Instruction/ maintenance manual of the product FS-3920DN Kyocera
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Legal Notes Unauthorized reproduction of all or part of this guide is prohibited. The information in this guide is subject to change for improvement without notice. We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Table of Contents Chapter 1 Installation Preparing to Install the Driver ........................................................................................................ 1-1 Selecting an Installation Method ....................................
Disable Face-Up Reverse Page Order .................................................................................. 2-14 Ignore Application Collation ...................................................................................................
Graphics ........................................................................................................................................ 6-4 Selecting Graphics Settings .........................................................................
Configuring Status Monitor ............................................................................................................ 9-8 Setting Status Monitor Preferences ............................................................................
1 Installation A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences . Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.
Installation Installing in Express Mode on page 1-2 Custom Installation Installing in Custom Mode with a USB Connection on page 1-4 Installing in Custom Mode with a Network Connection on page 1-5 Inst.
Installation Refresh to retry the discovery. If the system still cannot find your printer, contact your system administrator. If Discovery finds your printer, click the printer name to select it. 4 Select Use host name for port name to use a host name for the Standard TCP/IP port.
Installation Custom Installation Custom Mode is an option to install utilities. You can specify the printer port, fonts, and the utilities you want to install. Printer drivers that ship with Windows operating systems are called minidrivers. The minidriver is available separately for PCL and KPDL and provides basic support for your printer.
Installation 9 On the Printer Settings page, you can assign a name for the printing system. You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next . 10 On the Confirm Settings page, click Install if the settings are correct.
Installation 5 On the Printer Port page, select the port connected to your printing system, or add a port connected to your system by clicking Add Port . Click Next . 6 On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation.
Installation 1 Ensure that your printer and computer are turned on and connected using a parallel cable. 2 On the Installation Method page, select Custom Mode . 3 The Discover Printing System page appears displaying Discover selected. Check the Custom select option, and click Next .
Installation Optional Printer Components You can expand the functionality of your printer driver by installing optional components from the Product Library CD > Advanced Tools menu. Installing Optional Printer Components 1 On the Product Library CD menu, select Advanced Tools .
Installation Installing a Printer Driver in Windows XP and Windows 2000 This section describes how to install a printer driver using the Add Printer Wizard in Windows XP and Windows 2000. 1 Click Start and Printers and Faxes . 2 Click Add a printer . 3 The Add Printer Wizard appears.
2 Device Settings In the Device Settings tab, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently.
Device Settings Device Options Optional devices extend the capabilities of your printing system for source and job storage. In a client/server environment, this feature is unavailable to a client logged in as a restricted user. Setting Device Options You can set the printer driver to match the optional devices installed on your printing system.
Device Settings Auto Configure Auto Configure detects the devices installed on the printing system if it is connected over a network. When your computer is connected to the printing system through a TCP/IP port, the Auto Configure button appears in the Device Settings tab.
Device Settings Setting the Memory By default, the Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory. 1 Install optional DIMM memory in the printing system.
Device Settings Job Accounting Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting, you can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing.
Device Settings The remaining Job accounting options become available when you create an account ID list. Note: If you select the Use specific account ID or Prompt for account ID option, proceed to step 6. 4 Select Account ID List to create and manage account ID lists.
Device Settings 2 In the Password dialog box, enter a password, using at least 4 and no more than 16 characters. Reenter the password in Confirm password and click OK . Clearing the Administrator Password 1 In the Device Settings tab, click Administrator .
Device Settings DES This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key. AES This option uses the Advanced Encryption Standard for encryption.
Device Settings You can type up to 31 characters in the User name and Department text boxes. Units You can set Inches or Millimeters as the unit of measurement. This is used for the following settings: Custom page size setting in the Page Sizes dialog box in the Basic tab.
Device Settings PDL Options The PDL options, available in the PDL Settings dialog box, are accessed in Device Settings . PCL XL The most recent version of HP PCL and PCL 6.
Device Settings 3 Settings is available when the PDL is set to KPDL or PDF . If you select KPDL as the PDL, you can click Settings to open the KPDL Settings dialog box. Select the Allow data passthrough check box to reduce errors when printing complex jobs from applications that use PostScript formatting.
Device Settings Encryption provides password protection so that a document cannot be opened or altered by unauthorized users 40 Bit This encryption option provides low level security for a PDF document. It is supported for earlier versions of Adobe Acrobat and Adobe Reader 3.
Device Settings 2 Right-click on the desired printing system model. 3 Click Printer properties (Windows 7) and the desired printing system model, or Properties (Windows Vista, Windows XP). 4 Click the Device Settings tab and click PDL . 5 In the PDL Settings dialog box, in the Select PDL list, select PDF .
Device Settings source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros. Setting Media Sources Use the Driver Info utility (UtilityDriver InfoDrvInfo.exe) to compare the source values for all installed drivers.
Device Settings Creating a Combined Source List You can combine the Source and Media type lists in the Basic tab, to make one Source list. 1 In the Device Settings tab, select Compatibility . 2 Select Combine source and media type lists . You can restore all the options in Compatibility Settings to the default by clicking Reset .
3 Quick Print In the Quick Print tab, you can apply basic print settings to print jobs. Any Quick Print settings can be saved as a group, called a profile, and applied to any print job.
Quick Print Collate This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, 123, or 111, 222, 333, and so on. You can also reverse the order of the printed pages by selecting the Reverse check box. ( Reverse is available when Printer default is not selected under Destination in the Basic tab.
Quick Print increased. You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages. When Multiple pages per sheet is selected, Poster and Scaling are unavailable. Profile Options In the Profiles section, you can select from available profiles to print a job.
Quick Print Editing a Profile The Edit button lets you make changes to an existing profile. The Factory Default profile cannot be edited. 1 Click Profiles . 2 In the Select profile section, select the profile to be edited, and click Edit . 3 Any of the three options can be edited: name, icon and description.
Quick Print 1 Click Profiles . 2 In the Select profile section, select the profile to be exported, and click Export . 3 The Export Profile dialog box appears.
4 Basic In the Basic tab, you can specify the most commonly used printer driver settings. Basic Paper Settings The Basic tab contains several settings for the most commonly used printing tasks. Print size This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system.
Basic Copies This setting specifies the number of copies to print. For collating multiple copies, select Collate . If Reverse is selected, the printed pages appear in reverse order. Reverse is available when Printer default is not selected under Destination in the Basic tab.
Basic Creating a Custom Page Size To use custom page sizes, they must be created and added to the Print size list. The driver supports a maximum of twenty custom sizes. 1 In the Basic tab, click Page Sizes . 2 Click New . 3 A default custom name appears in the Name box.
Basic Flip on long edge Flip on short edge Printing in Duplex Mode 1 In the Basic tab, select Print on both sides . 2 Select either Flip on long edge or Flip on short edge . Collation Collate specifies the order in which the pages of a multiple copy job are printed.
Basic 2 In the Basic tab, select the Collate check box. 3 Type or select the number of complete sets of the print job in the Copies box. The document page count must not exceed the printer tray capacity. 4 Click OK to return to the Print dialog box, and click OK to begin printing.
5 Layout In the Layout tab, you can arrange document data on printed pages without affecting the original document. Booklet Booklet prints a two-page layout on both sides of each sheet of paper. You can fold and bind the booklet in the center. Folded booklets are half the size of the selected paper.
Layout 2 Click OK to return to the Print dialog box. 3 Click OK to begin printing. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased.
Layout This selection duplicates the edges of document data on adjoining sheets. Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0 and 30.4 mm). This option reduces the final poster size slightly.
Layout 1 In the Layout tab, select Scaling . 2 Type or select a percentage between 20 to 500. Scaling adjusts proportionately the height and width of the page. A lower percentage reduces the page and a higher percentage enlarges the page. 3 Click OK .
6 Imaging In the Imaging tab, you can manage print quality and grayscale settings. Print Quality and Custom Quality Print quality lets you set the resolution for the print job. Resolution is a measurement, in dots per linear inch (dpi), that describes the sharpness and clarity of printed text and images.
Imaging Selecting EcoPrint EcoPrint changes toner saturation in the printed job, making the entire print image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both).
Imaging Download as bitmaps Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with user-defined fonts, very small fonts (point size 1-4), or Asian fonts. Substitute with device fonts System fonts and device fonts are automatically matched based on typeface name.
Imaging 1 In the Imaging tab, click Fonts . 2 In the Fonts Settings dialog box, select the Disable device fonts check box. 3 Click OK to save your settings. Graphics Graphics are pictorial representations of information. Graphics can be functional (charts, diagrams) or artistic (drawings, photographs).
Imaging In the Imaging tab, click Graphics to open the Graphics settings dialog box and access the Inversion options . The settings are available when KPDL or XPS is selected as the PDL. Reverse image This setting prints images like a photo negative, reversing black and white areas of the image.
Imaging 1 In the Imaging tab, click Graphics > Halftone Screen . 2 Clear the Use printer's default screens check box. 3 Set the available options to the desired values: Ink Lists the halftone screens available. For black and white printers, this option appears unavailable and is permanently set to Black .
Imaging You can also change brightness by entering a numeric value in the text box at the right. The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness is useful when graphic images are printing too dark or too light.
7 Publishing In the Publishing tab, you can create covers, inserts, and add transparencies for a print job. The features on this tab are available only when PCL XL or KPDL is selected as the PDL. Cover Mode Cover mode is a feature for adding cover pages for the front and back of your document.
Publishing Cover Mode Options Check Box Selection Cover Insertion Type Front Inserts a blank front cover. Front Prints on the outside surface of the front cover. Front outside Front Prints on the inside surface of the front cover. Front inside Prints on the outside and inside Front surfaces of the front cover.
Publishing Check Box Selection Cover Insertion Type Inserts blank front and back covers. Front and back Prints on the outside surface of the Front and back front cover and inserts a blank back cover. Front outside Prints on the inside surface of the front Front and back cover and inserts a blank back cover.
Publishing Check Box Selection Cover Insertion Type Prints on the inside surface of the Front and back back cover and inserts a blank front cover. Back inside Prints on the outside surface of the Front and back back cover and inserts a blank front cover.
Publishing 1 In the Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected. 2 Click OK to return to the Print dialog box.
Publishing Check Box Selection Page Insertion Type Page insert Prints on the front side of the inserted page. Print onto front Page insert Prints on the back side of the inserted page. Print onto back Prints on both sides of the inserted Page insert page.
Publishing 2 Click the Publishing tab. 3 In the Publishing tab, select the Transparency interleaving check box. To print the transparency content on the inserted pages as well, select the Print onto backing check box. 4 In the Media for backing list, select the Media type of the backing sheet or the Source paper cassette.
8 Job In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.
Job Quick copy Hard disk No When sent from the When printing computer system is turned off or hard disk is full Proof and hold Hard disk or RAM No One copy when job When printing disk is sent; remaini.
Job job is canceled. You will be prompted to contact an administrator to establish printing permissions. Quick Copy Quick copy is a Job storage (e-MPS) option that prints all copies of a print job and stores the job temporarily on the hard disk for reprinting later.
Job Warning: A print job can replace a job on the hard disk having the same User name and Job name . To prevent this, select Use job name + date and time under Overwrite job name . Printing a Proof and Hold Job Proof and hold lets you print one copy of a multicopy job to proof before printing the remaining copies.
Job Job Storage Job storage is a Job storage (e-MPS) option that lets you store a print job permanently on the hard disk for printing later. You also have the option of protecting the print job from unauthorized printing by using an Access code . This feature is available when a hard disk is installed and selected in the Device Settings tab.
Job Overwrite Job Name Overwrite job name is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same Job name . If a user sends two print jobs with the same User name and Job name , the second job replaces the first job without any prompt.
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9 Advanced In the Advanced tab, you can choose special features that extend the capabilities of the printing system. Prologue/Epilogue The Prologue/Epilogue feature enables a user to insert a command file at the beginning of a print job or at the end.
Advanced 2 Make your changes to the file. 3 Save the file, and exit Microsoft Notepad. Note: Editing and saving a command file overwrites the contents of the existing local or network file. Deleting a Prologue/Epilogue File 1 In the Prologue/Epilogue dialog box, select a Prologue/Epilogue file name from the list, and then click Delete .
Advanced The command file is inserted as the first page of the print job. The document starts printing on the second page. End of the print job The command file is inserted as the last page of the print job, which prints after the last page of the document.
Advanced 6 Select the color of the watermark from the list. The options available are black and shades of gray. 7 Select the watermark Count , to a maximum of 20. In the Spacing spin box, select the distance between two or more watermarks in tenths of an inch or in millimeters.
Advanced First page only This option prints the watermark on the first document page. All pages except first page This option prints the watermark on all pages after the first page. Only on specified pages This option prints the watermark on page numbers typed in the box.
Advanced 1 In the Advanced tab, click Security Watermark . 2 In the Security Watermark dialog box, click Add , to create a new watermark; or under Select security watermark , select a default or custom security watermark and click Edit . 3 For Security watermark name , type a name up to 39 characters.
Advanced Adjusting Security Watermark Calibration For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the calibration before printing a security watermark.
Advanced Only on specified pages This option prints the security watermark on the page numbers typed in the text box. Print onto front outside cover This option prints the security watermark on the front cover. This option is available when Cover mode is selected in the Publishing tab.
Advanced 4 Move the pointer over the Status Monitor image to display balloon-style status messages containing information about printing system activity and the printer port. 5 To display a list of options, right-click the Status Monitor icon in the system tray.
Advanced Printing Printing completed 6 In the Sound Notification tab you can also add sound or speech to your chosen alert. To add a sound file: Clear the Use Text to speech check box. The sound file text box becomes available. Type the location of a sound file (.
Advanced Enable Client Profile Client profile refers to profile settings saved on a server and accessed by clients in a client/server environment. This feature in the Advanced tab enables an administrator to control and distribute profiles on a server.
10 Profiles In Profiles , you can save printer driver settings as a profile. You can select multiple options in the Quick Print tab and Printing Preferences , save them to a profile, and use all of them at once when you apply the profile. A maximum of 26 profiles can be established in one driver, including the Factory Default profile.
Profiles 5 Click Apply to use the selected profile for the current print job, or click OK to save the profile. Note: To reset the printer driver to default settings, select the Factory Default profile, and click Apply . This clears the settings of a selected profile.
Profiles 4 Click Apply to use the selected profile for the current print job, or click OK to save the profile. Exporting a Profile The Export button lets you export a copy of a profile from your printer driver for use in other printer drivers. The Factory Default profile cannot be exported.
Glossary A Access code A four-digit code that you must enter at the printing system’s operation panel to print a Private print job. An access code can also be used with the Job storage feature.
Interface (GDI) component to render the document. It generates data in a raster printing format, creating a larger printable file. Gutter Blank space on the left side or top of a printed page that can be increased by scaling down text and graphics. This supports stapling and hole punching.
Plug-in An accessory program that integrates with the printer driver to enhance or extend the driver's capabilities. Poster Layout feature for printing a document in a larger size than the maximum supported by the printer so the cumulative sheets can be assembled as a poster.
Resolution The number of dots printed in one inch. Higher resolution improves the quality of detailed printed images. Reverse Print output option that sends a print job to a destination from the last page to the first. This option is unavailable when Printer default is selected.
KYOCERA MIT A AMERICA, INC. KYOCERA MIT A CANADA, L TD. KYOCERA MIT A AMERICA MEXICO, S.A. DE C.V . Headquarters: 225 Sand Road Fairfield, New Jersey 07004- 0008 T elephone: ( 973) 808- 8444 Fax: (973.
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Rev . 20 10 .01.15.
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If you already are a holder of Kyocera FS-3920DN, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Kyocera FS-3920DN.
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