Instruction/ maintenance manual of the product MX-C400 Sharp
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COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IMA GE / SEND AN I.
MAKE A COPY Conserve Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions.
Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card.
Make a copy of this type of original Mixed colour and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges).
Make a copy on this type of paper Envelopes and other special media Transparency film.
Add the date or page numbers 2010/04/04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text.
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching.
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Make a mirror-image copy z Copy onto the centre of the paper z Make a negative copy Convenient functi.
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions.
Conserve Print on both sides of the paper Print multiple pages on one side of the paper.
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine.
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode.
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper.
Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees.
Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data.
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypte.
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions.
Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office.
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides ID card or other card.
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions.
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges.
Save trouble 12 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-.
Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the o.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission.
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient.
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document.
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Original with background.
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions.
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white ID or other card.
Save trouble 12 3 Store frequently used settings Send to multiple destinations aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmission log aaa@aa.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Selec.
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files.
Search for a file abc Search for a file using a keyword.
Organize my files Delete a file Periodically delete files.
i ABOUT OPERATION GUIDE There are two wa ys to search for a top ic in this guide: you ca n use an "I want to..." menu, or you can u se a regular table of contents . The following explanat ion assumes that Adobe Re ader 8.0 is being used (Some butt ons do not appear in the defa ult state.
ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) Return to top page button If an operation does not proceed as expected , click this button to start over again . (2) Back one page button Displays the previous page.
iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF form at provide detailed expl anations of the procedure s for using the machine in each mode. To view the PDF manuals, down load them from the hard drive in the machine.
iv ABOUT OPERATION MANUAL This manual explai ns how to use the MX-C310/MX-C380/MX-C400 digital full colour multifunct ional system. Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Gui de.
1-1 This chapter provides informat ion on basic operation proced ures, how to load paper and machine main tenance. BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-2 • EXTERIOR . . . . . . . . . . . . . . . . . . . . .
1-2 BEFORE USING THE MACHINE Contents This section provides b asic information abou t the machine. Please read this chapt er before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Automatic document feeder This automa tically feeds and scans multiple originals.
1-3 BEFORE USING THE MACHINE Contents (9) Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-43) (10) Tray 2/Tray 3/Tray 4 (when 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit combinations, consul t your dealer or nearest authorised service representative.
1-4 BEFORE USING THE MACHINE Contents INTERIOR (12) Developer cartridges This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cart ridge, the developer cartridge must be removed before the drum cartridge is replaced.
1-5 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Paper feed roller This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or cl ean the paper feed ro ller.
1-6 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. This connector is not initiall y available for use. If you wish to use the connector, con tact your service techni cian.
1-7 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Display Messages and keys appear in the display. Use the arrow keys and the [OK] key to select displayed items and perform various operations. ☞ USING THE OPERATION PANEL (page 1-9) (2) [BACK] key Press this key to return to the previous screen without discarding your settings.
1-8 BEFORE USING THE MACHINE Contents (12) [CLEAR] key ( ) Press this key to return the number of copies to "0". (13) [BLACK & WHITE START] key Press this key to copy or sc an an original in bla ck and white. This key is also used to send a fax in fax m ode.
1-9 BEFORE USING THE MACHINE Contents USING THE OPERATION PANEL This section explains how to use the o peration panel. • To enter text, see " ENTERING TEXT " (page 1-59). • For information on the screens and procedures for using th e system settings, see " Common Operat ion Methods " (page 6-5) in "6.
1-10 BEFORE USING THE MACHINE Contents Selecting items in lists and returning to the previous screen (1) When selections appear as a list in a setting screen, select the desired item in the list with the keys. Items that are currently set are indicated by .
1-11 BEFORE USING THE MACHINE Contents Entering numbers in special mode settings (1) If a setting requires that a number be entered, move the selection frame to or . (2) The number increments or decrements each tim e the [OK] key is pressed. To make the number change quickly, hold down the [OK] key.
1-12 BEFORE USING THE MACHINE Contents Items that appear in the display (1) Icon di splay (2) This sh ows message s. (3) Settings appear here. If you move the selection frame to the bottom setting and then press the key, the next scre en appears. (4) This sh ows the curren t page / total pages.
1-13 BEFORE USING THE MACHINE Contents USING THE WEB PAGE The procedures for using the Web page are explained belo w. (1) Common buttons The [Submit] button used to store settings an d the [Update] button used to update setting s appear here. After changing a setting, be sure to click the [Submit] button.
1-14 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on th e left side of the machin e, and the other is t he [POWER] key ( ) on the upp er right side of the operat ion panel.
1-15 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Energy Star g uidelines to help conserve natural reso urces and reduce environmental pollution .
1-16 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User authentication re stricts the use of the machine to users that have been registe red. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the need s of your workplace.
1-17 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enab led in the Web page, the ma chine will lock for 5 minutes if an incorrect user number is ente red 3 times in a r ow.
1-18 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password re ceived from the administrato r of the machine or the adminis trator of th e LDAP serve r.
1-19 BEFORE USING THE MACHINE Contents 3 Select the [Password] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the Web page. If you are logging in to a LDAP server, enter the password that is stored with your LDAP server login name.
1-20 BEFORE USING THE MACHINE Contents If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enab led in the Web page, the ma chine will lock for 5 minutes if an incorrect login name or password is entered 3 ti mes in a row.
1-21 BEFORE USING THE MACHINE Contents ACCESSING THE WEB PAGE The login method f or accessing the Web server in the machine varies depending on wh ether or not user aut hentication is enabled. For information on accessing the Web server in the ma chine, see "ACCESSING THE WEB SERVER IN THE MACHINE" in the Quick Start Guide.
1-22 BEFORE USING THE MACHINE Contents USER CONTROL User Control is used to configure sett ings for user authentica tion in the Web page. Sele ct the [User Control] key in th e Web page m enu to config ure the se ttings. User List This is used to store, edit, and de lete users when user authe ntication is enabled.
1-23 BEFORE USING THE MACHINE Contents Factory-stored users The following users are sto red in the machine at the fact ory. • Administrat or: Factory-stored account for the administrato r of the machine. • User: This is used when n etwork authentication is used a nd a login name not stored in the ma chine is directly entered.
1-24 BEFORE USING THE MACHINE Contents *1 Does not appear when "User Number" is selected for the authentication method. *2 Only appears when "User Numb er" is se lected for the authenticatio n method. *3 Not required when network authentication is used, as the password stored in the LDAP server is used.
1-25 BEFORE USING THE MACHINE Contents Default Setting These settings enable or disable user authentic at ion and specify the authenticatio n method. When user authen tication is enabled, ea ch user of the mach i ne is registered. When a user logs in, settings for that user are applied.
1-26 BEFORE USING THE MACHINE Contents The Number of User Name Displayed Setting on Operation Panel The number of user s that are displayed in the user selection screen can be sele cted (6, 12, or 18 users). A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row.
1-27 BEFORE USING THE MACHINE Contents Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the us er is stored. When the [Page Limit Group List ] key is selected, the fo llowing screen appears.
1-28 BEFORE USING THE MACHINE Contents Authority Group List Use this to st ore group s of user au thority setting s. The aut hority of each use r is specified by selecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is selected, the follo wing screen appears.
1-29 BEFORE USING THE MACHINE Contents List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
1-30 BEFORE USING THE MACHINE Contents *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Change Administrator Password" .
1-31 BEFORE USING THE MACHINE Contents Favourite Operation Group List This is used to store fa vourite ope ration groups . Favourite Operation Group Registration Sets of preferred settings can be as configured and regi stered grou ps.
1-32 BEFORE USING THE MACHINE Contents View User Count This displays the tot al number of pages prin ted by each user. When the [View User Count] key is selected, the following screen ap pears. (1) User List This shows the factory-stored users and the currently stored users.
1-33 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remote oper ation function allows you t o operate the machine from your computer. When this funct ion is added, th e same screen as the opera t ion panel screen app ears on your computer.
1-34 BEFORE USING THE MACHINE Contents JOB LOG The machine ret ains a log of the jobs that are per formed. Settings for the job log stored in the machine a re configured on the Web page. Select [Job Log] on the Web page to conf igure the settings. SAVE / DELETE JOB LOG The log of jobs executed on the machine can be stored or delet ed.
1-35 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG The machine recor ds the jobs that are performed in the job log. The main information that is recorded in the job log is described below.
1-36 BEFORE USING THE MACHINE Contents 17 Main items Number of Reserved Sets Number of specified sets or re served destinations. 18 Number of Completed Sets Number of completed sets o r nu mber of d estinations to which transmission was succe ssfully completed.
1-37 BEFORE USING THE MACHINE Contents *In some environments this is not recorded. 48 Detailed Items Original Size Size of scanned original. Paper size of the file of a print hold print job. 49 Original Type Original type (text, printed photo, etc.) set in the exposure settings screen.
1-38 BEFORE USING THE MACHINE Contents STORAGE BACKUP Address book infor mation and user informatio n stored in the machine can be backed up to your computer or rest ored from your compu ter via the Web page. Settings and infor mation stored in the machin e can be backed up to your computer.
1-39 BEFORE USING THE MACHINE Contents DEVICE CLONING Device cloning is used to save the machin e's setting information in XML fo rmat and copy the informatio n to another machine. This function save s you the trouble of repeatedly co nfiguring the same set tings in multip le machines.
1-40 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in t he paper trays. Be sure to read this sect ion before loading paper . NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
1-41 BEFORE USING THE MACHINE Contents Types of paper that can be used in each tray The following types of paper can be loaded in each tr ay. " – " in the table indicates "cannot be used". *1 "Heavy paper " is heavy pap er up to 209 g /m 2 (110 lbs.
1-42 BEFORE USING THE MACHINE Contents Example: Placement orientations of punched paper, letter head paper , and pre-printed paper This explanation assumes that "Disa bling of Duplex" (Web page only) is not enabled in the system settings (administrator).
1-43 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sh eets of paper from size A5 to A4 (5-1/2" x 8-1/2" to size 8-1/2" x 14") can be loaded in trays 1 and 2.
1-44 BEFORE USING THE MACHINE Contents 4 Insert the paper into the tray. Load the paper w ith the print side face u p. The stack must not be higher than the indicator li ne (maximum of 50 0 sheets). • If paper is loaded higher than the line, paper misfeeds may occur.
1-45 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The bypass tray ca n be used to print on plain paper, envelopes, label she ets, and other sp ecial media. Up to 100 sheet s of paper can be loaded ( up to 40 sheets of heavy pape r) for continuous print ing similar to the other trays.
1-46 BEFORE USING THE MACHINE Contents IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plai n paper other than SHARP stand ard pap er or special media other th an SHARP-recomm ended transparency film, or when printi ng on the reverse side of previously used paper, the pape r must be loaded o ne sheet at a time.
1-47 BEFORE USING THE MACHINE Contents Loading envelopes When inserting envelopes in the bypa ss tray, place them aligne d to the left side in the orientat ion shown below. Only the front side o f envelopes can be printed on. Be sure to place the fr ont side face down.
1-48 BEFORE USING THE MACHINE Contents This section explains h ow to place originals in th e automat ic document feeder an d on the d ocument gl ass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automatic d ocument fe eder.
1-49 BEFORE USING THE MACHINE Contents 1 Make sure an original does not remain on the document glass. Open the automa tic document fee der, make sure tha t an original is not on th e document glass, and the n gently close the automatic do cument feeder.
1-50 BEFORE USING THE MACHINE Contents PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains h ow to plac e the origin al on the d ocument gla ss. Allowed o riginal sizes When the original is a non-standard size, see the appropriate explanation below for the mo de you are using.
1-51 BEFORE USING THE MACHINE Contents Placing a thick book When scanning a thick book or oth er thick original, follow the steps belo w to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise.
1-52 BEFORE USING THE MACHINE Contents This section describe s the peripheral devices that can be used with the machine and e xplains how to use the finisher, as well as Sharp OSA (a pplication communication module and external account m odule).
1-53 BEFORE USING THE MACHINE Contents Sharpdesk 1 licence kit MX-USX1 This software enab les integrated management of docume nts and computer files. Sharpdesk 5 licence kit MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit M X-USA0 Some options may not be availa ble in some countries and regions.
1-54 BEFORE USING THE MACHINE Contents FINISHER The finisher is equippe d with the offset funct ion, which offsets each set of outpu t from the previous s et. In addition, ea ch set of sorted output can be stapled. PART NAMES The following part s can be accessed when the fini sher is open.
1-55 BEFORE USING THE MACHINE Contents BUSINESS CARD FEEDER This feeder attaches to th e automatic document feede r and is used to automatica lly scan business cards. 1 Open the original guide to the maximum width. 2 Place the business ca rd feeder on the document feeder tray.
1-56 BEFORE USING THE MACHINE Contents SHARP OSA Sharp OSA (Open Syst ems Architecture) is an archit ecture that enables exter nal applications to be dire ctly connected to a digital multifunct ion machine over a network.
1-57 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account module is req uired to use a "external account application" on t he machine. An external account ap plication can be used in "external a u thentication mode" or "external count mode".
1-58 BEFORE USING THE MACHINE Contents If login fails If the login screen fails t o appear or the applicat ion does no t operate correctly, th e machine ma y also stop o perating correctly. In this event, it is r ecommended that you quit external a ccount mode from the Web pages of the machin e.
1-59 BEFORE USING THE MACHINE Contents This section expla ins the text entry scre en. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Descripti on This key changes the text entry screen from the lower case screen to the upper case screen.
1-60 BEFORE USING THE MACHINE Contents Select this key to return to the prev ious setting screen without ente ring text. Select this key to enter the text that current ly appea rs and return to the previous settin g screen. Select this key and search results will appear based on the entere d characters.
2-1 This chapter provides detailed explanations of the procedures for using th e copy function. For the procedur es for using the display, se e " USING THE OPERATION PAN EL " (page 1-9) in "1 . BEFORE USING THE MACHINE". BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE .
2-2 COPIER [Image Edit] K EY . . . . . . . . . . . . . . . . . . . . . . . . . . 2 -80 • REPEATING PHOTOS ON A COPY (Photo Repea t) . . . . . . . . . . . . . . . . . . . . . . . . . 2-81 • REVERSING THE IMAGE (Mir ror Image) . . . . 2-83 • COPYING IN THE CENTRE OF THE PAPER (Centring) .
2-3 COPIER Contents This section prov ides information th at you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Press the [COPY] key in the display to open the base screen of co py mode. The base screen shows messages and keys necessary for copying, and sett ings that have been select ed.
2-4 COPIER Contents (9) Output display When one or more output functions such as sort, group, or staple sort have been select ed, this shows the ico ns of the selected functions. ☞ OUTPUT (page 2-33) (10) Original feed display This appears when an origina l is inserted in the automatic document feeder.
2-5 COPIER Contents Customizing displayed keys Keys for special modes and ot her settings can be stored as sh ortcut keys. By assigning freque ntly used functions to these keys, you ca n access the functions with a single touch. To change the f unction that is assigned to a key, use "Customize Key Setting" in the Web pages.
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic proced ure for copying. Select sett ings in the order shown below to ensure that the copy operation ta kes place smoothly. For detailed pro cedures for selecting the se ttings, see the explan ation of each setting in th is chapter.
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (p age 2-34) • Group mode ☞ Group mode (page 2-3 4) • Offset .
2-8 COPIER Contents ORIGINALS STANDARD ORIGINAL PL ACEMENT ORIENTATIONS Place the original so that the top and bottom edges are orien ted as shown belo w. For more informa tion on placing the original, see " ORIGINALS " (page 1-48) in "1.
2-9 COPIER Contents PAPER TRAYS The machine is set to autom atically select a tray that h as th e same size of paper as the size of the placed origin al (automatic paper tray selection). If the correct p aper size is not selected or you wish to chan ge the paper size, you can select the paper tray manually.
2-10 COPIER Contents This section explains th e basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how t o make copies (1-sided copies of 1-sided originals) usin g the automatic document feeder.
2-11 COPIER Contents 4 Check the paper to be used and the colour mode. Make sure that the desired paper (tray) and colou r mode are selected. • To change the paper (tray), select th e [Paper Select] key and press the [OK] key. ☞ PAPER TRAYS (page 2-9) • To change the colour mode, sele ct the [Colour Mode] key and press the [OK] key.
2-12 COPIER Contents USING THE DOCUMENT GLASS TO MAKE COPIES To make a copy of a book or othe r thick original that cann ot be scanned with the autom atic document feeder , open the automatic documen t feeder and place the original on the document glass.
2-13 COPIER Contents 4 Check the paper to be used and the colour mode. Make sure that the desired paper (tray) and colou r mode are selected. • To change the paper (tray), select th e [Paper Select] key and press the [OK] key. ☞ PAPER TRAYS (page 2-9) • To change the colour mode, sele ct the [Colour Mode] key and press the [OK] key.
2-14 COPIER Contents 8 Select the [Read-End] key. To cancel scanning of th e original and copying. .. Press the [STOP] key ( ). OK BA CK.
2-15 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Keys in the display can be selected with the arrow key s and the [OK] key.
2-16 COPIER Contents 4 Select the [2-Sided Copy] key. 5 Select the 2-sided copy mode. (1) Select the key of the desired mode. :Automatic 2-sided copying of 1-sided original s :Automatic 2-sided copying of 2-sided original s :1-sided copying of 2-sided originals (2) Select the [Basic Menu] key.
2-17 COPIER Contents Using the [Binding Change] checkbox 7 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • If you are only making a single cop y, the copy can be made with the copy number displ ay showing "0".
2-18 COPIER Contents USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Keys in the display can be selected with the arrow key s and the [OK] key. Automatic 2 -sided copyin g of 1-sided originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
2-19 COPIER Contents 3 Specify the original size. When placing an AB (inch) size o r non-standard si ze original, sp ecify the original size as explained in " ORIGINAL SIZES " (page 2-28). 4 Select the [2-Sided Copy] key. 5 Select the 2-sided copy mode.
2-20 COPIER Contents 7 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copi es. If an incorrect number of cop ies is set.
2-21 COPIER Contents COLOUR COPY MODES The colour m ode of the [C OLOUR START] ke y is normally se t to [Full Colou r] so that cop ying takes place in full colour mode when the [COLOUR START] key is pressed.
2-22 COPIER Contents Selecting single colour copying When [Single Colour] is selecte d for the colour mode, the following scree n appears. Select the desired colou r. Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears.
2-23 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected to obta in a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE.
2-24 COPIER Contents 2 Adjust the exposure level. To make the copy darker, se lect the key and press the [OK] key. To make the copy lighter, select the key and press the [OK] key. • Using a copy or pri nted page as an or iginal When using a copy or printed page fro m the machine as an original, set the [C opy of Copy] checkbox to .
2-25 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which auto matically selec ts the ratio to match the paper size.
2-26 COPIER Contents MANUAL RATIO SELECTION (Preset ratios/Zoom) Select the [Copy Ratio] ke y in the base screen of copy mode to select one of fo ur (two) preset enlargement ratios or four (three) pr eset reduct ion ratios (m aximum 200%, minimum 50 %).
2-27 COPIER Contents ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizont al and vertical copy ratios to be chang ed separately. Both the horizont al and vertical ratios can be set from 50% to 20 0% in increments of 1%.
2-28 COPIER Contents ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size i s set in "Defa ult original size set ting" in the system set tings (administrator), and the setting a ppears in the [Original] key.
2-29 COPIER Contents Specifying a non-standard original size Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Size Input] key. 2 Enter the original size. (1) Enter the X (horizontal) dimension of the original. Select the X (width) number display and press the [OK] key.
2-30 COPIER Contents STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequently use. This section explains how to stor e, retrieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
2-31 COPIER Contents 3 Enter the original size. (1) Enter the X (horizontal) dimension of the original. Select the X (width) number display and press the [OK] key. A number entry screen will app ear. Enter the width of the original with th e numeric keys, and sele ct the [OK] key in the number entry screen.
2-32 COPIER Contents Retrieving a stored original size To retrieve a stored original size, select the [Original] key in th e base screen of copy mode and perform the steps below. Keys in the display can be selected with the arrow key s and the [OK] key.
2-33 COPIER Contents OUTPUT To select output functions and the output tray, select the [Output] key in t he base screen of copy mode. Output funct ions that can be selected are sort , group, offset, and staple sort. All explanat ions of the settings below a ssume that a finisher is installed.
2-34 COPIER Contents OUTPUT MODES This section explains the output mod es. Sort mode This is used to sort (colla te) output in to sets. Example: Sorting the output into 5 se ts Group mode This function group s copies by page.
2-35 COPIER Contents Staple sort function The staple sort func tion sorts outpu t into sets, staples each set, an d delivers the sets to the tra y. The relations betwee n the stapling positio ns, paper orientation , permitted paper sizes for st apling, and number of she ets that can be staple d are shown below.
2-36 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed in formation on pap er that can be loaded in the bypass tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-40) in "1.
2-37 COPIER Contents 4 Check the paper type setting for the bypass tray. If you need to change the setting, select the paper type key. If you do not need to change the paper size and type, go to step 7. 5 Select the type of paper used in the bypass tray.
2-38 COPIER Contents Enter the paper size of the bypass tray When the [Custom Size] key is selected, the paper size entry screen appear s. Select the X (width) number display and press the [OK] key. A number entry scre en will appear. Enter the width of the paper with the nu meric keys, an d select the [OK] key in the number entry screen.
2-39 COPIER Contents This section explains Margin Shift, Erase, and othe r special modes. SPECIAL MODES When the [Special Modes] key in the base screen is selected and press the [OK] key , the special modes menu screen appears. The special mod es menu consists of four screen s.
2-40 COPIER Contents Special modes menu (2nd screen) (1) [Slow Scan Mode] checkbox ☞ COPYING THIN ORIGINALS (Slow Scan Mode) (page 2-48) (2) [Margin Shift] key ☞ ADDING MARGINS (Margin Shift) (pag.
2-41 COPIER Contents COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two origina l pages can be copied onto one sh eet of pap er. This fu nction is conv enient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
2-42 COPIER Contents 3 Select the layout. (1) Select the [Layout] key. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy. The arrows in the above diagram indicate how the images are arranged. 4 Select the border.
2-43 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this fu nction allows you to co py the front and re verse sides together onto a single sheet of pap er. This function is convenie nt for makin g copies for id entification p urposes and helps save paper.
2-44 COPIER Contents 2 Place the original face down on the document glass. 3 Select the special modes. (1) Select the [Special Modes] key. (2) Select the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-39) 4 Select card shot settings. (1) Enter the original size.
2-45 COPIER Contents 5 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the front side of the card . To cancel scanning... Press the [STOP] key ( ). 6 Turn the card over and press th e [COLO UR START] key or th e [BLACK & WHITE START] key to scan the r everse side of the card.
2-46 COPIER Contents COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up t o 8 business cards on one sheet of paper.
2-47 COPIER Contents Copy results of 8-Sheet Layouts 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used.
2-48 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. Keys in the display can be selected with the arrow key s and the [OK] key.
2-49 COPIER Contents The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying cannot b e used. To cancel the slow scan mode setting.
2-50 COPIER Contents ADDING MARGINS (Margin Shift) This function is used to shift the cop y image right, left, up or down to adj ust the marg in. This is convenient when you wi sh to hole punch the copie s.
2-51 COPIER Contents 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key.
2-52 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when co pying thick originals or books. When a thick book is copied Erase modes Keys in the display can be selected with the arrow key s and the [OK] key.
2-53 COPIER Contents 3 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter th e desired number with the numeric keys and select the [OK] key in the number entry screen.
2-54 COPIER Contents 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key.
2-55 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to pr int the date, a stamp , the page numbe r, and text on copies . Six printing po sitions are available: top left, to p centre, top ri ght, bottom le ft, bottom centr e, and bottom rig ht.
2-56 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-57 COPIER Contents 5 When you have finish ed selecting stamp settings, select the [Enter] key. 6 Select settings for the original. (1) Select the [Original Orientation] key and specify the orientation of the placed original.
2-58 COPIER Contents ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the dat e, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper.
2-59 COPIER Contents 5 Select the [Print Colour] key and select the print colour. Select the colour that you wish to use. • If you selected a colour othe r than [Bk (Black)], press the [COLOUR ST ART] key. Pressing the [BLACK & WHITE START] key will print the date in black and white.
2-60 COPIER Contents STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour , size, density, and pages (first page on ly or all pages) can be selected for a stamp .
2-61 COPIER Contents 4 Select the [Print Colour] key and set the colour. Select the colour that you wish to use. • If you selected a colour othe r than [Bk (Black)], press the [COLOUR ST ART] key. Pressing the [BLACK & WHITE START] key will print the stamp in black and white.
2-62 COPIER Contents PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The positio n, colour, format , and page numb er can be selected for page numbe ring. Printing the page number at th e bottom centre of the paper.
2-63 COPIER Contents 4 Select the [Page Numbering Format ] key and select a format for the page number. If the [1/5, 2/5, 3/ 5] key is selected, "Page number / total pages" will be printed.
2-64 COPIER Contents 6 Select page number settings. (1) Select the [Manual] key. (2) Set the [Auto] checkbox to . (3) Set the first number, the last number, and the "Printing Starts from Page" number. Select each number display and press the [OK] key.
2-65 COPIER Contents • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to t.
2-66 COPIER Contents PRINTING TEXT ON COPIES (Text) Entered te xt can be prin ted on copies. Up to 30 frequent ly used text strings can be stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper Keys in the display can be selected with the arrow key s and the [OK] key.
2-67 COPIER Contents 4 Select the [Print Colour] key and set the colour. Select the colour that you wish to use. • If you selected a colour othe r than [Bk (Black)], press the [COLOUR ST ART] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and whi te.
2-68 COPIER Contents Storing, editing, a nd deleting text strings Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Text] key in th e stamp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-56).
2-69 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the print layout, change the print positio n, and delete stamp items. Keys in the display can be selected with the arrow key s and the [OK] key.
2-70 COPIER Contents 4 Select the key of the desired destination position. The print position is chang ed. If you attempt to move the stamp item to a p osition that is already occupied by another stamp item, a message will appear asking you if you wish to overwrite the other stamp item.
2-71 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency f ilm, the sheets may stick together due to sta tic electricity.
2-72 COPIER Contents 4 Select insert settings. (1) Select whether or not the insert paper will be copied on. Insert Sheets will be printed or Insert Sheets will not be printed can be se lected. (2) Select the [Basic Menu] key. You will return to the base screen of copy mode.
2-73 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this function allows you to divide the originals into sets and f eed each set through th e automatic document fe eder one set at a time.
2-74 COPIER Contents 3 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( ). 4 Insert the next set of originals and press the [ COLOUR START] key or the [BLACK & WHITE START] key.
2-75 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copie s 2 original pages onto the front side an d 2 original pages onto t he reverse side of each sheet of paper so that the copie s can be folded at the centreline t o form a pamphlet.
2-76 COPIER Contents 2 Select the special modes. (1) Select the [Special Modes] key. (2) Select the [Pamphlet Copy] key. ☞ Special modes menu (3rd screen) (page 2-40) 3 Select pamphlet copy original settings. (1) Select the [Original] key. (2) If the original is 1-sided, select the [1-Sided] key.
2-77 COPIER Contents 6 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and t hen select the [Read-End] key.
2-78 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are A4 size and A5 size (8-1/2" x 14" size an d 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size) can be placed to gether in the automatic do cument feeder and copied .
2-79 COPIER Contents Keys in the display can be selected with the arrow key s and the [OK] key. 1 Insert the originals face up in the document feeder tray. Place the originals with the sides th at are the same length aligned on the left. 2 Select the special modes.
2-80 COPIER Contents [Image Edit] KEY When the [Image Edit] key is selected in t he 4th special modes menu screen, the image edit menu screen opens. Image edit menu screen (1) [Photo Repeat] key ☞ R.
2-81 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 15 0 mm size, 70 mm x 100 mm size,.
2-82 COPIER Contents 3 Select Photo Repeat settings. (1) Select the key showing the origina l type. Select the desired repeat type key. (2) Select the [Special Modes] key. You will return to the special modes screen. Press the [BACK] key to return to the base screen of copy mode.
2-83 COPIER Contents REVERSING THE IMAGE (Mirror Image) This featur e is used to make a cop y th at is a mirror image of the original. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-84 COPIER Contents COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place t he image in the centr e of the paper whe n the original size is smalle r than the pap er size or when the image is reduced.
2-85 COPIER Contents • The image can be reduced when using t he centring function, bu t not enlarged. • When the original size or the paper size is displa yed as a special size, this function cannot be used. To cancel centring... Set the [Centring] checkbox to in the screen of step 3.
2-86 COPIER Contents REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to cr eate a negative image. This functio n can only be used for black and white copying.
2-87 COPIER Contents • When this function is selected, the "O riginal Image Type" setting for expo sure adjustment automatically change s to "Text". • This function is not available in some countries and regions. To cancel B/W reverse.
2-88 COPIER Contents [Colour Adjustments] KEY When the [Colour Adjust ments] key is selected in t he 1st special modes menu screen , the colour adjustment s menu screen opens.
2-89 COPIER Contents ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengt hen or weaken any one of the t hree colour components R (red), G (gr een), or B (blue). Keys in the display can be selected with the arrow key s and the [OK] key.
2-90 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image o r make it softer. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-91 COPIER Contents WHITENING FAINT COLOUR S IN COPIES (Suppress Background) This feature is use d to suppress light back ground area s. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-92 COPIER Contents 4 Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [C OLOUR START] key.
2-93 COPIER Contents ADJUSTING THE COLOUR (Colour Balance) The colour, tone , and density of colour copies can be adjusted. Each of the colours yellow, cyan , magenta, and black are divided into 8 gradations from light to da rk, and the average density of each gradation can be adjust ed, or all eight gradations can be ad justed at once.
2-94 COPIER Contents 3 Examples of colour balance adjustment Adjust the colour balance. (1) Select the colour to be adjusted. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (blac k). A icon in front of a number in dicates that the adjustment value has been changed.
2-95 COPIER Contents To cancel a colour balance setting... Select the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Colour Balance Setting This is used to set the default values to which the colo ur balance valu es return when the key is pressed.
2-96 COPIER Contents ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-97 COPIER Contents ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to ad just the intens ity (saturation) of colour imag es. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-98 COPIER Contents This section explains con venient copy functions such as interr upting a co py run, cha nging the or der of rese rved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the mach ine is busy with a long copy run or other job, use interrupt copy.
2-99 COPIER Contents • If user auth entication is enabled, the lo gin screen will ap pear when the [Interrupt] key is selected. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in.
2-100 COPIER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
2-101 COPIER Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs waiting to be printed and the job currently in pr.
2-102 COPIER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
2-103 COPIER Contents CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cance lled. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Change the job status mode to [Pri nt Job].
2-104 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an ur gent copy job, you can give priori ty to the job and have it execute d first.
2-105 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed informatio n can be displayed on a copy job waiting in th e queue. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key.
2-106 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy se ttings are stored in a job program, t he settings can be retrieve d and used for a copy job by means o f a simple operation.
2-107 COPIER Contents STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job pr ogram and deleting a job pr ogram are explained below. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [#/P] key ( ).
2-108 COPIER Contents 4 Select the copy settings that you wish to store in the job program and press th e [OK] key. To assign a name to the program, select th e [Program Name] key and press the [OK] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
3-1 This chapter provides detailed explanations o f the procedures fo r using the printer functio n. For the procedur es for using the display of th e machine, see " USING THE OPERATION PANEL " (page 1-9) in "1. BEFORE USING THE MACHINE".
3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 3-48 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) .
3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE The machine is equippe d standard with a full colour printi ng function. To enable prin ting from your computer, a print er driver must be installed. See the table below to det ermine which printer driver to use in your e nvironment.
3-4 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "Word Pad", which is a standar d accessory program in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad.
3-5 PRINTER Contents 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the pa per size is the sa me as t he paper size set in the software application.
3-6 PRINTER Contents SELECTING THE PAPER This section explains how to configur e the "Pap er Selection" se tting on the [Paper] ta b of the printer driver properties wind ow. Before printin g, check the paper sizes, paper types, and pap er remaining in the mach ine's trays.
3-7 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-8 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authenticat ion function is en abled, your u ser information (log in name, password, et c.) must be entered in the printer dr iver properties windo w before you can pr int.
3-9 PRINTER Contents 2 Enter your login name and password. (1) Click the [Job Handling] ta b. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, an d enter your login name and password.
3-10 PRINTER Contents VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanations of the settings. Pop-up help Help can be displayed for a setting by clicking the setting an d pressing the [F1] ke y.
3-11 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at the tim e of printing can be saved as user se ttings. Saving f requently used settings or co mplex colour settings under an assigned name makes it easy to select those settings the next tim e you need to use the m.
3-12 PRINTER Contents 3 Check and save the settings. (1) Check the displayed settings . (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved.
3-13 PRINTER Contents USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of step 2 above, a nd click the [De lete] butt on. 1 Open the printer driver properties window from the print window of the software application.
3-14 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the printe r driver can be chang ed using the procedur e below. The settings selecte d using this procedure are saved an d become the default se ttings whe n printing f rom a softw are applicat ion.
3-15 PRINTER Contents 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help..
3-16 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory program "Text Edit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the prin t command.
3-17 PRINTER Contents PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected.
3-18 PRINTER Contents 4 Click the [Print] button. Printing begins..
3-19 PRINTER Contents SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Source" setting in [ General] in Mac OS 9) in the print settings window.
3-20 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-21 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enab led, you must enter your user information (login name , password, etc.
3-22 PRINTER Contents 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number".
3-23 PRINTER Contents This section explains freq uently used functions. • SELECTING THE COLOUR MOD E • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAG E TO THE PAPER (page 3-28) • PRIN.
3-24 PRINTER Contents BLACK AND WHITE PRINTING [Black and White] can be selected on t he [Main] tab as well as on the [Colo r] tab. Click the [Black and White Print ] checkbox on the [Main] tab so that a checkmar k appears.
3-25 PRINTER Contents SELECTING A PRINT MODE SETTING This section explains the procedure for se lecting a print mode setting. Th e "Print Mode Se ttings" consist of the following three items: Normal: This mode is suit able for pr inting data such as reg ular text or a table.
3-26 PRINTER Contents TWO-SIDED PRINTING The machine can prin t on both sides of the paper. Th is function is useful for many pu rposes, and is particularly convenient when you want to cr eate a simple pamphlet . Two-sided printing also helps conser ve paper.
3-27 PRINTER Contents (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Macintosh (1) (2) • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, sele ct [Output/Document Style] a nd then select [Flip on long edge] or [Flip on short edge].
3-28 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or r educe the printed ima ge to match t he size of th e paper load ed in the machine.
3-29 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print imag e and print multiple pages o n a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
3-30 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the number of pages per shee t. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout].
3-31 PRINTER Contents STAPLING OUTPUT The staple functi on can be used to staple outp ut. This function saves consid erable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printi ng to create materials with a more sophisticate d appearance.
3-32 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple functi on, select the n umber of staples in the "Staple" menu. (1) Select [Printer Features].
3-33 PRINTER Contents This section explains con venient functio ns for specif ic printing obje ctives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND .
3-34 PRINTER Contents (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Bi nding Edge" menus in [Advanced].
3-35 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the paper . This is convenient when you wish to staple or punch t he output but the binding ar ea overlaps the text.
3-36 PRINTER Contents CREATING A LARGE POSTER (Poster Printing) (This function is only availa ble in Windows.) One page of prin t data can be enlarge d and printed using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)).
3-37 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so that it can be printed corre ctly on paper that can onl y be loaded in one orienta tion (such as envelope s or paper wit h punch holes).
3-38 PRINTER Contents ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly redu cing an image.
3-39 PRINTER Contents ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only availa ble in Windows.) When lines in sp ec ial applications such as CAD cannot be printed correctly, th is setting can be used to adjust line widths, such as making overall line widths wider.
3-40 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to conveniently prin t a design for a woodblock print or other printing mediu m. (This function can be used when the PS printe r driver is used.
3-41 PRINTER Contents COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contr ast can be adjusted in the print set tings when printing a photo or othe r image.
3-42 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a colour imag e in greyscale, colour text and lines that are faint can b e printed in black. (Raster data such as bitmap images can not be adjusted.
3-43 PRINTER Contents SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour se ttings are available in the machine's printer driver for var ious uses. These en able printing using th e most suitable colour settings fo r the colour image type.
3-44 PRINTER Contents (1) Select [Color]. (2) Select colour print settings. To use the Mac OS Color M anagement functi on, select the [ColorSync] checkbox . When th is is done, "Image Type" cannot be selected. (3) Select the colour image type.
3-45 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed imag e as a watermark. The size, colour, density, angle, and pr int position of the watermark text can be adjusted.
3-46 PRINTER Contents PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only availa ble in Windows.) A bitmap or JPEG image stored on your comp uter can be printed over t he print data. The size, po sition, and angle of the image ca n be adjusted.
3-47 PRINTER Contents CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be printed in a previously created overlay.
3-48 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified page s of a document can be printed on pape r that is different from the ot her pages.
3-49 PRINTER Contents (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and pape r type for the cover page and last page.
3-50 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this functio n helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film.
3-51 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only availa ble in Windows.) This function is used to print an ad ditional co py of the print image on pap er that is the same size but fr om a differen t paper tray.
3-52 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only availa ble in Windows.) You can have spec ific pages printed on the fron t side of the paper.
3-53 PRINTER Contents This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printed from the operation pan el when needed. When printing fr om a computer, a password (5 to 8 digits) can be set to maintain the secrecy of informat ion in a stored file.
3-54 PRINTER Contents SAVING PRINT FILES (Retention) The explanations assu me that the paper size a nd other basic settings have a lready been selected.
3-55 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Se lect the retention method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
3-56 PRINTER Contents PRINTING A STORED FILE A file stored using r etention function can be retr ieved and printed when needed. The settings used when the file was stored are also stored, and t hus the file can b e printed again using those setti ngs.
3-57 PRINTER Contents Automatically print all stored data When user authentication is ena bled, all retained (stored) prin t jobs of a user who logs in can be printed au tomatically after log in.
3-58 PRINTER Contents PRINT SETTINGS SCREEN When a file is stored in the machine, the print settings that we re in effect when th e file was printed from the printer drive r are also stored. However , the settings below can be changed when you print a stored file.
3-59 PRINTER Contents MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing . Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Multi-File Print] key. 2 Select the keys of the files that you wish to print.
3-60 PRINTER Contents 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies that was stored with the file, go to step (3). (1) Select the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
3-61 PRINTER Contents Batch printing All files that have the sam e user name and password can be printed at once. When the [Multi-File Print] key is sele cted, it changes into the [Batch Print] key. Keys in the display can be selected with the arrow key s and the [OK] key.
3-62 PRINTER Contents 4 If a password has been established, select the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and select the [OK] key. Only files that have the same passwo rd will be selected. If you do not wish to enter a password, go to the ne xt step.
3-63 PRINTER Contents DELETING A STORED FILE Stored files that are no longer needed can be deleted. ☞ PRINTING A STORED FILE ( page 3- 56) Keys in the display can be selected with the arrow key s and the [OK] key.
3-64 PRINTER Contents SEARCHING FOR A STORED FILE When there are many stor ed files, it may take time to find a file. The search function can be used to find a file qui ckly. Searching is possible even when you only know par t of the file name. Keys in the display can be selected with the arrow key s and the [OK] key.
3-65 PRINTER Contents 4 Using the user name to search There are three ways to sel ect the user name: (A) Select the [User List] key and press the [OK] key. A user list (D) appears. Select with the keys and press the [OK] key. If you accidentally select the wrong user name, select the key of the corre ct name.
3-66 PRINTER Contents When you do not have the printer driver inst alled on your compute r, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine withou t using the printer driver.
3-67 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the mach ine's Web page s, you can specify and print a file on t he FTP server from the operation pan el of the machine. This save s you the trouble of download ing the file and printing i t from a computer.
3-68 PRINTER Contents 4 Select the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders on the FTP server. To display the files and folders in a folder, select the key of the folder.
3-69 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the operat ion panel of the machine without using the printer dr iver.
3-70 PRINTER Contents 4 Select the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon is di splayed to the le ft of keys of folders i n the USB memory. To display the files and folders in a fo lder, select the key of the folder.
3-71 PRINTER Contents DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select and print a file on a server or in a shar ed folder of an individual's computer on the same network as the machine. Keys in the display can be selected with the arrow key s and the [OK] key.
3-72 PRINTER Contents 3 Access the network folder. (1) Select the key of the work group that you wish to access. (2) Select the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server ad ministrator and enter the appropriate user name and password.
3-73 PRINTER Contents 5 Print the selected file. (1) Select print conditions. If you selected a file (PCL, PS, or XPS) in step 4 that includes print settings, the setti ngs will be applied. (2) Select the [Print] key. Printing begins a fter the selected file is transferred.
3-74 PRINTER Contents DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine t o enable direct printing fro m a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be p rinted dire ctly without using the printer driver.
3-75 PRINTER Contents E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachment s without using the printer drive r. • Configuring settin gs To use E-m ail Print, you m ust first conf igure an e-m ail account in th e machine.
3-76 PRINTER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
3-77 PRINTER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
3-78 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring the e n try of a password to print or edit th e file. To directly pr int an encrypted PDF file on an FTP server or in a USB memory de vice, etc.
3-79 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priority to a print job t hat is waiting to be printed and print it ahead of the ot her jobs.
3-80 PRINTER Contents CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spoole d job can be cancelled. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key. 2 Cancel the job.
3-81 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of paper, or if the size of paper specified in t he printer driver is not loaded in the machine, a message will a ppear in the display.
3-82 PRINTER Contents 4 Select the key of the tray that has the paper you wish to use. Printing begins. If you changed to a different paper si ze, printing may not take place correctly; for example part of the text or image may run off the paper.
3-83 PRINTER Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored selecting other than "Hold Only" in "Retention Set tings" can be manipulated from t he job status complete screen. Keys in the display can be selected with the arrow key s and the [OK] key.
3-84 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST APPENDIX Function PCL6 PCL5c PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Yes Y.
3-85 PRINTER Contents *1 The specifications of each functi on in Windows PPD and Macintosh PPD va ry depending on the operating syst em version and the softwar e application. *2 Cann ot be used in Windows NT 4.0. *3 On ly 2-Up and 4-Up printing ca n be used in Windows 98.
4-1 This chapter provides detailed explanations of the procedures for using th e fax function. For the procedur es for using the display, se e " USING THE OPERATION PAN EL " (page 1-9) in "1 . BEFORE USING THE MACHINE". BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FA X .
4-2 FACSIMILE FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-59 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-60 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-61 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) .
4-3 FACSIMILE USING AN EXT ENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-118 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Re ception) . . . . . . . . . . . . . . . . . . . .
4-4 FACSIMILE Contents This section prov ides information th at you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected an d the type of line set.
4-5 FACSIMILE Contents SETTING THE TELEPHONE LINE TYPE The machin e's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialling will not be possible. Select the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
4-6 FACSIMILE Contents CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in th e machine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SE TTINGS] key is pressed, the system settin gs menu scre en appears o n the display.
4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE The fax function is used by selecting settings and oper ations in the base scr een of fax mode. To display th e base screen of a mode, press the [IMAGE SEND] key and select the desired mode in [Mo de Switch].
4-8 FACSIMILE Contents BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) This shows various messages and the destinations that have been entered. The icon on the left indicate s fax mode. (2) [Mode Switch] key Use these keys to change the mode of the image send function.
4-9 FACSIMILE Contents (10) [Direct TX] key Select this key to send a fax by direct transmission. ☞ To fax a large number of sheet originals, use the automatic do cument feeder. (page 4-29) ☞ If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-10 FACSIMILE Contents [R] key When the machine is connected to a PB X, the "PBX Setting" can be enabled to au tomatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appear s in the address screen.
4-11 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of store d destinations. (1) This shows the destinati o n that has b een selected. (2) [Basic Menu] key Select this key to select transmission settings and operations.
4-12 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the address book scr een, or change the d isplayed index tabs from the alph abetical tabs to the custom tabs .
4-13 FACSIMILE Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical se arch characters an d index numbers. To d isplay a stored destinat ion, select the appropriate index tab .
4-14 FACSIMILE Contents ADDRESS BOOK Address Book is used to co nfigure settings for storing addresses in the Web page. Storing addresses in the add ress book makes it easy to specify an address fo r transmission. When the [Address Book] key is selected , the following screen appears.
4-15 FACSIMILE Contents Settings • If you cannot edit or delete a one-touch in dividual or gr oup key... Individual keys and group keys cann ot be ed ited or deleted in the follo wing situations: - The key i s used in a reserved transmission or a transmission i n progress.
4-16 FACSIMILE Contents Custom Index The name of a custom inde x can be changed for greater ea se of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cust om indexes are "User 1" t o "User 6".
4-17 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original Place the original in the document fee der tray of the automatic document feeder, or on the do cument glass.
4-18 FACSIMILE Contents Select image settings Select settings for the origina l to be faxed. • [Scan Size] key: Use this key to select the original size, and 2-sided original scanning.
4-19 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follo w these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key.
4-20 FACSIMILE Contents This section explains how t o enter destination f ax numbers. Destination fax numbers can be entered using the numeric keys, or by retr ieving a previously stored fax number using the address book or a sear ch number.
4-21 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys. A destination fax num ber is retrieved by simply selecting t he one-touch key of that destination. This is called "one-t ouch dialling".
4-22 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax numb er is retrieved by simply selecting the one -touch key of that dest ination. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Display the address book screen.
4-23 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, yo u can di splay and check the destinations. You can also delete a destination (cancel selection of t he destination). Keys in the display can be selected with the arrow key s and the [OK] key.
4-24 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieve d usin g the [Quick] key. This can be done in the base screen of any of the modes or in t he address book screen. Keys in the display can be selected with the arrow key s and the [OK] key.
4-25 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global a ddress book. Keys in the display can be selected with the arrow key s and the [OK] key.
4-26 FACSIMILE Contents 3 Select the destination. (1) Select the key of the desired destina tion. (2) Select the [Basic Menu] key. This enters the selected desti nation. If you wish to e nter another recipient, select the [Next Address] key and then repeat (1) and (2) of this step.
4-27 FACSIMILE Contents USING THE RESEND FUNCTION The destina tions of the most recent 8 transmissions b y fax, Scan to E-ma il, and/or Inter net fax are stored. One of these can be selected t o resend to that destination. Keys in the display can be selected with the arrow key s and the [OK] key.
4-28 FACSIMILE Contents CHAIN DIALLING Number sequences ente red with the numeric keys a nd/or one-touch ke ys can be linked to gether with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an intern ational number) when the country c ode and/or area code are stored separate ly in one-touch ke ys.
4-29 FACSIMILE Contents This section explains the basic pr ocedures for sending a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax from t he machine are explained below. Select the method that best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder.
4-30 FACSIMILE Contents To fax thick originals or pag es of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-36 ) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-31 FACSIMILE Contents PLACEMENT ORIENTATION OF THE ORIGINAL An A5 (5-1/2" x 8-1/2") or B5 size orig inal in landscape orientat ion will be rotated 90 degrees and tran smitted as an A5 (5-1/2" x 8-1/2") or B5 ima ge in portrait orientation.
4-32 FACSIMILE Contents FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a destin ation confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong dest i nation. This function is enable d in the system settings (administrator).
4-33 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use t he automatic document feed er to send a fax. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
4-34 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
4-35 FACSIMILE Contents • The following function s cannot be used wi th direct transmission: Program, Timer Transmission, Card Shot, Job Build , Polli ng Memory, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
4-36 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that canno t be fed through the aut omatic document feede r, open the automati c document feede r and place the original on the document glass.
4-37 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Scanning begins. 4 If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmission is reserved.
4-38 FACSIMILE Contents USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dir e ct transmission mode, only one page can be transmitted. Keys in the display can be selected with the arrow key s and the [OK] key.
4-39 FACSIMILE Contents 3 Select the [Direct TX] key. 4 Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmiss ion... While "Dialling.
4-40 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the spea ker is used to dial, the fax is sent after the numb er is dialled and the connection is establishe d. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak.
4-41 FACSIMILE Contents • When the speaker is used, transmission takes pl ace without scanning the orig inal into memory. • A destination that includes an F-code (sub-address and passcode ) cannot be used. • A one-touch key that has multiple destinations or has a non-fax d estination cannot be used.
4-42 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to mult iple destina tions, such as sending a report to branch office s in different re gions.
4-43 FACSIMILE Contents 2 Enter the destination fax number. (1) Select the [Address] key in the ba se screen. For the [Address] key, see " BASE SCREEN OF FAX MODE " (page 4-8). (2) Select the one-touch key of the desi red destination. (3) Repeat step (2) until all destinations are selected.
4-44 FACSIMILE Contents 4 Check the destinations and then press the [BACK] key. To cancel a specifi ed destination... Select the key of the destination that you wi sh to canc el.
4-45 FACSIMILE Contents Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast tran smission can be checked in the job statu s screen. If transmission to any of the destinations failed, rese nd the fax to those destin ations.
4-46 FACSIMILE Contents 4 Resend to unsuccessful destinations. (1) Select the [Failed] tab. Select the keys and press the [OK] key. (2) Select the [Retry] key. After the [Retry] key is selected, you will ret urn to the base screen with the unsuccessful destinations entered.
4-47 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via th e machine as a fax. Faxes are sent using t he PC-Fax function in the same way as documen ts are printed.
4-48 FACSIMILE Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears in the key used to select the setting. (1) [Scan Size] key Select this key to set the sc an size, and orientatio n of the original, and select 2-sided scanning settings.
4-49 FACSIMILE Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Specify the binding st yle of the 2-sided original (book or tablet).
4-50 FACSIMILE Contents 2 Specify the orientation in which the original is placed. (1) Select the [Image Orientation]. (2) Select the "image placement orientat ion" key with the same orientation as the image of the placed original. If the wrong orientation is selected here, the image may not be sent pr operly.
4-51 FACSIMILE Contents SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, t he original size and the send size set in the system settings appear in the b ase screen as the original size and send size. In the abo ve screen, the scan size (t he original s ize) is A4 (8- 1/2" x 11") an d the send size is auto.
4-52 FACSIMILE Contents Specifying the original scan size (by paper size) If the size of the placed or iginal is different from the displayed or iginal size or you wish to change the origina l size, you must specify th e scan size. Place the or iginal in the docume nt feeder tray or o n the document glass and follow the steps below.
4-53 FACSIMILE Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow these steps to specify th e original size. Keys in the display can be selected with the arrow key s and the [OK] key.
4-54 FACSIMILE Contents 4 Enter the scan size. (1) Enter the X (horizontal) dimension of the original. Select the X (width) number display and press the [OK] key. A number entry screen will app ear. Enter the width of the original with th e numeric keys, and sele ct the [OK] key in the number entry screen.
4-55 FACSIMILE Contents Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
4-56 FACSIMILE Contents 4 Specify the orientation in which the original is placed. (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientat ion" key with the same orientation as the image of the placed original.
4-57 FACSIMILE Contents CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the original. Refer the following ta bles to select appropriate settings. Exposure settings Keys in the display can be selected with the arrow key s and the [OK] key.
4-58 FACSIMILE Contents CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of th e original, such as text or phot o, the size of the text, a nd the darkness of the image. Refer the following ta bles to select appropriate settings.
4-59 FACSIMILE Contents This section explains the basic proced ures for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in th e base screen.
4-60 FACSIMILE Contents RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. 1 The machine rings and fax reception begins automatically.
4-61 FACSIMILE Contents RECEIVING A FAX MANUALLY A fax can be received ma nually using the display. While t he machine rings, select t he [Speaker] key in t he base screen and then s elect the [Fax Re ceive] key th at appears.
4-62 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" can be enabled in the system sett ings (administrator) to have faxes received to memory without being print ed.
4-63 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" (Web page only) is enable d* in the system settings (a dministrator ), you can check a received image in the display before pr inting it out.
4-64 FACSIMILE Contents 3 Check the received image and then select the [Print] key. Printing begins. For information on the image check screen, see " IMAGE CHECK SCREEN " (page 4-65).
4-65 FACSIMILE Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, select at the right and bottom of the ima ge to scroll.
4-66 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of pape r or out of toner, received faxes can be forwarded to ano ther previously pr ogrammed f ax machine.
4-67 FACSIMILE Contents FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes a utomatically forward ed to an e-mail add ress, file server address, desktop addre ss, or network fold er address. This fun ction can be used to forward received fax es to a specified a ddress without printin g them.
4-68 FACSIMILE Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed sender addresses.
4-69 FACSIMILE Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name".
4-70 FACSIMILE Contents This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is selected in the base screen , the special modes menu screen appear s. The special modes menu consists o f five screens.
4-71 FACSIMILE Contents 5th screen (1) [Polling] checkbo x ☞ CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) (page 4-92) * 1 This cannot be selected when a special mode has not been en abled.
4-72 FACSIMILE Contents STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togethe r. When transmission settings ar e stored in a program, the settings can be ret rieved and used for a fax job by means of a simple opera tion.
4-73 FACSIMILE Contents (1) [Add] key Use this to add a new program. (2) List display This displays a list of the currently stored programs. A program can b e selected to open a n edit/delete screen for the program. Select the [Add] key in the abo ve screen to open a regi stration screen.
4-74 FACSIMILE Contents Using a program to send Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program.
4-75 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmissio n take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broad cast transmissions and other transmissions at night o r other times when phon e rates are low.
4-76 FACSIMILE Contents 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
4-77 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each sid e separately. Keys in the display can be selected with the arrow key s and the [OK] key.
4-78 FACSIMILE Contents 4 Specify the original size. (1) Enter the original size. • Select the X (width) numeric value display key and enter the width. • Select the Y (heig ht) numeric value display key and enter the heig ht. (A) To return the original size to the default size, select the [Size Reset] key.
4-79 FACSIMILE Contents 7 Select the [Read-End] key. If you will continue scanning additional cards, you ca n select the [Configure] key to change the exposu re, resolution, scan size, and send size. • The ratio cannot be specified and "Rotat ion Sending Setting" canno t be selected.
4-80 FACSIMILE Contents SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmit ted at once. To use this function, the business card feeder must be at tached to the automat ic document feeder and "Bus iness Card Scan Option" must be enabled in the system settin gs (administrator).
4-81 FACSIMILE Contents FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. Keys in the display can be selected with the arrow key s and the [OK] key.
4-82 FACSIMILE Contents 4 Press the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ). When this function is selected, automa tic 2-sided scanning is not possible.
4-83 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase s hadows on images produce d when scanning thick originals or books. (This fun ction does not detect shadows an d will eliminate everything appeari n g in the erase area - includ ing shadows, text and images.
4-84 FACSIMILE Contents 4 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter th e desired number with the numeric keys and select the [OK] key in the number entry screen.
4-85 FACSIMILE Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
4-86 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages into sets, scan each set u sing the au tomatic document feeder , and transmit t he pages in a single transm ission.
4-87 FACSIMILE Contents 3 Select job build mode. (1) Select the [Special Modes] key. ☞ SPECIAL MODES (page 4-70) (2) Set the [Job Build] checkbox to . (3) Select the [Basic Menu] key. 4 Press the [BLACK & WHITE START ] key to scan the first set.
4-88 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is a utomatically printed out to alert you when a tr ansmission fails or when a broad cast transmission is performed.
4-89 FACSIMILE Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
4-90 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, send er name, sender fax numbe r, number of pages) is automa tically added to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission.
4-91 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a transmitted fax fro m a list of stored senders. Keys in the display can be selected with the arrow key s and the [OK] key.
4-92 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
4-93 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Your machine will call the other ma chine and initiate reception of the fax. • Polling reception can be used in combin ation with the time r func tion to poll at any spe cified time, such as at nigh t or when you are not present (Only one timer polling rece ption can be se t.
4-94 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service. Keys in the display can be selected with the arrow key s and the [OK] key.
4-95 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
4-96 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original.
4-97 FACSIMILE Contents 5 Specify the number of polling times. Select the desired number of ti mes. Select the [Once] ke y if you want the do cument cleared from memory after it is transmitted. Select the [Unlimited] key to allow polling an unlimited numbe r of times.
4-98 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the special modes.
4-99 FACSIMILE Contents DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the special modes. (1) Select the [Special Modes] key.
4-100 FACSIMILE Contents 4 Select the [Yes] key. • The document is deleted a nd you return to the screen of step 3. • You can select the [Image Check] key to check the image in the display before deleting it. For information on the image check screen, see " IMAGE CHECK SCREEN " (page 4-65).
4-101 FACSIMILE Contents This section explains how to perf orm F-code communication opera tions. F-code communication is possible with machines of other manuf acturers that also support F-code communication.
4-102 FACSIMILE Contents CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code co mmunication function ca n be used, special memory boxe s must be created using "F-Code Memory Box" (Web page only) in th e system settings.
4-103 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machin e), the sender can direct the tr ansmission specifically to the user of the box.
4-104 FACSIMILE Contents F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by ad ding an F-code to the fax numb er. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
4-105 FACSIMILE Contents CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is r eceived to the memory b ox specified by the F- code. To check received faxes, enter the print passcode .
4-106 FACSIMILE Contents 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
4-107 FACSIMILE Contents POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the othe r machine.
4-108 FACSIMILE Contents 2 Enter the destination fax number. (1) Select the [Address] key in the ba se screen. For the [Address] key, see " BASE SCREEN OF FAX MODE " (page 4-8). (2) Select the one-touch key of the desi red destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-109 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from an other machine, this function sends a fax stored in an F-code memory box (polling me mory) in your machine to th at machine.
4-110 FACSIMILE Contents 3 Select the [Data Store] key. (1) Select the [Polling Memory] key. (2) Select the [Data Store] key. 4 Select the F-code memory polling box. 5 Specify the number of polling times. Select for th e desired numb er of times. Select the [Once] ke y if you want the do cument cleared from memory after it is transmitted.
4-111 FACSIMILE Contents 6 Select image settings and special modes. • A program, timer setting, transaction report and polling cannot be sele cted. • To return to the screen of step 4, select the [Memory Box List] key. 7 Press the [BLACK & WHITE START] key.
4-112 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. Keys in the display can be selected with the arrow key s and the [OK] key. A document in a memory box cannot be prin ted while the docu ment is being transmitted.
4-113 FACSIMILE Contents DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. Keys in the display can be selected with the arrow key s and the [OK] key.
4-114 FACSIMILE Contents 4 Select the [Yes] key. • The document is deleted a nd you return to the screen of step 3. • You can select the [Image Check] key to check the image in the display before deleting it. For information on the image check screen, see " IMAGE CHECK SCREEN " (page 4-65).
4-115 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-code r elay broadcast memo ry box in another mach ine and have that machine relay the fax to multiple end receiving machines.
4-116 FACSIMILE Contents 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. When the original is a different size than the size setting, set th e original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (p age 4-51 ) 2 Enter the destination fax number.
4-117 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request tran smission, the fax is received to an F-co de relay broadcast memory box in your machine. Your machine then relays the fax to each of t he end receiving machines progra mmed in the memor y box.
4-118 FACSIMILE Contents This section explains how t o use an extension phone to ma ke voice calls and receive a fax after talking with the othe r party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machin e.
4-119 FACSIMILE Contents RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you nee d to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (r otary) line, set the extension phone to issue tone signals.
4-120 FACSIMILE Contents This section explains how to check the stat us of reserved transmission jo bs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode.
4-121 FACSIMILE Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job queue scree n, which shows reserved jobs and the job cu rrently in progress, and the completed jobs scree n. To switch between the two screens, s elect the job status screen selector key ((2) below).
4-122 FACSIMILE Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue.
4-123 FACSIMILE Contents • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen.
4-124 FACSIMILE Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are handled in th e job status screen as explained below.
4-125 FACSIMILE Contents CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broa dcast transmission or serial polling job can be displayed. Select the key of the job that you wish to check and select the [Detail] key. The jo b details screen will appear (see below).
4-126 FACSIMILE Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed broadcast tran smission jobs, received fax forwarding jobs and serial polling jobs.
4-127 FACSIMILE Contents CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a reserve d fax job. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Press the [JOB STATUS] key.
4-128 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the jobs are norma lly transmitted in th e order they were reserved. If you need to give prior ity to a job and send it ahead of t he other jobs, follow the steps bel ow.
4-129 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.
4-130 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT COLUMN Error types and o ther information are prin ted in the result column of transaction and activity repor ts. When a transaction report or activity r eport is printed, check the result of the transaction in the result column and take action as needed.
5-1 This chapter pr ovides deta iled explan ations of the proc e dures for using the scanne r function and the Inter net fax function. For the procedur es for using the display, se e " USING THE OPERATION PAN EL " (page 1-9) in "1 . BEFORE USING THE MACHINE".
5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-77 STORING SCAN OPERATIONS (Pr ograms) . . . . 5-79 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmissi on) . . . . . . . . . . . . . . . . . .
5-3 SCANNER/INTERNET FAX Contents This section prov ides information th at you should know before using the machin e as a network sca nner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an orig inal, create an image file, and send the file over a network to a comput er, FTP server, or other desti nation.
5-4 SCANNER/INTERNET FAX Contents ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-39) USB Memory Scan The scanned file is sent to an d stored in a USB memory device connect ed to the machine. To use the Internet fax function, the Internet fax expansion kit must be installed.
5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indicato r on the right side of the operat ion panel is lit.
5-6 SCANNER/INTERNET FAX Contents SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and In ternet fax mode, the basic networ k scanner se ttings, server settings such a s SMTP and DNS server settings, and sender addresses must be configured in the Web pages.
5-7 SCANNER/INTERNET FAX Contents Storing addresses Select the [Add] key in the abo ve screen to store an addr ess. Up to 999 addresses can be progra mmed. For more inform ation, see " Settings " (page 5-8). Editing and deleting addresses An address can be selected fr om the list in the above screen to open an edit screen for the address.
5-8 SCANNER/INTERNET FAX Contents Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • FTP: A Scan to FTP address can be assigned to a one-touch key.
5-9 SCANNER/INTERNET FAX Contents Custom Index The name of a custom inde x can be changed for greater ea se of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cust om indexes are "User 1" t o "User 6".
5-10 SCANNER/INTERNET FAX Contents STORING A DESTINATION FOR SCAN TO DESKTOP To store you r computer in the machin e as a dest ination for Sc an to Deskto p, Network Sc anner Tool must be insta lled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
5-11 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine suppor ts Direct SMTP, which lets you directly send In ternet faxes within your co mpany without using a mail server.
5-12 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, I nternet fax mode, USB memory mode, and PC scan mode are o perated by selectin g settings and commands in the base screens of thes e modes. To display the base screen of a mo de, press the [IMAGE SEND] key and select the desired m ode in [Mode Switch ].
5-13 SCANNER/INTERNET FAX Contents BASE SCREENS Settings are select ed in the base screen of each mode . (1) Various messages are displayed here. The icon of the selected mode appears on the left. (2) [Mode Switch] key Select one of these tabs to change the image send mo de.
5-14 SCANNER/INTERNET FAX Contents (9) [Send Size] key Select this key to specify th e send size of the original. ☞ Specifying the send size of the im age (page 5-65) (10) [Exposure] key Select this key to select the exposure for scanning.
5-15 SCANNER/INTERNET FAX Contents Customizing displayed keys Keys for special modes an d other settings can be stored as shortcut ke ys. Set these keys to fun ctions that you frequently use to ac cess the functions with a single sele c t. The customized keys are configured using "Customize Key Setting" in the We b pages.
5-16 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination.
5-17 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmission mod e in the address book screen , or change the disp layed index tabs from the alph abetical tabs to the custom tabs .
5-18 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical se arch characters an d index numbers. To d isplay a stored destinat ion, select the appropriate index tab .
5-19 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic pr ocedure for scanning an d transmission. Select sett ings in the order shown below to ensure smooth transmission. For the detailed pro cedures for selecting th e settings, see the explanation of each setting in this cha pter.
5-20 SCANNER/INTERNET FAX Contents Select settings Settings can be selected for scann ing the original. • [Scan Size] key (Scan Size, Duplex Setup, Im age Orientation) • [Send Size] key ☞ Specif.
5-21 SCANNER/INTERNET FAX Contents • The [COLOUR START] key cannot be used in Internet fax mode. • After the original is scanned, the se tt ings revert to the default settin gs. To cancel scanning... Press the [STOP] key ( ) to cancel the operati on.
5-22 SCANNER/INTERNET FAX Contents This section explains how to specify de stination ad dresses, inc luding selecting an addre ss from the ad dress book and retrieving an addr ess by entering a se arch number . RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys.
5-23 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Display the address book screen. (1) Select the [Address] key .
5-24 SCANNER/INTERNET FAX Contents 3 Scan mode Select the recipient. (1) If you are in scan mode, select the key o f the desired delivery method. Normally the [To] key is se lect ed. This specifies that the entered e-mail address will be a recipient. (2) Press the [OK] key.
5-25 SCANNER/INTERNET FAX Contents CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinatio ns have been selected, you can display and check the destination s. You can also delete a destination fr om the list (cancel selection of the dest ination).
5-26 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieve d usin g the [Quick] key. This can be done in the base screen of any of the modes or in t he address book screen.
5-27 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail, Intern et fax and data entry mode addresses can be manually entered. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Display the address input screen.
5-28 SCANNER/INTERNET FAX Contents • System Settings (Admin istrator): I-Fax Recep tion Report On/Off Setting (W eb page only) This setting is used to request a reception rep ort when an Internet fax is sen t. When the desti nation is specified by directly entering the address, a message will appear asking you if y ou wish to receive a report.
5-29 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is c onfigured in the Web pa ges, you ca n look up an address in a global add ress book and retrieve the addre ss for Scan to E- mail or Inte rnet fa x transmission (excluding Di rect SMTP addresses).
5-30 SCANNER/INTERNET FAX Contents 3 Select the key of the desired destination. • If no names are found that match the search characters, a message will appear. Press the [OK] key to close the message. To search again, select the [Search Again] key and press the [OK] key.
5-31 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Sc a n to E-mail, Internet fa x (including Direct SMTP addre sses) and/or fax are stored . One of th ese can be selected to resend to th at destinatio n.
5-32 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This section explains the basic procedu re for transm ission in scan mode (Sca n to E-mail, Sc an to FTP, Sca n to Desktop, and Scan to Network Fo lder). Keys in the display can be selected with the arrow key s and the [OK] key.
5-33 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Select the [Address] key in the ba se screen. (2) Select the [Address Book] k ey. (3) Select the one-touch key of the desi red destination. The icon on the key indicate s the type of destination stored in the ke y.
5-34 SCANNER/INTERNET FAX Contents 3 Check the original scan size and placement orientation. To make sure that the original is scanned in the correct orientation (the orientat ion in which the top edge of the origi nal appears at the top of the display), check the size and orientation of the orig inal placed in step 1.
5-35 SCANNER/INTERNET FAX Contents 5 If the original was placed on the do cument glass, replace it with the next original and press the [COLOUR START] key or the [BLACK & WHITE START] key. Repeat until all originals have been scann ed. 6 Select the [Read-End] key.
5-36 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body te xt can be ch anged when per forming a scan transmission. Preset items ca n be selected or te xt can be directly enter ed.
5-37 SCANNER/INTERNET FAX Contents 4 To change the file na me, select the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
5-38 SCANNER/INTERNET FAX Contents 7 To change the body text, select the [Body Text] key. 8 Enter the body text. (1) Select with the keys. • To select a pre-set text pr eviously stored in th e Web page, select the [Pre-Set Select] key and press the [OK] key.
5-39 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to send a scanned image to a commercially availab le USB memory de vice that has been connected to the machine. This stores th e file in the USB device. Keys in the display can be selected with the arrow key s and the [OK] key.
5-40 SCANNER/INTERNET FAX Contents 3 Switch to USB memory mode. (1) Select the [Mode Switch] key. (2) Select the [USB Memory Scan] key. • When scanning to USB memo ry, there is no need to specify the destinati on.
5-41 SCANNER/INTERNET FAX Contents 4 Check the original scan size and placement orientation. To make sure that the original is scanned in the correct orientation (the orientat ion in which the top edge of the origi nal appears at the top of the display), check the size and orientation of the orig inal placed in step 1.
5-42 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. • If the original is plac ed on the document gl ass, the [Read-End] key appears in the di splay. If the origin al is only one page, go to step 7.
5-43 SCANNER/INTERNET FAX Contents 8 When "Sending data has been completed." appears in the display, disconnect the USB memory. Do not disconnect the USB memory while "Processi ng data." or "Sending data." appears in the display.
5-44 SCANNER/INTERNET FAX Contents ENTERING A FILE NAME The file name can be dire ctly entered when pe rforming a scan transmission. Select the [File Name] key and press the [OK] key. A text entry screen will appear. Enter the file name, select [OK], and press the [OK] key.
5-45 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTERNET FAX MODE The basic procedur e for sending a fax in Internet fa x mode is explained below. This procedure can also be used to perform direct tr ansmission by Direct SMTP. Keys in the display can be selected with the arrow key s and the [OK] key.
5-46 SCANNER/INTERNET FAX Contents 3 Switch to Internet fax mode. (1) Select the [Mode Switch] key. (2) Select the [Internet Fax] key. The current settings for [Scan Size], [Send Size], [Exposure], [Resolution], and [F ile Format] are indicated at the right of each key.
5-47 SCANNER/INTERNET FAX Contents 4 Check the original scan size and placement orientation. In order to set the orientation of the image to be sent, check the size and orientation of the original that we re set in step 1. (1) Check the scan size. Check if the size of the placed original is displayed in the [Scan Size] key.
5-48 SCANNER/INTERNET FAX Contents 7 Select the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken fo r one minute after the confirma tio n screen appears, scanning a utomatically ends and the transmission is reserved.
5-49 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text ca n be changed when perform ing an Internet fax transmissio n. Preset items can be selected or te xt can be directly enter ed. Keys in the display can be selected with the arrow key s and the [OK] key.
5-50 SCANNER/INTERNET FAX Contents 4 To change the file na me, select the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, select the [Body Text] key. 6 Enter the body text. (1) Select with the keys.
5-51 SCANNER/INTERNET FAX Contents 7 Select the [OK] key. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered .
5-52 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scan ned image can be se nt to multiple scan m odes, Internet f ax mode, and fax mode destinations in a single operation. Up to 500 dest inations can be selected in one broadcast ope ration.
5-53 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Select the [Address] key in the ba se screen. (2) Select the [Address Book] k ey. (3) Select the one-touch key of the desi red destination. (4) Select the delivery method. The destina tion is specif ied.
5-54 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished.
5-55 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes bot h scan mode and In ter net Fax mode dest inations, the In ternet Fax mode settings (orig inal orientation and other var ious settings) are given priorit y.
5-56 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Select the key of the completed broad cast transmission. (2) Select the [Detail] key. "Broadcastxxxx" will appear as the add ress of the broadcast job key.
5-57 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the ma chine as an Internet fax (PC-I-Fax function). Internet faxes a re sent using the PC-I-Fax function in t he same way as documents are pr inted.
5-58 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
5-59 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to au tomatically scan both sides of an orig inal. Keys in the display can be selected with the arrow key s and the [OK] key.
5-60 SCANNER/INTERNET FAX Contents 3 Specify the orientation in which the original is placed. (1) Select the [Image Orientation] key. (2) Select the "image place ment orientation" key with the same orientation as the image of the placed original.
5-61 SCANNER/INTERNET FAX Contents SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, t he original size and the send size set in the system settings appear in the b ase screen as the original size and send size.
5-62 SCANNER/INTERNET FAX Contents Specifying the original scan size (by paper size) If the size of the placed or iginal is different from the displayed or iginal size or you wish to change the origina l size, you must specify th e scan size. Place the or iginal in the docume nt feeder tray or o n the document glass and follow the steps below.
5-63 SCANNER/INTERNET FAX Contents Specifying the original scan size (by numerical values) When scanning a non-stan dard size original such as a card, follow these st eps to specify the original size. Keys in the display can be selected with the arrow key s and the [OK] key.
5-64 SCANNER/INTERNET FAX Contents 4 Enter the scan size (original size). (1) Enter the X (horizontal) dimension of the original. Select the X (width) number display and press the [OK] key. A number entry screen will app ear. Enter the width of the original with th e numeric keys, and sele ct the [OK] key in the number entry screen.
5-65 SCANNER/INTERNET FAX Contents Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
5-66 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientat ion" key with the same orientation as the image of the placed original.
5-67 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and orig inal image type can be set approp riately for the origina l to enable optimum scanning. Refer to the following tables to select appropriate settings.
5-68 SCANNER/INTERNET FAX Contents 3 Scan mode, USB memory mode, Data entry mode Internet fax mode Select the exposure and original image type. (1) Select the [Manual] key. (2) Select the original image type . Select the original image type key that matches the original image type.
5-69 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The resolution se tting can be selected. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the mode and display the image settings screen. (1) Select the [Mode Switch] key.
5-70 SCANNER/INTERNET FAX Contents How to select the resolution For normal text or iginals, 200X200dpi (200X100d pi in Internet fax mode) pr oduces an image that is sufficiently legible . For photos and illustrations, a high re solution setting (600X60 0dpi, etc.
5-71 SCANNER/INTERNET FAX Contents 3 Set the format. ● Scanning in Mono2 (1) Select the [B/W] key. (2) Select the [File Type] key. (3) Select the file type. Select the desired file type. (4) Press the [BACK] key. (5) Select the [Compression] key. (6) Select the compression mode.
5-72 SCANNER/INTERNET FAX Contents 3 Set the format. (Continued) ● Scanning in colour/greyscale (1) Select the [Colour/Greyscale] k ey. (2) Select the [File Type] key. (3) Select the file type. Select the desired file type. (4) Press the [BACK] key.
5-73 SCANNER/INTERNET FAX Contents 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Select the [File Type] key. (2) Set the [Specified Pages per File] checkbox to . The number can also be changed by selecting the number display and pressing the [OK] key.
5-74 SCANNER/INTERNET FAX Contents Changing the format (Internet fax mode) The file format for sending an Interne t fax is normally set to [TIF F-F]. If the destina tion Internet fax ma chine does not support full mode (it only supports simple mode), follo w the steps be low to select [ TIFF-S].
5-75 SCANNER/INTERNET FAX Contents CHANGING THE COLOUR MODE This procedure is used t o change the colour mode used t o scan the original when the [C OLOUR START] key or the [BLACK & WHITE START] key is pressed. Keys in the display can be selected with the arrow key s and the [OK] key.
5-76 SCANNER/INTERNET FAX Contents 2 Select the colour mode. (1) Select the [Colour Mode] key. (2) Select the key of the mode to b e used when the [COLOUR START] key is pressed. You can select whether black & white scanning will take place in Mono2 or greyscale when [Auto] is selected and a black and white o riginal is sc anned.
5-77 SCANNER/INTERNET FAX Contents This section explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is selected in the base screen , the special modes menu screen appear s. The special modes menu consists o f three screens.
5-78 SCANNER/INTERNET FAX Contents Internet fax mode The special mode explained be low can only be used in Inter net fax mode. The other special modes ar e the same as those expla ined in " Scan mode, USB memory mode, Data entr y mode " (page 5- 77).
5-79 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, and fu nctions can be stored in a program. When you wish to use those settin gs to send an image, they can be ret rieved with ease.
5-80 SCANNER/INTERNET FAX Contents Job Programs If you frequen tly use the same settings and/ or functions to t ransmit to the same destinat ion or destinations, the settings and destinatio ns can be stored in a program. This allows th e se ttings and des tinations to be se lected by simply s electing the program .
5-81 SCANNER/INTERNET FAX Contents Editing and deleting job programs A program can be selected fr om the list in the above screen to open an edit screen for the program . To delete the pr ogram, select the checkb ox next to the progr am name and then select [D elete].
5-82 SCANNER/INTERNET FAX Contents 4 Select additional settings. When a program i s used, the following setting s can be additionally specified: • Image Settings: Original scan size *, send size, fi.
5-83 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time.
5-84 SCANNER/INTERNET FAX Contents 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
5-85 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each sid e separately. Keys in the display can be selected with the arrow key s and the [OK] key.
5-86 SCANNER/INTERNET FAX Contents 4 Specify the original size. (1) Enter the original size. • Select the X (width) numeric value display key and enter the width. • Select the Y (heig ht) numeric value display key and enter the heig ht. (A) To return the original size to the default size, select the [Size Reset] key.
5-87 SCANNER/INTERNET FAX Contents 7 Select the [Read-End] key. If you will continue scanning additional cards, you ca n select the [Configure] key to change the exposu re, resolution, scan size, and send size. The ratio cannot be sp ecified and "Rotat ion Sending Setting" cannot be selected.
5-88 SCANNER/INTERNET FAX Contents SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmit ted at once. To use this function, the business card feeder must be at tached to the automat ic document feeder and "Bus iness Card Scan Option" must be enabled in the system settin gs (administrator).
5-89 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. Keys in the display can be selected with the arrow key s and the [OK] key.
5-90 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Set the [Slow Scan Mode] checkbox to . (2) Select the [Basic Menu] key. 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. A b eep will sound to indicate that scanning is finished.
5-91 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHAD OWS ON THE IMAGE (Erase) The erase function is used to erase s hadows on images produce d when scanning thick originals or books. (This fun ction does not detect shadows an d will eliminate everything appeari n g in the erase area - includ ing shadows, text and images.
5-92 SCANNER/INTERNET FAX Contents 4 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter th e desired number with the numeric keys and select the [OK] key in the number entry screen.
5-93 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished.
5-94 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages into sets, scan each set u sing the au tomatic document feede r, and transmit the pages in a sing le transmis sion.
5-95 SCANNER/INTERNET FAX Contents 4 Select job build mode. (1) Set the [Job Build] checkbox to . (2) Select the [Basic Menu] key. 5 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. If the destination is an Intern et fax destination, press the [BLACK & WHITE START] key.
5-96 SCANNER/INTERNET FAX Contents WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. Keys in the display can be selected with the arrow key s and the [OK] key. • This function cannot be used in Internet fa x mode.
5-97 SCANNER/INTERNET FAX Contents 4 Select the suppress background setting. (1) Adjust the background suppression level . Select the [+] key and press th e [OK] key to suppress only faint background. Select the [-] key and press th e [OK] key to suppress faint to dark background.
5-98 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically printe d out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed.
5-99 SCANNER/INTERNET FAX Contents 4 Select print conditions. (1) Select the print conditions. (2) Select the [Basic Menu] key. • The print condition s for a transaction report are as follows: "Always Prin t": A transaction report is print ed no matter whether the transmi ssion succeeds or fails.
5-100 SCANNER/INTERNET FAX Contents This section explains how to check the st atus of re served t ransmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed.
5-101 SCANNER/INTERNET FAX Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue scree n that shows reserved jobs and t he job currently in progress, and the completed jobs scree n. To switch between the two screens, s elect the job status screen selector key ((2) below).
5-102 SCANNER/INTERNET FAX Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet f ax transmiss ion/receptio n information.
5-103 SCANNER/INTERNET FAX Contents • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been pri nted. "Received" A received Internet fax has been printed or deleted in the check image screen.
5-104 SCANNER/INTERNET FAX Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column.
5-105 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed jobs that used br oadcast trans mission jobs, and re ceived Internet fax forwarding jobs.
5-106 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. Keys in the display can be selected with the arrow key s and the [OK] key.
5-107 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the jobs are normally transmitted in th e order they were reserved. If you need to give priorit y to a job and send it ahead of t he other jobs, follow the steps belo w.
5-108 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.
5-109 SCANNER/INTERNET FAX Contents This section explains the basic pr ocedures for receiving I nternet faxes. RECEIVING AN INTERNET FAX The Internet fa x function periodica lly* connects to the mail server (POP3 server) and checks whethe r or not Internet faxes have been rece ived.
5-110 SCANNER/INTERNET FAX Contents MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat lon g and you wish to check immediately, you ca n manually initiate reception. Select the [Man ual RX] key to connect to the mail server a nd retrieve rece ived faxes.
5-111 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" in the system settings (administr ator) can be enabled to have faxes re ceived to memory without being pr inted.
5-112 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" (Web page only) is enable d* in the system settings (a dministrator ), you can check a received image in the display before pr inting it out.
5-113 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, select at the right and bottom of the ima ge to scroll.
5-114 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Intern et faxes can be automat ically forwarded to an e-mail addr ess, file server address, deskto p address, or network folder addr ess.
5-115 SCANNER/INTERNET FAX Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed sender addresses. Sende r addresses stored here can be selected from a list whe n you store a forwarding table.
5-116 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button.
5-117 SCANNER/INTERNET FAX Contents BASIC SCANNING PROCEDURE You can install the sca nner driver on your compute r from the CD-ROM that accompanies the mach ine, and use a TWAIN* compliant applica tion to scan an image using your computer.
5-118 SCANNER/INTERNET FAX Contents [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button.
5-119 SCANNER/INTERNET FAX Contents 6 Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided origi nal and is placed in the document feeder tray, select [SPF(Simple x)].
5-120 SCANNER/INTERNET FAX Contents 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again.
5-121 SCANNER/INTERNET FAX Contents [At the machine] Keys in the display can be selected with the arro w keys and the [OK] key. 9 Select the [Exit] key in the display.
5-122 SCANNER/INTERNET FAX Contents This section explains met adata delivery , which can b e used w hen the applic ation integr ation module kit is installed.
5-123 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadat a are configured in the Web pages. (Administra tor rights are required.) To configure me tadata settings, click [Application Settings] and then [Metadata Set tings] in the Web page me nu.
5-124 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below t o select a metadata set, en ter each item, and pe rform metadata transmissio n. Keys in the display can be selected with the arrow key s and the [OK] key. 1 Switch to data entry mode and display the metadata set screen.
5-125 SCANNER/INTERNET FAX Contents 4 Enter the selected metadata item. (1) Select the key of the value that yo u wish to enter. • When the entry values of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can select the [Direct Entry] key to manually enter the value.
5-126 SCANNER/INTERNET FAX Contents METADATA FIELDS The following three type s of metadata are included in the XML file that is transmitte d. • Data auto matically generated by the mach ine: These data are always included in the XML file an d are automatically stored on your co mputer.
6-1 This chapter explains the system settings, which are used to configure a variety of par ameters to suit the aims and needs of your workplac e. The current selections that h ave been made for the settings can b e viewed or printed out.
6-2 SYSTEM SETTINGS Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . 6-34 • Operation Set tings . . . . . . . . . . . . . . . . . . . . . . 6 -34 List Print (Adminis trator) . . . . . . . . . . . . . . . . . . . 6-37 Security Settings .
6-3 SYSTEM SETTINGS Contents System Settings The system settings ar e used to configure a variety of par am eters to suit the ai ms and needs of your workplace . The system settings are also used to display or print out the current settings and st atus of the machine.
6-4 SYSTEM SETTINGS Contents Configuring the System Settings There are two ways to co nfigure the system settings: usin g the machine's operation panel, and using the Web page that appears when the mach ine's Web server is accessed. The Web page enables easy co nfiguration of the setting s from your computer via th e network.
6-5 SYSTEM SETTINGS Contents Common Operation Methods This section explains special operation methods that are common t o all system settings. Be sure to r ead this sectio n, as the inf ormation is omitte d in the explanations of some of the individual settin gs.
6-6 SYSTEM SETTINGS Contents Accessing the Web Server in the Machine When the machine is connected to a network, the mach ine's built-in Web server can be accessed from a Web browser on your com puter. For the procedur es for using the display, se e " USING THE WEB PAGE " (page 1-13) in "1.
6-7 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) This section explains system setti ngs that can be configured on the operation panel by gener al users. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
6-8 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) System Settings (General) List When the system settings ar e accessed with general rights, th e following items appear. Fo r items that can only be accessed with administrator rig hts, see " System Settings (Admin istrator) List " (page 6- 20).
6-9 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) List Print (User) Paper Tray Settings * When a 500-sheet paper fe ed unit is installed. Fax Data Receive/Forward * When the Internet fax expansion kit is installed.
6-10 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Display Contrast Use this to set the contrast of the machine's display. Select th e [Display Contrast] key. In the screen that appea rs, select the [Lighter] key or the [Darke r] key to adjust the contrast.
6-11 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Default Settings The default settings for operation of the machine can be configured. Select the [ Default Settings] key a nd select the settings. Clock Adjust Use this to set the date and time in t he machine's built-in clock.
6-12 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Date Format The format used t o print the date on lists and other output can be ch anged. Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown below .
6-13 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Paper Tray Settings Paper tray and paper ty pe settings are explained in this sect ion. Select the [Paper Tray Settin gs] key to configur e the settings. Tray Settings These settings specif y the paper type, paper size, and f unctions allowed for each paper tray.
6-14 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Tray Settings *1 When a 500-sheet paper feed unit is instal led. *2 Heavy Paper : 106 g /m 2 to 209 g /m 2 (28 lbs to 56 lbs) heavy paper *3 The size that is automatically detecte d is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see below).
6-15 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Paper Type Registration Store a paper t ype when the desired paper type does not appear as a selection or when you wish to creat e a new set of paper proper ties. Up to 7 paper types can be stored.
6-16 SYSTEM SETTINGS Contents OPERATION PANEL (GENERAL) Fax Data Receive/Forward This section explains sett ings for rec eption and forwarding. Select the [Fa x Data Rec eive/Forwar d] key and configure the settings. I-Fax Settings These settings can be configured when the Internet fa x expansion kit is installed.
6-17 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) This section explains the system settings that are configure d by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator ), th e administrator must log in as expla ined below.
6-18 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) When User Authentication is Enabled When "User Au thentication" ( Web page o nly) is enab led, follow the procedure below to log in.
6-19 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Login by user number Keys in the display can be selected with the arrow key s and the [OK] key. 1 Select the [Admin Login] key. 2 Log in. (1) Select the [Password] key. Enter the administrator password in the administrator password entry screen.
6-20 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. Energy save * This function is not availabl e in some countries and regions.
6-21 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Copy Function Settings Item Factory default setting Page ■ Copy Function Setting s 6-28 ● Initial Status Settings 6-28 X Colour Mode F.
6-22 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Network Settings Printer Settings Image Send Settings Item Factory default setting Page ■ Network Settings 6-32 ● IPv4 Settings DHCP 6.
6-23 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) *1 When the Intern et fax expansion kit is installed. *2 When the facsimi le expansion kit is installed.
6-24 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Security Settings Product Key * It may not be possible to use some settings, depending on the periph eral devices installed.
6-25 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings Sharp OSA Settings *1 When the external account module is in stalled. *2 When the external account module or applica tion communication module is installed.
6-26 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, t hese settings also help reduce pollution and conser ve natural resources. Select the [Energy Save] key to configure the settings.
6-27 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Operation Settings Settings relate d to machine operation can be configured. Select th e [Operation Settings] key to co nfigure the settings. Other Settings Keys Touch Sound This setting is used to adju st (or turn off) the volum e of the beep t hat sounds when you sele ct a key.
6-28 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Copy Function Settings The following settin gs are related to copying. Select the [Copy Function Setting s] key to configure the se ttings. Default settings select ed with these settings apply to all function s of the machine (not just the copy func tion).
6-29 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Other Settings Copy Exposure Adjustment This is used to ad just the exposure level when [Auto] is used for th e copy ex posure. Colour Use this to set the copy exposure level in colour mode for the document glass and for the automatic document feeder.
6-30 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Colour 600dpi x 600dpi Scanning Mode for Document Feeder The resolution fo r copying in colour using the automa tic document feede r can be changed from 60 0 x 300 dpi to 600 x 600 dpi (high quality mode).
6-31 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Colour Adjustments The following colour se ttings can be configured. Initial Colour Balance Setting Colour balance values obta ined using .
6-32 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Network Settings Network setting s are descri bed below. S elect the [Netwo rk Settings] k ey to configur e the settin gs. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, u se this setting to configure the IP address of the machin e.
6-33 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Printer Settings Settings related to the printer function can be config ured. Select the [Printer Settings] key to configure the set tings.
6-34 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Image Send Settings Settings relate d to the image send function (scan, Internet fax, et c.) can be configured. Se lect the [Image Send Settings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functio ns.
6-35 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Must Input Next Address Key at Broadcast Setting This setting is used to req uire that the [Next Addr ess] key be selected be fore the next addre ss is entered when performing a broadcast transmission.
6-36 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Use this settin g to enter th e Internet fa x address, fax number of the machine and the na me of the user. Sender Data Registration Use this to store the sende r name for fax and Inte rnet fax, the se nder number f or fax, and the sender address for Inte rnet fax.
6-37 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) List Print (Administrator) This is used to print lists and repor ts that are only for us e by t he administrator of the ma chine. Select the [List Print (Administrat or)] key to configure the settings.
6-38 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Security Settings The following settin gs are related to security. Sele ct the [Security Settin gs] key to configure the settings. SSL Settings SSL can be used for data transmissio n over a network.
6-39 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Product Key The procedures f or entering the pr oduct keys of the expansio n kits are exp lained below . Select the [P roduct Key] key t o configure the settings. Serial Number This displays the serial number that is required to obta in the product k ey.
6-40 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Storing/Calling of System Settings The current system sett ings can be stored, previou sly stored system settings ca n be retrieved, and the fa ctory default system settings can be res tored.
6-41 SYSTEM SETTINGS Contents OPERATION PANEL (ADMINISTRATOR) Sharp OSA Settings External Account Setting (When the external accoun t module is installed.) External Accou nt Control When this setting is enabled, the machine ent ers external tota ling mode and the totaling fu nction can be used via an external account app lication.
6-42 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) This section explains system setti ngs that can be configured in the Web page by general users. These setting s are accessed by selec ting [System Setting s] in the Web page menu bar.
6-43 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) List Print (User) Paper Tray Settings * When a 500-sheet paper fe ed unit is installed. Paper Type Registration Fax Data Receive/Forward * When the Internet fax expansion kit is installed.
6-44 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Printer Condition Settings * When a finisher is installed. USB-Device Check Item Factory default setting Page ■ Printer Condition Settings 6-52 ● P.
6-45 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Total Count This function shows the page coun t in each mod e. Select [Syste m Settings] - [Total Cou nt] from the menu bar. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices insta lled on the machine.
6-46 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Default Settings The default settings for operation of the machine can be configured . Select [System Settings] - [De fault Settings] from the menu bar and configure eac h setting. Clock Adjust Use this to set the date and time in t he machine's built-in clock.
6-47 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Date Format The format used t o print the date on lists and other output can be ch anged. Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown below .
6-48 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Paper Tray Settings Paper tray and paper ty pe settings are explained in this sect ion. Select [System Settings] - [Pap er Tray Setting s] from the menu bar and configure each setting . A displayed tray name can b e selected to open the tray sett ings screen.
6-49 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Settings of each tray The following settin gs can be configured. Item Description Type Select the type of paper t hat is loaded in the tray. The paper types that can be selected vary by paper tray. For more in formation, see " Tray Settings " (page 6-50).
6-50 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Tray Settings *1 When a 500-sheet paper feed unit is instal led. *2 Heavy Paper : 106 g /m 2 to 209 g /m 2 (28 lbs to 56 lbs) heavy paper *3 The size that is automatically detecte d is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see below).
6-51 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Custom Size Registration (Bypass) If you frequently use a special non- standard paper size in the bypass t ray, you can store tha t paper size. Storing the paper size sa ves you the trouble of settin g the size each time you need to use it.
6-52 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) Printer Condition Settings The Printer Condit ion Settings are used to config ure basic printer setting s and settings for printi ng from a DOS application. Select [Syst em Settings] - [Print er Condition Settings] fro m the menu bar and configure each setting.
6-53 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) *1 T his setting is used to adjust the lin e width of vect or graphics (black & white printing only). Except for CAD and othe r specialized uses, there is normally no need t o change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
6-54 SYSTEM SETTINGS Contents WEB PAGE (GENERAL) PostScript Setting To configure se ttings for printing an error description when a PostScript dat a print error occurs and sett ings for reception of PostScript data in binary format, click the [PostScript Sett ing] tab.
6-55 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) This section explains system sett ings that can be configured in t he Web page by an administrator.
6-56 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. Energy save * This function is not availabl e in some countries and regions.
6-57 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) X MFP Display Pattern Setting Pattern 1 6-69 ● Preview Setting 6-70 X Default Preview Display Image Send Reception Data: Twice Memory Box: .
6-58 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) *1 When the Intern et fax expansion kit is installed. *2 When the facsimi le expansion kit is installed. *3 When the application integrat ion module is installed. Device Control *1 When a 500-sh eet paper feed unit i s installed.
6-59 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Copy Function Settings Item Factory default setting Page ■ Copy Function Setting s 6-74 ● Initial Status Settings 6-74 X Colour Mode Full Col.
6-60 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Printer Settings Image Send Settings Item Factory default setting Page ■ Printer Settings 6-77 ● Default Settings 6-77 X Prohibit Notice Page.
6-61 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Initial Resolution Setting 6-79 •S c a n App ly the Resolution Set when Stored: Disabled 200 X 200 dpi • Interne t Fax* 1 Apply the Resol.
6-62 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) ● Scan Settings 6-83 X Scan Settings 6-83 Default Sender Set – 6-83 Default Colour Mode Settings 6-83 • Black & White Mono 2 .
6-63 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) *1 When the Intern et fax expansion kit is installed. *2 When the facsimi le expansion kit is installed. *3 When the Intern et fax expansion kit or facsimile expansion kit is installed. *4 When network connection is enabled .
6-64 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Print Hold Setting List Print (Administrator) *1 When network connection is enabled . *2 When the application integrat ion module is installed.
6-65 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 6-92 ● Printer Condition Settings 6-92 X Disable Blank P.
6-66 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) *1 When a 500-sh eet paper feed unit i s installed. *2 When a finisher is instal led. *3 When a colour-related problem has occurred. *4 When network connection is enabled . *5 When the Intern et fax expansion kit is installed.
6-67 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Product Key * It may not be possible to use some settings, depending on the periph eral devices installed.
6-68 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, t hese settings also help reduce pollution and conser ve natural resource s. Select [System Settings] - [Energy Save] from the menu bar and configure each setting.
6-69 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Operation Settings Settings relat ed to machine op eration can be co nfigured. Select [S ystem Settings] - [ Operation Settings] from the menu bar and configure each set ting.
6-70 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Preview Setting Configure settings fo r the preview screen that can be used for fax/image send and documen t filing. Default Preview Display Set the display zoom ratio of the preview scr een for fax/image send and document filing.
6-71 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Customize Key Setting Short-cuts to fu nctions that are frequen tly used ca n be disp layed in the ba se screen of each mo de. For informatio n on customize keys, see t he chapters for each function.
6-72 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Device Control These settings contro l devices installed on the machine. Select [Syst em Settings] - [Device Control] f rom the menu bar and configure each sett ing.
6-73 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Disabling of Colour Mode (When a colour-relat ed problem has occurred.) When a colour-rela ted problem has occ urred and printing is not possible, th e use of colour mode can be temporarily prohibited.
6-74 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Copy Function Settings The following set tings are relate d to copying. Select [ System Settings] - [Copy Fun ction Settings] from t he menu bar and configure each setting. Default settings select ed with these settings apply to all function s of the machine (not just the copy func tion).
6-75 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Copy Settings Click the [Copy Settings] tab and configure the settings. Copy Exposure Adjustment This is used to ad just the exposure level when [Auto] is used for th e copy ex posure.
6-76 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Colour 600dpi x 600dpi Scanning Mode for Document Feeder The resolution fo r copying in colour using the automa tic document feede r can be changed from 60 0 x 300 dpi to 600 x 600 dpi (high quality mode).
6-77 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Printer Settings Settings relate d to the printer function can be configured Default Settings Printer condition setting s are described below. Sele ct [System Settings] - [Print er Settings] - [Default Se ttings] in the menu bar, and conf igure the settings .
6-78 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Interface Settings These settings are used to control and monitor da ta trans mitted to the USB port or network port of th e machine. Select [System Settings] - [ Printer Setting s] - [Interf ace Settings] in the men u bar, and co nfigure th e settings.
6-79 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Image Send Settings Settings relate d to the image send fun ction (scan, In ternet fax, etc.) can be configured. Operation Settings The operation sett ings below apply to all image send fu nc tions.
6-80 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Default Original Image Type Select the original type b eforehand to enable t ransmission at a resolution suitable for the original (only in scan m ode and USB memory mode). The settings are shown be low.
6-81 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Click the [Enable/Disable Sett ings] tab and configure the settings. Settings to Disable Registration This is used to prohibit the stor ing of destinations. Storing from the Web page, and storing from a compu ter can each be separ ately prohibited.
6-82 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Disable Direct Entry This prohibits the dire ct entry of addresses. Configure the setting f or each of the following items: •E - m a i l • Internet Fax (Including Direct SMTP) •F a x Select All: Select all items.
6-83 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Scan Settings Settings related to sca nning can be configured. Se lect [System Settings] - [Image Send Settings] - [Scan Settings] in the menu bar, and conf igure the settings . Click the [Scan Settings] tab and configure the settings.
6-84 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large image files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 MB .
6-85 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) I-Fax Settings These settings are used to configure the default settings for Internet fa x. Select [Syste m Settings] - [ Image Send Settings] - [I-Fa x Settings] in the menu bar, and configure the settings.
6-86 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory autom atically print at specified times. "Auto Print at Memory Full" and "Pr int Daily at Desi gnated Tim e" can be c onfigured.
6-87 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Rotation Sending Setting When transmitt ing an imag e that is one of the following sizes, this function rotates the image co unterclockwise 90 degrees. (The setting can be configured separately for each size.
6-88 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter (8-1/2" x 11 ") size fax is received, th is setting reduce s the fax to A4 size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
6-89 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Print Hold Setting Settings for Print Hold (Re tention) can be configured. Se lect [System S ettings] - [Pr int Hold Settin g] from the menu bar and configure each sett ing.
6-90 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) List Print (Administrator) This is used to pr int lists and report s that are only for use by the administrat or of the machine. Select [System Sett ings] - [List Print (Administrato r)] from the menu bar and conf igure each setting.
6-91 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Sharp OSA Settings Select [System Settings] - [S harp OSA Sett ings] from the menu bar a nd configure each setting. Animation Play Speed Setting Set the playing spee d of the animation in the Sharp OSA application.
6-92 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Enable/Disable Settings The following s ettings are used to pr ohibit the us e of certain functions. Sele ct [System Set tings] - [Enable /Disable Settings] from the menu bar and configure ea ch setting.
6-93 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Copy Function Settings Disabling Deletion of Job Programs This is used to pr ohibit the deleti on and changing of copy settings stor ed in job prog rams. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
6-94 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Settings to Di sable Transmission These settings are used to disable the following transmission operation s. Disable [Resend] on Ima ge Send Mode This setting disable s the [Resend] key in the ba se screen of image send mode.
6-95 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Product Key The procedures for entering the produ ct keys of the expans ion kits are explained below. Select [System Set tings] - [Product Key] f rom the menu bar and configure each sett ing. Serial Number This displays the serial number that is required to obta in the product k ey.
6-96 SYSTEM SETTINGS Contents WEB PAGE (ADMINISTRATOR) Storing/Calling of System Settings The current system sett ings can be stored, previou sly stored system settings ca n be retrieved, and the fa ctory default system settings can be res tored.
6-97 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (GEN ERAL) This section explain s system settings for fax that can be configured on the ope ration panel. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
6-98 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (GEN ERAL) Fax Data Receive/Forward This section expla ins settings for rec eption and forwar ding. Fax Settings The following items appear when the "Fax Settings" are conf igured. Item Description Receive Setting Set the fax reception method.
6-99 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following items appear. For inform ation on the gener al settings, see " System Settings f or Fax (General) List " (p age 6-97).
6-100 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) * This function is not availabl e in some countries and regions. Transaction Report Pr int Se lect Setting 6-102 • Single Se .
6-101 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Image Send Settings Settings relate d to the image send function (scan, Internet fax, et c.) can be configured. Se lect the [Image Send Settings] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplac e.
6-102 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the f irst page of the transmitted orig inal on the transaction report.
6-103 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Settings for fax tran smission can be configured. Rotation Sending Setting When transmitt ing an imag e that is one of the following sizes, this function rotates the image co unterclockwise 90 degrees.
6-104 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Recall in Case of Line Busy This progra m is used t o set the nu mber of r ecall attempts and t he interval between recall atte mpts when a transmission is not successful du e to the line being busy or other re ason.
6-105 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the num ber of rings on which the machine automatic ally receives a call and begins fax re ception in aut o reception mode .
6-106 SYSTEM SETTINGS Contents OPERATION PANEL - FAX (ADMINISTRATOR) Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter (8-1/2" x 11 ") size fax is received, th is setting reduce s the fax to A4 size.
6-107 SYSTEM SETTINGS Contents WEB PAGE - FAX (GENERAL) This section explains sy stem settings f or fax that can be config ured in the We b page. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
6-108 SYSTEM SETTINGS Contents WEB PAGE - FAX (GENERAL) F-Code Memory Box This section explains how to store memory boxe s for variou s types of F -code commu nication. Select [System Setti ngs] - [F-Code Memory Box] from t he menu bar and configure each settin g.
6-109 SYSTEM SETTINGS Contents WEB PAGE - FAX (GENERAL) Fax Data Receive/Forward This section explains settings fo r reception and forwarding. Se lect [System Settings] - [Fax Data Receive/Forward] from the menu bar and configure each setting . Fax Settings The following items appear when the "Fax Settings" are conf igured.
6-110 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following items appear. For inform ation on the gener al settings, see " System Settings f or Fax (General) List " (p age 6-107).
6-111 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) * This function is not availabl e in some countries and regions. Transaction Report Pr int Se lect Setting 6-113 • Single Se nding P.
6-112 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) Image Send Settings Settings relate d to the image send fun ction (scan, In ternet fax, etc.) can be configured. Fax Settings Select [System Sett ings] - [Image Send Setti ngs] - [Fax Settings] in the me nu bar, and configure the settings.
6-113 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the f irst page of the transmitted orig inal on the transaction report.
6-114 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) PBX Setting This Setting can only be activated in F rance and Germany. When the machine is used on a PBX, you can enable the PBX setting to have t he machine automatically connect to th e outside line.
6-115 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) Recall in Case of Line Busy This progra m is used t o set the nu mber of r ecall attempts and t he interval between recall atte mpts when a transmission is not successful du e to the line being busy or other re ason.
6-116 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) Click the [Receive Settings] tab and confi gure settings for fax rece ption Number of Calls in Auto Reception This setting is used to select the num ber of rings on which the machine automatic ally receives a call and begins fax re ception in aut o reception mode .
6-117 SYSTEM SETTINGS Contents WEB PAGE - FAX (ADMINISTRATOR) Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter (8-1/2" x 11 ") size fax is received, th is setting reduce s the fax to A4 size.
6-118 SYSTEM SETTINGS Contents APPENDIX System Settings Menu (Operation Panel) T otal Count System Settings Entering Administrator's Passw ord Ke yboard Select Clock Adjust Device Count Job Count.
6-119 SYSTEM SETTINGS Contents System Settings Menu (Web Page) T otal Count System Settings Entering Administrator's P asswor d Ke yboard Select Clock Adjust Device Count Job Count All Custom Set.
6-120 SYSTEM SETTINGS Contents Image Send Settings Operation Settings Default Settings Enable/Disable Settings Default Displa y Settings Address Book Default Selection Initial Resolution Setting Defau.
7-1 This chapter provides soluti ons to possible problems in a question and answer format. Locate the qu estion that relates to your problem and use th e answer to help correct th e situat ion. If you are unab le to solve a problem using this manual, please contact your dea ler or neares t author ised service representati ve.
7-2 TROUBLESHOOTING Contents This section explains what to do whe n a paper misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs , the message "A misfeed ha s occurred." will appear in t he display and printing and scanning will stop.
7-3 TROUBLESHOOTING Contents HOW TO REMOVE MISFEEDS If you require more inform ation when reading the instructio ns in the dis play, see the pa per misfeed illustrations below. Refer to the illustration below and t hen go to the appropri ate illustration (1 to 10) for your situation.
7-4 TROUBLESHOOTING Contents (2) Paper misfeed in the output area Remove the misf ed paper. (3) Paper misfeed in the fusing unit If a paper misf eed has occurred inside the f using unit, press do wn on the green part, open t he fusing unit, and r emove the pap er.
7-5 TROUBLESHOOTING Contents (9) Paper misfeed in tray 1 to tray 4 (in the tray) When a paper ge ts twisted to the roller, r emove the tray and remove the misfed paper. (10) Paper misfeed in the finisher Open the fr ont cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
7-6 TROUBLESHOOTING Contents Follow the steps below to remove a staple jam. FINISHER REMOVING STAPLE JAMS Caution Take care that a bent staple do es not hurt you. 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops.
7-7 TROUBLESHOOTING Contents 5 Lower the lever at the front end of the staple case. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
7-8 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERA TION • Copying d oes not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7-9 TROUBLESHOOTING Contents Two-sided copying does not take place. Does the paper typ e setting of the selected tray sp ecify a type of paper that cannot be used fo r two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-sided copying using that tray will no t be possible.
7-10 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Select an approp riate exposure mode for the original being copied and adjust the expo sure level manually.
7-11 TROUBLESHOOTING Contents PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing d oes not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12 • Colour prin ting does no t take place .
7-12 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION Problem Point to check Solution Printing does not take place. Is your computer connected correctly to the machine? Make sure that the cable is connected securely to the LAN connector or the USB co nnector on your comp uter and the machine .
7-13 TROUBLESHOOTING Contents Printing does not take place. Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask t he administrator of the machine to configure an appropriat e time in "I/O Timeout".
7-14 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS Direct printing of a file in a shared folder on a computer is not possible . Is "IPsec Settings" enabled on the machine? When .
7-15 TROUBLESHOOTING Contents Colours are off. Did you perform "Regi stration Adjustment"? Ask your administrator to perform "Registration Adjustment". If the colo urs are out o f posit ion in the printed output of a colour print job, "Registrat ion Adjustment" can be used to adjust the print position of each colour .
7-16 TROUBLESHOOTING Contents The image is upside down. Is the correct binding position sele cted for two-sided printing? When two-sided printing is performe d, every other page is printed upside do wn when tabl et binding is selected for the binding position.
7-17 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING PROBLEMS RELATED TO FILE MANAGEMENT Problem Point to check Solution Retention does not take place. Did you select retention settings in the printer driver? In print mode, enable re tention on the [Job Handling] tab of the printer driver.
7-18 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19 • The trans mitted fax prin ts out blank at the rece iving side.
7-19 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line socket, the w all socket, and any extension adapters to make sure that all connections are secure.
7-20 TROUBLESHOOTING Contents Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the transmission again.
7-21 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Problem Point to check Solution Printing does not take place after reception. Does a message appe ar in the displa y instructing you to add ton er or paper? (Printing is not possible when this screen appears.
7-22 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS Problem Point to check Solution Dialling is not possible . Is the extension phone connected? Check the telephone line socket, the exte nsion phone socket, the wall socket, and an y extension adapters to make sure that all connections are secure.
7-23 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
7-24 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCAN NING / INTERNET FAX OPE RATION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . .
7-25 TROUBLESHOOTING Contents Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted.
7-26 TROUBLESHOOTING Contents The received image file cannot be ope ned. Does the viewer pr ogram used by the recipient support the forma t of the received image data? The recipient may be able to open the file if y ou change the file type and compressi on mode selected at th e time of transmission.
7-27 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size? Set the scan size to the actual original size.
7-28 TROUBLESHOOTING Contents JPEG was selected for the file type but the file was created as a TIFF file. Did you press the [BLACK & WHITE START] key to begin sca nning? When [JPEG] is selected for the file type and th e image is scanned in Mono 2, the file will be cre ated as a TIFF file.
7-29 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
7-30 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified m achine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-31 • The operat ion panel cannot be us ed.
7-31 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Some functions may have been disabled in the "User Control" (Web page only) or system settings (administrator).
7-32 TROUBLESHOOTING Contents The operation panel cannot be used. Does the message "Call for service. Code:xx-xx*." appear in the display? *Letters and numbers appear in xx-xx. Make sure that the LINE indicator is not lit and that the DATA indicator is not blinking or lit and then switch off the [POWER] key ( ) and the main power switch.
7-33 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The original misfeeds (automatic document feeder). Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line.
7-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO QU ALITY / PRINT RESULTS The paper misfeeds. Has the correct paper size been se t? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
7-35 TROUBLESHOOTING Contents Smudges appear on printed output. Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special pap er that is not suppo rted may result in misfeeds, creases, or smudges.
7-36 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? • Trays 1 to 4: Load the paper with the front side facing up*.
7-37 TROUBLESHOOTING Contents OTHER PROBLEMS Stapling does not take place. Is a different width of paper mixed in? Stapling is not possib le when paper of different widths are mixed together. To perform mixed size stapling, use paper of the same width.
7-38 TROUBLESHOOTING Contents You forgot the administrator password. Was the administrator password changed from the factory default setting? Contact your dealer or neare st authorised service representative. For the factory default admin istrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Maintenance & Safety Guide.
MXC310-EX-Z1 Operation Guide MX-C310 MX-C380 MX-C400 MODEL:.
An important point after buying a device Sharp MX-C400 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp MX-C400 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp MX-C400 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp MX-C400 you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp MX-C400 will certainly help you make a decision on the purchase.
If you already are a holder of Sharp MX-C400, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp MX-C400.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp MX-C400. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp MX-C400 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
