Instruction/ maintenance manual of the product FAX SYSTEM Kyocera
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AL W A YS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier .
NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indi.
Symbols The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. ........ [General warning] ........ [W arning of danger of electrical shock] ........ [W arning of high temperature] The symbol indicates that the related section includes information on prohibited actions.
Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently , properly and with relative ease.
Introduction ii Section 5 Managing Information About Y our Fax Communications Section 6 V arious Settings and Registration in this Fax Section 7 Optional Equipment Section 8 Network F AX Settings (Opt.
Contents Important! Please read it first. ............................. v INST ALLA TION PRECAUTIONS ........................................... v PRECAUTIONS FOR USE ..................................................... v iii Section 1 Fax Operation (Basic Use) .
Contents iv F-Code Based Relay Broadcast Communication ............. 4-17 (1) Registering F-Code Relay Boxes ..................................... 4-17 (2) Modifying and Deleting F-Code Relay Boxes ................... 4-18 (3) F-Code Based Relay Broadcast T ransmission .
This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right.
1-1 Section 1 Fax Operation (Basic Use) Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine.
1-2 Section 1 Fax Operation (Basic Use) (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile.
1-3 Section 1 Fax Operation (Basic Use) (3) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the "basic fax screen".
1-4 Section 1 Fax Operation (Basic Use) 1 2 3 4 (Inch) (Inch) 1 (Inch) (Metric) 5 6 Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “ (1) Setting the T ype of Phone Line ” through “ (4) Setting the Date and T ime ” .
1-5 Section 1 Fax Operation (Basic Use) 2 3 4 5 1 2 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 6 T ouch the “ F AX default ” key . T ouch the “ ▼ ” cursor key until “ TTI ” is highlighted and then touch the “ Change # ” key .
1-6 Section 1 Fax Operation (Basic Use) 7 8 9 (Inch) (Metric) 3 4 5 (Inch) (Metric) ● Registering your fax number Use the keypad to enter your fax number . * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the message display , simply press the Stop/Clear key .
1-7 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) 3 4 5 6 2 1 (Inch) (Metric) T ouch the “ Register ” [ “ Registration ” ] key . The Registration Select screen will appear . T ouch the “ Date & T ime ” key . The currently registered information will be displayed.
1-8 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) ● Message display when Restricted Access is turned ON... Even if the fax machine is in the initial mode for fax operation, the message display will differ if Restricted Access (page 4-43) is turned ON.
1-9 Section 1 Fax Operation (Basic Use) * Once the Auto Shut-Of f function engages, the main switch will turn OFF (O) and all indications on the operation panel will go out. It is therefore necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine.
1-10 Section 1 Fax Operation (Basic Use) Additional operation Initial operation 1 During set-up for sending documents in the Direct Feed T ransmission mode* 2 During set-up for sending documents in th.
1-11 Section 1 Fax Operation (Basic Use) 1 X X X O O O O O O O X X O O X 2 X X X O O O O O O O X X O O X 7 O O O X X X X O O O X O O O O 3 X X X O O O O O O O X X O O X 4 X X X X X X X O O O X X O O X.
1-12 Section 1 Fax Operation (Basic Use) (9) Batch T ransmission Function Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory , up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.
1-13 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (13) Rotate Received Documents Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (1 1" x 8 1/2" [A4]), this function will automatically rotate the received data 90 ˚ counter- clockwise before printing it out.
1-14 Section 1 Fax Operation (Basic Use) 1 2 (Inch) (Metric) (Inch) (Metric) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.
1-15 Section 1 Fax Operation (Basic Use) 3 Setting the documents ● Duplex Document Processor 1 Adjust the document insert guides to match the width of the documents you want to transmit. 2 Open the eject guide when transmitting documents of a large size such as 8 1/2" x 14" [B4] or 1 1" x 17" [A3].
1-16 Section 1 Fax Operation (Basic Use) (Inch) (Metric) 4 5 Dialing a destination fax number Use the keypad to enter the destination fax number . * The destination fax number can be up to 32 digits in length.
1-17 Section 1 Fax Operation (Basic Use) 1 2 4 5 (Inch) (Metric) 6 (Inch) (Metric) 7 Selecting the contrast It is possible to select a contrast from among the 3 available settings. * The default setting is for Regular contrast. 1 If you want to change the contrast, touch the “ Exposure mode ” key .
1-18 Section 1 Fax Operation (Basic Use) 8 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Initiating the fax transmission Press the Start key . The transmission operation will begin automatically . * Y ou can select or change the resolution or contrast during scanning or dialing.
1-19 Section 1 Fax Operation (Basic Use) Receiving Documents (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the main switch is turned OFF (O).
1-20 Section 1 Fax Operation (Basic Use) 2 Printing out the received documents Received document(s) will be printed out and ejected face- down in the copy store section. * Up to 250 sheets of plain paper can be stored in the copy store section at one time.
1-21 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Canceling a Communication Y ou can cancel a communication even if it is already in progress.
1-22 Section 1 Fax Operation (Basic Use) 1 2 (Inch) (Metric) (Inch) (Metric) (4) Canceling a Reception If you want to cancel a reception, perform the following procedure. T ouch the “ Status ” [ “ Act status ” ] key in the bottom right of the touch panel.
1-23 Section 1 Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. (1) Character Input screen Uppercase input • The functions of each key in the Character input screen.
1-24 Section 1 Fax Operation (Basic Use) 1 2 3 4 5 6 (2) Procedure V erify that the “ Capital ” key is highlighted and touch the “ K ” key . T ouch the “ Letter ” key to switch to lowercase input. T ouch the “ m ” key . T ouch the “ Num.
1-25 Section 1 Fax Operation (Basic Use) (Inch) (Metric) 1 2 (Inch) (Metric) 3 (Inch) (Metric) 4 One-touch Keys If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key .
1-26 Section 1 Fax Operation (Basic Use) 5 (Inch) (Metric) 6 7 9 10 (Inch) (Metric) (Inch) (Metric) 11 12 Use the keypad to enter the fax number you want to register under that one-touch key . (Maximum 32 digits) • “ r ” and “ R ” cursor keys.
1-27 Section 1 Fax Operation (Basic Use) 13 14 15 16 17 18 19 20 (Inch) (Metric) 21 Use the keypad to enter the desired subaddress and F-Code password. (Maximum 20 digits) * T o switch between the subaddress and password input screens, touch the “ Password ” key .
1-28 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) 1 2 3 4 5 6 (Inch) (Metric) 7 8 9 (2) Modifying and Deleting * If the one-touch key that you want to modify is designated for F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted T ransmission.
1-29 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 1 2 3 4 5 6 3 2 1 (3) Dialing Y ou can dial a fax number by simply pressing the one-touch key under which that number is registered.
1-30 Section 1 Fax Operation (Basic Use) 1 (Inch) (Metric) 2 3 4 5 6 7 8 Dialing with Abbreviated Numbers Speed-dial keys are available to be registered as either a one-touch key , a group dial key , a program key or a chain dial key .
1-31 Section 1 Fax Operation (Basic Use) 2 3 4 5 (Inch) (Metric) 6 Address Book The address book searches for the name of the other party as it is registered under a one-touch key , group dial key , program key or chain dial key and will dial the corresponding fax number(s) upon command.
1-32 Section 1 Fax Operation (Basic Use) (Inch) (Metric) 7 8 9 10 (Inch) (Metric) (Inch) (Metric) 1 3 2 The speed-dial keys that are registered with a name that starts with that first letter will be displayed. T ouch the speed-dial key under which the desired destination is registered.
1-33 Section 1 Fax Operation (Basic Use) 1 2 3 4 5 (Inch) (Metric) Redialing Functions Redialing refers to dialing the most recently dialed number once again. (1) Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond.
2-1 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) Duplex T ransmission Duplex T ransmission enables the transmission of both the front and back sides of duplex (2-sided) documents.
2-2 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) 7. Select whether or not you want to include a cover page with the transmission by touching either the “ Ye s ” key or the “ No ” key , as appropriate. > If you want to send a 1-sided document as a cover sheet to the rest of the 2-sided documents, select “ Ye s ” .
2-3 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) Standby T ransmission Standby T ransmission refers to the process of preparing documents for transmission while the fax is occupied with another communication.
2-4 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) Broadcast T ransmission Broadcast T ransmission allows the same documents to be transmitted to a number of destinations one after another , in a single operation.
2-5 Section 2 Fax Operation (V arious Functions) 1 6 (Inch) (Metric) Interrupt T ransmission Interrupt T ransmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast T ransmission or Polling Reception, etc.
2-6 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) Communication Using the T imer If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached.
2-7 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Chain Dial Keys If you register a chain dial number under a speed-dial key in advance, .
2-8 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 6. T ouch the “ Next ” key . 7. Enter the desired name for the chain dial key . (Maximum 20 characters) * In order to enter characters, refer to “ Entering Characters ” on page 1-23.
2-9 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) > Deleting a chain dial key 5. T ouch the “ Ye s ” key . The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other chain dial keys, repeat steps 3 through 5.
2-10 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Editing a Communication in Memory Y ou can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication c ompletely .
2-11 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (3) Deleting the Communication Y ou can delete a scheduled communication that is in memory and waiting for a start time. * Y ou CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax.
2-12 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (4) Modifying the Contents of the Communication Y ou can modify the information relating to a scheduled communication that is presently saved in memory .
2-13 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) ● Deleting fax numbers 9. T ouch the “ Delete ” key . 10. T ouch the “ Ye s ” key . The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers.
2-14 Section 2 Fax Operation (V arious Functions) Manual Fax T ransmission Once you are connected with the destination party , transmission can be initiated manually by pressing the Start key .
2-15 Section 2 Fax Operation (V arious Functions) (Inch) (Metric) Manual Fax Reception Once you are connected with the other party , reception can be initiated manually by pressing the Start key . Use this mode when you want to talk to the other party prior to actual reception of the documents.
3-1 Section 3 T roubleshooting Section 3 T roubleshooting When the Fax Data Indicator is Lit... During a fax communication that use the memory , documents will be entered into memory and, to indicate this, the Fax data indicator will light.
3-2 Section 3 T roubleshooting _ _ _ _ _ _ _ When One of These Message is Displayed... When any of the following messages appear in the message display , follow the corresponding procedure. Message Procedure Page “ Close XX Cover . ” “ Check the cover .
3-3 Section 3 T roubleshooting _ _ 9-7 _ _ 4-33 4-39 “ Call for Service ” Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. If “ C ” and a 4-digit number are displayed as well, inform the service personnel of the displayed number .
3-4 Section 3 T roubleshooting _ _ 9-7 4-32 2-1 1 4-13 4-38 _ 4-35 T roubleshooting T ables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.
3-5 Section 3 T roubleshooting 6 1-25 4-35 4-33 _ 4-4 4-21 _ 9-7 4-32 2-1 1 4-13 4-38 I am not able to perform Encrypted Communication. Did the transmitting party perform the appropriate registration .
3-6 Section 3 T roubleshooting _ _ _ _ _ _ _ _ _ _ I am not able to perform Polling Reception. Did the transmitting party perform the Polling T ransmission procedure correctly? Check with the transmitting party . I am not able to perform F-Code Based Relay Broadcast T ransmission.
3-7 Section 3 T roubleshooting 4-10 _ _ _ 4-10 6 I am not able to print out documents from my F-Code Confidential Box. Are the subaddress and the F-Code password that you entered correct for that F-Code Confidential Box? Check the registered F-Code Confidential Box information.
Section 4 Other Features of this Fax 4-1 (Inch) (Metric) Section 4 Other Features of this Fax Auto F AX/TEL Switching This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically .
Section 4 Other Features of this Fax 4-2 (Inch) (Metric) T AD Reception This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically .
Section 4 Other Features of this Fax 4-3 D.R.D. Reception (A vailable in inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line.
Section 4 Other Features of this Fax 4-4 (Inch) (Metric) (Inch) (Metric) Remote Switching Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
Section 4 Other Features of this Fax 4-5 1 2 3 4 6 (2) Operation When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. 1. When a call comes in, the telephone will ring. 2. Pick up the telephone receiver .
Section 4 Other Features of this Fax 4-6 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party , but is requested and initiated at the convenience of the receiving party .
Section 4 Other Features of this Fax 4-7 (Inch) (Metric) (Inch) (Metric) 7. T ouch the “ Confirm ” key . If you selected “ Overwrite ” , the message display will return to the same screen as was displayed in step 4. 8. Select any related transmission settings that you want to use.
Section 4 Other Features of this Fax 4-8 (Inch) (Metric) 3. Enter the fax number of the transmitting party . * Y ou can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.
Section 4 Other Features of this Fax 4-9 F-Code Based Communication F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well.
4-10 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) F-Code Based Confidential Communication F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax.
4-11 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (2) Modifying and Deleting F-Code Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes.
4-12 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (3) F-Code Based Confidential T ransmission It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine.
4-13 Section 4 Other Features of this Fax (4) Printing Out Documents from an F-Code Confidential Box Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly , the data will be deleted from that box.
4-14 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. T ouch the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box.
4-15 Section 4 Other Features of this Fax (Inch) (Metric) 2. T ouch the “ Application ” key . The Application screen will appear. 3. T ouch the “ Scan orig. to box ” key . 4. T ouch the key which displays the subaddress for the F-Code Confidential Box you want to enter documents into.
4-16 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 1. T ouch the “ Application ” key . The Application screen will appear . 2. T ouch the “ RX Polling ” key . 3. Use the keypad to enter the fax number of the transmitting party .
4-17 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) F-Code Based Relay Broadcast Communication F-Code Based Relay Broadcast Communication involves the transmissio.
4-18 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 8. Repeat steps 1 and 2 below until all of the final destination fax numbers are registered. (Max. 300 destinations) 1 Enter the fax number of a final destination.
4-19 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) 4. T ouch the “ Confirm ” key . 5. If you want to completely delete the F-Code Relay Box, touch the “ Delete ” key and go to the next step. If you want to modifiy the information for that F-Code Relay Box, touch the “ Change contents ” key and go to step 7.
4-20 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. T ouch the “ Subadd. ” key . 4. T ouch the “ On ” key . 5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax.
4-21 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Fax Forwarding Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance.
4-22 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 8. T ouch the “ Shut-off T ime ” key and use the keypad to enter the desired time for Fax Forwarding to end. 9. T ouch the “ Next ” key . The currently registered information will be displayed.
4-23 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Group Dial Keys If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key .
4-24 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) 9. T ouch the “ OK ” key . The message display will return to the same screen as was displayed in step 3. If you want to continue registering other group dial keys, repeat steps 3 through 9.
4-25 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (3) Dialing * Y ou CANNOT use group dial keys in combination with chain dial keys. * Y ou can use group dial keys not only for standard transmission, but also for such operations as Broadcast T ransmission and Polling Reception.
4-26 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Program Keys The operational procedures for various types of communication, such as Broadcast T ransmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation.
4-27 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) 10. T ouch the “ Finish dest. Set ” [ “ Dest. set ” ] key . 1 1. Enter a name for the program. (Maximum 20 characters) * In order to enter characters, refer to “ Entering Characters ” on page 1-23.
4-28 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (3) Using a Program Key 1. If the operation involves the transmission of documents, set the documents you want to transmit. If it involves a polling reception, go directly to step 5.
4-29 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Password Check Communication Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords.
4-30 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 5. Use the keypad to enter the desired Permit T elephone Number .
4-31 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 2. T ouch the “ Password check ” key . 3. T ouch the “ Permit ID No. ” [ “ Permit ID nr . ” ] key . 4. T ouch an unregistered key . * The information will be displayed for all keys that have already been registered.
4-32 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (5) T urning Password Check Communication ON/OFF T urn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions.
4-33 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Encrypted Communication Encrypted Communication involves the encryption of documents prior to their transmission. In this way , third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself.
4-34 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 4. T ouch an unregistered key . * The information will be displayed for all keys that have already been registered.
4-35 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (3) Registering Encryption Boxes An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication.
4-36 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (4) Modifying and Deleting Encryption Boxes * If you want to cancel the procedure part way through, press the Reset key . The touch panel will return to the initial mode settings.
4-37 Section 4 Other Features of this Fax (Inch) (Metric) 4. Use the one-touch key described in step 2 to enter the destination fax number . 5. Press the Start key .
4-38 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (7) Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed out correctly , the data will be deleted from that box.
4-39 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (8) Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax.
4-40 Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon entry of one of the viable access codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report.
4-41 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) 2 If Restricted Access is turned ON, you must enter the management password when... • printing out any report or list other than the Activity Report. • performing any setting or registration procedure.
4-42 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 1. T ouch the “ Register ” [ “ Registration ” ] key . The Registration Select screen will appear . 2. T ouch the “ Restricted Access ” key .
4-43 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. If you want to delete the registered access code, touch the “ Delete ” key and then go to the next step. If you want to modify the registered information, touch the “ Change contents ” key and then go directly to step 5.
4-44 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) 2. T ouch the “ Print Report ” key . The Report Selection screen will appear . > If you entered your access code... 3. T ouch the “ Restricted access rep ” key . If you entered your access code in step 1, go to the next step.
4-45 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (7) Printing Out a Department List Print out this list in order to check the access codes and corresponding department names currently registered in this fax.
Section 5 Managing Information About Y our Fax Communications 5-1 (Inch) (Metric) (Inch) (Metric) Section 5 Managing Information About Y our Fax Communications Communication Result Display Y ou can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions.
Section 5 Managing Information About Y our Fax Communications 5-2 (Inch) (Metric) (Inch) (Metric) (2) Reception Result Display Information for up to 10 of the most recent fax receptions can be checked in the message display . * If you want to cancel the procedure part way through, press the Reset key .
Section 5 Managing Information About Y our Fax Communications 5-3 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports.
Section 5 Managing Information About Y our Fax Communications 5-4 (Inch) (Metric) (Inch) (Metric) (3) User Setting List Print out this list in order to check the settings made (Line T ype, etc.) and other registered information (own name, etc.) in this fax.
Section 6 V arious Settings and Registration 6-1 (Inch) (Metric) (Inch) (Metric) Section 6 V arious Settings and Registration T urning Report Print Out ON/OFF Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not.
Section 6 V arious Settings and Registration 6-2 (Inch) (Metric) (Inch) (Metric) T urning the Bulletin Board ON/OFF If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request.
Section 6 V arious Settings and Registration 6-3 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Setting the Number of Rings (Auto Fax Reception) The number of times the fax will “ ring ” before a.
Section 6 V arious Settings and Registration 6-4 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 4. T ouch the “ Change # ” key . 5. Select the desired alarm volume from among “ Large ” , “ Small ” and “ Off ” . 6. Select the desired monitor volume from among “ Large ” , “ Medium ” , “ Small ” and “ Off ” .
Section 6 V arious Settings and Registration 6-5 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Setting the Default T ransmission Mode Y ou can select which transmission mode, Memory Transmission or Direct Feed T ransmission, will be the default setting in this fax.
Section 6 V arious Settings and Registration 6-6 (Inch) (Inch) (Metric) (Inch) (Metric) 6. If you selected “ Fax Reception ” [ “ Fax Rx ” ] or “ Auto Fax/T el. SW ” , touch the “ Close ” key . If you are finished making settings, press the Reset key .
Section 6 V arious Settings and Registration 6-7 (Inch) (Metric) 5. Select whether you want to turn Reception Date and T ime Print Out ON or OFF by touching either the “ ON ” or “ OFF ” key , as appropriate. 6. T ouch the “ Close ” key . If you are finished making settings, press the Reset key .
Section 6 V arious Settings and Registration 6-8 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. T ouch the “ ▼ ” key until “ Fax pap.feeding tray ” [ “ Fax paper tray ” ] is highlighted. 5. Select the desired paper feed mode by touching either the “ Auto Select ” [ “ Auto sel.
Section 6 V arious Settings and Registration 6-9 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) T urning 2 in 1 Reception ON/OFF If 2 in 1 reception is turned ON and two 5 1/2" x.
Section 6 V arious Settings and Registration 6-10 (Inch) (Metric) (Inch) (Metric) Registering the Remote T est ID If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote T est ID that they designate for you.
Section 7 Optional Equipment 7-1 (Inch) (Metric) (Inch) (Metric) Section 7 Optional Equipment Duplex Unit (Duplex Reception ON/OFF) By installing the optional Duplex Unit, Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – will be possible.
8-1 Section 8 Network F AX Settings (Option) This section contains explanations on the Network F AX functions available when the optional Printer/Scanner Kit is installed on this F AX machine and in particular on the setup procedure and settings to be performed on the machine.
8-2 Section 8 Network F AX Settings (Option) Setup In order to use the Network F AX functions, the following setup procedure needs to be performed. PC Hub PC [Example connection] Connect the network cable (100 BASE-TX or 10 BASE-T) to the F AX machine.
8-3 Section 8 Network F AX Settings (Option) 1 2 3 1 2 3 4 Connecting the F AX machine and the computer Turn the main switch of the F AX machine OFF (O). Note: Always make sure to turn the main switch of the F AX machine OFF (O) before connecting the network cable.
8-4 Section 8 Network F AX Settings (Option) 1 2 3 4 1 6 5 4 2 3 6 7 Select whether you want to print out the documents received with this machine or not by touching either the “ On ” or “ Off ” key , as appropriate. T ouch the “ Close ” key .
8-5 Section 8 Network F AX Settings (Option) 1 2 3 4 5 6 7 Network F AX Registration Register the following items when you want to use the Network F AX functions.
8-6 Section 8 Network F AX Settings (Option) 8 9 10 12 13 14 Enter the IP address (numerals) or the host name (using the English alphabet, numerals or other available symbols). (Maximum 32 digits) Use the keypad to enter numerals. (Inch) (Metric) * “ Shift ” key: T ouch this key when you want to switch between uppercase and lowercase input.
8-7 Section 8 Network F AX Settings (Option) 15 16 17 1 2 3 T ouch the “ Save Tx. original ” key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents. (Inch) (Metric) * “ Clear ” key: T ouch this key when you want to reenter the number .
Section 9 Reference Information 9-1 Section 9 Reference Information Specifications T ype ............................................................ Optional F AX Kit Compatibility ............................................... Group 3 Line Requirement .
Section 9 Reference Information 9-2 ÄÅ Ö Ø Æ !@ = äå ö ø æ ;? [ ] % ! @ = ;? [ ] % ! @ = ÄÅ Ö Ø Æ !@ = äå ö ø æ Œ ?[ ] % ! @ = œ ÄÜ Ö ß %! @ = äü ö È ?[ ] % ! @ = è ao .
Section 9 Reference Information 9-3 Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the F AX will automatically select the most appropriate paper for print out.
Section 9 Reference Information 9-4 <Notes for this Chart> * The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out. * FL refers to Folio size paper . * If the same size of paper is set in more than one location, the upper drawer will have priority for paper feed.
Section 9 Reference Information 9-5 Menu Flow Charts The following charts represent the flow of the message display when the “ function ” keys on the touch panel ( “ Application ” , “ Register ” [ “ Registration ” ] and “ Print Report ” ) are touched, as well as when the Default key is pressed.
Section 9 Reference Information 9-6 Default key “ F AX default ” key T ype of Phone Line (Inch version only) TTI T ransmission ON/OFF Report Print Out ON/OFF Password Check Communication ON/OFF F .
Section 9 Reference Information 9-7 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION Busy Stopped U00300 U00420 - U00462 U00600 - U00690 U00700 U00800 U00810 U00900 U00910 U01000 - U01092 U01 100 - U01 199 U01400 U01600 U01700 U01720 The line is busy or the other party does not answer after automatically redialling the set number of times.
Section 9 Reference Information 9-8 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U01721 U01800 - U01820 U01821 U02200 U02400 U03000 U03200 U03300 U03400 U03500 A communication error occurred during transmission at high transmission speed. The destination party ’ s F AX may not have the corresponding high speed reception capabilities.
Section 9 Reference Information 9-9 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04401 U04500 U05100 U05200 U05300 The transmitting party ’ s F AX is .
Section 9 Reference Information 9-10 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U09000 U12000 U14000 U14100 U19000 U19100 U19200 U19300 U19400 Communication was attempted but, but was unsuccessful because the other party ’ s F AX does not match the communication protocol in use (the other party is using a G2 facsimile).
FCC P ART 68 REQUIREMENTS 1. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACT A. On the rear side cover of the equipment to install F AX System (F) is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.
IMPORT ANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1.
CANADIAN IC REQUIREMENTS “ This product meets the applicable Industry Canada technical specifications ” “ The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
W ARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
This machine has passed all quality controls and final inspection..
2002. 8 3DB80020A.
An important point after buying a device Kyocera FAX SYSTEM (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Kyocera FAX SYSTEM yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Kyocera FAX SYSTEM - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Kyocera FAX SYSTEM you will learn all the available features of the product, as well as information on its operation. The information that you get Kyocera FAX SYSTEM will certainly help you make a decision on the purchase.
If you already are a holder of Kyocera FAX SYSTEM, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Kyocera FAX SYSTEM.
However, one of the most important roles played by the user manual is to help in solving problems with Kyocera FAX SYSTEM. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Kyocera FAX SYSTEM along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
