Instruction/ maintenance manual of the product FS-3140MFP Kyocera
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F ax Oper a tiOn Guide FS-3 1 40MFp.
i Safety Conventions in This Guide Please read the Operation Gu ide before using the facsim ile. Keep it close to the facsimile for easy referenc e. The sections of this handbook and p arts of the fac.
ii Content s 1 Part Names and Fu nctions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 -2 Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iii T ransmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15 Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv Safety Information About this Operation Guide This Operation Guide cont ains information on using the facsim ile functions of this ma chine. Please read the Oper ation Guide before you st art using the machine. Keep it close to th e machine for easy reference.
v General Notice Legal Notice WE SHALL HA VE NO LIABILITY FOR LOSS, WHETHER OR P ARTIAL, OF RECEIVED DOCUME NTS WHEN SUCH LOSS IS CAUSED BY DA MAGES TO THE F AX SYSTEM, MALFUNCTIONS, MISU SE, OR EXTER.
vi 7 If trouble is experienced with this e quipment, please cont act the following co mpany for repair and (or) warranty information: If the equipment is causing ha rm to the telephone network, the telephone company may reque st that you disconnect the equipm ent until th e problem is resolved.
vii IMPORT ANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilis ation de matériel téléphonique afin de réduire les risques d'ince ndie, de choc électriq ue et de blessures. En voici qu elques unes: 1 Ne pas utiliser l'appareil près de l'eau, p.
viii Declarations to Eu ropean Directives DECLARA TION OF CONFORMITY TO 2004/108/EC, 2006 /95/EEC, 93 /68/EEC, 1999/5/EC and 2009/ 125/EC We declare under our sole resp onsibility that the product to which this declaration re lates is in conf ormity with the following specifications.
ix T echnical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN fo.
x Network Comp atibility Declaration The manufacturer declar es that the equipment has been desi gned to operate in the public switche d telephone networks (PSTN) in th e following countries: Aust.
xi Introduction About This Guide This guide consists of the following chap ters. Chapter 1 - Part Names and Fu nctions Explains the p arts of the mach ine and keys on the operation p anel. Chapter 2 - Prep aration Before Use Explains the settings required before using fax.
xii Conventions in This Guide The following conventions are used depe nd ing on the nature of the description . Convention Descriptio n Example Bold Indicates the operation panel keys or a computer screen. Press the Star t key . [Regular] Indicates a selection ite m on the Message Displa y .
1-1 1 Part Names and Functions This chapter explains the names of part s of the fax device. For other part s, refe r to the machine’ s Operation Guide . • Operation Panel .............. ................................. ...........................
Part Names and F unctions 1-2 Operation Panel For the names of keys and indicators require d when functions other than F AX are used, refer to the mach ine’s Operation Guide . Blinks while data is sending/ receiving. Message Display . Check what is shown here while operating the machine.
1 Part Names and F unctions 1-3 Lit when the machine's main power is on. Used to register or recall programs. Ends operation (logs out) on the Administration screen. Puts the machine to sleep or wakes it up. Cancels the printing job in progress. Resets settings and displays the basic screen.
Part Names and F unctions 1-4 Machine This chapter explains the names of p arts of the fax device. For the parts required when functio ns other than F AX ar e used, refer to th e machine’s Operation G uide . IMPORTANT: Y ou cannot automatically receive a fax when the main power switch is turned of f.
1 Part Names and F unctions 1-5 Document Processor 7 8 9 10 6 6 T op cover Open this cover when the orig inal jammed in the Document Processor . 7 Original wid th guides Adjust these guides accordi ng to the origin al width. 8 Original table S tack the sheet originals on this table.
Part Names and F unctions 1-6.
2-1 2 Prep aration Before Use This chapter explains the preparation necessary before th e machine is used. There is no need for the customer to undert ake this prep aration if it has already been carrie d out by a service representative. • Selection of T elephone Line (Inc h version only) .
Prepar ation Before Use 2-2 Selection of T elephone Li ne (Inch version only) Select the telephon e line according to the type you are cont racted with. Please note that selecting a wro ng telephone line will prevent you from sending fax. 1 Press the System Menu/Counter key .
2 Prepar ation Before Use 2-3 Selection of T r ansmit T erminal Identification (TTI) The transmit te rminal identifi cation (TTI) is the information about the mach ine (transmit terminal) to be printed out on the fax on the rece iving system.
Prepar ation Before Use 2-4 Setting the TTI information Register the name (local F AX name), fax num ber , an d local F AX ID printed in the transmit terminal identification (TTI) area. By registering the TTI dat a, the receiver can easily find out where the F AX came from.
2 Prepar ation Before Use 2-5 7 Press the OK key . 8 Use the numeric key s to enter the local F AX number to be registered. Up to 20 digit s can be entered. NOTE: Press the Y or Z key to move the cursor . T o correct the number , press the Clear key to delete the dig its one by one before ree ntering the number .
Prepar ation Before Use 2-6 Date and T ime Entry Register the date an d time of the machine ’s built-in clock. Because the F AX delayed transmission is co nducted based on the time registered here, be sure to register the co rrect date and time. IMPORTANT: Co rrect the time displayed on the ope ration pane l regularly .
2 Prepar ation Before Use 2-7 8 Press the U or V key to select [Summer T ime]. Summer T ime appears. NOTE: If you select a region th at does not utilize summer time, the summer time se tting screen will not appear . 9 Press the U or V key to select [On] or [Off], and press the OK ke y .
Prepar ation Before Use 2-8 Connection to PBX (Europe only) When using this machine in environment in which PBX (Private Branch Exchange ) for connectio n to multiple phones for business use is inst alled, perform the follo wing PBX setting.
3-1 3 F AX Operation (Basic) This chapter explains the following basi c operations. • Automatic Send ............. ................ ................................................. ............... .......... 3-2 • F AX Automatic Reception .......
F AX Operation (Basic) 3-2 Automatic Send General transmission using the numeric keys is explained. Switching to the Send Screen 1 Press the FA X key . Check that the basic send scre en is displayed. NOTE: Depending on the settings, the Address Book screen may appear .
3 F AX Operation (Basic) 3-3 NOTE: When continuous scan is set, you can continue with scanning of a next original af ter an original on the glass surface has been stored in memory .
F AX Operation (Basic) 3-4 Address Recall/Pause Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line , you can use this method to in sert a pause be fore resuming dialing af ter you dial a spe cific number .
3 F AX Operation (Basic) 3-5 Selecting the Resolution 5 Select the resolution suitab le for sending originals. •200 × 100 dpi (Normal) : when sending originals with standard size ch aracters Typical character size: 10.
F AX Operation (Basic) 3-6 IMPORTANT: • If you select a high resolution, the imag e becomes clearer . However , the higher the resolution is, the longer the send time is.
3 F AX Operation (Basic) 3-7 Send S t art 7 Press the Start key . T ransmission begins. Checking the Send St atus 1 Press the St at us /J ob Cancel key . 2 Press the U or V key to select [Send Job St atus]. 3 Press the OK key . A list of sen d job statuses appears.
F AX Operation (Basic) 3-8 F AX Automatic Reception When using this machine as a F AX-dedicated machine th at does not receive telep hone calls, set the machine to F AX- dedicated reception.
3 F AX Operation (Basic) 3-9 Reception S t art s 1 When a fax ha s been sent to you, the machine rings the registered number of times, and then st arts receiving the fax. After re ception has st arted, the Receiv e indicator blinks. NOTE: Y ou can change the number of times the ringing tone rings.
F AX Operation (Basic) 3-10 Cancelling Communication The method for cancelling communication with this machi ne differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of ca ncelling in various cases are explained here.
3 F AX Operation (Basic) 3-1 1 Cancelling and Sending Del ayed T ransmissions (Queued) T o cancel de layed tran smissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure be low .
F AX Operation (Basic) 3-12 4 Press [Line Off] (the Lef t Select key). 5 Press [Y es] (the Lef t Select key). This di sconnect s the line in communication. Cancelling Polling or Bull etin Board T ransmissions T o cancel a polling or bulletin board tr ansmission, delete the pollin g transmission original saved in the polling box.
3 F AX Operation (Basic) 3-13 Using the Address Book Y ou can select the F AX destination from the Address Book. Registering a New Destination Y ou can register new destinations to the Address Book. Th er e are two registration methods - contac t registration; and, group regis tration for regis tering seve ral contact registrations as a unit.
F AX Operation (Basic) 3-14 15 Press the Y or Z key to sele ct [Cont act Name ]. 16 Press [Edit] (t he Right Select key). 17 Use the numeric ke ys to enter the destination name to be displayed in the Ad dress Book. Up to 3 2 characters can be entered.
3 F AX Operation (Basic) 3-15 24 Use the numeric keys to enter the sub address. Up to 20 digits can be enter ed. NOTE: A sub address can be enter ed using numerals from 0 to 9, spaces, and char acters "#" and "*". 25 Press the OK key .
F AX Operation (Basic) 3-16 38 Use the Y or Z key to select [ TX S tart S peed] or [ECM] and change settings as necessary , and then press the OK key . 39 Use the Y or Z key to check if ea ch item was entered correctl y . 40 Press the OK key . 41 Press the OK key again .
3 F AX Operation (Basic) 3-17 6 Press [Menu] (the Righ t Select key). 7 Press the U or V key to select [Add Addres s]. 8 Press the OK key . 9 Press the U or V key to select [G roup]. 10 Press the OK key . 11 Press the Y or Z key to sele ct [Address Number].
F AX Operation (Basic) 3-18 19 Press the Y or Z key to select [Group Member]. 20 Press [Edit] (t he Right Select key). 21 Press [Menu] (the Righ t Select key). 22 Press the U or V key to select [Add Member]. 23 Press the OK key . 24 Press the U or V key to select the destination (individual) you want to register to the group.
3 F AX Operation (Basic) 3-19 Selecting a Destinati on from the Address Book Select a destination registe red in the Address Bo ok. 1 In the basic screen for F AX, press the Address Book key . 2 Press the U or V key to select [Address Book]. 3 Press the OK key .
F AX Operation (Basic) 3-20 7 Use the numeric keys to enter the de stination name for which you want to search. NOTE: Fo r details on chara cter entry , ref er to Specifications (Fax function) on Appendix-6 . 8 Press the OK key . The search result appears.
3 F AX Operation (Basic) 3-21 3 Press [Y es] (the Left Se lect key). This deletes the selected destination or group. 9 Press the OK key . 10 Press [Y es] (the Left Se lect key). The change or deletion of the registration content s is reflected on the Address Book.
F AX Operation (Basic) 3-22 Using One-touch Keys With One-touch keys on the operation p anel, you can invoke th e Address Book. Registering a New One-touch Key Y ou can register th e destination (co ntact or gr oup) in the Ad dress Book to a One-touch key .
3 F AX Operation (Basic) 3-23 Changing/Deleting Registration Content s Y ou can change the destination register ed to a One-touch key to another destination, or delete the registration content s of the One-touch ke y .
F AX Operation (Basic) 3-24 Dialing the Same Rece iving System (Redial) Redial is a function allowi ng you to dial the last entere d number once again . Automatic Redial This function automatically redi als a receiving syst em that does not resp ond when you try to send fax.
4-1 4 F AX Operation (Advanced) This chapter explains the me thod to ef fectively use F AX. • Delayed T ransmission ................. ............................................................................ 4-2 • Broadcast T ransmission .. ...
F AX Operation ( Advanced) 4-2 Delayed T ransmission When you have set a transmission start time, this function automatically sends origina ls at the preset time. Y ou can use delayed transmission togeth er with t he broadcast transmission function, etc.
4 F AX Operation ( Advanced) 4-3 8 Press the Y or Z key to move the cu rsor position, and enter hours and minutes. 9 Press the OK key . 10 Set the destination, and press the St art key . Originals are scann ed, and tran smission begins at the preset time.
F AX Operation ( Advanced) 4-4 Broadcast T ransmission This function allows you to send the same originals to several destinations in on e operation. The machine stores (memorizes) originals to send in memory temporarily , and automatically repeat s dialing and transmission to the se t destination afterward s.
4 F AX Operation ( Advanced) 4-5 St andby T ransmission During a communication, you can scan or iginals and schedule a next transmission. When the first communication is completed, the machine au tomatically start s the scheduled ne xt transmission.
F AX Operation ( Advanced) 4-6 Interrupt Send During communication, when you scan originals by selecti ng d irect transmission, you can use inter rupt send. Even when the communication is prolong ed due to broadcast transmission or a next transmission being scheduled, the machine will first send originals fo r which interrupt send has been set.
4 F AX Operation ( Advanced) 4-7 Chain Dial Chain dial is a function that allows you to dial by lin king fax numbers o f the receiving systems with a chain number created with a number common to several destinations. By setting a toll free numbe r and an area code to a chain number , you do not need to enter such numbers fo r each transmission.
F AX Operation ( Advanced) 4-8 Manual Sen d This method allows you to send or iginals by pressing the St ar t key after confirming that the telephone line has connected to the receivin g system.
4 F AX Operation ( Advanced) 4-9 Manual Reception This method allows you to receive fa xes by operating this machine af ter confirming that the telep hone line has connected to the sendin g system.
F AX Operation ( Advanced) 4-10 The telephone li ne has connected to the telephone o f the sending system. When the conversa tion is over , follow steps 1 to 2 above. After the sending system has st arted transmission, the machine start s receiving originals.
4 F AX Operation ( Advanced) 4-1 1 Remote Switch Function Y ou can start fax reception by oper ation from the connected te lephone set. This function is convenient fo r using this machine and a telephone se t (commercially available prod uct) in combination installed at places dist ant from each other .
F AX Operation ( Advanced) 4-12 Using the Remote Switch Dial T o st art fax reception by o peration from the conn ected telephone set, use the following operation. 1 The connected telephone set ma kes a ringing tone. 2 Lift the handset of the te lephone.
4 F AX Operation ( Advanced) 4-13 Printing/Forwarding Received Document s (Memory Forwarding) When you have received a fax, you can forwar d the receiv ed image to other fax machin es, computers, and Sub Address Boxes, or print the image .
F AX Operation ( Advanced) 4-14 Setting Forwarding Use the procedure below to set forwar ding. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to select [R eception]. 5 Press the OK key .
4 F AX Operation ( Advanced) 4-15 12 Selecting Forwarding Destination from Ad dress Book 1 Press the U or V key to select [Address Book]. 2 Press the OK key .
F AX Operation ( Advanced) 4-16 Changing and Deleting Registration Content s Use the procedure below to change or d elete registration content s. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to select [R eception].
4 F AX Operation ( Advanced) 4-17 Forwarding Time Setting Register the star t time and end time between which forwarding is enabled . 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to select [R eception].
F AX Operation ( Advanced) 4-18 6 Press the U or V key to select [Forward S ettings]. 7 Press the OK key . 8 Press the U or V key to select [File Format]. 9 Press the OK key . 10 Press the U or V key to select [PDF] or [TIFF]. 11 Press the OK key . E-mail Subject Ad d.
4 F AX Operation ( Advanced) 4-19 10 Press the U or V key to select [On] or [Off]. 11 Press the OK key . Print Set ting Y ou can set whether the machine should print received o riginals when forwarding them. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX].
F AX Operation ( Advanced) 4-20 with folder (SMB) transmissio n and folder (FTP) transmission. 11 Press the OK key . 12 When Not Appending Information to Document Name 1 Press the U or V key to select [None]. 2 Press the OK key . 3 Press the U or V key to select [On] or [O ff] for appending of sender information .
4 F AX Operation ( Advanced) 4-21 Settings for Memory Forwarding from COMMAND CENTER (Forward) Y ou ca n use COMM AND CENTER o n a comput er connected to the network to specify the memory forwarding settings on this machine. Refer to the machine’ s Operation Guide for information on the networ k settings.
F AX Operation ( Advanced) 4-22 Forward Settings F AX > Common > Forward > General S pecify the forward settings. The settings available on the Forward page are shown below . After completing the settings, click Submit to save the settings. Print Settings F AX > Common > Forward > Print Use this page to specify the print settings.
4 F AX Operation ( Advanced) 4-23 Forwarding Settings F AX > Common > Forward > Forward Use this page to select forwarding destination s. The settings available on the Forward page are shown below . After completing the settings, click Submit to save the settings.
F AX Operation ( Advanced) 4-24 Editing De stination s F AX > Common > Forward > Forward > Edit Use this page to edit destinations. The settings available on the Forward - Edit page are shown below . If you selected E-mail as the destination type, specify the settings below .
4 F AX Operation ( Advanced) 4-25 Sub Address Communication Sub Address Communication Sub address communi cation is communication in which dat a is sent and received with sub addre sses and password s attached in conform ance with the ITU-T (Internati onal T elecommunication Union) re commendations.
F AX Operation ( Advanced) 4-26 3 Use the numeric keys to enter the fax number of the other party . 4 Press [Detail] (the Right select key). 5 Press the Y or Z key to select [Sub Address], and press [Edit] (the Right Select key). 6 Enter the sub addr ess using the num eric keys.
4 F AX Operation ( Advanced) 4-27 Sub Address Box Function Sub Address Box A Sub Address Box is a b ox for storing received originals on the machine to which the F AX System is to be installed. Using the memory forwarding functi on, you can store receive d originals in a personal Sub Address Box.
F AX Operation ( Advanced) 4-28 Follow the steps to chan ge the user name. 1 Press the U or V key to select [Local User], [Network User] or [None]. 2 When selecting [Lo cal User], press the U or V key to select user name form the Local User List. When selecting [Network User], use th e numeric keys to enter the logi n user name.
4 F AX Operation ( Advanced) 4-29 NOTE: Y ou mu st enter a box pa ssword in the following situations: • If user login is disabled • If user login is enabled but the Sub Address Box has been select.
F AX Operation ( Advanced) 4-30 Checking Det ails and Renaming Files Y ou can use the procedur e below to check the deta ils of documents forwarded to a Sub Address Box. Y ou can also use this procedure to rename file s. 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on p age 4-28 .
4 F AX Operation ( Advanced) 4-31 Printing a Sub Address Box List Y ou can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When the re are originals in the Sub Addres s Boxes, the numbe r of pages is displayed.
F AX Operation ( Advanced) 4-32 Program Dial Y ou can register tran smission requ irements such as th e ot her party to wh ich you send originals a nd transmission time as a program. Af ter registration, yo u can recall transmission req uirements on ly by pressing the p rogram number .
4 F AX Operation ( Advanced) 4-33 Polling Communication Polling communication is a communication mode in which the transmission of or iginals on the sending machine is controlled by the receiving machine. This allows the receiving mach ine to tailor the reception of or iginals to its own circumstances.
F AX Operation ( Advanced) 4-34 Deleting Orig inals Af ter Polling T ransmission Originals intended for polling tran smission are automatically de leted after they have been se nt to the destination. T o allow polling transmission of the same origi nal to multiple destinations, set this opt ion to [Off].
4 F AX Operation ( Advanced) 4-35 Overwrite Set ting Use the proced ure below to overwrit e the existing do cument if the same name is added to the new file . T o allow overwriting, set this option to [Allowed]. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [D ocument Box].
F AX Operation ( Advanced) 4-36 9 Press the Start key . The originals are scanned a nd stored in the Polling box. Orig. Orient ation T o ensure that the originals are store d in the correct orientation, this indicates which end of the original is the top.
4 F AX Operation ( Advanced) 4-37 Polling Reception This function auto matically triggers transmiss ion of origin als stored o n the sending machine wh en the receiv ing machine dials the sending machine’ s number . NOTE: T o use polling reception, you must firs t ensure that the se nding machine is set up for polling transmission.
F AX Operation ( Advanced) 4-38 Using Polling Reception with Sub Ad dresses For polling reception, enter t he sub address (on this machine, sub addr ess and sub address password) set at the sending machine.
4 F AX Operation ( Advanced) 4-39 Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Press the Document Box key . 2 Press the U or V key to select [Polling Box]. 3 Press the OK key . 4 Press the U or V key to select the desired original.
F AX Operation ( Advanced) 4-40 Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete TX File is set to [On], originals are automatically deleted follo wing polling transmission . ( Refer to page 4-34 .
4 F AX Operation ( Advanced) 4-41 Checking Det ails and Renaming Files Use this procedure to check the det a ils of an original st ored in a Polling box. Y ou can also use this procedure to rename files. 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4-39 .
F AX Operation ( Advanced) 4-42 Account Manage ment Account management is user ma nagement that specifies the u sers who can use the ma chine and job accounting that controls the usage per account. In user accounting, up to 21 users can be managed using User ID and Password.
4 F AX Operation ( Advanced) 4-43 Communicat ion modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted .
F AX Operation ( Advanced) 4-44 Logging in when U ser Accounting has been Enabled When user accounting has be en enabled, you need to enter a User ID and Password to use the machine. 1 If the screen below appear s during the operations, perform the following login operations.
4 F AX Operation ( Advanced) 4-45 Logging in when Job Accounting has been Enabled When job accounting has be en enabled, you need to en ter an Account ID when using the machine. NOTE: When both user accountin g and job accounting ha ve been en abled, the screen for en tering a User ID and Passw ord is displayed.
F AX Operation ( Advanced) 4-46 Other Convenient Functions Functions that are convenient whe n sending fax are introduced her e. For usage of each function, refer to the machine’s Operation Guide . Original Size Selection Select the size of originals to be scanned.
5-1 5 Checking T ransmission Result s and Registration S t atus This chapter explains how to check fax transmi ssion results and functional registration st atus. • V arious T ools for Checking T ransmission Re sults and Registration S tatus ........
Checking T ransmission Results an d Registration S tatus 5-2 V arious T ools for Checking T ransmissi on Result s and Registration S t atus Check the fax transmission re sults and re gistration statu s using the following tools.
5 Checking T ransmission Results an d Registration S tatus 5-3 Checking F AX Job History Display the histor y of the latest 16 each of send and receipt results on th e display for checking. NOTE: Even when job accounting is enabled, 16 each of send and receipt r esults are displayed re gardless of the account ID.
Checking T ransmission Results an d Registration S tatus 5-4 Sender Info. T ransm ission information Destination Recipient The number of destinatio ns is displayed.
5 Checking T ransmission Results an d Registration S tatus 5-5 Printing Administrative Report s Y ou can print various administrative report s to check the resu lts of fax transmissio n or the status of the functional setup. Send Result Report s Each time you send a fax, you can print a report to confir m whether the fax was sent successfully .
Checking T ransmission Results an d Registration S tatus 5-6 F AX RX Result Reports Each time you receive a fa x, you c an print a report to confirm whether the fax was r eceived successfully . NOTE: Fax receipt ca n also be notified by e-mail instead of checking the r eceipt result report.
5 Checking T ransmission Results an d Registration S tatus 5-7 9 Press the OK key . Activity Report Activity report s are report s of both the sen t faxes and the r ece ived faxes. Each report lists the history of the latest 50 sent or received fax data.
Checking T ransmission Results an d Registration S tatus 5-8 Automatic Printout An activity report is printed out automatic ally after every 50 faxe s sent or r eceived. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [R eport].
5 Checking T ransmission Results an d Registration S tatus 5-9 Stat us P ag e A status p age provides information on a numbe r of user setups. F AX-related information include s the Local F AX Number , Loc al F AX Name, fa x line setting, etc. Y ou can print it out as necessary .
Checking T ransmission Results an d Registration S tatus 5-10 Reporting F AX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the F AX RX Result Report setting is [On] or [Error/SubAddress].
5 Checking T ransmission Results an d Registration S tatus 5-1 1 Entering Destinat ion Directly 1 Press the U or V key to select [Address Entry] . 2 Press the OK key . 3 Use the num eric keys to ente r the addres s you want to register as the report destin ation.
Checking T ransmission Results an d Registration S tatus 5-12.
6-1 6 Setup and Registration This chapter explains how to perfo rm various setups and registrations. • F AX/TEL Auto Switch Reception ... ................................................. ............... .......... 6-2 • F AX/Answering Machine Au to Switch Reception .
Setup and Registration 6-2 F AX/TEL Auto Switch Reception This reception method is convenie nt when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine aut omatically receives them, a nd when the other party is calling from a telephone, the machine makes a ringing tone urg ing the user to respond.
Setup and Registration 6-3 6 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rin gs (for F AX/ TEL Auto Switch), the connected telephone does no t ring. NOTE: Y ou can change the number of times the ringing tone rings.
Setup and Registration 6-4 F AX/Answering Machine Auto Switch Reception This method is convenient when usin g both the answering machine an d fax. When f ax originals have been sent , the machine receives them automatically , and when the call is from a tele phone, the machine follows the functions of the connected answering machine.
Setup and Registration 6-5 6 Prep aration: Refer to Receiving Mode on page 6-9 to select [Auto (T AD)]. 1 The connected telepho ne set makes ringing ton e the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing ton e, the machine enters a st atus the same as manual reception.
Setup and Registration 6-6 Rings Y ou can change the numb er of times to let the phon e ring before answerin g a call as needed. The nu mber of ringing times can be changed independe ntly for each receiving mode of Auto (Normal), Auto (T AD) and Auto (F AX/TEL).
Setup and Registration 6-7 6 V olume Adjustment Adjust the volume of the speaker and monitor . Speaker V olume: V olume of the built-in speaker whe n the line is connected by pressin g the On Hook key . Monitor V olume: V olume of the bu ilt-in speaker wh en the line is connected without pressing the On Hook key such as in memory tran smission.
Setup and Registration 6-8 Retry Ti mes The number of retry time s can be changed autom atically . NOTE: Retry times can be set to betwee n 0 and 14. For Redial, refer to Dialing the Same Receiving Syst em (Redial) on page 3-24 . 1 Press the System Menu/Counter key .
Setup and Registration 6-9 6 Receiving Mode The following five receiving modes ar e available. • F AX Automatic Reception [Auto (Normal)] • F AX/TEL Auto Switch Reception [Auto (F AX/TEL)] ( Refer to p age 6-4 .) • F AX/Answering Machine Auto Switch Reception [Auto (T AD)] ( Refer to pa ge 6-4 .
Setup and Registration 6-10 Reception Date/T ime Reception Date/T ime function adds the reception date/ti me, sender info rmation and number of p ages on the top of each page when the m essage is printed out. It is useful for confirm ing the time of reception if the fax is from a dif ferent time zone.
Setup and Registration 6-1 1 6 Media T ype for Print Output S pecify the paper type to be used for print output of the received fax. Supported p aper types: All Media T ype, Plai n, Rough, V ellu m, L.
Setup and Registration 6-12 8 Press the U or V key to select [Cassette 1 Size], [Cassette 2 Size], [Cassette 3 Size] or [Cassette 4 Size]. 9 Press the OK key . 10 Press the U or V key to select the desired paper size. 11 Press the OK key . The previous screen reappears.
Setup and Registration 6-13 6 DRD Reception This reception mode utilizes the Dis tinctive Ring Pa ttern service available through so me telephone companies.
Setup and Registration 6-14 When the call is from a te lephone Lift the h andset and speak with the other p arty . When the conversation is over , fax reception can be initiated manually . When the call is from a fa x Once the ringing tone stop s, fax reception will start automatically .
Setup and Registration 6-15 6 T r ansmission Restriction This function allows you to send or re ceive originals only when communication requirement s are met. Using this function can limit other parties with which you can communicate. S pecifically , you must register communi cation re quirements ( Permit F AX No.
Setup and Registration 6-16 Registering Permit F AX No. NOTE: Up to 10 Permit F AX numbers can be registered. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to select [TX/RX Restrict.
Setup and Registration 6-17 6 11 Use the numeric keys to enter a Permit F AX number . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (- ) between two digit s.
Setup and Registration 6-18 Deleting Permit F AX No. 1 Press the U or V key to select [Delete]. 2 Press the OK key . 3 Press [Y es] (the Left Se lect key). This deletes the Permit F AX number . 5 T o change or delete other Permit F AX numbers, r epeat steps 2 to 4.
Setup and Registration 6-19 6 11 Use the nume ric keys to enter a Rejec t F AX numbe r . Up to 32 digits can be entere d. NOTE: Press the Address Recall/Pause key to insert a pause (- ) between two digit s.
Setup and Registration 6-20 Deleting Rejec t F AX No. 1 Press the U or V key to select [Delete]. 2 Press the OK key . 3 Press [Y es] (the Left Se lect key). This deletes the Reject F AX number . 5 T o change and delete other Reject F AX numbers, repeat steps 2 to 4.
Setup and Registration 6-21 6 Registering Permit ID No. NOTE: Up to 5 Permit ID n umbers can be registered. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX]. 3 Press the OK key . 4 Press the U or V key to select [TX/RX Restrict.
Setup and Registration 6-22 Changing and Deleting Permit ID No. 1 Follow steps 1 to 7 of Registering Permit ID No. on page 6-21 . 2 Press the U or V key to selec the Permit ID No. to be changed or deleted. 3 Press [Menu] (the Righ t Select key). 4 Changing Permit ID No.
Setup and Registration 6-23 6 Setting Send Restriction Y ou can restrict the other p arties to which you send original s on ly to the ones registered in Permit F AX No. and Permit ID No. as well as the ones register ed in the Address Book. T o change the sending restriction, follow the steps below .
Setup and Registration 6-24 Encryption This method allows you to communica te with originals encrypted b y the send ing system. T herefore, even when a third party tries to view the originals in the middle of commun icatio n by some means, the third p arty is prevented from knowing the actual con tents of th e originals.
Setup and Registration 6-25 6 Registering an Encryption Key An encryption key is required whe n registering the Address Book used fo r encryption communication (the o ther party is directly ente red using the numer ic keys) in the sending system and whe n setting encryption in the receiving system.
Setup and Registration 6-26 Confirming and Deleting Registra tion Content s of Encryption Key 1 Follow steps 1 to 7 of Registering an Encryption Key o n page 6-25 . 2 Press the U or V key to select the encryption key that you want to confirm or delete.
Setup and Registration 6-27 6 Operation at the Sending System When sending originals by encrypted tr ansmission, use the Address Book registered for en cryption or set encrypted transmission when dialing directly u sing the numeric keys. NOTE: Encrypted tr ansmission can be also used in broadcast transmission.
Setup and Registration 6-28 11 Press the U or V key to select [On] or [Off]. NOTE: When the machine re ceives originals, the encryption bo x is not us ed. 12 Press the OK key . Proceed to the next step or step 15 when [On] or [Off] is selected in step 1 1, respectively .
Setup and Registration 6-29 6 11 Press the U or V key to select the desired encryption key number . 12 Press the OK key . 13 The sending system conduc t s encrypted transmission. When encryption communication is conducted normally , the machine decrypt s the encrypted or iginals received and print s the originals.
Setup and Registration 6-30 Duplex Print Output When received multiple p ages of dat a are the same wid th, th ey can be printed out on both sides of paper ha ving the same width as the data. 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX].
Setup and Registration 6-31 6 2 in 1 Reception When you receive a multi-page S ta tement or A5 size origin al, th is function print s 2 p ages of the original at a time on one Letter or A4 size sh eet of paper . 1 Press the System Menu/Counter key . 2 Press the U or V key to select [F AX].
Setup and Registration 6-32 Print all at once [Batch Print] When a m ulti-page fax is receiv ed, if [On ] is set, the pages are printed in a batch after all pages are receiv ed. If [Off] is set, each page is printed as it is received. 1 Press the System Menu/Counter key .
Setup and Registration 6-33 6 Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set th e function when using fax functions. You can register one of the fo llowing functions to each key. •N o n e •O r i g i n a l S i z e • Original Imag e • F AX Resolution • Orig.
Setup and Registration 6-34 Remote Diagnostics If a probl em arises with this machin e and you contact our servic e represen tative, this featur e enables ou r Service Center computer to ac cess the machine ove r the phone and check the ma chine’ s status or look for proble ms.
Setup and Registration 6-35 6 Prohibiting F AX Printing at Sp ecified T imes (Unusable Ti me) This feature sets a time pe riod during which the machine will not print received faxes. Faxes receiv ed during t his Unusable T i me are printed when the setting is unlocked.
Setup and Registration 6-36.
7-1 7 About Network F AX This chapter explains how to use Network F AX. Please also read the Network F AX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to se nd a fax using Network F AX and make various settings.
About Network F AX 7-2 What is Network F AX? The Network F AX function enables any PC, which is network ed to the machine, to perform sending and receiving of faxes. It s primary features include the following. • PC-prepar ed document can be sent and received by fax with out being printed out.
7 About Network F AX 7-3 Setup The following prep aration is needed before u sing Network F AX. Flow of Setup Connection to a PC Connect the machine to a PC using the netwo rk cable. For det ails, refer to the machine’ s Operation Guide . Machine Regist ration Using the memory transmissio n function, se lect the recipient PC or file format.
About Network F AX 7-4.
8-1 8 T roubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiv ing Operation .......... ........................................... 8-2 • Precautions When T urning Power OFF..............................
T roubleshooting 8-2 Indicators During Send ing/Receiving Operation The Send/Receive and Memory indicators show the fax transmission status. • The Send/Receive indicator blinks wh en the machine is sending/receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmissio n.
8 T roubleshooting 8-3 Error Messages When an error occurs, the display may show one of the error messages listed be low . These will help you identify and correct th e problem. NOTE: When a tran smission error occurs, a sent/r eceipt result report is produced.
T roubleshooting 8-4 Scheduled sendin g jobs exceeded. – The number of jobs has exceeded the limit set for delayed transm ission. Press the OK key . The job is canceled. W ait until the delayed transmission is executed, or cancel the delayed transmission and then perform the jo b again.
8 T roubleshooting 8-5 T r oubleshooting When a problem occurs, first check the following. If the problem persist s, contact your dealer or service represen tative. Symptom C heckpoint Corrective Action Reference Page Cannot send document. Is the modular cord connecte d correctl y? Connect the modular cor d correctl y .
T roubleshooting 8-6 Cannot perf orm sub address transm ission. I s the recipient fax machine equipped with a sub address transmission fea ture? Sub address transmission cannot be perfor med unless the recipient fax machine has a similar sub addr ess transmission featur e.
Appendix-1 Appendix • Character Entry Method .............. ............................................... .............. .. Appendix-2 • S pecifications (Fax function) ..... ................................ ............................... .. Appendix-6 • Menu List .
Appendix-2 Character Entry Method In character entry screens, use the proc edure below to enter characte rs. Keys Used Use the following keys to ent er characters. 1. OK Key Pre ss this key to finalize the entered character(s). 2. Clear Key Press this key to delete the character at th e curs or position.
Appendix-3 Selecting T ype of Characters To enter characters, the following three types are available : ABC To enter alphabets. 123 To enter numerals. Symbols To enter symbols. In a charac ter entry sc re en, press [T ext] (the Right Select key) to select the type of characte rs you want to enter .
Appendix-4 Entering Characters After selecting a character type, use t he procedur e below to enter characters. Entering Alphabet s and Numerals Referring to the table b elow, press the key corr esponding to the char acter you w ant to ente r until it is dis played.
Appendix-5 If you use cursor keys to move the cursor to an entry po sition apart from the end of the line and enter a character there, spaces a re automatical ly entered in between. Enterin g Symbols Press [T ext] (the Right Select key) or # on the numeric keys to display the Symbols screen.
Appendix-6 Specifications (Fax function) NOTE: S pecifications are subject to change with out notice. Item Description T ype FS-3140MFP Compatibility G3 Communication Line Subscriber telephone line T .
Appendix-7 Menu List The func tion keys on the messag e display an d operatio n panel have the f ollowing menus. Refer to th is list as necessary when you operate th e machine. FA X Key Function Menu key Original Size (page 4-46 ) Original Image (p age 4-46 ) F AX Resolution (page 3-5 ) Orig.
Appendix-8 Continued from previous p age F AX TX/RX Common Encryption Key (p age 6-24 ) T ransmission TTI (page 2-3 ) Local F AX Name (page 2-4 ) Local F AX ID (page 2-4 ) Local F AX Number (page 2-4 .
Appendix-9 Received F AX Sizes and Paper Priority (Inch Model ) When no paper loaded in the cassettes matches the rece iv ed fax size and orient ation, the machine automa tically chooses the printing p aper according to the followin g priority . Same Size Override NOTE: The abbre viations denote the following p aper sizes.
Appendix-10 Received F AX Sizes and Pape r Priority (M etric Model) When no paper loaded in the cassettes matches the re ceived fax size and orient ation, the mach ine automatically chooses the printing p aper according to the follo wing priority . Same Size Override NOTE: The abbre viations denote the following p aper sizes.
Appendix-1 1 Error Code List When a transmission error occurs, one of the fo llowing error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication , the U in the error codes is replaced by an E .
Appendix-12 U01721 Communica tion error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission st art speed and send again. U01800 - U01820 Communication error occurr ed during reception of high-speed transmission.
Appendix-13 U03700 Sub addre ss bulletin board reception was attempted bu t the other party’s machine either does not have a su b address bulletin bo ard communicat ion function or there were no originals in any of the originals transfer boxes (sub addr ess boxes).
Appendix-14 U19000 Memory recep tion was stopped because there is no more free space in the memory of this machine. Crea te free spa ce by outputting th e data stored in the memory , and ask the sender to resend. U19100 T ransm ission was stoppe d because ther e is no more free sp ace in the memory of the recipient machine.
Index-1 Index Numerics 2 in 1 Reception 6-31 A About this Operation Guide iv Account Management 4-42 Address Book 3-13 Change/Deletion 3-20 Printing Address List 3-21 Registering a New Destination 3-1.
Index-2 Interrupt Send 4-6 J Job Accounting 4-42 Communication Form Subject to Job Accounting 4-43 Contents 4-42 Limit 4-43 Login 4-45 L Local F AX Information 2-4 Local F AX Name 2-4 M Machine (Names.
Index-3 Remote Switch Fun ction 4-1 1 , 8-5 How to Register 4-1 1 How to Use 4-12 Report Activity Report 5-7 F AX RX Result Re ports 5-5 Send Result Reports 5- 5 S tatus Page 5-9 Sub Address Box List .
Index-4.
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F irst Edition 20 10 . 0 6 2LXKMEN000.
An important point after buying a device Kyocera FS-3140MFP (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Kyocera FS-3140MFP yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Kyocera FS-3140MFP - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Kyocera FS-3140MFP you will learn all the available features of the product, as well as information on its operation. The information that you get Kyocera FS-3140MFP will certainly help you make a decision on the purchase.
If you already are a holder of Kyocera FS-3140MFP, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Kyocera FS-3140MFP.
However, one of the most important roles played by the user manual is to help in solving problems with Kyocera FS-3140MFP. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Kyocera FS-3140MFP along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
