Instruction/ maintenance manual of the product Electronic Forms HP
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Index of Topics WSDOT eForms User Guide - March 2010 Importing and Exporting Records 9-1 Printing Finding Records Browsing Records Entering Information Layouts Menus Form Buttons 2-1 3-1 4-1 5-1 6-1 7.
WSDOT eForms User Guide - March 2010 If this is your first installation of the WSDOT eForms, please disregard this section New for the March 2010 Release This release of the WSDOT eForms will install the Runtime forms in a new directory named WSDOT_FormsDOTeForms_3.
WSDOT eForms User Guide - March 2010 350-092B EF Hot Mix Asphalt Compaction Report (80 Ton) 350-120 EF Reduced Acceptance Criteria Checklist 421-050 EF Design-Build Contract - Minor Change 530-040 EF .
WSDOT eForms User Guide - March 2010 272-006 EF Contract - Highway Construction 272-008 EF Contract - Building Construction 272-036C EF Region Ad and Award Contract Proposal - Signature Page 272-036D .
Welcome to eForms User Guide WSDOT eForms User Guide - March 2010 Welcome to the WSDOT eForms (electronic) Application. The number of fillable (Fill and Print Online) have been increased. Some forms are only available as Print only (Adobe Acrobat PDF files).
Buttons eForms User Guide Form Buttons List View Buttons Optional Buttons Within each form you will find the following buttons which have different uses and functions. These ‘Forms Buttons’ will be found on all forms: The ‘ Print ’ button will call up the Print Dialog Box.
Buttons eForms User Guide NOTE: Some buttons may not be included on some forms due to lack of space. Buttons may also appear smaller than normally shown due to space limitations. These ‘Forms Buttons’ will be found on all List Views: The ‘ Find ’ button will put you into the Find mode.
Entering Information eForms User Guide Filling in information or entering data is perhaps the easiest and most used function of electronic forms. This section describes the various options available in filling in forms using FileMaker Pro. A New Form 1.
Entering Information eForms User Guide Check Boxes, Pop-up Menus, and Radio Buttons Most forms include boxes that require a check or ‘X’ in the box to define information. These features are also found in FileMaker Pro. Three different options of limited information may be included on the form.
Entering Information eForms User Guide Repeating field in vertical orientation Field #1 Field #2 Field #3 Field #4 Field #1 Field #2 Field #3 Field #4 Repeating field in horizontal orientation Altering data in an Existing Record Altering an existing form is very similar to entering information in a “New Record’.
Browsing Records eForms User Guide In ‘Browse’ you can create new records and edit, sort, print, and export them to another file. The records appear in the current layout.
Browsing Records eForms User Guide The list view does not include all fields in the database but enough information is included to identify specific records. After a specific record(s) is located you may then switch back to the ‘Form Layout’ to view or print that record on the form.
Finding Records eForms User Guide In ‘Find Mode’ you make ‘Find’ requests to locate records based on selected criteria. The located records become the ‘Found Set’ for browsing, sorting, previewing, and printing. FileMaker Pro switches to Browse after completing a find request.
Finding Records eForms User Guide Operators Definitions < less than <= less than or equal > greater than => greater than or equal = exact match .
Finding Records eForms User Guide Choose the ‘*’ wildcard to substitute for any number of unknown characters. For example, to find McKineh and McKenneh, type McK*.
FileMaker and Form Menus eForms User Guide FileMaker Pro has nine pull-down menus on the menu bar. Open... Close Print Setup... Print... Undo Cut Copy Paste Paste Special... Use Edit menu commands to create new records, layouts, and find requests, to undo actions, and to cut, copy, paste, clear, and select FileMaker Pro data and objects.
FileMaker and Form Menus eForms User Guide Script DOT FORMS Help... About DOT FORMS... Tile Cascade Arrange Icons Help Scripts Window Use Scripts menu commands to activate individual commands and scripts. Use the Window menu commands to arrange and activate file windows.
Printing Forms eForms User Guide There are several ways that electronic forms may be printed. One way is to use the ‘Print’ buttons provided that use a ‘Script’ to perform a function of FileMaker Pro. Of course you may also use the ‘Menus’ located at the top of the screen.
Printing Forms eForms User Guide Selecting Print Options In FileMaker Pro, you can print specific pages, control the print quality, print to a file, add page numbers, choose to print specific records, print field and script definitions, print a specific number of copies, and collate pages.
Printing Forms eForms User Guide Troubleshooting Printer Problems The majority of problems and user frustrations using FileMaker Pro are usually traced to printer problems. FileMaker Pro uses the printer driver (for Windows) or printer definition (for Macintosh) to define how the screen looks like and where the print margins are located.
Layouts eForms User Guide Shows the layouts available in the file. Clicking on the box will indicate the layout names. The Layout Dialog Box Clicking on the name of the layout will change to that layout. Layouts allow information in the records to be displayed in different ways.
Importing and Exporting Records eForms User Guide Importing Records into FileMaker Pro You can import records from other FileMaker Pro files or from files created in other applications. To import records from a FileMaker Pro file or files from other applications: 1.
Importing and Exporting Records eForms User Guide 4. The fields in the source file will map to the fields in the destination file as shown in the list. You can drag the field names in the ‘Fields In’ list to change where FileMaker Pro maps data. Click the ‘Scan Data’ buttons to view data in the source file.
Importing and Exporting Records eForms User Guide To Import or Export selected files: 1. Open the source file. 2. Create a ‘Found Set’ (see Section 7, Finding Records) of the records to be exported or imported. 3. To import selected files open the destination file and follow the import procedures to import records from the source file.
Importing and Exporting Records eForms User Guide Simply perform a ‘Sort’ (see Section 2, Buttons) prior to importing or exporting. Page 9 - 4.
Supported Systems and Printers eForms User Guide FileMaker reads the printer driver and the printer you are using and that defines the page setup of the form on your system. Some printers will not print the forms correctly simply because their printable area is different than the supported printers.
Supported Systems and Printers eForms User Guide 6. Low cache allocation - A low print cache or disk cache allocation may cause slow print times for both Macintosh and Windows systems.
Glossary of Terms eForms User Guide Field Button Click Cursor Destination File Export Records Directory Duplicate Dialog Box Browse Database A collection of information or data. Examples of information you can collect and store in a database include a catalog of parts or products and a list of sales contacts.
Glossary of Terms eForms User Guide Layout Found Set Find Import Records Folder Locked Icon Group Font Mode FileMaker Pro has four different modes: Browse, Find, Layout, and Preview. You select a mode based on the work you need to do. - To enter data and view, add, change, omit, and delete records, use Browse .
Glossary of Terms eForms User Guide Script Sort Source File Record Subdirectory Window Read-Only Preview Wildcard A record contains the information you keep about one product, person, or transaction. A record corresponds to a paper form, such as a purchase order, which contains detailed information in many different categories.
An important point after buying a device HP Electronic Forms (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought HP Electronic Forms yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data HP Electronic Forms - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, HP Electronic Forms you will learn all the available features of the product, as well as information on its operation. The information that you get HP Electronic Forms will certainly help you make a decision on the purchase.
If you already are a holder of HP Electronic Forms, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime HP Electronic Forms.
However, one of the most important roles played by the user manual is to help in solving problems with HP Electronic Forms. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device HP Electronic Forms along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
