Instruction/ maintenance manual of the product LaserJet M775dn HP
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LASERJET ENTERPRISE 700 COLOR MFP User Guide M775dn M775f M775z M775z+.
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HP LaserJet Enterprise 700 color MFP M775 User Guide.
Copyright and License © 2012 Copyright Hewlett-Packard Developme nt Comp any, L.P. Reproduction, adaptation, o r translation without prior written permis sion is prohi bited , except as allo wed und er the copyright laws. The infor mat ion co nta ine d her ei n is su bjec t to change without no tice.
Table of contents 1 Product i ntro duction ......... .......... .......... .............. .......... .......... ......... ......... .......... ......... ..... 1 Product compa rison ....... ....... ....... ....... ....... ....... ........... ....... ..
Configu re a tray by using the contr ol panel ...... ............. ..................... ............ ............ 32 Alternativ e letterhe ad mo de ........ ........ ....... ........ ....... ........ ....... ........ ........... ........ ....... ....
Load stap les ........... ............ ............. ............. ............. ..................... ............ ............ 71 5 Pri nt .... ..... ...... ...... ....... ...... ...... ...... ......... ....... ...... ..... ....... ...... ...... ...
Selec t a custo m paper size (Window s) ................................................................... . 108 Print wa termarks (Win dows ) .... ............... .......... .......... ......... .......... .......... .......... ..... 108 Additional print tasks (Mac OS X) .
Staple a copy job ............. ................. ................. .................... ................. ......................... ... 1 39 Copy on both sides ( duplex ) .... ........ ....... ........ ........... ....... ........ ....... ........ ..
Fax arc hiving and forwar ding ........ ......................... ......................... .................................... . 19 3 Enabl e fax archivin g ...... ......... ...... ....... ...... ...... ...... ...... ....... .......... ...... ......
HP Utility feat ures . ........ ........ ............ ........ ........ ........ ........ ........ ........ ........ ............ . 221 Use HP Web Jeta dmin softw are .. ............ .......... ................. ............ .......... ............ ..
Set the paper-type setting for the print job ................................................................ 2 59 Check the paper typ e setting (Windows) ..... ...................... ................ ........ 259 Check the paper ty pe setting (M ac OS X) .
Chec k the sender's fax machine .... ........ ........ ........ ........ ......... ........ ............ ........ ..... 283 The prod uct does not pr int or it pr ints slo wly .......................................................................
The product name does not appear in the p roduct list in the Print & Fax or the Print & Scan lis t .... ......... ......... ............. ......... ......... ........ ......... ......... ......... ......... ............. . 306 A print jo b was no t sent to the p roduct that you wa nted .
1 Product introduction ● Product comparison ● Pro duc t v iew s ● Control panel ● Product reports ENWW 1.
Product compari son M775dn CC522A M775f CC523A M775z CC524A M775z+ CF304A Paper ha ndling Tray 1 (1 00-sheet capaci ty) Tray 2 (2 50-sheet capaci ty) Optional 500-sheet tray Optional 500-sheet tray wi.
M775dn CC522A M775f CC523A M775z CC524A M775z+ CF304A Fax HP Las erJ et Anal og Fax Accesso ry 500 Copy and Sc an Copie s and sc ans 30 pages ppm on A4 -siz e paper an d 30 ppm on Lett er-s ize p aper.
M775dn CC522A M775f CC523A M775z CC524A M775z+ CF304A Wind ows V ista, 3 2-bit and 6 4-bi t NOTE : Wind ows Vist a Starter is not supporte d by th e so ftwar e inst aller or the print drive r.
Product views Product front view 1 9 2 3 4 5 6 7 8 10 11 12 13 14 1 Docu ment- feeder cove r 2 Document-feeder input tray 3 Document-feeder o utput bin 4 Control panel with color touchscreen display (tilts up for easier viewing) 5 Home button (returns th e product to the Home scree n) Note: The button is on the side o f the control panel.
Product back view 5 1 2 3 4 1 Rear door (access to the toner-collection unit) 2 Po wer co nne cti on 3 Handle s for lift ing the produ ct 4 Formatter (contains the interfac e ports) 5 Slot for a cable.
Product input options M775f M775z M775z+ 1 1 1 2 2 2 M775f M775z M775z+ 1 1x50 0-sh eet feed er Staple r Staple r 2 1x5 00-sh eet fe eder with cabi net 3x500 -she et fe eder 3,500 -sh eet h igh-c apac.
Interface ports 1 2 3 4 1 Fax port 2 Hi-S peed US B 2.0 printi ng port 3 Lo cal are a net work (LA N) E the rne t (RJ -45 ) ne two rk port 4 Forei gn i nter face h arnes s (fo r co nnect ing t hird -p.
Serial number and model number location The serial number and model number are listed on an identification label located on the back of the product. The serial number contains information about the country/region of origin, the product version, production code, and the pr oduction number of the product.
Control panel Control-pa nel layout Access Preset job options for commonly used jobs Make copies from an original document Send a document to one or more fax numbers Send a document as an attachment t.
Access Preset job options for commonly used jobs Make copies from an original document Send a document to one or more fax numbers Send a document as an attachment to an e-mail Save the scanned job to .
12 Scr oll ba r Touch the up or down arr ows on the scro ll bar to se e the com plet e list of avail able f eatu res. 13 Feat ures Depend ing on the p roduct confi guratio n, th e fea tures th at ap p.
You can print or view a report of the complete Administration menu so you can mo re easily navigate to the individual se ttings you need. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Reports ● Configuratio n/Statu s Pages 3.
Product reports Product reports provide details about the produc t and its current config uration. Use the followin g procedure to print or view the reports: 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Table 1-1 Reports menu ( continued ) First level Second level Description Web Ser vices Statu s Page S hows the detected Web Services for the prod uct. Color Usage Job Log Shows the color-us age statistics for the prod uct. Fax Reports Fax Activity Lo g Contains a lis t of the fa xes that have been sent from or r ecei ved by t his prod uct .
16 Chapter 1 Pr oduct introduction ENWW.
2 Connect the product and install software ● Connect the product to a computer by using a USB cable and install the software (Windows) ● Connect the product to a network by using a ne twork cable .
Connect the prod uct to a computer by using a USB cable and install the software (Windows) This product supports a USB 2.0 connection. Use an A-to-B type US B cable. HP recommends using a cable that is no longer than 2 m (6.5 ft). CAUTION: Do not connect th e USB cab le until the ins tallation softwa re prompts y ou to co nnect it.
Connect the product to a n etwork by using a network c able and install the softwar e (Windows) Configur e the IP address 1. Make sure the pro duct is turned on and that the Ready mess age displays on the product co ntrol- panel display. 2. Connect the network cable to the product and to the n etwork.
d. Find the IP address on the Jetdirect page. Jetdirect Page HP Color LaserJet Page 1 5. IPv4 : If the IP address i s 0.0.0.0, or 192.0.0.192 , or 169.254.x. x, you must manuall y configure the IP address. Otherwise, the netw ork configuration was successful.
Connect the prod uct to a computer by using a USB cable and in stall the so ftware (Mac OS X) This product supports a USB 2.0 connection. Use an A-to-B type US B cable. HP recommends using a cable that is no longer than 2 m (6.5 ft). 1. Connect the USB cable to the product and the computer.
Connect the product to a n etwork by using a network cable and in stall the software (Mac OS X) Configur e the IP address 1. Make sure the pro duct is turned on and that the Ready mess age displays on the product co ntrol- panel display. 2. Connect the network cable to the product and to the n etwork.
d. Find the IP address on the Jetdirect page. Jetdirect Page HP Color LaserJet Page 1 5. IPv4 : If the IP address i s 0.0.0.0, or 192.0.0.192 , or 169.254.x. x, you must manuall y configure the IP address. Otherwise, the netw ork configuration was successful.
If you are using Bonjo ur, complete the following steps: a. Click the Defaul t Browser tab. b. Select the product from the list. The software verifies that the pro duct is connected to the network. The Print Using field is automatically populated with the correct P PD for the product.
3 Input trays and output bins ● Supported paper sizes ● Supported paper types ● Conf igu re tr ays ● Alternative letterhead mode ● Tray 1 ● Tray 2 ● 500-sheet trays ● 3,500-sheet high-.
Supported pap er sizes NOTE : To obtain the best results, select the correct paper size and type in the print driver before printing. Table 3-1 Supporte d paper size s Size an d dim ensio ns Tray 1 T ray 2 500-sh eet tray s 3,500-sheet high-capacity tray Automatic duplex printing Letter 279 x 216 mm (11 x 8.
Table 3-1 Supported paper sizes (con tinued) Size an d dim ensio ns Tray 1 T ray 2 500-sh eet tray s 3,500-sheet high-capacity tray Automatic duplex printing A4 297 x 210 mm (11.7 x 8.3 in) A4 Rotated (210 x 297 mm) (8.3 x 11.7) A5 148 x 210 mm (5.8 x 8.
Table 3-1 Supported paper sizes (con tinued) Size an d dim ensio ns Tray 1 T ray 2 500-sh eet tray s 3,500-sheet high-capacity tray Automatic duplex printing 16K 195 x 270 mm 270 x 195 mm (10.6 x 7.7 in) 8K 260 x 368 mm 260 x 368 mm (10.2 x 14.5 in) 16K 184 x 260 mm 260 x 184 mm (10.
Table 3-1 Supported paper sizes (con tinued) Size an d dim ensio ns Tray 1 T ray 2 500-sh eet tray s 3,500-sheet high-capacity tray Automatic duplex printing Custom 76 x 127 mm to 320 x 470 mm (3 x 5.0 in to 12.6 x 18.5 in) Custom 148 x 182 mm to 297 x 432 mm (5.
Supported pap er types For a complete list of specific HP-brand paper that this produ ct supports, go to www.hp.com/ support/ lj700colorMFPM775 . NOTE : To obtain the best results, select the correct paper size and type in the print driver before printing.
Paper t ype Tr ay 1 Tray 2 500 -sh eet trays 3,500-sheet high-capacity tray Automatic duplex printing Colore d Rough HP Tough Pape r Opa que film ENWW Supported paper types 31.
Configure trays The product automatically prompts you to configure a tray for ty pe and size in the following situations: ● When you load pape r into the tray ● When you specify a particular tray .
Alternativ e letterhe ad mode Use the Alternative L etterhead Mode feature so that you can load letterhead or preprinted paper into the tray the same way for all print or copy jobs, whether you are printing or co pying to one side of the sheet of paper or to both sides.
Tray 1 Tray capa city and paper orientatio n To prevent jams, do not overfill trays. Be sure the to p of the stack is below the tray-full indicator. For short/narrow and heavy/glossy paper, load paper to less than half o f the tray-full indicators.
Table 3-3 Tray 1 paper orientation (continued) Paper t ype Image orient atio n Duplex mode H o w to load pap er Prepri nted or lett erhea d Lands cape 1-sided prin ting F ace down Top edge to ward the.
Load Tray 1 CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing. 1. Ope n Tray 1. 2. Pull out the tray extension to support the paper. 3. L oad paper in the tray. TIP: To achieve the hig hest print-quality, HP recommends tha t you load the paper long- edge fir st.
4. Make sure that the stack fits under the tabs on the guides and does not exceed the load-level indicators. 5. A djust the side guides so that the y lightly touch the paper stack but do not bend it. Automatic paper sensing (auto-sense mode) The automatic paper type sensor functions when a tray is configured to the Any Type or Plain se tting.
Auto-sense settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● General Settings ● Print Quality ● Auto Sense Behavior 3. Select one of the auto-s ense modes.
Tray 2 Tray capa city and paper orientatio n To prevent jams, do not overfill trays. Be sure the to p of the stack is below the tray-full indicator. For short/narrow and heavy/glossy paper, load paper to less than half o f the tray-full indicators.
Table 3-5 Tray 2 pap er orientation (continued ) Paper t ype Image orient atio n Duplex mode H o w to load pap er Lands cape 1-sid ed print ing F ace up Bottom edge to ward the right side of th e tray.
Load Tray 2 1. Ope n the tray. NOTE: Do no t open the tray while it is in use. 2. A djust the paper-length and paper-width guides by squee zing the adjustment latches and s liding the guides to the size of the paper bein g u sed. 3. L oad paper into the tray.
4. C lose the tray. 5. T he control panel shows the tray’s pap er type and size. If the configuration is not correct, follow the instructions on the control panel to change t he si ze or typ e. 6. For c u stom-size paper, you need to specify the X and Y dimensions for the paper when the prompt display s on the product control panel.
Auto-sense settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● General Settings ● Print Quality ● Auto Sense Behavior 3. Select one of the auto-s ense modes.
500-sheet trays Tray capa city and paper orientatio n To prevent jams, do not overfill trays. Be sure the to p of the stack is below the tray-full indicator. For short/narrow and heavy/glossy paper, load paper to less than half o f the tray-full indicators.
Table 3-7 500-shee t tray paper orientation (continued) Paper t ype Image orient atio n Duplex mode H o w to load pap er Lands cape 1-sid ed print ing F ace up Bottom edge to ward the right side of th.
Load the 500-sheet trays 1. Ope n the tray. NOTE: Do no t open the tray while it is in use. 2. A djust the paper-length and paper-width guides by squee zing the adjustment latches and s liding the guides to the size of the paper bein g u sed. 3. L oad paper into the tray.
4. C lose the tray. 5. T he control panel shows the tray’s pap er type and size. If the configuration is not correct, follow the instructions on the control panel to change t he si ze or typ e. 6. For c u stom-size paper, you need to specify the X and Y dimensions for the paper when the prompt display s on the product control panel.
Auto-sense settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● General Settings ● Print Quality ● Auto Sense Behavior 3. Select one of the auto-s ense modes.
3,500-shee t high-capac ity tray 3,500-sheet high-capa city inp ut capaci ty and paper orientatio n To prevent jams, do not overfill trays. Be sure the to p of the stack is below the tray-full indicator. For short/narrow and heavy/glossy paper, load paper to less than half o f the tray-full indicators.
2. On each side, adjust the pap er-size lever to the correct pos ition for the paper y ou are using. 3. L oad full reams of paper into each side of the tray. The right si de holds 1,500 sheets of paper. The left side holds 2,000 sheets of paper. NOTE: For best results, load full reams of paper.
Standar d output bin The standard output bin holds up to 500 sheets of 75 g/m 2 (20 lb) paper. Stapler/stac ker (z and z+ models only) The stapler/stacker can staple jobs of up to 30 sheets of 75 g/m 2 (20 lb) paper. It can stack up to 500 sheets of paper.
● Top left ● Top right 52 Chapter 3 Input trays and output bins ENWW.
4 Parts, supplies, and accessor ies ● Order parts, accessories , and supplies ● HP policy on non-HP supplies ● HP anticounterfeit Web site ● Print when a toner cartridge is at estimated end of.
Order parts, accessorie s, and supplies Orde r supp lies and pa per www.h p.com / go/suresup ply Orde r genu ine HP pa rts or acce ssori es www.h p.com /buy /parts Orde r throug h servi ce or su pport provide rs Cont act an HP-aut horize d serv ice or suppo rt prov ider.
HP policy on non-H P supplies Hewlett-Packard Company cannot recommend the use of non-HP toner cartridges, either new or remanufactured. NOTE: Fo r HP printer products, th e use of a non-HP toner cartridge or a refill ed toner cartridge does not affect either the warranty to the customer or any HP support contract with the customer.
HP anticounterfeit Web site Go to www.hp.c om/go/anticounterfeit when you install an HP toner cartridge and the control -panel message say s the cartridge is non-HP . HP will help determine if the cartridge is genuine and take steps to resolve the problem.
Print when a toner ca rtridge is at estimated end of life <Co lor> <Sup pl y> Low T his mes sage di splay s when a su pply is nearin g the es timate d end of its usef ul life . <Colo r> is th e color of the su pply, and <Supply> is the type of supply.
Enable or disa ble the Very Low Settings opti ons from the con trol panel You can enable or disable the defaul t settings at any time, and you do not have to re-enable them when you install a new cartridge. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Customer self-repair parts The following customer se lf-repair parts are available for the produc t. ● Parts listed as Mandatory self-replacement are to b e insta lled by customers, unless you are willing to pay HP service personnel to perfo rm the repair.
Table 4-1 Customer se lf-repair p arts (c ontin ued) Item Descr iptio n Self-r eplacem ent options Par t nu mbe r Tray 2 pick up ro ller/sep arati on pad kit Replac ement kit for th e Tray 2 pic kup r.
Table 4-1 Customer se lf-repair p arts (c ontin ued) Item Descr iptio n Self-r eplacem ent options Par t nu mbe r Power cable 22 0V – 10A Replacement cable – Denmark Mandatory 8121-0733 Power cabl.
Accessories Item Description P art number 1x500-sheet feeder Optional tray to i ncrease paper capacity CE860A 1x500-sheet feeder with cabinet Optional tray to increase paper capacity CE792A 3x500-shee.
Toner cartridges Toner cartridge view 3 1 2 1 Plastic shield 2I m a g i n g d r u m CAUTION: Do not touch t he green roller. Do ing so c an dama ge the cartri dge.
Toner cartridge informatio n Color Cartridge number Part number Replacement black ton er cartridge 651A CE 340A Replacement cyan toner ca rtridge 651A CE 341A Replacement yellow ton er cartridge 651A .
Replace the toner cartri dges The product use s four colo rs and has a different tone r cartridge for each color: black (K), magenta (M), cyan (C), and yellow (Y). CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water.
3. R emo ve the new toner cart ridge from its protecti ve bag. 4. G rasp both sides of the toner cartridge a nd distribute the toner by gently rocking the toner cartridge. 5. Re move the plastic shield from the toner cartridge. CAUTION: Av oid prolonged exposure to light.
6. A lign the toner cartridge with its slot and insert the toner cartridge until it clicks into place. 7. Close the front door. ENWW Toner cartridges 67.
Toner collection unit Item Description P art number Toner Collection Unit Recepta cle for waste to ner CE980A For more information, go to www.hp.com/go/lea rnaboutsupplies . Replace the toner c ollection unit Replace the toner collection unit when the control panel prompts you.
3. Plac e the attached cap over the opening on the front of the unit. 1 2 4. Re mo ve the new toner collection un it from its pac kag ing. ENWW Toner collection unit 69.
5. Inse rt the bottom of the ne w unit into the product first and the n push the top of the unit until it clicks into place. 6. C lose the rear doo r. To recycle the used tone r collection unit, follow the instructions included with the new toner collection un it.
Staples (sta pling mod els onl y) Item Description P art number Staple cartridg e Each cartridge holds 5,000 unform ed staple s. C8091A For more information, go to www.hp.com/go/lea rnaboutsupplies . Load stap les 1. Ope n the upper-right door. 2. Pull t he staple cartridge up and out to remove it.
3. Inse rt the new staple cartridge into the opening. Press down on the top of the staple cartridge until it clicks into place. 4. Close the upper- right door.
5P r i n t ● Supported print drivers (Windows) ● Change print-job settings (Windows) ● Change print-job settings (Mac OS X) ● Print tasks (Windows) ● Print tasks (Mac OS X) ● Additional pr.
Supported p rint driver s (Windows) Print drivers provide access to the product features and allow the computer to communicate with the product (using a printer language). The following print drivers are available at www.hp. com/go/ lj700c olorMFP M775_soft ware .
proven HP print driver technology and has been tested thoroughly and used with many software programs. It is a powe rful solutio n that performs consistently over time.
Change pri nt-job setting s (Window s) Change the settings for all pri nt jobs until the software program is closed The st eps ca n vary; t his proced ur e is mos t com mon. 1. From the software program, select the Pr in t option. 2. Select the product, and then click Properties or Preferences .
Change pri nt-job se ttings (Mac OS X) Change the settings for all pri nt jobs until the software program is closed 1. Clic k th e File menu, and then click the Print option. 2. In th e Printer menu, select the product. 3. By default, the print driver displays the Copies & Pages menu.
Print tasks (Windows) Use a printing shortcut (Windows) 1. From the softw are program, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. Select on e of the shortcuts. Click the OK button to close the Document Properties dialog box. NOTE: When you select a shortcut, the corresponding settings chang e on the other tabs in the print driver. 5. In the Print dialog box, click the OK button to print the job.
Create printing shortcuts (Windows) 1. From the softw are program, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button. 3. Click the Printing Shortcuts tab. 4. S elect an existing shortcut as a base.
5. Select the print o p tions for the new shortcu t. 6. Click the Sav e A s button. ENWW Print tasks (Windows) 81.
7. E nter a n ame for the shortcut, and then click the OK button. 8. Click the OK button to close the Docum ent Properties dialo g bo x. In the Print dialog box, c lick the OK button to print the job.
Automatically print on bo th sides (Windows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. Se lect the Print on bo th sides check box. Click the OK button to close the Docum ent Properties dialog box. 5. In the Print dialog box, click the OK button to print the job.
Manually pri nt on both sid es (Windows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button. 3. Click the Fi ni shi ng tab. 4. Se lect the Print on both sides (manually) check box.
5. Re trieve the printed stack from the output bin, and place it with the printed-side facing up in Tray 1 . 6. If prompted, touch the appropriate c ontrol panel button to co ntinue.
Print multiple pages per sheet (Win dows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button. 3. Click the Fi ni shi ng tab. 4. S elect the number of pages per sheet from the Pages per sheet drop-down list.
5. Select the c o rrect Print page borders , Page order , and Orientation options. Click the OK button to close the Docum ent Properties dialog box. 6.
Select the pa ge orientation (Win dows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. In the Orie ntation area, se lect th e Portrait or Landscape option. To print the pa ge image upside down, selec t the Rotate by 180 degrees option. Click the OK button to close the Docum ent Properties dialog box. 5. In the Print dialog box, click the OK button to print the job.
Select the paper typ e (Windows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button. 3. Click the Paper/Quality tab. 4. From the Paper type dro p-down list, clic k the More.
5. Ex pand the list of Ty pe is : options. 6. E xpand the category of paper types that best describes your paper. 92 Chapter 5 Pri nt ENWW.
7. Select the option for the type of paper you are using, and click the OK button. 8. Click the OK button to close the Docum ent Properties dialo g bo x.
Print the first or last page on different paper (Windows) 1. From the softw are program, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button. 3. Click the Paper/Quality tab. 4. In the S pecial pages area, c lick the Print pages on different paper option, and then click the Settings button.
5. In the Pages in document area, select either the First or Last opt ion. 6. Select the c orrect options from the Paper source and Paper type drop-down lists. Click the Add bu tt on . 7. If you are printing both the first and last pages on different paper, repeat steps 5 and 6, selecting the options for the other page.
8. Click the OK button. 9. Click the OK button to close the Docum ent Properties dialo g bo x. In the Print dialog box, c lick the OK button to print the job.
Scale a document to f it page size (Windows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. Se lect the Print document on option, and then sel ect a siz e fr om th e dr op- do wn l ist . Click the OK button to close the Docum ent Properties dialog box.
Create a booklet (Windows) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
5. In the Booklet layout drop-down l ist, click the Left b in din g or Right binding option. The Pages per sheet option automatically changes to 2 pages per sheet . Click the OK button to close the Docum ent Properties dialog box. 6. In the Print dialog box, c lick the OK button to print the job.
Select staple o ptions (Window s) 1. From the software prog ram, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. In the Output Options ar ea, sele ct an option from the Staple drop-down list. Click the OK button to c lose the dialog box. 5. In the Print dialog box, click the OK button to print the job.
Print tasks (Mac OS X) Use a pri nting preset (Mac OS X) 1. Clic k th e File menu, and then click the Print option. 2. In th e Printer menu, select the product. 3. In th e Presets menu, select the printing preset. 4. Clic k th e Print button. NOTE: To use print-driver default settings , select the s tan dar d option.
4. Clic k th e Manual Duplex box, and select a binding option. 5. Clic k th e Print button. 6. Go to the product, and remove any bla nk paper that is in Tray 1. 7. Retrieve the printed stack from the output bin and place it with the printed-side facing up in the input tray.
Print a cover page (Mac OS X) 1. Clic k th e File menu, and then click the Print option. 2. In th e Printer menu, select the product. 3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then click the Cover Page menu.
Select staple o ptions (Mac OS X) 1. Clic k th e File menu, and then click the Print option. 2. In th e Printer menu, select the product. 3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then click the Fin is hin g menu.
Additional print tasks (Windows) Cancel a p rint job (Wind ows) NOTE: If the print job is too far into the printing proc ess, you might not have the option to cancel it. 1. If the print job is currently printing, cancel it from the product control panel by following this procedure: a.
Select a custom pape r size (Windo ws) 1. From the software program, select the Pr in t option. 2. Select the product, and then c lick the Properties or Pr efer ence s button. 3. Clic k th e Paper/Quality tab. 4. Clic k th e Custom button. 5. Type a name for the custom size and s pecify the dimensions.
Additional print tasks (Mac OS X) Cancel a print job (Mac OS X) NOTE: If the print job is too far into the printing proc ess, you might not have the option to cancel it. 1. If the print job is currently printing, cancel it from the product control panel by following this procedure: a.
Print watermarks (Mac OS X) 1. Clic k th e File menu, and then click the Print option. 2. In th e Printer menu, select the product. 3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then click the Watermarks menu.
Color p rinti ng Use the HP EasyColor option If you are using the HP PCL 6 print driver for Windows, the HP EasyColor technology auto matically improves mixed-content documents that are printed from Microsoft Office programs. This technology scans documents and automatically adjusts photog raphic images in .
NOTE: Changing color settings manually can impact ou tput. HP recommends that only color graphics experts cha nge these settings. 6. Clic k th e Print in Grayscale option to print a color document in black and shades of gray. Use this option to print color document s for photocopying or faxing.
4. Clic k th e HP EasyColor check box to clear i t. 5. Open the Advanced set ting s. 6. Adjust the individual settings for text , graphics, and photographs. 7. Clic k th e Print button. Manual color option s Use manual color options to adjust the Neutra l Gray s , Half ton e , and Edge Control options for text, gr aphics, and photographs .
● Printing process (inkjet, press, or las er technology for example) ● Overhead lighting ● Personal differences in perception of color ● Software programs ● Print drivers ● Computer operat.
PANTONE® color ma tching PANTONE has multiple color matching systems. PANTONE MATCHING SY STEM® is ve ry popular and uses solid inks to generate a wide range of co lor hues and tints. NOTE: PANTONE Col ors generated might not match PANT ONE-identified standa rds.
Store print jobs on the prod uct Create a stored job (W indows ) You can store jobs on the produc t so you can print them at any time. 1. From the softw are program, select the Print option. 2. Select the produc t, and then click the Properties or Pr efer en ces button.
4. Se lect a Job Storage Mode option. ● Proof and Hold : Print and proof one copy of a job and then print more copies. ● Personal Job : The job does not print until you request it at the pro duct control panel. For this job-storage mode, you can select one of the Make Job Private/ Secu re options.
5. T o use a custom user name or job name, click the Custom butt on, and then enter the user name or the job name. Select which option to use if another stored job already has that name: ● Use Job Name + (1-99) : Appe nd a unique number to the end of the job name.
● Quick Copy : Print the requested number of copies of a job and then store a copy of the job in the product memory so you can print it again later. ● Stored Job : Store a job on the product and allow othe r users to print the job at any time.
Add a j ob-separat or page (Windows) The product ca n insert a blank page at the beginning of each print job to make sorting jobs easier. NOTE: The fol lowing procedure turns on this setting for all print jobs.
Use HP ePrint Use HP ePrint to print a document by sending it as a n email attachment to the product's email ad dress from any email-enabled device. NOTE: The product must be connected to a net work and have Internet acces s to use HP ePrint. 1. To use HP ePrint, you must first enable HP Web Services.
Use the HP ePrint software The HP ePrint software makes it easy to print from a desktop or l aptop computer to any HP ePrint- capable product. After insta lling the software, open the Print option from within your application, and then select HP ePrint from the installed printers list.
Use Apple AirPri nt Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print wirelessly t o the product from an iPad (iO S 4.
Change the AirPrint product name 1. In a supported Web browser on your computer, enter the product IP address or host name in the address/URL field to open the HP Embedded Web Server. 2. Clic k th e Networking tab, click the TCP/IP Settings option, and then click the Network Identification option.
Use HP Smart Pr int (Windows) Use HP Smart Print to print a particu lar section of a Web site. You can remove headers, footers, and advertisements, so you minimize wa ste. The app lication automatically selects the s ection of the Web page that you most likely want to print.
Use easy-access USB printing This product fea tures easy-ac cess USB p rinting, so yo u can quickly print files without sending them from a computer. T he product ac cepts standard U SB flash drives in the USB port on t he front of the product. You can print the fo llowing types of files: ● .
3. Select the name of the document that you want to print. NOTE: The document might be in a folder. Open folders as necessary. 4. T o adjust the number of copies, touch the Copies field, and then use the keypad to select the number of copies. 5. To uch th e Star t button to print the docu ment.
128 Chapter 5 Print ENWW.
6C o p y ● Set new default copy settings ● Mak e a si ng le co py ● Make multiple copies ● Copy a multiple-page original ● Collate a copy job ● Staple a copy job ● Copy on both sides (du.
Set new default copy settings You can use the Administration menu to establish default sett ings that apply to a ll copy jobs. If necessary, you can override most settings for an individual job. After that job is complete, the product returns to the default settings.
Menu item Description Edge-T o-Edge Use the Edge-To -Edge feature t o avoid shadows that c an appear along the ed ges of copies when the original document is printed close to the e dges. Combine this feature with the Reduc e/Enl arge feature to en sure that the en tire page is pr inte d on the copi es.
Make a sin gle copy 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document. 2. From the H ome screen on the product control panel, touch the Start button.
Make mult iple copies 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document. 2. From the H ome screen on the product control panel, touch the Copy butto n.
4. E nter the nu mber of copies, and then tou ch the OK button. 5. To uch th e Star t button . 134 Chapter 6 Copy ENWW.
Copy a multipl e-page original The do cum ent feed er hol ds up to 100 pag es (d epen din g on t he th ickn es s of th e page s) . 1. Plac e the document into the document feeder with the pages facing up. Adjust the paper guides to fit the size of the document.
4. E nter the nu mber of copies, and then tou ch the OK button. 5. To uch th e Star t button . 136 Chapter 6 Copy ENWW.
Collate a copy jo b 1. From the H ome screen on the product control panel, touch the Copy butto n. 2. To uch th e Collate button. ENWW Collate a copy job 137.
3. To uch th e Collate on (Sets in page order) option. Touch the OK button. 4. To uch th e Star t button . 138 Chapter 6 Copy ENWW.
Staple a cop y job 1. From the Home screen on the product contr ol panel, touch the Copy button. 2. Touch the Stap le/C olla te butt o n. 3. Select a Sta ple op ti on.
Copy on both sides (duplex) Copy on both sides automa tically 1. L oad the original documents into the document feeder with the first page facing up, and with the top of the page leading. 2. A djust the paper guides to fit the size of the doc ume nt .
5. T o make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button. To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button. To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
3. G ently clo se the scanner lid. 4. From the H ome screen on the product control panel, touch the Copy butto n. 5. To uch th e Sides button. 6. T o make a two-sided copy from a o ne-sided original, touch the 1-sided original, 2-sided output button.
Reduce or en large a co py imag e 1. From the H ome screen on the product control panel, touch the Copy butto n. 2. To uch th e Reduce/Enlarge button. ENWW Reduce or enlarge a copy imag e 143.
3. S elect one of the predefined percentages, or touch the Scaling field and typ e a percentag e between 25 and 200 whe n using the document feede r or between 25 and 400 when copying from the scanner glass.
Make color c opies or black and wh ite copies 1. From the Home screen on the product contr ol panel, touch the Copy button. 2. Touch the Color/Black button. 3. Select the color option that you want to use, and then tou ch the OK bu tto n. 4. Touch the Start button.
Optimize copy quality for text or pict ures Optimize the copy job for the type of image being copied: text, graphics, or photos. 1. From the Home screen on the product contr ol panel, touch the Copy button. 2. Touch the More Opt ions button, and then touch the Optimize Text/Picture button.
Adjust the copy ligh tness/darkness 1. From the H ome screen on the product control panel, touch the Copy butto n. 2. To uch th e Image Adjustment button.
3. A djust the sliders to set the Darkness level, the Contrast level, the Sharpness level, and the Bac kgrou nd Cl ean up lev el. Touch the OK button. 4.
Set the paper size and type for copying on specia l paper 1. From the H ome screen on the product control panel, touch the Copy butto n. 2. To uch th e Paper Selection button. 3. Select the tray that holds the paper that you want to use, and then touch the OK button.
Use Job B uild m ode Use the Job Build feature to combine several sets of original docu ments into one copy job. Also use this feat ur e to co py an or igin al doc ume nt t hat has m or e pag e s than the doc um ent fee der can acc omm oda te at on e ti me .
Copy a book 1. L ift the scanner lid. 2. Place the book o n the scanner glas s with the spine aligned with the mark on the rear, center of the scanner glass.
4. From the H ome screen on the product control panel, touch the Start button. 5. Re peat these steps for each page that you want t o copy . NOTE: This product does not have t he capability to dis tinguish left and right pages. Assemb le the copied pages carefully.
Copy a photo Copy photos from the scanner glass . 1. L ift the scanner lid. 2. Plac e the photo on the scanner glass with the picture-side down and the upper-left corner of the photo in t he upper-left corner of the g lass. 3. G ently clo se the scanner lid.
4. From the H ome screen on the product control panel, touch the Copy butto n. 5. To uch th e More Options button at the bottom of the screen. 6. To uch th e Optimize Text/Picture bu tto n. 7. Se lect the Photograph option, and then touch the OK butt o n.
7S c a n / s e n d ● Se t up sc an/ s end f eat ur es ● Change default scan/s end settings from the product control panel ● Send a scanned document to a network fo lder ● Send a scanned docume.
Set up scan/send features The product offers the following scan and send features: ● Scan and save files to a folder on your network. ● Scan and save files to the product memory. ● Scan and save files to a USB flash drive. ● Scan and send documents to one or more email addresses.
c. Configure the options that you want to customize. d. Click the Apply button at the bottom of the page. 5. Ena ble t he Sav e to USB fe ature. a. Click the Save to USB Setup link. b. Select the Enable Save to USB check box. c. Click the Apply button at the bottom of the page.
Change de fault scan/se nd settings from the p roduct control pa nel 1. From the H ome screen on the product control panel, scroll to and touc h the Administration button.
3. Select the c ate gory of scan and send settings that you want to configure. 4. O pen the Defaul t Job Options me nu, and configure the options. Touch the Save button to save the settings.
Send a scanned documen t to a ne twork folde r The product can scan a file and save it in a folder on the n etwork. The following operating systems support this feature: ● Windows Se rver 2003, 64-bit ● Windows Se rver 2008, 64-bit ● Windows XP, 64- bit ● Windows Vista, 64-bit ● Windows 7, 64-bit ● Novell v5.
2. From the H ome screen on the product control panel, touch the Save to Ne twork Folder button. NOTE: If prompted, type your user name and password. 3.
5. If necess ary, touch the File Type dro p-d own menu to select a different o utput file format. 6. T ouch the Add button that is below the Folder Path field to open a keyboard, and then type the path to the ne twork folder. Use this format for the path: pat h path Tou ch th e OK button.
7. T o con figure settings for the document, touch the More Options button. 8. To uch th e Star t button t o save the file. NOTE: You can preview the image at any time by touching the Preview button in the upper-right corner of the screen. For more information about this feature, touc h the Help button on the preview screen.
Send a scanned documen t to a fol der in the produc t memory Use this procedure to scan a document and save it on the product so you can print copies at any time. 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document.
Send a scanned documen t to a USB flash driv e The product can scan a file and save it in a folder on a USB flash drive. NOTE: You might be required to sign in to the product to use this feature. Before you can use this fe ature, you must enable the USB port.
3. Inse rt the USB flash drive into the USB port on the left s ide of the product control panel. NOTE: You might need to remove the cover from the USB port.
6. T o con figure settings for the document, touch the More Options button. 7. To uch th e Star t button t o save the file. NOTE: You can preview the image at any time by touching the Preview button in the upper-right corner of the screen. For more information about this feature, touc h the Help button on the preview screen.
Send a scanne d document to one or more email addresses 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document. 2. From the H ome screen on the product control panel, touch the E-mail button.
4. Enter the email a ddress. To send to multiple addresses, separate the addresses w ith a semicolon, or tou ch the Enter button on the touchscreen keyboard after you type each address. 5. Complete the CC: , Subject: , and File Name: fie lds by to uc hin g th e f iel d an d usi ng the touchscreen keyboard to enter in formation.
8. To uch th e Star t button to begin sending. NOTE: The product might pro mpt you to add the email address to the address book. NOTE: You can preview the image at any time by touching the Preview button in the upper-right corner of the screen. For more information about this feature, touc h the Help button on the preview screen.
Use the address book to send email You can send email to a list of recipients by using the address book. Depending on how the pro duct is configured, you might have one or more of the following address book viewing option s. ● All Contacts : Lists all the contacts that are available to you.
2. T ouch the Address Book button that is next to the To: field to open the Address Book scr een. 3. T ouch the Add button that is in the lower left corner of the screen.
4. In the Name field, enter the name of the contact. 5. From the menu lis t, select the E-mail Address option, and then enter the co ntact's email address. Tou ch th e OK button to add the contact to the list. Send a do cument to email by using the addres s book 1.
2. From the H ome screen on the product control panel, touch the E-mail button. NOTE: If prompted, enter your user name and password. 3. T ouch the Address Book button that is next to the To: field to open the Address Book scr een. 4. From the drop-down list, select the address book view that you want to u se.
5. Se le ct a name fro m the list of contacts, and then touch the right arrow button to add the name to the recipient s list. Repeat this step for each rec ipient, and then touch the OK butto n .
Scan a photo 1. L ift the scanner lid. 2. Plac e the photo on the scanner glass with the picture-side down and the upper-left corner of the photo in t he upper-left corner of the g lass.
4. From the H ome screen on the product control panel, touch one of the buttons for the scan/ send fe atu res : ● Save to Network Folder ● Save to De vice Me mory ● Save to USB 5. Select an ex isting fol der, or touch the New Folder button to create a new folder .
178 Chapter 7 Scan/send ENWW.
8F a x ● Configure r equired fax settings ● Configure fax dialing settings ● Configure general fax s end settings ● Configure fax billing codes ● Configure default options for fax send jobs .
Configure requ ired fax settings You must configure certain settings before you c an use the fax feature. If these sett ings are not configured, the fax icon is unavailable.
NOTE: The settings configured using the Fax Setup Wiz a rd on the contro l panel override any settings made in t he HP Embedd ed Web Server. NOTE: If the Fax Settings menu does not appear in the menu listing, LAN or internet fax mig ht be enabled.
4. Touch a Tim e F orm at option . 5. Touch the Save button to save the settings. 182 Chapter 8 Fax ENWW.
Configure fa x dialing settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settin.
Menu item Description Detect Dial Tone The Detect Dial To ne settin g deter mines wh et her th e fax che cks fo r a dial tone before sendin g a fax. Dialin g Pref ix The Dialing Prefix settin g all ows you to ente r a pref ix n umber (suc h as a "9 " t o access an o utsid e line) when di aling .
Configure general fax send settin gs 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send S.
Configure fax b illing code s The billing-code setting , when enabled, p rompts the user to enter a number w hen sending a fa x. This number is placed in the billing-code report. To view the billing-code report, either print the report or query it by using an application.
Configure default opti ons for fax send jobs NOTE: De fault job option setting s are shared across all fax methods; analog, LAN, a nd internet fax. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2.
Menu item Description Job Build Use the Job Build feat ure to co mbine m ultipl e ori ginal s int o a sin gle f ax job. Blan k Page Suppre ssion U se th e Blank Pa ge Supp ressi on feature to pr event blank pages in a fax from bein g prin ted.
Configure fax receive settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Sett.
Use a fax printing schedul e NOTE: Before enabling a fax-printing schedule, a schedule must be created. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Fax Printing Schedule 3.
Block i ncoming faxes Use the fax block list setting to create a list of blocked phone number s. When a fax is received from a blocked phone number, the fax is not printed an d is immediately deleted from memory. Create a blocke d-fax list 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Configure defa ult options for fax receive jo bs NOTE: De fault job option setting s are shared across all fax methods; analog, LAN, a nd internet fax. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Fax archiv ing and forwardi ng Use the fax archive feature to save archival copies of all incoming faxes, all outgoing faxes, or both, to a specified e mail address, network folder, or FTP serve r. Use the fax forwarding feature to forward all received faxes, all outgoing faxes, or both, to ano ther fax number.
Create a speed dia l list 1. From the H ome screen on the product control panel, touch the Fax button. 2. To uch th e Speed Di als button to display the Speed Di als screen.
4. To uch th e Speed Di al Name field to display the keyboard. 5. T ype a name for the speed dial. ENWW Create a speed dial list 195.
6. T ype a fax number for the speed dial. NOTE: To enter additional fax numbers for a speed dial, touch the screen to the right of the last digit of the previously entered fax numbe r. When the cursor appears, touch the enter key to move the cursor to the nex t line.
Add a n umber to an existing speed d ial li st 1. From the Home screen on the product control panel, scro ll to and touc h the Fax button. 2. Touch the Speed Dials button to display the Speed D ials screen. 3. Touch the One Touch Speed Dials number of the list to be edited.
Delete a speed dial list 1. From the Home screen on the product control panel, scro ll to and touc h the Fax button. 2. Touch the Speed Dials button to display the Speed D ials screen. 3. Touch the One Touch Speed Dials number of the list to be deleted.
Delete a singl e number from a speed dial list 1. From the Home screen on the product control panel, scro ll to and touc h the Fax button. 2. Touch the Speed Dials button to display the Speed D ials screen. 3. Touch the One Touch Speed Dials number of the list to open the keyboard.
Send a fax by entering nu mbers manually 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document. 2. From the H ome screen on the product control panel, touch the Fax button.
4. To uch th e Fax Number field to open the keyp ad. 5. E nter a phone number and then touch the OK button. 6. To uch th e Star t button to send the fax. NOTE: You can preview the image at any time by touching the Preview button in the upper-right corner of the screen.
Send a fax by using a spee d dial 1. Plac e the document face-down on the scanner glass, or place it face- up in the document feeder and a djust the paper g uides to fit the size of the document. 2. From the H ome screen on the product control panel, touch the Fax button.
3. T ouch th e number button for the speed dial name you w ant to use. The sp eed dial name appears in t he Fax Recipients section of the Fax screen. 4. To uch th e Star t button to send the fax. NOTE: You can preview the image at any time by touching the Preview button in the upper-right corner of the screen.
Search a speed-dia l list by name NOTE: If you do not know the unique name of the sp eed dial, type a letter to selec t any portion of the list. For example, to view speed-dial names that beg in with the letter N, type the l etter N. If no matching entries exist, a messag e appears before the search shows the entry that is closest to the letter N.
Send a fax by using fax add ress book numbers The fax address book fe ature allows you to store fax numbers on the product. Your Microsoft® Exchange c ontact list might als o be enabled on t he product to appea r in the fax address book. 1. From the H ome screen on the product control panel, touch the Fax button.
4. T ouch the names to highlight a nd then touch the right a rrow icon to move the highlighted names to the Fax Recipients section. 5. To uch th e OK button to return to the Fax scr een.
Search the fax add ress book Use the fax address book search feature to c omplete a name search of the address book. 1. From the Home screen on the product contr ol panel, touch the Fax button.
Cancel a fax To cancel a current fax job, touch the Cancel Job button on the fax status screen. 208 Chapter 8 Fax ENWW.
Fax reports The following sections list the fax reports available o n this product. These reports can be printed or viewed on the product control panel.
To clear the fax a ctivity log, complete the following steps. 1. On the control panel, tou ch the Administration icon. 2. Open the following menus: ● Fax Settings ● Clear fax activity log 3.
9 Manage the product ● Configure IP network settings ● HP Embedded Web Server ● HP Utility (M ac OS X) ● Use HP Web Jetadmin software ● Economy settings ● Product security features ● Upg.
Configure IP network settings Printer sharing discl aimer HP does not support peer-to-peer networking, as the f eature is a function of Microsoft operating systems and not of the HP print drivers. Go to Microsoft at www.micro soft.com . View or change network settin gs Use the HP Embedded Web Server to view or change IP configuration settings.
5. Touch the IP Address , Subnet M ask , or Default Gateway option. 6. Touch the first field to open a keypad. Enter the correct digits for the field, and then touch the OK button.
HP Embedde d Web Se rver Use the HP Embedded Web Server to view product status, configure product network settings, and to manage printing functions from your co mputer instead of fr om the product control panel.
c. Touch the Print or View button. d. Find the IP address or host name on the Jetdirect page. 2. In a supported Web browser on your computer, enter the product IP address or host name in the address/URL field.
Table 9-2 HP Em bedd ed We b Se rve r G ener al ta b (c ont in ued) Menu De scription Control Panel Ad ministration Menu Shows the menu st ructu re of the Administ ration menu on t he control pa nel.
Table 9-3 HP Embedded Web Server Copy/P rint tab (continued) Menu De scription Copy Settings Configure the default options for copy jobs. Manag e Tray s Config ure set tings fo r pa per tray s.
Table 9-4 HP Embedded Web Server Scan /Digital Send tab (contin ued) Menu De scription OXPd: Workflow Use thi rd-pa rty work flow too ls. Digital Sending Software Setup Co nfigure settings related to using optional Digital Sending software.
Table 9-6 HP Em bedd ed We b S erve r T rou bl esh oo ting ta b (c on tin ued) Menu De scription Calibration/Cleaning E nable the automatic cleaning feature, create and print the cleaning page, and sele ct an op tio n to cali brat e the prod uct imme diat ely.
Other Links lis t NOTE: You can configure which links display in the Other Links list by using the Edit Other Link s menu on the General tab. The following are the default links.
HP Utility (Mac OS X) HP Utility is a software program that pr ovides access to the product in Mac OS X. You can use HP Utility w hen the product uses a USB cable or is connected to a TCP/IP-based network. Open HP Utility From the Finder, cl ick Applications , click Utilities , and then click HP Utility .
Menu Item Description Commands Se nds special characters or print commands to the product after the print job. NOTE: This option is av ailable only af ter yo u open t he Vi ew menu and se lec t the Show Advanced Options it em.
Use HP Web Jetadmin softw are HP Web Je tadmin is an awa rd-winning, industry- leadi ng tool for efficiently ma naging a w ide variety of networked HP products, including printers, multifun ction products, and digital se nders.
Economy settings Optimize speed or energy use By default the product stays warm between jobs to optimize speed and print the first page of jobs faster. You can set the product to cool between jobs, which conserves energy. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
3. Open the Date/T ime Format menu and c onfigure the following settings: ● Dat e Form at ● Time Format 4. Touch the Save button. 5. Open the Date/T ime menu and configure the fol lowing settings: ● Date ● Time ● Time Zone If you are in an area that uses daylight savings time, select the Adjust for Daylight Savings box .
Product security features Security statements The product supports security standards and recommended protocols that help you kee p the product secure, protect critical information on your network, and simplify the way you monito r and maintain the pro duc t.
5. Enter the password in the New Password field, and then enter it again in the Verify password field. NOTE: If you are cha nging an existing p assword, you must first enter the existing p assword in the Old Password field. 6. Clic k th e Apply button.
Upgrade the product fi rmware Software and firmware upgrades and installation instructions for this produc t are available at www.h p.co m/support/lj700colo rMFPM775 . Click Support & Drivers , c lick the operating system, and then s elect the download for the product.
10 Solve problems ● Solve problems checklist ● Factors that affect product performance ● Restore factory-set defau lts ● Control-panel help ● Paper feeds incorrectly or becomes jammed ● Cl.
Solve p roblems check list Follow these steps when trying to solve a problem with the product. 1. If the control panel is blank or black, complete these steps: a. Check the power cable. b. Check that the power is turned on. c. Make sure that the line voltage is correct for the product power configuration.
6. Verify that you have installed the print driver for this produc t. Check the program to make sure that you are using the print driver for this product. The print driver is on the CD that came w ith the product. You can also download the print driv er from this Web site: www.
Factors that aff ect prod uct perfo rmance Several factors affect the time it takes to print a job: ● Maximum product speed, meas ured in page s per minute (ppm) ● The use of special paper (such a.
Restore fact ory-set defaults 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● General Settings ● Restore Factory Settings 3. A verification message a dvises that completing the re set function might result in lo ss of data.
Control-panel help The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button in the upper-right corner of the screen. For some screens, the Help opens to a global menu where you can search for specific topic s.
Paper feeds incorrectly or beco mes ja mmed ● The product does not pick u p paper ● The product picks up multiple sheets of paper ● The document feeder jams, ske ws, or pic ks up multiple sheets of paper ● Prevent paper jams The product d oes not pi ck up paper If the product does not pick up paper from the tray, try these solutio ns.
The docu ment feeder jams, skews, or pic ks up multiple sheets of paper ● The original might have something on it, such as staples or self-adhesive notes, that must be removed. ● Check that all rollers are in place and that the roller-access cover inside the document feeder is close d.
Clear jams Jam locations 1 2 3 4 5 6 7 8 10 11 12 9 13 14 1 5 00-s heet tray s (1 x 500 sheet feeder and the 1 x 500-s hee t feeder wi th cabi net) 2T r a y 2 3 O utpu t bin 4 D ocum ent fe eder 5 Rig.
Clear jams in the document fee der 1. L ift the latch to release the document-feeder cover. 2. O pen the docum ent- feed er cov er. 3. Pres s on the door next to the document-feeder rollers to make sure it is c losed completely.
4. L ift the jam-access doo r, and remove any jammed paper. To avoid damaging the original document if it is difficult to remove, rotate the green wheel at the front of the document f eeder to move the paper in the reverse direction. 5. C lose the document-feeder cover.
Clear jams in the output bin area 1. If paper is visible from the output bin, grasp the l ead ing edge an d re move it . Clear staple jams To reduce the risk of staple jams, make sure that you staple 30 or fewer pages of paper (80 g/m 2 (20 lb) at a time.
2. Pull t he staple cartridge up and out to remove it. 3. L ift up the handle on the front of the staple cartridge. 4. Re move the sheet of staples from t he staple cartridge.
5. Push down the handle on t he front of the staple cartridge. 6. Inse rt the staple cartridge. Press down on the top of the stap le cartridge until it clicks into plac e.
Clear jams in the stapler/stac ker 1. If paper is v isib le in the stapler/stacker output bin, grasp the leading edge of the paper and slowly pull the pap er out of the product. 2. Ope n the stapler/stacker door. 3. If jammed pape r is v isible, grasp both sides of the paper and slowly pull it out of the produc t.
4. L ift up on the green tab to open the paper guide, and remove any jammed p aper that is under the guide. 5. C lose the stapler/stacker door. 244 Chapter 10 Solve problems ENWW.
Clear jams in the right d oor WARNING! The fuser can be hot while the product is in use. 1. Ope n the right door. 2. G ently pull the paper out of the pickup area. 3. If pape r is visible entering the bottom of the fuser, gently pull downward to remov e it.
4. Pap er could be jammed inside the fuser where it would not be visible. Grasp the blue handles on both sides of the fuser, and pull the fuser straight out of the produc t. WARNING! Even if the body of t he fuser has cooled, the rollers that are ins ide could still be hot.
6. A lign the fuser with the slots in the product, and push it s traight in until it clicks into place. 7. C lose the right doo r. Clear jams in Tray 1 1.
2. If y ou cannot remove the paper, or if no jammed paper is visible in T ray 1, c lose Tray 1 and open the right door. 3. G ently pull the paper out of the pickup area.
Clear jams in Tray 2 1. Re move the tray . 2. Re move any jammed or damage d sheets of paper. ENWW Clear jams 249.
3. L ook inside the product, and remove any jammed paper from the paper-feed area. 4. Re insert and close the tray. 250 Chapter 10 Solve problems ENWW.
Clear jams in the 1 x 500-sheet f eeder or the 1 x 500-sheet f eeder with cabine t 1. Ope n the jam-access door. NOTE: The 1 x 500-sheet feede r and the 1 x 500-sh eet feeder with cabine t each have separate jam-acce ss doors. Open the door that corresponds with the tray that has the jam.
4. Re move the 500-sheet tray. 5. If the edg e of the paper is visible in the feed area, slowly pull the paper down and out of the product. NOTE: Do no t force the paper if it will not move easily. If the paper is stuc k in a tray, try removing it through the jam-access door.
Clear jams in the 3 x 500-sheet feeder 1. O pen the 3 x 500-sheet feeder jam-acces s doo r. 2. If jammed pape r is v isible, remove it. 3. C lose the 3 x 500-sheet feeder jam-access doo r.
4. Re move the tray that has the jam. NOTE: The message on the product control panel indicates which tray has the jam. 5. If the edg e of the paper is visible in the feed area, slowly pull the paper down and out of the product. NOTE: Do no t force the paper if it will not move easily.
Clear jams in the 3,500-sheet high-capacit y tray 1. Ope n the right and left tray s. 2. Re move any damaged sheets of paper. 3. A bove the right-side tray, press the green button to release the jam-access plate.
4. If jammed pape r is in the feed area, pull it down to re mov e it . 5. Push up o n the jam-access plate to close it. 6. Close the right and le ft trays.
7. Ope n the jam-access door on the right side of the high-capacity t ray cabinet. 8. L ift up the jam-release plate and remove any jammed paper. 9. Close the jam- access doo r on the right side of the high-capacity t ray cabinet.
Change j am rec overy This product provides a jam recovery feature that reprints jammed pages. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the General Settings menu, and then open the Jam Recovery menu.
Improve print quali ty Print from a d ifferent software p rogram Try printing from a different software program. If the page prints correctly, the problem is with the software program from which you we re printing.
4. Select a type from the Media T ype drop-down list. 5. Clic k th e Print button. Check the toner-cartridge status Follow these steps to check the estimated life remaining in the toner cartridges and if applicable, the status of other replaceable m aintenance parts.
Calibrate the product to align the colors Calibration is a product functio n that optimizes pr int quality. If you experience any imag e-quality problems, calibrate the product. 1. From the Home screen on the product control panel, scro ll to and touc h the Device Maintenance button.
Internal print-quality-test pages Use the p rint-quality-troubleshooting pages to help diagnose and solve color print-quality problems. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Troubleshooting ● Print Quality Pages ● PQ Troubleshooting Pages 3.
Always use a paper type and weight that this product supports. In addition , follow these guidelines when selecting paper: ● Use paper that is of good quality and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, staples, and c urled or bent edges .
● Photo (sRGB) : The p roduct interprets RGB color as if it were printed as a photograph using a digital mini lab. The product renders deeper, mo re saturated colors differently than with the Default (sRBG) theme. Use this theme when printing photos .
HP PCL 6 drive r ● Provi ded as the de fault dr iver on th e produc t CD. This driv er is aut omatica lly insta lle d unle ss y ou s elect a dif fer ent on e.
Set the individual tray alignment Adjust the alignment for individual trays when text or images are not cente red or aligned correctly on the printed pag e. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Improve copy quali ty Check the scanner glass for dirt or smudges Over time, s pecks of deb ris might collect on the sc anner glass and white plastic bac king which can affect performance. Us e the following procedure to clean the scanner glass and white plastic backing.
3. Clean the main scanner g lass, the document- feeder glass (the small strip of glass on the left side of the scanner), and the white foam backing. Use a soft cloth or sponge that has bee n mo iste ne d wi th n ona br asi ve gl as s cleaner. Dry the glass a nd white p lastic backing by using a chamois or a cellulose sponge to prevent spotting.
Calibrate the scanner If the copied image is not positioned c o rrectly on the page, calibrate the scanner. NOTE: When using the document feeder, make sure to adjust the guides in the input tray so they are against the original document. 1. From the Home screen on the product control panel, scro ll to and touc h the Device Maintenance button.
3. Adjust the sliders to set the Dark ness leve l, the Co ntr as t level, the Sharpness level, and the Background Cleanup level. Touch the OK but to n. 4. Touch the Start button. Optimize co py quality for text or pictures Optimize the copy job for the type of image being copied: text, graphics, or photos.
Clean the pickup rol lers and separation pad in the document feeder 1. L ift the document-feeder latch. 2. O pen the docum ent- feed er cov er. ENWW Improve copy quality 271.
3. Re move any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with w arm water. NOTE: Lift up the roller assembly so you can clean the second roller. 4. C lose the document-feeder cover.
Improve scan quali ty Check the scanner glass for dirt or smudges Over time, s pecks of deb ris might collect on the sc anner glass and white plastic bac king which can affect performance. Us e the following procedure to clean the scanner glass and white plastic backing.
3. Clean the main scanner g lass, the document- feeder glass (the small strip of glass on the left side of the scanner), and the white foam backing. Use a soft cloth or sponge that has bee n mo iste ne d wi th n ona br asi ve gl as s cleaner. Dry the glass a nd white p lastic backing by using a chamois or a cellulose sponge to prevent spotting.
5. Touch the Resolution button. 6. Select one of the predefined options. Touch the Sa ve button. 7. Touch the Start button. Check the colo r settings 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
3. Select one of the predefined options, or touch the M anually adjust button and then adjust the slider in the Optimize For area. Tou ch the OK button. 4. Touch the Start button. NOTE: These settings are temporary. After you have f inished the job, the product returns to the default settings.
2. O pen the docum ent- feed er cov er. 3. Re move any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with w arm water. NOTE: Lift up the roller assembly so you can clean the second roller.
Improve fax qual ity Check the scanner glass for dirt or smudges Over time, s pecks of deb ris might collect on the sc anner glass and white plastic bac king which can affect performance. Us e the following procedure to clean the scanner glass and white plastic backing.
3. Clean the main scanner g lass, the document- feeder glass (the small strip of glass on the left side of the scanner), and the white foam backing. Use a soft cloth or sponge that has bee n mo iste ne d wi th n ona br asi ve gl as s cleaner. Dry the glass a nd white p lastic backing by using a chamois or a cellulose sponge to prevent spotting.
Check the send-fax resolution settings NOTE: Increasing the resolution increa ses the fax size and send time . 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options 3.
Check the error-correction settings The Error Cor rection Mo de setting might be disabled, which ca n reduce image quality. Follow these steps to enable it. 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
2. O pen the docum ent- feed er cov er. 3. Re move any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with w arm water. NOTE: Lift up the roller assembly so you can clean the second roller.
Check the fit-to-page setting If the Fit to Page setting is enabled, and the incoming fax is larger than the default page size, the product attempts to s cale the image to fit the page. If this setting is disabled, larg er images split across multiple pages.
The product does not print or it prints slowly The product does not print If the product does not print at all, try the following s olutions. 1. Make sure the product is turned on and that the control panel indicates it is r eady. ◦ If the control panel does not indicate the product is r eady, turn the product off and then on again.
The product prints slowly If the product prints, but it seems slow, try the following solutions. 1. Make sure the computer mee ts the minimum sp ecifications for this product. For a list of specifications, go to this Web site: www.h p.co m/ support/lj700colo rMFPM775 .
Solve easy-ac cess USB printing problems ● The Retrieve from USB menu does not open when you insert the USB flash drive ● The file does not print from the US B flash drive ● The file that you want to print is no t listed in the Retrieve from USB menu The Retrieve fr om USB menu does not open when you insert the USB flas h driv e 1.
The file that you w ant to print is not listed in the Retrieve from USB menu 1. You might be trying to print a file type that the USB printing feature does not support. The product sup port s .p df, . prn, . pc l, .ps , and .cht fil e typ es. 2. You might have too many files in a single fol der on the USB flash dr ive.
Solve US B connec tion proble ms If you have connected the pro duct directly to a computer, check the cab le. ● Verify that the cable is connected to the computer and to the product. ● Verify that the cable is not long er than 2 m (6.65 ft). Try using a shorter cable.
Solve wir ed network proble ms Check the following items to verify that the pr oduct is communicating with the network. B efore beginning, print a configuration page from the product control panel and locate the product IP ad dress that is listed on this page.
The computer i s unable to communicate wit h the product 1. Test network communication by pinging the pro duct. a. Open a command-line prompt on your computer. For Windows, click Start , clic k Run , and then type cmd . b. Type ping followed by a space and then the IP ad dress for your product.
Solve fax probl ems Checklist for solvin g fax problems Use the following checklist to help identify t he cause of any fax-related problems you encounter: ● Are you using the fax cable supplied with the fax accessory? This fax accessory has been test ed with the su pplied fa x cab le to m eet RJ11 and functional specifications.
Are you using a p hone company v oice-messaging ser vice or an an swering machine? If the rings- to-answer setting for the messaging s ervic e is lower than the rings-to-answer setting for the fax accessory, the mess aging service answers the call, and the fax accessory cannot receive faxes.
Check fax accessory status If the analog-fax accessory does not appear to be functioning, print a Configuration Page rep ort to check the status. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Reports ● Configuratio n/Statu s Pages ● Configuratio n Page 3.
General fax problems Problem Cause Solution The fa x failed to send. JBIG is enab led, an d the re ceivi ng fax machine does not h ave JBIG capability. Turn off the JBIG setting. An " Out of M emory " sta tus me ssage displays on the p roduct contro l panel.
Use Fax over VoIP networks VoIP technology converts the analog phone signal into digital bits. These are then assembled into packets which travel on the Internet. The packets are converted and transmitted back to analog signals at or near the destination.
Problems with receiving f axes Problem Cause Solution Inco min g fa x ca lls are n ot bei ng answ ered b y th e fax a ccess ory (no fa x detected ). The rings- to-answer s etting might no t be set correctly. Check t he rin gs-to-answ er set ting . The fax cable might not be connected corr ectly , or th e fax cabl e is not work ing.
Problem Cause Solution The product is either low o n toner or has run out of ton er. If conf igured , the pr oduct stops pr inti ng as s oon a s it is lo w on toner or r uns o ut of toner . Any fax es rec eived are stor ed in memory and prin t after the toner has been r eplac ed.
Problems with sending faxes Problem Cause Solution Faxes are transmitting very slowly. Yo u might be sending a complex fax, such as one with many grap hics. Complex fax es take long er to transmit. The re ceiving fax m achine might have a slow mod em spee d.
Problem Cause Solution Outgoing fax calls keep di aling . The fax acces sory autom atically redi als a fax num ber if th e Redi al On Bu sy opti on is on or if the Redial On No Answ er option is on.
Fax error codes If a fax problem occurs which prevents or interrupts fax transmission, an error code is generated that can help in determining the cause of the problem. Error codes s how up in the fax activ ity log, the fax call report, and the T.30 P rotocol Trace.
Send-fax messages Table 10-1 Se nd-fax messag es Mess age Err or No . D esc ri ptio n Act ion Cancelled 0 S omeone cancelled the fax at the produc t contro l panel. None. Success n /a Th e fax was sen t succ essf ully. None . Fail Busy 0 T he receivin g fax machi ne is busy .
Receive-fax messages Table 10-2 Receive-fax m essages Mess age Err or No . D esc ri ptio n Act ion Success n/a The fax transmis sion was succes sful. None. Blocked n/ a The rece iving fa x machine is using the bloc ked-num ber feature and is blo cking th is fa x.
Service settings These items in the control-panel menus are intended to be used when an HP service repres entative is assist ing you. Settings in the Troubl eshooting menu 1. From the Home screen on the product control panel, scro ll to and touc h the Administration button.
Solve produc t software problem s (Windows) A print driver for the product is not visible in the Prin ter folder 1. Reinstall the product software. NOTE: Close any applications that are running. To close an application that has an icon in the system tray, right-clic k t he icon, and select Clo se or Disable .
Windows 7 a. Click the Windows icon in the low er-left corner of the screen . b. Click Devices and Printe rs . c. Right-click the product driver icon, and then select Printer p roperties . d. Click the Ports tab, and then click Conf igure Port . e. Verify the IP address, and then click OK or Cancel .
Solve produc t software proble ms (Mac OS X) ● The product name does not app ear in the product list in the Print & Fax or the Print & Scan lis t ● A print job was not sent to the product .
4. Make sure that you do not have too many USB devices drawing power from the chain. Disconnect all of the devices from the chain, and connect the cable directly to the USB port on the computer. 5. Check to see if more than two non-powered USB h ubs are connected in a row on the chain.
Remove software (Windows) Windows XP 1. Clic k Sta rt , Control Panel , and then Add or R em ove Pr ogra ms . 2. Find and select the product from the list. 3. Clic k th e Change/Remove button to remove the software. Windows Vista 1. Click the Windows icon in the lower-left cor ner of the screen.
Remove the print driver (Mac OS X) You must have administrator rights to remove the software. 1. Ope n System Preferences . 2. Select Print & Fax . 3. Highlight the product. 4. Click the minus (-) symbol . 5. Delete the print queue, if ne cessary.
310 Chapter 10 Solve problems ENWW.
Index Symbols/N umerics 3 x 500 sheet feeder jams 253 3,500-shee t high-capacity orientation 49 3,500-shee t high-capacity input capacity 49 3,500-shee t high-capacity input tray part number 62 3,500-.
HP EasyColo r (Windows) 111 setting (Mac) 112 color theme changing, Windows 112, 263 color usage job l og page description 15 colors cal ibr at e 261 configuration page description 14 configuring IP a.
feeding problems 294 file directory page description 14 file upload, Mac 221 firmware update, Mac 221 first page printing on different paper (Windows) 94 folders sending to 16 0 fonts upload , Mac 221.
Mac driver settings Job Storage 118 Macintosh HP Ut ility 221 managing network 212 manual duplex Mac 103 Windows 85 margins, small copy ing 2 70 media stapling 71 supported sizes 26 memory included 2 .
print media loading in Tray 1 36 print on both sides Mac 103 Windows 85 print settings HP Embedded Web Server 216 printing from USB storage accessories 126 settings (Mac) 103 stored jobs 119 printing .
staple options selectin g (Mac) 106 selecting (Windows) 101 stapler capacity 51 lo adi ng st aple s 71 setting default sta ple location 51 staples, loading 71 stapling 71 setting default location 5 1 .
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© 20 1 2 Hew lett-P ackar d De ve lopment Com pany , L .P . www .hp.com *CC522-90908* *CC522-90908* CC5 2 2-909 08.
An important point after buying a device HP LaserJet M775dn (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought HP LaserJet M775dn yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data HP LaserJet M775dn - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, HP LaserJet M775dn you will learn all the available features of the product, as well as information on its operation. The information that you get HP LaserJet M775dn will certainly help you make a decision on the purchase.
If you already are a holder of HP LaserJet M775dn, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime HP LaserJet M775dn.
However, one of the most important roles played by the user manual is to help in solving problems with HP LaserJet M775dn. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device HP LaserJet M775dn along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
