Instruction/ maintenance manual of the product GD-1220 Toshiba
Go to page of 260
MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-1220.
.
NOTICE TO USERS 1 NOTICE TO USERS For U.S.A. only W ARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
2 NOTICE TO USERS The T elep hone Consumer Protection Act of 1991 makes it unlawful for any person to use a com- puter or other electronic device, including Fax machines, to send any message unless su.
NOTICE TO USERS 3 AV I S : L ’etiquette d’lndustrie Can ada identifie le maréri el homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation e.
4 NOTICE TO USERS “This equipment is not ca pable, under all operat ing conditions, of correct operation at the higher speeds for which it is designa ted.
NOTICE TO USERS 5 W arning: This is a Class A product. In a domestic environment this product may cause radio interference in which case the user ma y be required to take adequate measures.
6 Prefac e Preface Thank you for purchasing the T oshiba fax unit GD-1220. This Operator ’s Manual describes th e following: y How to use the Fax functions y How to perform a Fax communication y How.
Features of the GD-1220 7 Features of the GD-1220 y Super G3 High-S peed Communication High-speed communication in th e Super G3 mode is enabled. * “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V .34, which is a new high-speed modem standard.
8 Features of the GD-1220.
CONTENTS 9 CONTENTS NOTICE TO US ERS ........... ............. ................ ................ ............. ................ .. 1 Preface ............ ................ ............. ................ ............. ................ ............. ....
10 CONTENTS Relationship between Original and P aper ............ ............. ................ ...... 62 When Both the Re duction Print and Di scard Print are set to ON ............ 66 Checking and Canceling the Communications .............. .......
CONTENTS 11 Chapter 5 ENTERING & SETTING ITEMS Overview of Menu Operation ........ ................ ................ ................ ........... 156 Navigating Menu Operatio n ..... ................ ................ ............. ................
12 CONTENTS.
Disclaimer Notice 13 Disclaimer Notice The following noti ce sets out the exclusions a nd limitations of liability of TOSHIBA TEC CORPO- RA TION (including its employees, agents and sub-co ntractors) to any purchas er or user (‘User ’) of the e-STUDIO165/205, includi ng its accessorie s, opti ons and bundled software (‘Product’).
14 General Precautions General Precautions When power failure occurs y In the event of a power failure, neith er facsimile nor telephone functions of the unit are avail- able. y In the event a power failure occurs (or the power to the unit has been disco nnected), func- tions and unit operati on will not be possible.
1. BEFORE USING F AX This section describes each component of this equipment a nd each button o n the control panel. Description of Each Component ........................................................ ................... 16 Front / Right side .....
1 BEFORE USING F AX 16 Description of Each Component Description of Each Component Front / Right side 1. Platen Cover (optiona l) 7. Paper size indicator 2. Reversing Automatic D ocument Feeder (optional) / Automati c Document Feede r (optional) 8. Paper Feed Pedestal (optional) 3.
Description of Each Component 17 Lef t side / Inner side 1. Original g lass 7. AC-IN terminal 2. Control p anel 8. USB terminal (4-pin) 3. External Keyb oard (optiona l) 9. Receiving tra y 4. T oner cartridge 10. Scanning area 5. Power switch 1 1 . Original scale 6.
1 BEFORE USING F AX 18 Description of Each Component Control Panel Control Panel 1. [ENERGY SA VER] button Use this to let the equipment enter in to the en ergy saving mode when the equipme nt is not used.Receiving a Fax document or pre ssing this button again rele ases the energy saving mode.
Description of Each Component 19 6. Selecting button A/B/C Use them to select it ems or operation in each co py menu. Ite ms or operation correspon ding to each button appears at the lower section of the LCD scre en. * This button is not used in the Fax mode.
1 BEFORE USING F AX 20 Description of Each Component 20. [CANCEL] button Use this to cancel the current setting and return to the previous menu. 21. [ENTER] button Use this to determine items or operation selected in each menu. 22. / / / (UP/DOWN/LEF T/RIGHT) buttons Use them to select items you want to set in each menu.
Description of Each Component 21 External Keyboard (optional) 1. Flip Panel ( P .21 “Flip Panel”) 2. [RESOLUTION] button Use this key to change the scanning resolution. 3. [SPEED DIAL] button Use to accessing Abbreviated , Alphabet, or Group di aling telephone directories.
1 BEFORE USING F AX 22 Description of Each Component Function keys 1. CHAIN DIAL COMM ( P .84 “Chain Dial Comm unication”) Used to dial a remote party using Chain Dialing. 2. CHARGE CODE ( P .101 “PIN ma sk”) Allows entry of a charge code at the time of dialing or during Abbreviated Dial an d One T ouch D ial programming.
Description of Each Component 23 12. POLLING ( P .140 “Polling reservation”) Designates pollin g communication. 13. SUB ADDRESS COMM ( P .96 “T ransmission with sub-address”) Adds sub-address digits to the remote Fax number for routing or security .
1 BEFORE USING F AX 24 Description of Each Component Message LCD Screen When you press the [F AX] button on the control pa nel, the screen shown below is displayed. In this screen, information such as the option curr e ntly selected and residual memo ry is displayed.
2. BASIC FUNCTIONS This section describes the basic functions such as how to transmit or receive a Fax document. Sending a Fax....................................................... ...................................................27 T ransmission Mode .
Canceling T ransmissions .............. ........ .............. .............. ........... .............. .............. ........... .... ..... ..... 71 Canceling Reserved Memory T ransmi ssions .................... .............. .............. .....
Sending a Fax 27 Sending a Fax T ransmission Mode y Memory T r ansmission The original is scanned into memory and auto matically starts to be sent once a connection has been made. Using this mo de, you can send t he same origi nal to 2 or more remote Faxes (multi-address transmission).
2 BASIC FUNCTIONS 28 Sending a Fax y Batch T ransm ission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the commu nication cost by sending multipl e originals to the same destination at one time.
Sending a Fax 29 y Polling T ransmission Y ou can store originals in memory , and wait for a reque st from a remote Fax to send the orig- inals. When the req uest arrives, the orig inals are automaticall y sent to the remote Fax that sent the request.
2 BASIC FUNCTIONS 30 Preparation for Tran smission Prep aration for T ransmission Switching to the Fax Mode When the use of the equipm ent is managed under the dep artment management When the use of the equipment is managed un der the department management, each user needs to enter a department code.
About Originals 31 About Originals Original size/Original scanning range Original size The following table shows the size and thickness of origi nals that can be transmitted via this sys- tem. Original scanning area The complete area of the originals described abo ve (other than B5, B4, and COMP) is scanned.
2 BASIC FUNCTIONS 32 About Originals Setting Originals When setting orig inals on the glass Originals are sent in the o rder they are p laced on the original glass in both memory TX and direct TX modes. In direct TX mode, only one page can be sent at a time.
About Originals 33 3 Lower the Platen Cover (optional), Automatic Document Feeder (optional), or Reversing Automatic Document Fe eder (optional) slowly . When setting highl y transparent originals su ch as overhead transparencies or tracing paper , place a blank sheet of paper over the original, of which size is the same as the original or larger .
2 BASIC FUNCTIONS 34 About Originals Precautions for usin g the Automatic Document Feeder (optional) or Reversing Au tomatic Document Feeder (optional) Do not use the following types of originals as the y tend to be misfeed o r become damaged: Also, the following originals sho uld be handled carefully: (1) Badly wrinkled or folded originals.
About Originals 35 When using the Automatic Do cument Feeder (optional) or Reversing Automatic Do cument Feeder (optional) When the originals are placed on the Automatic Document Feeder (optional ) or Reversing Auto- matic Document Feeder (optional), the uppermo st page is the first to be scanned and sent.
2 BASIC FUNCTIONS 36 Setting the Transmission Conditions Setting the T ransmission Cond itions Setting the T ransmission Conditions Resolution Set the resolution before you scan the origin al to be sent.
Setting the Transmission Conditions 37 Original mode Set the origi nal mode befo re you scan the origi nal to be sent. The default settin g is "TEXT". "TEXT" mode is suitable when sending text or iginals. "PHOTO" mode is suitable when sending photo originals.
2 BASIC FUNCTIONS 38 Setting the Transmission Conditions Exposure Set the image density according to the contrast of the original to be se nt. In the automatic exposure mode, th e equ ipment automatically judges the contrast of the orig inal, and selects the ideal contrast.
Setting the Transmission Conditions 39 Setting the Scanning Co nditions for Each Page When you want to send multi-page originals by placing them on the original glass, you can change the following sca.
2 BASIC FUNCTIONS 40 Setting the Transmission Conditions 7 Select the desired resolu- tion using the or button and press the [ENTER] button. y T o cancel the setting, press the [CANCEL] button before you press the [ENTER] button. 8 Select the desired original mode and exposure.
Specifying the Remote Fax 41 Specifying the Remote Fax Keypad Dialing (Direct Entry with Digit al Keys) Y ou can dial the telephone number of the remote Fax directly using the digital keys. 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions.
2 BASIC FUNCTIONS 42 Specifying the Remote Fax 4 Press the [ST ART] button on the control p anel. When setting originals on the glass y When you want to send multi- page originals with the current scanning conditions unchang ed, place the next orig inal on the glass, and select “1.
Specifying the Remote Fax 43 When you are dialing to an out side line via a PBX, there may be a pause before the con- nection is ma de, causing a transmission error . T o avoi d this error , press the [REDIAL/ P AUSE] button after the number that des ignates an outside line to enter a pause.
2 BASIC FUNCTIONS 44 Specifying the Remote Fax 3 Press the desired One T ouch key ([01] to [7 5]). When setting originals on the glass The One T o uch key number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears.
Specifying the Remote Fax 45 One T ou ch key (01 to 50) One T ouch key (51 to 75) y If a One T ouch key is not pro- grammed, the message "Num- ber not listed" is displayed for 2 seconds, and the display returns to the previous status screen.
2 BASIC FUNCTIONS 46 Specifying the Remote Fax Abbreviated Dialing Y ou can dial the remote Fax using an abbreviated dial number from 1 to 999. y It is required to register the a bbreviated dial numbers beforehand. ( P .161 “Abbreviated Dial Numbers”) y Y ou can confirm the abbreviated di al numbers already registered.
Specifying the Remote Fax 47 5 Enter the abbreviated dial number (1 to 999) assigned to the desired remote Fax and press the [ENTER] or [ST ART] button. When setting originals on the glass The abbreviated dial nu mber and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears.
2 BASIC FUNCTIONS 48 Specifying the Remote Fax Alphabet Dialing This method allows you to select the remote Fax usi ng an alphabetic index sea rch of the loca- tion IDs programmed into One T ouch (up to 75 lo cations), Abbreviated Number Dialing (up to 300 locations) and Group Dialing (up to 50 groups) directories.
Specifying the Remote Fax 49 5 Enter the search characters using the keyboard on the Flip Panel or the digit al keys on the control p anel and press the [ENTER] but- ton. 6 Select the desired remote Fax using the or button and press the [ENTER] or [ST ART] button.
2 BASIC FUNCTIONS 50 Specifying the Remote Fax Group Dialing Y ou can send a document to multiple remote parties in a single operation. This is referred as Group Dialing. y It is required to register the Gr oup Dialing numbers beforehan d. ( P .170 “Group Number Dialing”) y Y ou can confirm the Group Dialing numbers already registered.
Specifying the Remote Fax 51 5 Enter the Group Dialing number (1 to 1999) assigned to the desired remote p arty and pres s the [ENTER] or [ST ART] button. When setting originals on the glass The Group Dialing number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears.
2 BASIC FUNCTIONS 52 Specifying the Remote Fax Memory T ransmission The original is scanned into memory and automatic ally starts to be sent once a connection has been made. y The default setting is memory TX, however you can set direct TX as the default, T o change the default setting from memo ry TX to direct TX, see P .
Specifying the Remote Fax 53 - Documents can no longer be added to memory if it becomes full mi dway during scan- ning. In this case, reduce the number of orig inals you are sending, or try sending in the direct transmission mode. y "Send after Scan" function to transmit originals after scanning all of them is also available.
2 BASIC FUNCTIONS 54 Specifying the Remote Fax y If the original cannot be sent because the remote F AX is busy , the remote F AX is automatically redialed. Default value s for the redial intervals and the redial count are different depending on country/region.
Specifying the Remote Fax 55 5 When you hear the answer tone (short high-pitc hed tone) through the built-in speaker indicating the connecti on has been made with the remote Fax, press the [ST ART] button.
2 BASIC FUNCTIONS 56 Specifying the Remote Fax Off-hook T ransmission (Ext ernal T elephone Dialing) This mode is available by picking up the hands et of the external telephone to dial. Wh en the other party receives the call as a telephone call, you can talk with him/her .
Specifying the Remote Fax 57 5 When you hear the answer tone (short high-pitc hed tone) through the handset indicating the connection has been made with the remote Fax, press the [ST ART] button. y Only one-page document can be sent when scanning original on the glass.
2 BASIC FUNCTIONS 58 Specifying the Remote Fax Redialing When the line of the remote party is busy , the equipment will automatica lly redial the remote party up to the set number of time s with intervals of the set length.
Receiving a Fax 59 Receiving a Fax Reception Mode There are 2 reception modes: y Automatic Reception Faxes are automatically receiv ed during the incomi ng calls. - T o change the Rin g Delay (number of rings before the equipment answers the incomin g calls), see P .
2 BASIC FUNCTIONS 60 Receiving a Fax 6 Press the [F AX] button to return to the basic screen for the Fax function. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Receiving a Fax 61 Manual Reception Set this mode when the Fax is connected to a line also used for voice tel ephone calls. y When a document for polling transmission is re gistered on a remote party , the equipment can automati cally receive the document even if "Manual Reception" has been set.
2 BASIC FUNCTIONS 62 Receiving a Fax Receiving a fax manually 1 When the bell rings, pick up the handset of the external telephone. y If the incoming call is a telephone call , start talking with the othe r party . 2 If you hear a tone (Fax signal), press the [F AX] button and the [ST ART] button.
Receiving a Fax 63 Setting RX printing during default setup The received d ata are printed on paper which fits the in coming original size. y When the incoming original is shorter or the same length as the paper printing area, it is printed in the original size.
2 BASIC FUNCTIONS 64 Receiving a Fax Paper priority when there is no same size p aper When RX reduction prin ting and discard printing are set to "ON", paper is selected acco rding to the fo.
Receiving a Fax 65 European size Size of Original being Received Priority A3 B4 A4 A4 A5 B5 A3 B4 B5 A4 A4 A4 A5 B5 A3 A3 B4 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1.
2 BASIC FUNCTIONS 66 Receiving a Fax When Both the Reduction Print and Discard Print are set to ON y When originals a re up to 10 mm larger than the printing area; the part of the originals that exceeds the paper printing area (shaded area below) is disca rded.
Receiving a Fax 67 y If the original cannot fit on a single shee t of paper , it is printed on 2 sheets of paper ..
2 BASIC FUNCTIONS 68 Checking and Cancelin g the Communica tions Checking and Cancelin g the Communications Checking the Communicatio ns during T ransmission Y ou can check the communication status on the L CD screen while the fax communication lamp is blinking.
Checking and Canceling the Communica tions 69 Checking the T ransmissio n Result s Completion tone and message di splayed on the LCD for the direct transmission mode y When the transmission is normally completed : Returns to the basic screen. (Completion tone does not sound.
2 BASIC FUNCTIONS 70 Checking and Cancelin g the Communica tions Checking the transmission result s by printing the transmission report Each time the transmission is completed, the tr ansmission report is printed out.Y ou can select the report output timing from "AL WA YS", "ON ERROR" or "NOT PRINT OUT".
Checking and Canceling the Communica tions 71 Canceling T ransmissions Y ou can cancel a transmission job on the LCD screen. Also, you can cancel a transmission job reserved in memory on the LCD screen. Canceling Memory T ransmissions (during transmission) 1 Press the [F AX] button on the control p anel.
2 BASIC FUNCTIONS 72 Checking and Cancelin g the Communica tions Canceling Direct T ransmission 1 Press the [CLEAR/STOP] button. 2 Select "1. YES" using the or button and press the [ENTER] button. y T o cancel the job cancella tion, select "2.
Checking and Canceling the Communica tions 73 Canceling Reserved Memory T ran smissions 1 Press the [F AX] button on the control p anel. 2 Press the key . y The last three jobs are di splayed on the screen. y When there is no reserved job, the message shown o n the right is displayed and returns to the basic screen.
2 BASIC FUNCTIONS 74 Checking and Cancelin g the Communica tions.
3. ADV ANCED FUNCTIONS This section describes the advanced functions which you can utilize when transmitting a document. Communication Options ..................................................................... ................... 76 Communication Option Setting .
3 ADV ANCED FUNCT IONS 76 Communication Options Communication Options When transmitting a document, you can set t he various co mmunication options.These commu- nication options set before you transmit a document is effective for only one transmission.
Communication Options 77 How to set the communication options 1 Press the [F AX] button on the control p anel. SECURITY TX, ECM, LINE MONITOR 2 Place the original(s) and perform the transmission op eration. P AGE NUMBER 2 Press the butto n. y Screen to select the communica- tion options appears.
3 ADV ANCED FUNCT IONS 78 Communication Options MENU LIST 1 Menu list is printed out, which shows the function keys used in the Fax opera- tion and the communica- tion options. y While p rinting i s being per- formed, or when print error occurs, the screen on the right appears for about 2 se conds and returns to the basic screen.
Sending Two-sided Originals 79 Sending T wo-sided Originals Y ou can scan and send two-sided originals usi ng the Reversing Automatic Document Feeder (optional).
3 ADV ANCED FUNCT IONS 80 Sending Two-sided Originals 7 Specify the remote Fax. y Keypad Dialing (Direct Entry w ith Digital Keys): P. 4 1 y One T ou ch Key Dialing: P. 4 3 y Abbreviated Dialing: P. 4 6 y Alphabet Diali ng: P. 4 8 y Group Dialing: P.
Batch Transmission 81 Batch T ransmission Function Batch T ransmission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sendi ng multiple originals to the same destina- tion at one time.
3 ADV ANCED FUNCT IONS 82 Function Keys Function Keys Frequently used functi ons are assigned to the keys located on the left side of the control panel. These keys allow direct access to frequently used function settings and operations. Description of 22 function keys Function Keys: Open the fl ip panel and press the desired key .
Function Keys 83 RECOVERY TX Used to transmit a Fax without placing an original again when the Fax was not transmitted after the s pecified number of redial.
3 ADV ANCED FUNCT IONS 84 Function Keys Chain Dial Communication This function is used when you want to combi ne several numbers to select the several remote Fax machines.
Function Keys 85 Delayed transmission (Time designation) This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country/region which has a time difference.
3 ADV ANCED FUNCT IONS 86 Function Keys 3 Enter the time (hours/min- utes) and day (DD) using the digit al keys and press the [ENTER] button. y T o correc t the entered value, highlight the character using the button and enter the correct value.
Function Keys 87 Direct transmission The remote Fax is dialed immedi ately , and the original wil l be sent as it is being scanned. This mode is useful if you want to confi rm connection to the remote Fax or when you wan t to send an urgent Fax document.
3 ADV ANCED FUNCT IONS 88 Function Keys Low speed transmission If communication errors frequently occur while transmitting documen ts due to bad phone lines, we recommend you to select a lower transmission speed to enable quality transmission s. y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys): P .
Function Keys 89 Cover sheet registration This function enables the attachment of a cover sheet to the document being tra nsmitted. The following informati on can be included in the cover sheet.
3 ADV ANCED FUNCT IONS 90 Function Keys Att aching cove r sheet y Cover sheet registration ( P .186 “Cover sheet”) y Confirm that thi s function is active on the Function List. ( P .237 “F unction list”) y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys): P .
Function Keys 91 6 Place the original(s) and perform the transmission op eration. y T o cancel this functi on, press the [FUNCTION CLEAR] button to return to the basic screen. y If you leave the equipment for ab out 45 seco nds, it automatically returns to the basic screen.
3 ADV ANCED FUNCT IONS 92 Function Keys Priority transmission Priority T ransmission allows you to perform a transmission before any other reserved transmis- sion job (including redial standby). y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys): P .
Function Keys 93 Recovery transmission Recovery T ransmission allows you to retransmit a document after failing the initially specified number of redial attempts. y Confirm that the recovery transmission fu nction is active on the Functi on List. ( P .
3 ADV ANCED FUNCT IONS 94 Function Keys Fax number specified by Abbrevi ated Dialing, On e T ouch Dial ing, Alphabet Dialing and Group Dialing canno t be changed to another . 6 The job is sent. 4 Confirm the det ailed infor- mation of the job and press the [ENTER] button.
Function Keys 95 Canceling recovery trans mission 1 Press the [F AX] button on the control p anel. 2 Press the key . y Screen to select a job appears. y If any job has not been retained in memory , the LCD screen returns to the basic screen after displaying the screen o n the right for about 2 seconds.
3 ADV ANCED FUNCT IONS 96 Function Keys Y ou can select the retaining time for a job which failed to transmit in the range of 1 hour to 24 hours. ( P .188 “Recovery transmission”) T ransmission with su b-address This function attaches the sub-address when th e remote F ax you are communicati ng with needs a sub-address.
Function Keys 97 6 Place the original(s) and perform the transmission op eration. 3 Select the desired informa- tion using the or button and press the [ENTER] button. [1. COMPLETE]: Finalizes sub-address entry . → go to the basic screen. [2.SUB]: Enters sub-address information.
3 ADV ANCED FUNCT IONS 98 Function Keys Secure reception There are occasions when you may wish to secure access to incoming do cuments. Secure RX allows you to receive documents to memory un til a security code is entered. This ensures that only users with the correct security code may retrieve documents.
Function Keys 99 Canceling secure r eception (manual canc ellation) 5 Document s stored in memory a re printed out and the screen returns to the basic screen. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "SECURE RX" screen appears.
3 ADV ANCED FUNCT IONS 100 Function Keys Send af ter scan When the default setting for the send after scan func tion is set to “OFF”, this operation allows you to use the send after scan mode for a single transmission. Once that transmission is com- plete, the default status is regained.
Function Ke ys 101 PIN mask Some telephone PBX (Private Branch Exchange ) systems can track and monito r all outgoing calls made by an equipment. T his is done by en tering a PIN code after dialing the destination facsimile number .
3 ADV ANCED FUNCT IONS 102 Function Keys 3 Enter the remote F AX num- ber using the digit al keys on the control p anel. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Function Ke ys 103 6 Press the [ST ART] button on the control p anel. y The remote Fax is dialed imme- diately and communication is ini- tiated . y The screen on the right may appear when the equipme nt has failed to detect the original size.
3 ADV ANCED FUNCT IONS 104 Function Keys.
4. SYSTEM FUNCTIONS This section describes the system functions which yo u can utilize such as multi-address tran smission and mailbox communication. Multi-address T ransmission (Broadcasting) ......................................................106 T ypes of Multi-address Transmission .
4 SYSTEM FUNCTIONS 106 Multi-addr ess Tr ansmission ( Broadcasting ) Multi-address T ransmis sion (Broadcasting) T ypes of Multi-addr ess T ransmissi on The multi-addre ss transmission function all ows you to send the same document to 2 or more remote Faxes in a single operation.
Multi-address Tr ansmission (Broadca sting) 107 4 Specify the remote Faxes. y Keypad Dialing (Direct Entry w ith Digital Keys): P. 4 1 y One T ou ch Key Dialing: P. 4 3 y Abbreviated Dialing: P. 4 6 y Alphabet Diali ng: P. 4 8 y Group Dialing: P.
4 SYSTEM FUNCTIONS 108 Multi-address Tr ansmission ( Broadcasting ) 3. Select "1. YES" using the or button and press the [ENTER] but- ton. y T o cancel the removal, select "2. NO". T o modify a location regis tered 1. Select "REVIEW LIST" using the or button and press the [ENTER] button.
Multi-address Tr ansmission (Broadca sting) 109 7 T ransmission st art s. y T o cancel the reserved transmission ( P .73 “Canceling Reserved Memory Trans- missions”) y T o confi rm the result of transmissio n, print out the transmission journa l ( P .
4 SYSTEM FUNCTIONS 110 Multi-address Tr ansmission ( Broadcasting ) y T o cancel the reserved transmission ( P .73 “Canceling Reserved Memory Trans- missions”) y T o confi rm the result of transmissio n, print out the transmission journa l ( P .
Mailbox Communication 111 Mailbox Communication T ypes of Mailbox This function is used to communica te between Fa x machin es compatible with a mailbox function (ITU-T compatible). The owners of these Fax mach ines can input or retrieve the data of origi nals in the mailbox.
4 SYSTEM FUNCTIONS 112 Mailbox Communication Mailbox communication condition y Sending and storage of documents to a mailbox hub an d retrieval of documents from a mai l- box hub is possible only with an ITU-T complia nt facsimile. Only ITU-T compliant facsimiles can be used as Open Mailbox hubs.
Mailbox Communication 113 5 Select the mailbox type using the or button and press the [ENTER] but- ton. [1. CONFIDENTIAL]: Allows a one time document retrieval from the mailbox. [2. BULLETIN BOARD]: Allows multiple document retrievals from the mailbox.
4 SYSTEM FUNCTIONS 114 Mailbox Communication y If you selected the Confidential Bo x in S t ep 5, a password must be used if the docu- ment is to be retrieved. The remote Fax wi ll require its operator to enter this password before being able to retrieve the document.
Mailbox Communication 115 Setting up relay mailbox Using relay mailbox, all ITU-T compliant Faxes c an be received or transmit documents to and from this equipment. y Confirm the registere d contents on the Mailbox/Relay Box List. ( P .230 “Mailbox/Relay box list”) 9 Select “1.
4 SYSTEM FUNCTIONS 116 Mailbox Communication 6 Enter a mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 117 7 T o set a p assword, select “1. YES” using the or button and press the [ENTER] button. y When a password is not required, select "2 . NO". → go to step 9. 8 Enter the p assword (up to 20 digit s) with the digit a l keys and press the [ENTER] button.
4 SYSTEM FUNCTIONS 118 Mailbox Communication When the relay end terminal specified has been already registered: Since the screen on the right ap pears, select the de sired item usin g the or button and press the [ENTER] but- ton. [1. DELETE]: T o delete the relay end termina l specified.
Mailbox Communication 119 Deleting mailbox How to delete a mailbox no lo nger needed i s explained here. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "MAILBOX" screen appears. 3 Select “4. MAILBOX SETUP” using the or button and press the [ENTER] button.
4 SYSTEM FUNCTIONS 120 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 121 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the mailbox, and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
4 SYSTEM FUNCTIONS 122 Mailbox Communication Sending dat a in confidential / bulletin board mailbox (remote hub) How to send a document data into a confidenti al mailbox or a bulletin board mailbox on the remote hub unit is explained here. A maximum of single-page 999 documents can be st ored in one co nfidential/bulletin board mai l- box.
Mailbox Communication 123 5 Select “2. TX TO MAILBOX” using the or button and press the [ENTER] but- ton. 6 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake.
4 SYSTEM FUNCTIONS 124 Mailbox Communication 7 Enter the p assword with the digit al keys, if the p ass- word has been set to the bulletin board, and press the [ENTER] button. y T o input the data into the confi- dential mailbox, it is not required to enter a password.
Mailbox Communication 125 Reserving dat a in confidential / bulletin board mailbox (local hub) How to reserve a document data into a confidential mailbox or a bulletin board mailb ox on the local hub unit is explained here. 1 Press the [F AX] button on the control p anel.
4 SYSTEM FUNCTIONS 126 Mailbox Communication 6 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 127 8 Reserving the document st arts. 7 Enter the p assword with the digit al keys, if the p ass- word has been set on the bulletin board, and press the [ENTER] button. y T o input the data into the confi- dential mailbox, it is not required to enter a password.
4 SYSTEM FUNCTIONS 128 Mailbox Communication Retrieving (Polling) a document fr om a confidential / bulletin board mailbox (remote hub) How to retrieve a documen t from a confiden tial box or bulletin board box in a remote hu b unit is explained here.
Mailbox Communication 129 5 Select the desired mailbox type using the or button and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
4 SYSTEM FUNCTIONS 130 Mailbox Communication 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the confidential box, and press the [ENTER] button. y T o retrie ve the data from th e bul- letin board box, it is not required to enter a password.
Mailbox Communication 131 Printing a document from a co nfidential / bulletin board mailbox (local hub) How to retrieve a document from a confidential box or bull etin board box in a local hub uni t is explained here. 1 Press the [F AX] button on the control p anel.
4 SYSTEM FUNCTIONS 132 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 133 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the confidential box, and press the [ENTER] button. y T o retrie ve the data from th e bul- letin board box, it is not required to enter a password.
4 SYSTEM FUNCTIONS 134 Mailbox Communication Canceling documents in a co nfidential / bulletin board mailbox (local hub) How to cancel documents stored in confidential box or bulletin board box in a local hub unit is explained here. 1 Press the [F AX] button on the control p anel.
Mailbox Communication 135 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
4 SYSTEM FUNCTIONS 136 Mailbox Communication 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the mailbox, and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 137 Relay Mailbox 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions. y P .32 “When setting originals on the glass” y P .35 “When using the Auto- matic Docu ment Feeder (optional) or Reversing Auto- matic Docu ment Feeder (optional)” y P .
4 SYSTEM FUNCTIONS 138 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
Mailbox Communication 139 7 Enter the p assword (up to 20 digit s) with the digit a l keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered.
4 SYSTEM FUNCTIONS 140 Polling Communications Polling Communications T ypes of Polling Communications “Polling communications” is a function for recei ving originals from a remote facsimile that has been called by the receiving facsimile.
Polling Communications 141 4 Select “2. POLLING RESERVE” using the or button and press the [ENTER] button. 5 Select “1. POLLING” using the or button and press the [ENTER] button. T o register a se curity cod e 1. Select "2. SECURITY" using the or button and press the [ENTER] button.
4 SYSTEM FUNCTIONS 142 Polling Communications 2. Enter a telephone numbe r on the remote Fax (20 digits) and press the [ENTER] button. y If you make a mistake, press one of the following ke ys to correct the mistake. [CLEAR/STOP] key: Pressing this key clears all of the values that you entered.
Polling Communications 143 y Polling document data is stored in memory . Therefore, after the data is stored in memory , the residua l memory does not become 100% even when no job exists in memory . y T o delete the polling document data, press the key .
4 SYSTEM FUNCTIONS 144 Polling Communications Public fax mailbox Document data stored in this box can be retrie ved by several F AXes. The data are not deleted even if they are retrieved. 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions.
Polling Communications 145 y Document data is stored in memory . Therefo re, after the data is stored i n memory , the residual memory does not become 100% even whe n no job exists in memory . y T o delete the docu ment data, press the key . ( P .
4 SYSTEM FUNCTIONS 146 Polling Communications 1 Press the [F AX] button on the control p anel. 2 Press the key . y "POLLING" screen appears. 3 Select “1. POLLING” using the or button and press the [ENTER] button. 4 When the security code is used, select “1.
Polling Communications 147 Multi-polling reception In a Multi Polling o peration, the documents are retrieved from multiple remote F AXes using pre- programmed groups, One T ouch Keys, Abb rev iated Dial, or from the Dial Keypad. Up to 475 destinations can be assigne d to a mult i-polling reception.
4 SYSTEM FUNCTIONS 148 Polling Communications 6 Press the key . y "MUL TI GROUP" screen appears. 7 Specify the remote Fax. y Keypad Dialing (Direct Entry with Digital Keys): P. 4 1 y One T ou ch Key Dialing: P. 4 3 y Abbreviated Dialing: P.
Polling Communications 149 T o remove a location regist ered 1. Select "REVIEW LIST" using the or button and press the [ENTER] button. 2. Select a location that you want to remove using the or button and press the button. 3. Select "1. YES" using the or button and press the [ENTER] but- ton.
4 SYSTEM FUNCTIONS 150 Polling Communications Continuous polling This section describe s the procedure to pol l the same remote F AX(es) on a regular schedule. Continuous Polling o perations can be progra mme d for specific time intervals on the days selected.
Polling Communications 151 3 Select “3. PROG . CONT . POLL.” using the or button and press the [ENTER] button. When this function has been already set, the screen on the right appears. T o clear the setting, select "1. CLEAR CURRENT SETTINGS" using the or button and press the [ENTER] button and select "1.
4 SYSTEM FUNCTIONS 152 Polling Communications 7 Select a day-of-week to end polling RX using the or button and press the [ENTER] button. y Since the end time is automati- cally specified by entering the start time and the duration, you specify only the day-of-week in this step.
Polling Communications 153 T o set a security code, 1. Select "6. SECURITY" using the or button and press the [ENTER] button. 2. Enter a 4-digit secu rity code using the digital keys and press the [ENTER] key . - T o correct the entere d security code, highlight the code using the button and enter the correct code.
4 SYSTEM FUNCTIONS 154 Department Management/Account Code Dep artment Management/Account Code Description of Function Dep artment management Department code operation is used to mo nitor t he equipment activity whe n shared between mul- tiple users or workgroups.
5. ENTERING & SETTING ITEMS This section describes how to register dial numbers and change the default settings for the Fax functions. Overview of Menu Operation ...............................................................................156 Navigatin g Menu Operat io n .
5 ENTERING & SETTING ITEMS 156 Overview of Menu Operation Overview of Menu Operation Navigating Menu Operation T o navigate each menu, select th e desired item using the or butto n. When you select the desired item, press the [ENTER] button to move to sub-menu.
Character Entry 157 Character Entry The Character Entry screen is for entering char acters when you are setting and entering items. Y ou ca n enter the follo wing: Alphabet characters, numbers and symbols. Buttons and Keys used for Character Entry [ENTER] button: Press th is button to fix all entered characters.
5 ENTERING & SETTING ITEMS 158 Character Entry Special character t able The Character T abl e lists special characters th at can be entered wh en programmi ng this equip- ment. The table lists the alpha keys in the lef t column and the characters that correspond to each key in the right column.
Character Entry 159 Entering & Correcting Characters Entering characters Example: T o enter "Chi cago" Correcting characters entered Example: T o correct "CHICADO" to "CHICAGO" 1 Press the [c] key while pressing the [SHIFT] key .
5 ENTERING & SETTING ITEMS 160 Character Entry 7 Press the [INSERT] key to exit the inse rt mode and press the [ENTER] button. 6 Press the [G] key while pressing the [SHIFT] key .
Entering the Remote Fa x Numb er 161 Entering the Remote Fax Number Abbreviated Dial Numbers This facsimile can store up to 300 facsi mile numbers (up to 128-digit long) and associated 20- character location ID names. This information is sto red into Abbreviated Dial Numbers labeled from 001 to 999.
5 ENTERING & SETTING ITEMS 162 Entering the Remo te Fax Number When the en tered number ha s been already registered, 1. The screen on the right appears fo r about 2 seconds. 2. Select the desired item usi ng the or button and press the [ENTER] button.
Entering the Remote Fa x Numb er 163 8 Enter TEL number (up to 128 digit s) with the digit a l keys and press the [ENTER] button. y When you dial to an outside line via a PBX, there may be a pause before the connection is made, causing a tran smission error .
5 ENTERING & SETTING ITEMS 164 Entering the Remo te Fax Number T o set communicat ion options 1. Select "5. COMM OPTIONS" using the or button and press the [ENTER] button. 2. Select "2. ON" using the or button and press the [ENTER] but- ton.
Entering the Remote Fa x Numb er 165 12 Press the [FUNCTION CLEAR] button to return to the basic screen. One T ouch Key Dial Numbers Up to 75 One T ouch key dial numbers can be r egistered. Registering 2nd TEL number allows you to automatically transfer a Fax to the number when 1st TEL number resulted in redialing- over .
5 ENTERING & SETTING ITEMS 166 Entering the Remo te Fax Number Entering one touch key dial numbers 1 Press the [F AX] button on the control p anel. 2 Press the key . y "TEL LIST ENTRY" screen appears. 3 Select “3. ONE TOUCH NUMBERS” using the or button and press the [ENTER] button.
Entering the Remote Fa x Numb er 167 5 Select “2. NAME” using the or button and press the [ENTER] button. y The screen to ente r name o f a remote Fax app ears. 6 Enter name of a remote Fax (up to 20 characters) and press the [ENTER] button. y Character Entry ( P .
5 ENTERING & SETTING ITEMS 168 Entering the Remo te Fax Number T o set 2nd TEL number 1. Select "4. 2nd TEL NUMBER" using the or button and press the [ENTER] button. y The screen to enter 2nd TEL number appears. 2. Enter 2ndTEL number (up to 128 dig- its) with the digital keys and press the [ENTER] button.
Entering the Remote Fa x Numb er 169 11 Press the [FUNCTION CLEAR] button to return to the basic screen. 9 Select “1. COMPLETE” using the or button and press the [ENTER] but- ton.
5 ENTERING & SETTING ITEMS 170 Entering the Remo te Fax Number Group Number Dialing Y ou can send a document to multiple remote parties in a single opera tion.
Entering the Remote Fa x Numb er 171 When the en tered number ha s been already registered, 1. The screen on the right appears fo r about 2 seconds. 2. Select the desired item using the or button and press the [ENTER] button. [1.DELETE]: T o delete the existing group nu mber → go to step 4.
5 ENTERING & SETTING ITEMS 172 Entering the Remo te Fax Number 8 Specify the remote loca- tion (Abbreviated Number or One T ouch Key) which is added to a group. y Using an abbreviated number: Enter the desired number and press the [ENTER] button. y Using One T ouch key: Press the desired key .
Entering the Remote Fa x Numb er 173 T o delete remote location from a group 1. Select "2. REVIEW LIST" using the or button and press the [ENTER] button. 2. Select the remote location you want to delete using the or but- ton and press the button.
5 ENTERING & SETTING ITEMS 174 Entering the Remo te Fax Number 14 Press the [FUNCTION CLEAR] button to return to the basic screen. 10 When all the remote loca- tions are entered, select “3. COMPLETE” using the or button and press the [ENTER] button.
Default Settings for Fax Functions 175 Default Settings for Fax Functions Description of Fax Functions When you send an original without changing th e original conditions and transmission mode set- tings, the original is sent with the d efault setting va lues.
5 ENTERING & SETTING ITEMS 176 Default Settings for Fax Func tions Reception interval This function insures, there wi ll be a period of time set aside for recei ving incoming Faxes during periods of heavy outgoing transmissi on activity .
Default Settings for Fax Functions 177 ECM ECM (Error Correction Mode) is an in ternationally -recognized error correction system. It enables error free communicatio ns by autom atically res ending any portion of the document affected by phone line noise or distortion.
5 ENTERING & SETTING ITEMS 178 Default Settings for Fax Func tions Document mode This setting determines the default setting whenev er a document is set in the equipment for transmission. Manual settings (if selected for a particular document) will take precedence over default settings.
Default Settings for Fax Functions 179 7 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 180 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 181 Redial mode If the remote Fax that you called is busy , the equipment will automatically redial th e number up to the number of attempts set by this procedure . (Default is different for each country/regio n.) If desired, you may change these redial settings.
5 ENTERING & SETTING ITEMS 182 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 183 Reception mode There are two types of reception modes: Auto matic Reception and Ma nual Reception y Y ou can confirm the reception mode on the Function List. ( P .237 “Function list”) 1 Press the [USER FUNC- TIONS] button and select “01.
5 ENTERING & SETTING ITEMS 184 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 185 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 186 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 187 4 Select the desired function using the or button and press the [ENTER] but- ton. [1.OFF]: Disables the cover sheet function. → go to step 6. [2.ON]: Attaches the cover sheet without image. → go to step 6. [3.
5 ENTERING & SETTING ITEMS 188 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 189 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 190 Default Settings for Fax Func tions TTI (T ransmit T erminal ID) print T o properly iden tify the sender of your documents, this equipment prints a transmission header (TTI) on the recording paper of the remote Fax.
Default Settings for Fax Functions 191 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 192 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 193 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 194 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 195 Secure reception There are occasions when you may wish to secure access to incoming do cuments. Secure RX allows you to receive documents to memory un til a security code is entered. This ensures that only users with the correct security code may retrieve documents.
5 ENTERING & SETTING ITEMS 196 Default Settings for Fax Func tions 2. Enter a security co de (4 digit s) with the digital keys and press the [ENTER] button. y Do not forget the security code you entered. y If the security code has been already registered, the screen on the right appears.
Default Settings for Fax Functions 197 5. Highlight the input areas using the or button and enter the start time then press the [ENTER] button. y T o switch "AM" to "PM" or vice versa, highlight the value u sing the button and press the or button.
5 ENTERING & SETTING ITEMS 198 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 199 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 200 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for Fax Functions 201 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen. P .
5 ENTERING & SETTING ITEMS 202 Default Settings for Fax Func tions Privileged reception This function prevents the equipment from rece iving documents from unknown parties.
Default Settings for Fax Functions 203 RTI (Remote T erminal ID) Print T o clearl y identify the time, date, and page count of your Fax receptions, this equipment is a ble to print a Reception Footer (RTI) on received documents. e.g.) RTI information is print ed on the footer area.
5 ENTERING & SETTING ITEMS 204 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Registering the Terminal ID 205 Registering the T erminal ID Description of the T erminal ID If you register the ID name in advance, you ca n print sender informatio n on the leading edge of originals that are transmitted and receiver info rmation on the trailing edge of originals that are received.
5 ENTERING & SETTING ITEMS 206 Registering the Terminal ID 7 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for List & Report Output 207 Default Settings for List & Report Output T ypes of List s & Reports T ransmission/Reception journal setting There are two types of Journals available. Both the Transmission Journal (TX Journal) and Reception Journal (RX Journal) list the 150 most re cent transactions.
5 ENTERING & SETTING ITEMS 208 Default Settings for List & Report Output 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
Default Settings for List & Report Output 209 Communication report setting Communication Report allows you to print a re port after every transmission.
5 ENTERING & SETTING ITEMS 210 Default Settings for List & Report Output T o set the default setting for direct TX report 1. Select "01. TX REPORT" using the or button and press the [ENTER] button. 2. Select the output setting using the or button and press the [ENTER] button.
Default Settings for List & Report Output 211 T o set the default setting for multi-address TX report 1. Select "03. MUL TI-ADD REPORT" using the or button and press the [ENTER] button. 2. Select the output setting using the or button and press the [ENTER] button.
5 ENTERING & SETTING ITEMS 212 Default Settings for List & Report Output T o set the default setting for relay originato r report When this equipment is setup as a relay originator , the report of the transmission to the relay stations is output.
Default Settings for List & Report Output 213 4 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
5 ENTERING & SETTING ITEMS 214 Default Settings for List & Report Output Reception list setting This equipment prints a rece ption list und er the following co nditions: y Reservation to Local Mailbox When reserving a document to a Mailbox withi n th is equipment locally , a reception list is printed.
Default Settings for List & Report Output 215 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.
5 ENTERING & SETTING ITEMS 216 Printing L ist Printing List T ypes of List s T ransmission/Reception journal T ransmission/Reception Journal shows the result of each commun ication for up to the past 150 transmissions/receptions.
Printing List 217 <Print Format> 1. List/report name 2. No. of pages 3. T ime of output of the list or report 4. Fax/telephone number of this equipment (Max. 40 characters) 5. E-mail address of this equipment (Max. 40 characters) * Both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are required.
5 ENTERING & SETTING ITEMS 218 Printing List The communication mode is classified as follows: (*): T oshiba shortened protocol ve rsion of the original mode is used. Communication Mod e Indication G3 G3 ECM (*) EX ECM EC ML E-mail HW , HR RDC communication 20.
Printing List 219 Error code t able If an error occurs during communication s, an error code is indicated in the transmission journal, reception journal or memory transmission journa l. See the following table for the remedy . Error Code Description Remedy 10 Paper Empty Replenish paper .
5 ENTERING & SETTING ITEMS 220 Printing List Reception list/Co mmunication report This equipment prints out a reception list for the following transmissions; Reservati on for Local Mailbox, Remote Mai lbox and Relay St ation Reception. This equipment can also print ou t a communicati on report which shows the result of the above transmissions.
Printing List 221 List and report print format T ransmission report This is the result report printed after a Direct T ransmission (a job transmitted directly from the original glass or d ocument fe eder in stead of from memory). <Print Format> 20.
5 ENTERING & SETTING ITEMS 222 Printing List Memory transmission report This is the result report printed after a Memory Transmission. (A job transmi tted after the docu- ment is first scan ned into memory .) <Print Format> 1. File number of the memory transmission job (ind icated in 3 digits (001 to 999)) 2.
Printing List 223 Multi-addres s transmission report This is the result report printed after a Multi-address T ransmission. <Print Format> 1. Document pages: The number of pages input in memory is indicated. 2. Receivers where the transmission was complete d normally .
5 ENTERING & SETTING ITEMS 224 Printing List Relay transmission or iginator repo rt This is the result report the Originating T erminal prints af ter initiating a Relay T ransmission. <Print Format> 1. Job number of the relay transmission (indicated in 3 digits (001 to 999) 2.
Printing List 225 Relay st ation report The list is outp ut on the Relay St ation upon receiving a rel ay request. <Print Format> 1. File number that the relay station assigns when it accepts the relay request (indicated in 3 dig- its (001 to 999)) 2.
5 ENTERING & SETTING ITEMS 226 Printing List Relay transmission re lay st ation repor t This is the Relay S tation resu lt report, output by the Relay St ation and printed after a Relay T ransmission. <Print Format> 1. File number of the relay transmission ( indicated in 3 digits (001 to 999)) 2.
Printing List 227 Relay transmission re lay end terminal report This is the End T erminal result repo rt sent from the Relay S tation to the Originating T erminal and printed by the Origin ating T erminal. <Print Format> The format is the same as “Relay Transmission Relay S tation Report”.
5 ENTERING & SETTING ITEMS 228 Printing List Multi-polling report This is the result report printed after a Multi-polling Reception. <Print Format> 1. File number of the multi-polling job (indicated in 3 digits (001 to 999) ) 2. Date and time when the multi-polling job was received 3.
Printing List 229 List to confirm the content s stored in memory Reservation list This is a listi ng of the communication jobs now reserved in memory . y Printing reservation list (Manual Output) <Print Format> 1 Press the [F AX] button on the control p anel.
5 ENTERING & SETTING ITEMS 230 Printing List Mailbox/Relay box list Issues a list of the documents reserved through t he local (i .e., your own) station and remote sta- tions, using the Open Mail-box System (I TU-T Compatible Mailbox Communication).
Printing List 231 <Print Format> 1. Mail box number (Max. 20 digits) 2. Mail box type (Confidential/Bulletin board/R elay box) 3. Number of pages of the file entered in the mail box (001 to 999)Items which can be resent. 4. Job number (When the job is tran sferred from the remote station, the communication receipt number is indicated.
5 ENTERING & SETTING ITEMS 232 Printing List Dialer list Printing dialer list 1 Press the [F AX] button on the control p anel. 2 Press the key . 3 Select the desired dialer list using the or button and press the [ENTER] but- ton. [1. BY NAME] ( P .
Printing List 233 Alphabetical sort list Issues a listing of names programmed to A bbre viated Dial Numbers, One T ouch Keys, and Group Numbers. <Print Format> 1. Destination name The station names of one touch/abbreviated dial numbers and the group names (sorte d in alphabetical order) 2.
5 ENTERING & SETTING ITEMS 234 Printing List Abbreviated dial number list Issues a list of remote station dialing num bers assigned as Abbreviated Di al Numbers. <Print Format> 1. Abbreviated dial number (indicat ed in ascending order (001 to 999)) 2.
Printing List 235 Group number list Issues a list of One T ouch Key or Abbrevia ted Dia l Numbers registered in Multi-a ddress Groups or Multipolling Groups. <Print Format> 1. Group number (indicated in 4 digits in the ascending order) 2. Group name (indicated in max.
5 ENTERING & SETTING ITEMS 236 Printing List One touch number list Issues a list of dial numbers of the remote stations assigned to One T ouch Dial Keys.
Printing List 237 Function list Issues a list to confirm the functi ons currently set in this equipment. Printing function list 1 Press the [USER FUNC- TION] button on the control p anel. y "USER FUNCTIONS" screen appears. 2 Select “02. LISTS” using the or button and press the [ENTER] button.
5 ENTERING & SETTING ITEMS 238 Printing List <Print Format> ROMversion001 ROMversion002 ROMversion003 ROMversion004 FUNCTION LIST PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 123456789.
Printing List 239 Menu list Issues a list of menu items thro ugh which functions or options ca n be set. This list can be a use- ful guide during machine programming . Printing menu list 1 Press the [USER FUNC- TIONS] button on the con- trol p anel. y "USER FUNCTIONS" screen appears.
5 ENTERING & SETTING ITEMS 240 Printing List <Print Format> MENU LIST (PROGRAM) PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 E-MAIL : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN 01.
Printing List 241 Power failure list This equipment has a battery to back up the document memory contents. However , when the power is turned off for a lengthy period (due to a power failure, etc.) and the communication data stored in memory is cleared, a list of the File Numbers of those cleared communication s will be printed.
5 ENTERING & SETTING ITEMS 242 Printing List.
6. TROUBLESHOOTING This section describes the appropriate remed y for the error when error message is displayed. T roubleshooting ........................................................................ ............................ 244 Error Message..
6 TROUBLESH OOTING 244 Tr oublesho oting T roubleshooting Error Message When the fo llowing messages appea r on the LCD scree n, press the [FUNCTION CLEAR] but- ton to clear the error me ssage and perfor m the appr opriate remedy for the error . If you encounter an error code not listed here , see the Operator ’s Manual for Copying Functions.
Troubleshooting 245 DRA WER 1 empty DRA WER 2 empty DRA WER 3 empty DRA WER 4 empty Paper has run out in the desig- nated cassette, or the cassette is removed. Load recording paper , or insert the cassette firmly . Memory reception may be per- formed.
6 TROUBLESH OOTING 246 Trou bleshoot ing T ransmission T rouble Check the following points if you are having troub le sending orig inals. If you cannot rectify the trouble by checking these points, or trouble not listed belo w occurs, contact your service techn i- cian.
Troubleshooting 247 Reception T rouble Check the following points if you are having trouble receiving originals. If you cannot rectify the trouble by checking these points, or trouble not listed belo w occurs, contact your service techn i- cian. T r ouble Check Point Originals cannot be received even if the [ST ART] button is pressed.
6 TROUBLESH OOTING 248 Trou bleshoot ing.
7. APPENDIX This section describes the following article s. Remote Service Automatic Supplies Order.................................................. ...... 250 Automatic Supplies Order Setting ... .................... .............. ........... .....
7 APPENDIX 250 Remote Service Automatic Supplies Order Remote Service Autom atic Supplies Order Automatic Supplies Order Setting This equipment can aut omatically send an order sheet to a designated fax machine informing your supplier that a re placement T oner C artridge is required.
Specifications 251 Specifications * Outer appearance, S pecifications, etc. may be changed without prior notice. * If any trouble is encountered, contact your authorized TOSHIBA dealer * The clock function and programming data of this device are preserved with a built-in battery .
7 APPENDIX 252 Specifications.
INDEX 253 INDEX A Abbreviated Dial Number Dialing ....... ........... 27 Abbreviated dial number list . ................ ...... 234 Abbreviated Dial Numbers ................ ......... 161 Abbreviated Diali ng ................ ............. ........ 46 Acceptable size of paper .
254 INDEX Group Dialing ..... ............. ................ ........... 50 Group Number Dialing .. ................ ............. 170 Group number list .. ................ ............. ...... 235 I Individual polling rece ption ............ ........
INDEX 255 Redial mode ... ................. ............ ............. 181 REDIAL/PAUSE button .............. ................ .. 21 Redialing ..... ............. ................ ............ 27 , 58 Reduction printing ............... ............. .
256 INDEX.
Printed in Malaysia GD-1220 OME060049A0.
2006 T OSHIBA TEC CORPORA TION All rights reserved 2-17-2, HIGASHIGOT ANDA, SHINAGA W A-KU, T OKYO, 141-8664, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-.
An important point after buying a device Toshiba GD-1220 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Toshiba GD-1220 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Toshiba GD-1220 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Toshiba GD-1220 you will learn all the available features of the product, as well as information on its operation. The information that you get Toshiba GD-1220 will certainly help you make a decision on the purchase.
If you already are a holder of Toshiba GD-1220, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Toshiba GD-1220.
However, one of the most important roles played by the user manual is to help in solving problems with Toshiba GD-1220. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Toshiba GD-1220 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
