Instruction/ maintenance manual of the product 740 Oki
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1 OKIF A X 740 User’ s Guide.
2 E v ery ef f ort has been made to ensure t h at the infor mation in this document is complete, accurate, and up-to-date. Oki assumes no r esponsibility for the results of err ors beyond its control.
3 Saf et y Y our OKIF AX 740 has been carefully designed to gi ve y ou ye ars of safe, relia ble performance. As with all electrical equipment, there are a fe w basic precautions you should tak e to a void hurting yourself or damaging the unit: • Read the setup and operating instructions in this manual car efull y .
4 • If an ything happens tha t indica tes that your OKIF AX 740 is not w orking proper l y or has been damaged, unplug it immediately and contact your Oki dealer for ser vice. These are some of the things to look for: • The po wer cab le or plug is frayed or damaged.
5 Contents Safety .............................................................................. 3 Installation ...................................................................... 9 Unpacking ........................................................
6 T r ansmission ................................................................. 27 Prepare to Send ........................................................ 27 T r ansmission After V oice ......................................... 28 Dialling with the Numer i c K eypad .
7 Restr icted Access ................................................. 53 Closed Network ................................................... 54 Error Correcting Mode (ECM) ............................ 54 PC Interf ace On/Of f .........................
8.
9 Installation Unpac king 1. Open the pac kaging , remove the f ax machine and its accessories and place them on a sta ble surfa ce. 2. Chec k the package contents carefully .
10 Remo v al of T ranspor t Materials 1. Remo ve an y adhesiv e ta pe fr om the outside surf aces of the machine. 2. Pr ess down the cov er r elease tab (1) and lift the top co ver to the fully upright position. 5. Pull the pa per f eeder (1) to war ds the fr ont of the machine to open the feeder .
11 Connecting to P o wer and T elephone Netw o rk 1 . Insert the telephone line cable plug into the line jack (“LINE”) on the left-hand side of the machine. 3. Plug the ac po wer cable into the r ear panel socke t on your OKIF AX 740, and the other end into a suitable ac power socket .
12 Connection of T elephone (Optional) If you intend to use a normal telephone in conjunction with y our fax machine, follo w the ste ps in this section. Otherwise skip to the ne xt section. T her e are two methods by w hich a telephone ma y be connected: s e r ial tele phone connection and parallel tele phone connection.
13 Connection of Parallel T e lephone This method in volves the use of a tw o-way tele phone jack adapter (not supplied). 1. W ithdr a w the telephone line jack from the telephone network socket.
14 Installing the Ink Cartridge 1. Pr ess do wn the cover release ta b and lift the top cover to the fully upright position. 2. Slide the ink cartr i d ge carrier to wards the centre of its tr av e l, and then slightl y to the left, opposite the loading tab (1).
15 Installing P aper Y our fax machine uses plain pa per to pr int incoming messages. An y paper suitable f or use in a standard ink jet printer may be used.
16 3. Flush the sheets into a neat stack. 5. Adjust the pa per width le v e rs (1) & (2) to either LETTER or A4 as ap p r op riate. 4. Pull the paper feeder tow a r ds the fr ont of the f ax machine to open the feeder chute. 6. Insert the stac k , shor t edg e fi r st, into the feeder .
17 POWER/ ALARM ORIGINAL TEL RECEIVE MODE TAD/F AX SHIFT TAD YES NO RESERVA TION COMMUNI- CATION VOICE REQUEST FUNCTION FINE RESOLUTION MEMORY PHOTO MEMORY CLEAR / QUICK REDIAL/ PAUSE HOOK VOICE REQUEST STOP COPY/STAR T Contr ol P anel LCD Display T he displa y sho ws the curr ent mac hine status (Ready , T ransmitting , Recei ving , etc.
18 COPY/ST A R T Key This ke y starts the r equired oper a tion, s uch as transmitting, manual recei ving or copying a document. ST OP Key T his key stops the cur r ent operation, such as transmitting , recei ving or copying a document. It is also used to cancel an alarm signal after a malfunction.
19 MEMOR Y Ke y This key selects memory transmit operation. Documents may be scanned into memory for immediate or later transmission. CLEAR K e y T his k ey is used to delete entr ies for va rious machine settings or stored numbers.
20 TEL, TEL/F AX & T AD Lights T hese three lights indicate the selected r ecei ve mode . T he a v aila ble modes are: Fax Normal dedicated fax mode with auto-answe r . T el Man ual v oice/fax r ecei ve without auto-ans wer . T el/F ax V oice/f ax r ecei v e with auto-ans wer and audible indication.
21 Initial Settings 1. Ensur e tha t the ac po wer socket, if switched, is turned on. 2. Set the ac po wer on/of f switch (1) on y our OKIF AX 740 to ON. Th e ne xt task is to adjust a number of settings in y our OKIF AX 740 memory . These settings will be stored, ev en after power is turned of f .
22 Sender ID (Function 25) This item holds your name or compan y name if you wish this information to be printed at the top of each page. The entry may be up to 32 characters long, including spaces. 1 . Press [FUNCTION] [2] [5]. SENDER ID? Y/N 2. Press [YES].
23 CSI/TSI (Function 26) Y our fax tele phone number (Calling Sta tion ID / T ransmitting Sta tion ID) entered here a ppear s on the remote machine during f ax communication. T o set the n umber: 1 . Press [FUNCTION] [2] [6]. CSI/TSI? Y/N 2. Press [YES].
24 Speak er V olume (Function 41) Y our OKIF AX 740 has a built-in speaker to allo w monitoring of call progr ess dur ing dialling. The volume setting ma y be set to one of eight lev els, from silent to loud, as follo ws : 1 . Press [FUNCTION] [4] [1].
25 Print Quality (Function 43) The print quality of your OKIF AX 740 may be set to either Draft (f aster speed , ink conser v a tion) or Letter (slower speed , best pr int quality). T o select y our pr efer ence: 1 . Press [FUNCTION] [4] [3]. SET QUALITY? Y/N 2.
26 Reduction (Function 45) It is possible to reduce the v er tical siz e of incoming fax messages so that an over-sized messa ge ma y f it on a single page, a voiding paper wasta ge.
27 T ransmission Prepare to Send 1. Ensur e the OKIF AX 740 is in standby mode (display reads READ Y). 2. Select the resolution required: Fine Photo LE D LED Resolution A pplication Of f Of f Standard O r dinary , c lear , b lack & white te xt or line dra wings.
28 T ransmission After V oice This method of transmission is used if you have been in con v er sa tion with the remote party , and y ou then wish to send a fax bef or e hang ing up. 1. Load your document f ace do wn, top f irst, into the document feeder .
29 The call is placed automatically . When the remote fax machine answers, the message “TRANSMITTING” is displayed and your document is sent. During the transmission the remote identifica tion (name or telephone number) is displayed. When transmission is complete, y our OKIF AX 740 returns to standb y automatically .
30 The call is placed automatically , and tr ansmission begins when the remote f ax machine answers . At completion y our OKIF AX 740 will r eturn to standby . On-Hook Dialling This function enables one-handed dialling with audible progress monitoring (if you ha ve the v olume setting abo ve minim um).
31 P olling T ransmission (Function 10) Y our OKIF AX 740 can be set to automa tically send a document to a calling machine w hile unattended . This might be used, for example, w hen y our head office calls during the night to collect a report .
32 Dela y ed T ransmission (Function 11) Y ou may set a document for tr ansmitting una ttended a t a later time up to 24 hours ahead. This is useful for tr ansmitting during the night to take ad vantage of of f-peak call charges. T o set up a delayed transmission: 1.
33 Memor y T ransmission Using this fea tu r e your OKIF AX 740 can stor e a document in its internal memory for subsequent transmission, either immediately or at a later time. Y ou may scan y our document into memory , then ret riev e it lea ving your fax machine to place the call and send the document.
34 7 . P r ess [ST AR T] to beg in scanning your document into memory . S F.01 P.01 94% The display indicates the current f ile n umber (stored documents are called ‘f iles’), the current pa ge number , and the amount of memory remaining.
35 Reception Y our OKIF AX 740 pr ovides four modes for call rec e ption: • TEL mode • F AX mode • TEL/F AX mode • T AD mode Each mode is selecta ble at an y time by pr essing [RECEIVE MODE] . Y ou may also set the machine’ s def ault mode (the mode adopted b y your OKIF AX 740 when it is switched on) by programming function 47.
36 For this a pplica tion you will r equire a voice telephone ans wering machine to be connected on the same line. The an s wering machine may be connected via the TEL socket on your OKIF AX 740 (if a vailable in your country), or via a two-way telephone ada pter .
37 P olling Reception This f e a ture enables your OKIF AX 740 to call other f a x machines and r equest a document from them. The remote machines must, of course, be set for polling transmission. This application is useful if , for e xample, you wish to collect re ports or other documents from eac h of your branch of fices.
38 Setting P olling Reception (Function 10) T o set your OKIF AX 740 for polling re c e ption: 1. Ensur e that you ha ve set the corr ect ID code to match the remote machine(s) — see Setting the ID Code . 2 . Press [FUNCTION] [1] [0] . POLL MODE? Y/N 3.
39 Cancellation of Receiv e Polling (Function 62) When polling reception has been programmed, a polling file, containing the time and remote fax number , is set up in memory to recei v e the incoming tr ansmission. T o cancel recei ve polling, this f ile m ust be deleted .
40 Deleting a File in Memor y (Function 61) F iles stor ed in memor y occupy reduce the amount of a v aila ble memory f or other documents. It is a good idea to print them and then delete them as soon as con venient. T o delete a file: 1 . Press [FUNCTION [6] [1] .
41 Using Y our OKIF AX 740 as a Copier Y our OKIF AX 740 ma y be used as a con venience local copier . When making a single copy your original document is pr inted as it is scanned. F or multiple copies, the document is fi rst scanned into memor y and then pr inted the r equir e d number of times.
42 Printing Reports & Lists Y our OKIF AX 740 can print fi ve reports and lists: • Acti vity Repor t • User P arameter List • T elephone Number List • Recei v e Polling List • Memory File List Activity Report (Function 30) This report lists information about each transaction.
43 Receive P olling List (Function 33) This repo rt prints a list of all currently pr ogr ammed r ecei v e polling f iles. 1 . Press [FUNCTION] [3] [3] .
44 T o set of cancel report auto printing for any of these reports: 1 . Press [FUNCTION] [4] [8] . AUTO PRINT Y/N? 2. Press [YES] . ACTIVITY RPT? Y/N 3. T o set or cancel auto printing of the activity rep or t , press [YES] . T o m o ve on to the next rep or t, p ress [NO] , then skip to step 5.
45 9. T o set or cancel auto printing of the memory file list, press [YES] . T o m o ve on to the next rep or t, p ress [NO] , then skip to step 11. AUTO SET:ON */Y 10 . Press [ * ] to switch the current setting between ON an OFF . W hen the setting is corr ect, pr ess [YES] to conf irm.
46 Pr ogramming F ax Number s Pr ogramming Quick Dial Number s (Function 20) Y our OKIF AX 740 can store up to 60 frequently use fax telephone numbers, 10 for one-touch dialling via the one- touch key s [A] to [J] , and 50 via tw o-touch numer ic codes 10 to 59 on the numer ic k eypad (key s [0] to [9] ).
47 2. Press [YES] . GROUP: ■ ■ ■ ■ ■ A -E 3. Pr ess a one-touch ke y from [A] to [E] . GROUP#:A Y/N/C 4. T o begin entering n umbers in this group, p r ess [YES]. T o select a different group, press [NO] . T o clear all numbers from this group, press [CLEAR] .
48 Restricted Access Y our OKIF AX 740 has a special security fe ature which you can utilise to prev ent unauthorised use. Using this feature, you can allocate a password which must be entered before anyone can dial out. T o apply passwo rd protection, two steps are requir ed: 1 .
49 User Setup (Function 47) Ma n y of the adjustments on your OKIF AX 740 can be set up to default to the settings you p re fer . T his means tha t these settings will be automatically adopted by your OKIF AX 740 eac h time you switch it on.
50 ECM T urns ECM mode (error corr ection) on or of f. ECM mode is helpful in o ver coming noisy tele phone line conditions, but does requir e the r emote machine to support the same communication standard. The user parameters are accessed in sequence.
51 Resolution RESOLUTION? Y/N 1. T o adjust resolution, press [YES] . T o mov e on to the next par ameter , press [NO] . RES:STANDARD */Y 2 . Press [*] until the required setting is displayed, then press [YES] . 3. T o r eturn to standby , press [FUNCTION] .
52 Redial Count REDIAL COUNT Y/N 1. T o adjust the redial count, press [YES] . T o mov e on to the next par ameter , press [NO] . REDIAL: ■ ■ ■ ■ ■ KPAD/Y 2. Enter the required number of call attempts, from 1 to 5, then press [YES] . 3. T o r eturn to standby , press [FUNCTION] .
53 Line Select LINE SELECT? Y/N 1. T o select either pulse or tone dialling , press [YES] . T o mov e on to the next par ameter , press [NO] . DP-* MF-# */#/Y 2. Pr ess [*] f or D ial P ulse or [#] f or T ouch T one, then press [YES] . 3. T o r eturn to standby , press [FUNCTION] .
54 Closed Netw ork LIMIT RX? Y/N 1. Pr ess [YES] to set closed netw ork access. T o mov e on to the next par ameter , press [NO] . RX: ON-* OFF-# 2 . P ress [*] to turn closed netw o rk ON , or [#] to turn it OFF , then pr ess [YES] . Note: O N requir es that the r emote tr ansmitting OKIF AX 740 must have the same ID code set as your machine .
55 PC Interface On/Off Y our OKIF AX 740 is equipped with a serial interf ace f or connection to a serial ‘COM’ port on a PC. This facility enables a PC running a fax progr am, such as W inFax Pr o or LaserF ax, to send and recei v e fax messa ges without the need for intermediate printing.
56 Routine Maintenance Y our OKIF AX 740 is designed to giv e r eliable and tr oub le- fr ee oper ation for man y y ears. Ho we ver , occasional care and attention to the items cov er ed in this section will help to ensure optimum performance. Care of Recor ding Paper Y our OKIF AX 740 is designed to pr int on or dinary plain paper .
57 Ink Nozzle T est (Function 52) T his function prints a test pattern to c heck pr int quality . 1 . Press [FUNCTION] [5] [2] . NOZZLE TEST? Y/N 2. Press [YES] . INK NOZZLE TEST A test pattern will print, then your OKIF AX 740 will r eturn to standby .
58 4. Gently push the top of the ink cartr idge t ow ar ds the rear of the machine until its snaps free. 6. T o clean the cartridg e, use a lightl y damped, c lean, lint-free cloth to gently wipe clean the copper areas, including the contacts (1) and the ink nozzles (2) on the under side.
59 8. Place your thumb on the loading tab and your f ing er behind the top of the cartridge, then gently squeeze the tab and cartridge together until the ink cartridge snaps into place. NEW INK? Y/N 10. Press [YES] or [NO] as appropriate. 11. Run a nozzle test to chec k the pr int quality .
60 Cleaning the Ink Carrier Contacts The ink carrier contacts are located inside the ink cartridge carri e r . T o clean them it will be necessary to again remo ve the ink cartridge. 1. Remo ve the ink cart ridge (see pa ges 49-50) . 2. Use a clean dry cloth to reach into the ink carrier and wipe the contacts clean.
61 Clearing a Document Jam 1. Pr ess the cover release ta b and raise the top cover to its fully open position. 2. Gently pull out the document to wards the front of the machine. Clearing a Recording P aper Jam 1. Press the co ver release tab and raise the top cov er to its fully open position.
62 ➊ Using the PC Interface Y our OKIF AX 740 is equipped with a serial interf ace (1) for connection to a serial ‘COM’ port on a PC. This facility enables a PC running a fax progr am, such as W inFax Pr o or LaserF ax, to send and recei v e fax messa ges without the need for intermediate printing.
63 PC Software Settings Y our PC f ax prog ram will nor mall y pro vide se v eral communication settings which need to be adjusted to suit the exter nal fax modem , in this case your OKIF AX 740. Appro pr iate settings are as follows : Modem type: Generic Class 1 (softw a r e f lo w control).
64 Installing Ad ditional Memory T his kit contains an additional 1MByte e xt r a memory in the for m of two memory chips, w hic h ma y be fitted to your OKIF AX 740 in a ma tter of min utes. Note: These memor y chips ar e ex tr emely sensitive to static electricity .
65 7. Carefull y examine the two loca tions for the ne w chips, outlined in white on the main board. 8. Note the position of the curv ed edg es. T hese ar e at the bottom of the w hite outline markings as you vie w them. It is essential tha t the half-circles a t one end of each c hip match this position w hen installed , i.
66 The wo r d TEST will flash on and off for a few seconds while the test is performed. BASIC MEMORY OK • P r ess [ST OP] . OPT MEMORY TEST The wo r d TEST will flash on and off for a few seconds while the test is performed. OPTION MEMORY OK • P r ess [ST OP] to retur n your OKIF AX 740 to standb y .
67 Err or Messa g e s Message Cause Action T OP CO VER OPEN T op co ver not closed properly . Close the top co ver and press do wn to lock it closed. NO P APER Recording paper has run out. Replenish. REMO VE J AM & STP Recording paper misfeed or jam.
68 Message Cause Action MEMOR Y O VERFLO W Internal memory is full. No further memory operations are possible until some memory is fr eed. Delete some files.
69 Message Cause Action NO T REGISTERED Y ou pressed [REDIAL] b ut no n umber has Use manual dialling. been stored. REMO VE P APER The last sheet of recording paper has Clear recording paper jam. not ejected. CHECK P APER FEED Recording paper misfeed.
70 Function Summary Function Description 10 Polling transmission & reception 11 Memory transmission 20 Quick Dial entry and edit 21 Group Dial entry and edit 22 ID Code entry and edit 23 Pass w or.
71 Specification Applicable telephone line: Public switched telephone netwo rk (PSTN) or priv ate bra nch e xchange (PBX) Communication system: Direct coupled Document: W idth: 220mm max.
72 Recording method: Ink jet printing Scanning method: CI S PC interf ace: 9-pin D-type sock et Signals conf or m to CCITT V .28 Class 1 f ax interface (PC software not supplied). Po wer consumption: Standby: 12W T r ansmit: 20W Recei ve: 23W Copy: 28W Document feeding: 20 sheets max.
73 Statutory User Information (UK onl y) T he OKIF AX 740 is app rov ed f or connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them. T he B ABT approv al number for the OKIF AX 740 is: T he OKIF AX 740 has a REN (r inger equivalence n umber) v alue of 1.
74 In or der to prev ent the misdirection of calls and network interference, please ensure that all manually programmed telephone numbers are correctly entered. This appara tus is also ap proved f or use as an extension instr ument to compat ible PBXs.
75 (iii) Such that any appara tus which fo r ms part of the RBS or is connected via it, is so connected that no signals of an y kind may be con v eyed between tha t apparatus and a PSTN circuit or vic.
76 Line Soc ket Installation (UK onl y) T o request the installation of a socket for the connection of your OKIF AX 350 to the telephone network, you should send a postcard containing the follo wing inf ormation to your local BT Sales Of fice: 1) T he model no.
Inde x B Buzzer On/Of f setting ................................ 24 C Cleaning e xter nal surfaces ............................ 56 ink carrier contacts ........................ 60 ink cartridge .................................. 57 Contrast setting ..
feed roller ...................................... 10 feeder ............................................. 10 installing ........................................ 15 jam clearing ................................... 61 loading ..........................
S Safety .................................................... 3 Sender ID ........................................... 22 setting ............................................ 21 Settings default ............................................ 49 initial .
80 Oki Systems Companies Oki Systems (UK) Limited 550 Dundee Road Slough Tr ading Estate SLOUGH SL1 4LE T el : +44 (0) 1753 819819 Fax: +44 (0) 1753 819899 Oki Systems (Ir eland) Limited The Square In.
An important point after buying a device Oki 740 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Oki 740 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Oki 740 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Oki 740 you will learn all the available features of the product, as well as information on its operation. The information that you get Oki 740 will certainly help you make a decision on the purchase.
If you already are a holder of Oki 740, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Oki 740.
However, one of the most important roles played by the user manual is to help in solving problems with Oki 740. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Oki 740 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
