Instruction/ maintenance manual of the product 640C HP (Hewlett-Packard)
Go to page of 67
HP DeskJet 640C Series (USB) Printer User’s Guide for Macintosh English.
ii HP Customer Care Thank you for buying an HP DeskJet printer. Because HP wants owning your printer to be a trouble-fr ee experience, we back your purchase with HP Customer Care — award-winning ser.
iii Acknowledgments Apple, the Apple logo, AppleT alk, ColorSync, the ColorSync logo, Finder, Mac, Macintosh, Mac OS, PowerBook, Power Macintosh, and QuickDraw ar e tr ademarks of Apple Computer, Inc., register ed in the U.S. and other countries. Notice The information contained in this document is subject to change without notice.
iv Chapter 1 Using Your Printer Buttons and Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Using the Paper Tray s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
v Table of Contents Appendix A Setup Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Appendix B Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Appendix C Legal Information .
vi Introduction Thank Y ou F or Buying an HP DeskJet Printer! Here’s what comes in the box. If something is missing, talk to your HP dealer or call HP Customer Care. (See “HP Customer Car e by Phone” on page 43 for the appropriate telephone number.
vii Introduction Special F eatur es of Y our HP DeskJet Printer Y our new HP DeskJet printer is equipped with special features: • Stunning photo quality through HP’s ColorSmart III T echnology •.
1 1 Using Your Printer Buttons and Lights The two buttons on the front of your HP DeskJet printer let you turn the printer on and off, or to resume printing. The lights give you visual cues about the state of your printer. Only use the Power Button on the front of the printer to turn the printer on and off.
2 Using Your Printer 1 Using the Paper T r ays Standard-Size Media Y ou place the paper or other media on which you will print into the lower IN tray. Slide out the paper guides to mak e room for the media you ar e loading into the tray. Once you insert the media, slide the paper guides so they rest snugly against the media.
3 Using Your Printer 1 Insert the cards, small envelopes, or small photo paper into the IN tray with the right edge of the media stack aligned with the card guide. F or small envelopes, mak e sure the flap side is on the right with the flap facing up.
4 Using Your Printer 1 Basic Printer Maintenance Because the printer ejects ink onto the paper in a fine mist, ink smudges will eventually appear on the printer case. T o remove smudges, stains, and/or dried ink from the exterior of the printer, use a soft cloth moistened with water.
5 2 Using Your Printer Software Choosing Y our Printer If you haven’t already selected your HP DeskJet as the default printer in the Chooser , you should do so now. T o select your printer using a USB connection: 1 Mak e sure the computer and printer ar e turned on, and your printer is connected to your computer with a USB cable.
6 Using Your Printer Software 2 Desktop Printing Desktop printing is useful when you have a number of documents to print at once, or when you have a document that is already formatted for printing on a particular printer. There ar e two methods to print documents from the desktop.
7 Using Your Printer Software 2 Page Setup - Controlling Page Layout Y ou choose settings such as paper size, scaling, and page orientation from the HP DeskJet Page Setup dialog box. T o get to this dialog box: 1 Open the software pr ogram used to cr eate your document.
8 Using Your Printer Software 2 Print Dialog Box Y ou choose settings such as number of copies, all or specific pages to print, paper type, print quality, page layout, color, and background printing fr om the HP DeskJet Print dialog bo x. T o get to this dialog box, select Print from your software pr ogram’s File menu.
9 Using Your Printer Software 2 General General is the default panel selected in the Print dialog box menu. This panel lets you select the number of copies you want to print, whether you want to print the entire document or select pages, and whether you want to print fr om the front of your document or begin printing from the end forwar d.
10 Using Your Printer Software 2 Paper T ype/Quality • Ink tab settings allow you to adjust the ink volume and dry time. Layout This dialog box allows you to specify the number of pages printed on each sheet of paper. Y ou also set T wo-Sided Printing options fr om this dialog box.
11 Using Your Printer Software 2 Color Y our HP DeskJet 640C Series Printer uses HP’s Color Matching technology to intelligently analyze each element on a page—text, graphics, and photogr aphs— and provide the best color output. HP Color Matching is the def ault Image setting on the Color panel.
12 Using Your Printer Software 2 Background Printing Choose Backgr ound if you want to continue working while printing tak es place. If you choose F or eground printing, printing will be faster, but you won’t be able to work on other tasks until the printing is complete.
13 Using Your Printer Software 2 The following table describes additional features available when using background printing. T o access these features from the desktop, double-click the HP DeskJet 640C Series printer icon. Background Printing Options Instructions Delete a print job • Select the job title or icon, then click the T r ash icon.
14 Using Your Printer Software 2 Printing on Different T ypes of Paper and Media The HP DeskJet 640C Series printer is designed to print on so many different types of print media that it practically is a small print shop. This chapter explains how to use the different printing materials available to you.
15 Using Your Printer Software 2 HP print settings to choose Guidelines to remember Page Setup - Paper Size : Choose appropriate paper size - Orientation: Choose appropriate orientation Paper T ype/Qu.
16 Using Your Printer Software 2 Printing Greeting Car ds and Hagaki I want to print… I should… 1 Remove the OUT tr ay as shown on page 2. 2 Slide out both of the paper guides and remove all paper from the IN tr ay. 3 Insert up to 30 cards into the IN tr ay as far as they will go.
17 Using Your Printer Software 2 Printing Envelopes I want to print… I should… Single envelope 1 Slide the envelope, with its flap side on the right and flap facing up, into the OUT tr ay’s single envelope slot. Push the envelope in until it stops.
18 Using Your Printer Software 2 I want to print… I should… Stack of envelopes 1 Slide out both of the paper guides, and remove all paper from the IN tr ay. 2 Slide up to 15 envelopes, with their flap side on the right and flap facing up, into the IN tr ay as far as they will go.
19 Using Your Printer Software 2 Printing Cards I want to print… I should… Cards (index, business, and other small media) 1 Remove the OUT tr ay and raise the car d guide. 2 Slide out both of the paper guides and remove all paper from the IN tr ay.
20 Using Your Printer Software 2 HP print settings to choose Guidelines to remember Page Setup - Paper Size : Choose appropriate card size - Orientation: Choose Portrait icon Paper T ype/Quality - Pap.
21 Using Your Printer Software 2 Printing Labels I want to print… I should… 1 Slide out both of the paper guides, and remove all paper from the IN tr ay. 2 Fan the edges of the label sheets to separ ate them, then align the label edges. Insert up to 20 label sheets (label side down).
22 Using Your Printer Software 2 Printing T r ansparencies I want to print… I should… 1 Slide out both of the paper guides, and remove all paper from the IN tr ay. 2 Fan the edges of the tr ansparency sheets to separate them, then align the edges.
23 Using Your Printer Software 2 Printing Iron-on T r ansfers I want to print… I should… 1 Slide out both of the paper guides, and remove all paper from the IN tr ay. 2 Load the transfer paper tr anspar ent (or glossy) side down. 3 Slide the paper guides snugly against the sheets.
24 Using Your Printer Software 2 T wo-Sided Printing I want to print… I should… Manual T wo-Sided Printing Book Binding T ablet Binding 1 Remove all paper from the OUT tr ay. 2 Load paper into the IN tray. 3 Slide the paper guides snugly against the sheets.
25 Using Your Printer Software 2 HP DeskJet Utility Window The HP DeskJet Utility is located in the Utilities folder on your hard drive’s main directory. The HP DeskJet Utility window has five panels, as shown below: • WOW! demonstrates the HP DeskJet’s print quality.
26 Using Your Printer Software 2 Select Panel Use this panel when any of the functions on the Utility window prompt you to select a printer. For ex ample, if you want to calibr ate your printer by choosing the Calibrate panel, you will be prompted to first select your printer if it is not alr eady selected.
27 3 Using and Caring for Your Print Cartridges Replacing Print Cartridges T o replace a print cartridge: 1 Press the Power button to turn on the printer. 2 Open the top cover and raise the cr adle latch. The print cartridges move to the center of the printer and the Resume light flashes.
28 Using and Caring for Your Print Cartridges 3 4 Remove the replacement print cartridge fr om its packaging and car efully remove the pr otective vinyl tape. Do NO T touch the print cartridge ink nozzles or copper contacts. T ouching these parts will result in clogs, ink failur e, and bad electrical connection.
29 Using and Caring for Your Print Cartridges 3 Storing Print Cartridges T o maintain excellent print quality fr om your print cartridges: • K eep all print cartridges in their sealed pack ages, at r oom temperatur e (60-78˚ F or 15.6-26.6˚ C), until you are r eady to use them.
30 Using and Caring for Your Print Cartridges 3 If Y ou See Ink Str eaks... Clean the print cartridges and the print cartridge cradle by following the instructions below. 1 Double-click the HP DeskJet 640 Series Utility icon in the Utilities folder on your hard drive’s main dir ectory.
31 Using and Caring for Your Print Cartridges 3 5 Clean the face and edges of the print cartridge as shown. DO NO T wipe the nozzle plate. 6 Inspect the cartridge for fibers on the face and edges. If fibers are still pr esent, repeat the cleaning pr ocess.
32 Using and Caring for Your Print Cartridges 3 Damage Resulting from Refilling the Print Cartridges T o get the best performance from your printer, Hewlett-Pack ar d recommends using only genuine HP supplies for HP DeskJet printers, including genuine factory-filled HP print cartridges.
33 4 Getting Help When Things Go Wrong T roubleshooting Tips It’s frustrating when things go wr ong, but the following pages contain tips that can help you determine what the problem is and how to fix it.
34 Getting Help When Things Go Wrong 4 The software did not install correctly. • There may be a conflict with your virus protection progr am. OR • There may be a conflict with another software progr am. OR • Y our printer software didn’t install properly.
35 Getting Help When Things Go Wrong 4 Why won’t it print? What is the problem? Possible cause T o solve the problem… No page came out of the printer. Power may be off or ther e may be a loose connection. 1 Make sur e the power is on. 2 Make sur e that all cable connections are secure.
36 Getting Help When Things Go Wrong 4 A blank page came out of the printer. Y ou may be out of ink. 1 Lift the printer’s cover and verify that the print cartridges are installed properly. 2 If you are out of ink, replace the print cartridge. See “Replacing Print Cartridges” on page 27.
37 Getting Help When Things Go Wrong 4 What do the flashing lights mean? What is the problem? Possible cause T o solve the problem… The Power light is flashing. Y our printer may be r eceiving data. Be patient, your computer is pr ocessing the print job.
38 Getting Help When Things Go Wrong 4 Both lights ar e flashing. The printer may need to be reset. 1 Press the Power button to turn the printer off. Then press the Power button again to turn the printer back on. 2 If that doesn’t solve the problem, press the Power button to turn the printer off.
39 Getting Help When Things Go Wrong 4 Is there a pr oblem with your printout? What is the problem? Possible cause T o solve the problem… Parts of the document ar e missing or are in the wr ong place. Paper may not be loaded correctly. 1 Make sur e the media is correctly oriented in the IN tray.
40 Getting Help When Things Go Wrong 4 Print quality is poor. Y ou may not be using the most appropriate media for the desired output. • Mak e sure that you ar e using media intended for HP DeskJet printer s.
41 Getting Help When Things Go Wrong 4 Print quality is poor. (continued) Y ou may have forgotten to remove the vinyl tape fr om the print cartridge. Mak e sure that you have r emoved the protective piece of vinyl tape on each of the print cartridges.
42 Getting Help When Things Go Wrong 4 HP Customer Care HP DeskJet printer s set the standard for quality and reliability, so you have made an excellent choice.
43 Getting Help When Things Go Wrong 4 HP Customer Care Repair If your HP printer is ever in need of repair, simply call the HP Customer Care Center . A trained service technician will diagnose the problem and coordinate the repair pr ocess for you. This service is free during your printer’s standard warr anty.
44 Getting Help When Things Go Wrong 4 See the list below for your country’s HP Customer Care Center phone number: Africa/Middle East 41 22/780 41 11 Argentina (541) 778-8380 Australia +61 3 8877 80.
45 5 Supplies and Accessories Printer Supplies For or dering information see page 47. Printer Quick Start Posters and User’s Guide for Macintosh Most HP printer documentation is available for viewing and printing at http:// www.hp.com/support/home_products .
Supplies and Accessories 5 46 Paper and Other Media Availability of special media varies by country. Paper T ype/Description Part Number HP Bright White Inkjet Paper A4, 200 sheets A4, 500 sheets U.S. letter, 200 sheets U.S. letter, 500 sheets C5977A C1825A C5976A C1824A HP Premium Inkjet Paper A4, 200 sheets U.
47 Supplies and Accessories 5 Ordering Information T o order printer supplies or accessories, call your nearest HP dealer or call HP DIRECT at the following numbers for fast shipping service. In the U.S., you can buy supplies and accessories directly fr om HP at www.
Supplies and Accessories 5 48 • Netherlands: 0 33 450 1808 Fax: 0 33 456 0891 Hewlett-Packar d Nederland B. V . Parts Direct Service Basicweg 10 3821 BR AMERSFOORT • Norway: 22735926 Fax: 22735611 Hewlett-Packar d Norge A/S, Express Support Drammensveien 169-171 0212 Oslo • Spain: 1 6 31 14 81 Fax: 1 6 31 12 74 Hewlett-Packar d Española S.
49 A Setup Instructions Using a USB Connection Y ou can connect your HP DeskJet 640C Series directly to your computer using a USB cable if your computer supports USB (Universal Serial Bus). Before you connect your printer to your computer, mak e sure your configur ation meets these requir ements: • Y our computer must support USB.
50 Setup Instructions A d Slide both paper guides to fit snug against the paper’s edges. 3 Insert Print Cartridge a Press Power button to turn on printer. b Remove vinyl tape from print cartridges. Do NO T touch or remove copper strip on print cartridges.
51 Setup Instructions A 4 Connect USB Cable • Y ou can connect to any USB port. • A USB cable, such as an HP USB-Compliant Interface Cable (part number C6518A), should be purchased separ ately. a Lift open the cable access door on the back of the printer.
52 B Specifications DeskJet 640C model no. C64 64A DeskJet 640CL model no. C6465A DeskJet 642C model no. C64 66A Black T ext Print Speed* Black T ext with Color Gr aphics Print Speed* Mixed T ext with.
53 Specifications B Power Requir ements Automatically accommodates the world-wide r ange of AC line voltages and frequencies. There is no on/off switch on the power adapter. Declared noise emissions in accordance with ISO 9296: Sound power level, L W Ad (1 B=10 dB): 5.
54 Specifications B Minimum Printing Margins The printer cannot print outside a certain area of the page, so you must mak e sur e the contents of your document fall within the printable area—that is, within the top, bottom, left, and right margins available for the specific size of paper on which you are printing.
C 55 Legal Information Regulatory Notices Hewlett-Packar d Company This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired oper ation.
56 Legal Information C Limited W arr anty Statement Duration of HP Product Limited Warr anty Ink cartridges 90 Days Software in North America/Canda 90 Days Software in Asia Pacific, Europe 1 Y ear Software in Latin America 1 Y ear Printer in North America/Canada 90 Days Printer in Asia Pacific, Europe 1 Y ear Printer in Latin America 1 Y ear A.
57 A accessories vi , 45 automatic two-sided printing layout panel 10 B background printing 12 , 13 banners choosing paper for 53 metric sizes 53 minimum margins 54 best mode 10 , 52 print speed 52 bi.
58 Index margins minimums, by paper type 54 media adjusters 2 media size 53 media weight, recommended 53 media, see paper metric paper sizes 53 modes best 10 , 52 draft 10 , 52 normal 10 , 52 printing.
59 Index printing (cont.) two-sided, tablet 24 printing problems 29 printing problems, see problems problems blank page came out of printer 36 CD, not reading 33 fax 36 flashing lights 37 help 33 ink .
Environmental Statement Hewlett-Packar d continuously improves the design processes of HP DeskJet printers to minimize the negative impact on the office environment and on the communities where printers are manuf actured, shipped, and used.
An important point after buying a device HP (Hewlett-Packard) 640C (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought HP (Hewlett-Packard) 640C yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data HP (Hewlett-Packard) 640C - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, HP (Hewlett-Packard) 640C you will learn all the available features of the product, as well as information on its operation. The information that you get HP (Hewlett-Packard) 640C will certainly help you make a decision on the purchase.
If you already are a holder of HP (Hewlett-Packard) 640C, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime HP (Hewlett-Packard) 640C.
However, one of the most important roles played by the user manual is to help in solving problems with HP (Hewlett-Packard) 640C. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device HP (Hewlett-Packard) 640C along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
