up Border None Solid Prints a border around each page image when using N-up (pages-sides) Note: None is the factory default setting. Quality menu Menu item Description Print Mode Color Black Only Specifies whether images are printed in monochrome grayscale or in color Note: Color is the factory default setting.
Menu item Description Color Saver On Off Reduces the amount of toner used for graphics and images. The amount of toner used for text is not reduced. Notes: • Off is the factory default setting. • On overrides Toner Darkness settings. RGB Brightness -6–6 Adjusts brightness in color outputs Notes: • 0 is the factory default setting.
Menu item Description Manual Color RGB Image Vivid sRGB Display Display—True Black sRGB Vivid Off RGB Text Vivid sRGB Display Display—True Black sRGB Vivid Off RGB Graphics Vivid sRGB Display Display—True Black sRGB Vivid Off Customizes the RGB color conversions Notes: • sRGB Display is the factory default setting for RGB Image.
Utilities menu Menu item Description Remove Held Jobs Confidential Held Not Restored All Removes confidential and held jobs from the printer hard disk Notes: • Selecting a setting affects only print jobs that are resident in the printer. Bookmarks, jobs on flash drives, and other types of held jobs are not affected.
Menu item Description LCD Contrast 1–10 Adjusts the contrast lighting of the display Notes: • 5 is the factory default setting. • A higher setting makes the display appear lighter.
Menu item Description Image Smoothing On Off Enhances the contrast and sharpness of low-resolution images and smooths their color transitions Notes: • Off is the factory default setting. • Image Smoothing has no effect on images that are 300 dpi or higher in resolution.
Menu item Description PCL Emulation Settings Pitch 0.08–100 Specifies the font pitch for scalable monospaced fonts Notes: • 10 is the factory default setting. • Pitch refers to the number of fixed-space characters per inch (cpi). • Pitch can be increased or decreased in 0.
Menu item Description Tray Renumber Assign MP Feeder Off None 0–199 Assign Tray <x> Off None 0–199 Assign Manual Paper Off None 0–199 Assign Man Env Off None 0–199 Configures the printer.
HTML menu Menu item Description Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Gen.
Menu item Description Backgrounds Do Not Print Print Specifies whether to print backgrounds on HTML documents Note: Print is the factory default setting. Image menu Menu item Description Auto Fit On Off Selects the optimal paper size, scaling, and orientation Notes: • On is the factory default setting.
PictBridge menu Menu item Description Photo Size Auto L 2L Hagaki Postcard Card Size 100x150 mm 4x6 inches 8x10 inches Letter A4 A5 JIS B5 Selects the optimal photo size Notes: • Auto is the factory default setting.
Help menu The Help menu consists of a series of Help pages that are stored in the multifunction printer (MFP) as PDFs. They contain information about using the printer and performing various tasks, including copying, scanning, and faxing. English, French, German, and Spanish translations are stored in the printer.
Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet.
Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images. 1 Slightly dampen a soft, lint-free cloth or paper towel with water.
3 Open the ADF cover. 4 Remove the pick roller assembly. 5 Wipe the surface of both pick rollers. Maintaining the printer 227.
6 Replace the pick roller assembly. 7 Wipe the entire surface under the ADF cover, including the two small white rollers. 8 Wipe the separator pad, and then wipe the pick pad.
9 Pull the flap up as shown, and then wipe the sensor behind it. 10 Close the flap, and then close the ADF cover. Maintaining the printer 229.
Cleaning the printhead lenses Clean the printhead lenses when you encounter print quality problems. 1 Open the upper front door, and then open the lower front door. Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open for more than 10 minutes.
6 Close the lower front door, and then close the upper front door. Adjusting scanner registration Scanner Registration is a process to align the scan area with the paper location. To manually adjust the scanner registration: 1 Turn the printer off. 2 Clean the scanner glass and backing material.
b Touch Copy Quick Test . The scanner prints a copy of the Quick Test page. c Touch Flatbed . d Use the copy of the Quick Test page to adjust the Left Margin and Top Margin settings. e Touch Submit . f Touch Copy Quick Test and compare the new copy to the original.
Checking the status of supplies A message appears on the display when a replacement supply item is needed or when maintenance is required. Checking the status of supplies from the printer control panel 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch Status/Supplies .
When 84 Replace <color> photoconductor appears, you must replace the specified photoconductor. Part name Part number Photoconductor C734X20G Photoconductor, Multi-Pack C734X24G Ordering a fuser or a transfer module When 80 Fuser Life Warning or 83 Transfer Module Life Warning appears, order a replacement fuser or a transfer module.
Replacing Supplies Replacing a photoconductor There are three different display messages that may appear when a photoconductor replacement is necessary: 84 Replace <color> photoconductor , 84 <color> photoconductor nearly low , or 84 <color> photoconductor low .
3 Unpack the replacement photoconductor. 4 Align and insert the left end of the photoconductor, and then press the right end into place. 5 Remove the red packing strip from the top of the photoconductor.
7 Close the lower front door, and then close the upper front door. Replacing a toner cartridge When 88 Replace <color> cartridge , 88 <color> cartridge nearly low , or 88 <color> cartridge low appears on the display, or when print becomes faded, try to extend the life of the specified cartridge.
2 Pull up and out on the green tabs of the specified cartridge to remove it from the printer. 3 Shake the cartridge front to back and side to side to redistribute the toner. 4 Reinsert the cartridge to continue printing. 5 Repeat this process multiple times until printed text and graphics remain faded.
6 Unpack a new cartridge. 7 Place the old cartridge into the replacement cartridge box, and then place the return label on the box and mail it to Lexmark for recycling. 8 Shake the new cartridge front to back and side to side to evenly distribute the toner.
9 Remove the red packing strips from the new cartridge. 10 Insert the new cartridge into the printer. Push the toner cartridge in as far as it will go. The cartridge clicks into place when correctly installed. 11 Close the lower front door, and then close the upper front door.
Note: It is recommended that the ADF area and parts be cleaned periodically. Replacing the pick roller assembly 1 Turn the printer off, and then open the ADF cover.
2 Replace the pick roller assembly, as shown. 3 Dispose of the old pick roller assembly. Maintaining the printer 242.
Replacing the separator pad 1 With the ADF cover still open, pull up on the separator pad to remove it. 2 Replace the separator pad. 3 Dispose of the old separator pad.
Replacing the pick pad 1 With the ADF cover still open, pull straight up on the pick pad to remove it. 2 Replace the pick pad with a new one, and then discard the old pad.
3 Open the flap to access the sensor lens underneath, and then wipe the lens clean. 4 Close the flap, and then close the ADF cover. Maintaining the printer 245.
Replacing the air filter 1 Locate the air filter on the back of the printer, and then remove the cover. 2 Remove the old air filter, and then discard it.
3 Replace the air filter, and then replace the cover. 4 Turn the printer on. Replacing the waste toner box Replace the waste toner box when 82 Replace waste toner box or 82 Waste toner box nearly full appears. The printer will not continue printing until the waste toner box is replaced.
4 Peel the seal from the side of the full waste toner box as shown, and then place it over the hole to seal off the waste toner box. 5 Place the sealed waste toner box in the recycling bag. 6 Place the bag into the shipping box you just removed the replacement part from.
Moving the printer to another location Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer warranty.
Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark Web site at www.
To set up e-mail alerts: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings .
Troubleshooting The indicator light is blinking The indicator light blinks until you set up Fax and E-mail. To disable the blinking light, follow these steps: Note: Before completing these instructions for a printer on a network, make sure the fax cables are connected.
Understanding printer messages Change <src> to <x> <src> is a tray or feeder, and <x> is a paper size or type. You can change the current paper source for the remainder of the print job. The formatted page will print on the paper loaded in the selected tray.
Touch Continue to clear the message. Fax partition inoperative. Contact system administrator. The fax partition appears to be corrupted. Try one or more of the following: • Touch Continue to clear the message. • Turn the printer off and then back on to reset the printer.
Load manual feeder with <x> <x> is a paper type or size. Try one or more of the following: • Load the specified paper in the multipurpose feeder. • Touch Continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type and size, then it feeds from that tray.
32 Cartridge part number unsupported by device Remove the unsupported toner cartridge, and then install a supported one. 34 Short paper Try one or more of the following: • Load the appropriate paper or other specialty media in the proper tray. • Touch Continue to clear the message and print the job using a different paper tray.
• Install additional printer memory. 50 PPDS font error Try one or more of the following: • Touch Continue to clear the message and continue printing. • The printer cannot find a requested font. From the PPDS menu, select Best Fit , and then select On .
3 Remove the unsupported option card from the printer system board. 4 Connect the power cord to a properly grounded outlet. 5 Turn the printer power back on. 56 Parallel port <x> disabled <x> is the number of the parallel port. Try one or more of the following: • Touch Continue to clear the message.
59 Incompatible tray <x> Try one or more of the following: • Remove the specified tray. • Touch Continue to clear the message and continue printing without using the specified tray. 61 Remove defective disk Try one or more of the following: • Touch Continue to clear the message and continue printing.
83 Replace transfer module 1 Replace the transfer module using the instruction sheet that came with the replacement part. 2 Touch Continue to clear the message and continue printing. 83 Transfer module life warning 1 Order a replacement transfer module immediately.
3 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute toner. 4 Reinsert the cartridge, and then touch Continue to clear the message and continue printing. Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
1565 Emulation error, load emulation option The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware card. To fix this, download the correct download emulator version from the Lexmark Web site at www.
Understanding jam messages The following table lists the jam messages that can occur. Message See 200 Paper jam, check [area name] “200 paper jam” on page 264 “200–201 paper jams” on page 26.
Message See 290 Scanner jam, remove all originals from the scanner “290–294 paper jams” on page 275 290 Scanner jam, remove jammed originals from the scanner 291 Scanner jam, remove all original.
5 Close the upper front door. 6 Touch Continue . 200–201 paper jams 1 Open the upper front door. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
201 paper jam 1 Open the upper front door, and then open the lower front door. Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open for more than 10 minutes. CAUTION—HOT SURFACE: The inside of the printer might be hot.
4 Align the fuser unit using the handholds on each side, and then place it back into the printer. 5 Turn the screws to the right to fasten the fuser securely.
Paper jam under the fuser 1 Open the upper front door, and then open the lower front door. Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open for more than 10 minutes. CAUTION—HOT SURFACE: The inside of the printer might be hot.
b Lift the handholds on each side of the fuser unit, and then pull forward to remove it. c Place the fuser on a flat surface. 3 Pull the paper gently out of the printer or up toward the standard exit bin to remove it. 4 Reinstall the fuser: a Align the fuser unit using the handholds on each side, and then place it back into the printer.
203 paper jam 1 Grasp paper that is visible in the standard exit bin, and pull it away from the bin. 2 Open the upper front door. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
3 Pull the jam straight up to remove it. 4 Pull out on the release tabs to allow the front door to split. 5 Pull straight out to remove any jammed paper. 6 Close the lower front door, and then close the upper front door. 7 Reinsert Tray 1. 8 Touch Continue .
24x paper jam Paper jammed in Tray 1 1 Open Tray 1, and then pull the jammed pages straight up and out. 2 Close Tray 1. 3 Touch Continue . Troubleshooting 272.
Paper jammed in front of Tray 1 1 Open Tray 1, and then pull the jammed pages up and out. 2 Close Tray 1. 3 Touch Continue . Troubleshooting 273.
Paper jammed in one of the optional trays 1 Open the specified tray, and then pull the jammed pages out. 2 Close the tray. 3 Touch Continue . 250 paper jam 1 Press the paper release lever, and then remove the jammed pages from the multipurpose feeder.
3 Touch Continue . 290–294 paper jams 1 Remove all original documents from the ADF. 2 Open the ADF cover, and then remove any jammed paper. 3 Close the ADF cover.
5 Open the scanner cover, and then remove any jammed pages. 6 Close the scanner cover. 7 Touch Restart Job . Solving printing problems Multiple-language PDFs do not print The documents contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat.
C HECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin. C HECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray. M AKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED • Verify that you are using the correct printer software.
M AKE SURE THE PRINTER HAS SUFFICIENT MEMORY Free up additional printer memory by scrolling through the list of held jobs and deleting some of them. Job takes longer than expected to print These are possible solutions.
Tray linking does not work These are possible solutions. Try one or more of the following: L OAD THE SAME SIZE AND TYPE OF PAPER • Load the same size and type of paper in each tray to be linked. • Move the paper guides to the correct positions for the paper size loaded in each tray.
7 Touch the left or right arrow next to Print Timeout until the desired value appears. 8 Touch Submit . 9 Touch . Solving copy problems Copier does not respond These are possible solutions. Try one or more of the following: C HECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages.
C HECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. T HE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded, replace the print cartridge. T HE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean, lint-free cloth dampened with water.
Partial document or photo copies These are possible solutions. Try one or more of the following: C HECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
Scanning takes too long or freezes the computer These are possible solutions. Try one or more of the following: O THER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used. T HE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution.
C HECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties.
C HECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure, if applicable: • Telephone • Handset • Answering machine C HECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack. 2 Listen for a dial tone.
T EMPORARILY DISABLE C ALL W AITING Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting.
Can receive but not send faxes These are possible solutions. Try one or more of the following: T HE PRINTER IS NOT IN F AX MODE On the home screen, touch Fax to put the printer in Fax mode. T HE DOCUMENT IS NOT LOADED PROPERLY Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left corner.
5 In the Max Speed box, click on one of the following: 2400 4800 9600 14400 33600 6 Click Submit . Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions. Try one or more of the following: R ESET THE PRINTER Turn the printer off, wait for about 10 seconds, and then turn the printer on.
3 Make sure the paper tray closes properly. R ESET THE PRINTER Turn the printer off. Wait 10 seconds. Turn the printer back on. Flash memory card Make sure the flash memory card is securely connected to the printer system board. Hard disk with adapter Make sure the hard disk is securely connected to the printer system board.
USB/parallel interface card Check the USB/parallel interface card connections: • Make sure the USB/parallel interface card is securely connected to the printer system board. • Make sure you are using the correct cable and that it is securely connected.
5 Touch the down arrow until Print Recovery appears. 6 Touch Print Recovery . 7 Touch the right arrow next to Jam Recovery until On or Auto appears. 8 Touch Submit . 9 Touch . Solving print quality problems The information in the following topics may help you solve print quality problems.
T ONER IS LOW • Remove the toner cartridge from the printer. Shake the cartridge back and forth several times, and then reinstall it. • Install a new toner cartridge. A TONER CARTRIDGE IS DEFECTIVE OR EMPTY Replace the defective or empty toner cartridge.
A DJUST THE COLOR ALIGNMENT 1 Turn the printer off. 2 Load letter- or A4-size paper in the tray. 3 Hold down and while turning the printer on. 4 Release the buttons when the screen with the progress bar appears. The printer performs a power-on sequence, and then the Configuration menu appears.
Ghost images These are possible solutions. Try one or more of the following: T HE PHOTOCONDUCTOR IS NOT FUNCTIONING PROPERLY • Make sure the Paper Type setting is correct for the media that you are using. • Replace the photoconductor. T ONER IS LOW Replace the toner cartridge.
These are possible solutions. Try one or more of the following: C HECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded.
Paper curl These are possible solutions. Try one or more of the following: C HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from the Paper menu.
Print is too dark These are possible solutions. Try one or more of the following: C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SETTINGS The Toner Darkness setting is too dark, the RGB Brightness setting is too dark, or the RGB Contrast setting is too high.
T HE PRINTER MAY NOT HAVE RECALIBRATED RECENTLY Perform Color Adjust from the printer control panel Quality menu. C HECK THE PAPER • Load paper from a new package. • Avoid textured paper with rough finishes. • Make sure the paper you load in the trays is not damp.
R EPEATING MARKS OCCUR IN ALL COLORS AND MULTIPLE TIMES ON THE PAGE Replace the fuser if the defects occur every: • 47.4 mm (1.87 in.) • 94.8 mm (3.
Streaked horizontal lines These are possible solutions. Try one or more of the following: A TONER CARTRIDGE IS DEFECTIVE , EMPTY , OR WORN Replace the toner cartridge. T HE FUSER IS DEFECTIVE OR WORN Replace the fuser. A PHOTOCONDUCTOR MAY BE DEFECTIVE Replace the defective photoconductor.
Toner fog or background shading appears on the page These are possible solutions. Try one or more of the following: A TONER CARTRIDGE IS DEFECTIVE OR INSTALLED INCORRECTLY Reinstall or replace the defective toner cartridge. T HE TRANSFER MODULE IS WORN OR DEFECTIVE Replace the transfer module.
Toner specks These are possible solutions. Try one or more of the following: T HE TONER CARTRIDGES ARE WORN OR DEFECTIVE Replace the defective or worn cartridges.
A TONER CARTRIDGE MAY BE WORN OR DEFECTIVE Replace the worn or defective toner cartridge. A PHOTOCONDUCTOR MAY BE DEFECTIVE Replace the defective photoconductor.
The printed page appears tinted. Can I adjust the color? Sometimes a printed page may appear tinted (for example, everything printed seems to be too red). This can be caused by environmental conditions, paper type, lighting conditions, or user preference.
Object type Color conversion tables CMYK Image CMYK Text CMYK Graphics • US CMYK —Applies color correction to approximate the SWOP (Specifications for Web Offset Publishing) color output. • Euro CMYK —Applies color correction to approximated EuroScale color output.
8 Enter an Increment value from 1–255. Note: The closer the value is to 1, the narrower the color sample range will appear. 9 Click Print to print the detailed Color Samples set.
Notices Product information Product name: Lexmark X730 Series Machine type: 7526 Model(s): 235, 275, 295, 436, 476, 496, 636, 676 Edition notice May 2009 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.
UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Trademarks Lexmark, Lexmark with diamond design, MarkNet, and MarkVision are trademarks of Lexmark International, Inc.
Stempel Garamond Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation Times New Roman The Monotype Corporation plc Univers Linotype-Hell AG and/or its subsidiaries All other trademarks are the property of their respective owners.
Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.
Laser advisory label A laser notice label may be affixed to this printer as shown: Power consumption Product power consumption The following table documents the power consumption characteristics of the product. Note: Some modes may not apply to your product.
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes. Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time of the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.
Notice to users of the US telephone network: FCC requirements This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless said message clearly con.
Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network.
Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera.
Industry Canada (Canada) This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.
Notice to users in the European Union Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximati.
Suomi Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten ja muiden sitä koskevien direktiivin ehtojen mukainen.
Limited warranty Lexmark warrants that this product: —Is manufactured from new parts, or new and serviceable used parts, which perform like new parts —Is, during normal use, free from defects in m.
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer —Operation of a product beyond the limit of its duty cycle —Use of printing media outside of Lexmark specifications —.
DEVICE LICENSE AGREEMENT The patented printer is licensed for, and designed to work with only genuine Lexmark toner cartridges and developer components for the life of the patented printer.
3 LIMITATION OF REMEDY . TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY OF LEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID FOR THE SOFTWARE PROGRAM AND FIVE U.S. DOLLARS (OR THE EQUIVALENT IN LOCAL CURRENCY).
6 TRANSFER . You may transfer the Software Program to another end-user. Any transfer must include all software components, media, printed materials, and this Software License Agreement and you may not retain copies of the Software Program or components thereof.
17 AGREEMENT TO CONTRACT ELECTRONICALLY . You and Lexmark agree to form this Software License Agreement electronically. This means that when you click the “Agree” or “I accept” button on this .
Index Numerics 1565 Emulation error, load emulation option 262 2,000-sheet tray installing 39 2000-sheet tray loading 69 31 Replace defective cartridge 255 32 Cartridge part number unsupported by devi.
conservation settings brightness, adjusting 60 Eco-Mode 58 Power Saver 60 Quiet Mode 59 standard exit bin lighting 61 conserving supplies 57 contacting Customer Support 306 control panel, printer 16 c.
Fax Mode (Analog Fax Setup) menu 187 Fax Mode (Fax Server Setup) menu 195 Fax partition inoperative. Contact system administrator. 254 fax quality, improving 129 fax screen advanced options 129 options 128, 129 Fax server 'To Format' not set up.
transparencies 66 trays 64 lock, security 15 M Macintosh wireless network installation 48 max speed and max yield printing 88 memory card installing 26 troubleshooting 289 Memory full, cannot print fa.
paper types supported by printer 78 where to load 78 Paper Weight menu 148 paper weights supported by printer 78 Parallel <x> menu 165 PCL Emul menu 218 PDF menu 217 photoconductors ordering 233.
88 <color> cartridge nearly low 237, 260 88 Replace <color> cartridge 237, 260 900–999 Service <message> 261 Change <src> to <x> 253 Check tray <x> connection 253 Disk corrupted 253 Fax memory full 253 Fax partition inoperative.
FTP destination 133, 134 SMTP server not set up. Contact system administrator. 255 SMTP Setup menu 158 standard exit bin light 61 Standard Network menu 156 Standard USB <x> menu 163 Standard USB.
troubleshooting, scan cannot scan from a computer 284 partial document or photo scans 283 scan was not successful 282 scanner unit does not close 280 scanning takes too long or freezes the computer 28.
An important point after buying a device Lexmark MS00855 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Lexmark MS00855 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Lexmark MS00855 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Lexmark MS00855 you will learn all the available features of the product, as well as information on its operation. The information that you get Lexmark MS00855 will certainly help you make a decision on the purchase.
If you already are a holder of Lexmark MS00855, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Lexmark MS00855.
However, one of the most important roles played by the user manual is to help in solving problems with Lexmark MS00855. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Lexmark MS00855 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
