Instruction/ maintenance manual of the product 640U Epson
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Scanner Basics basics.book Page i Monday, October 23, 2000 11:35 AM.
ii Copyright Notice All rights reserved. No part of this publication may be reproduced, sto red in a retrieval system, or transmitted in any form or by any me ans, electronic, mechanical, ph otocopying, recording, or othe rwise, without the prior written permis sion of SEIKO EP SON CORPORA TION.
iii Contents A Complete Sc anning Solution 1 Getting More Info rmat ion 1 Cautions, Notes, and Tips 2 Setting Up Your Scanner 3 Unpack Yo ur Scanner 3 Choose a Good Place fo r Your Scann er 4 Unlock a.
iv Contents Scanning Projects 31 Scanning and Converting a Text Document 31 Scanning a Document to E-mail 33 Scanning and Co pying 34 Scannin g for Crea tivi ty 35 Advance d Scanni ng 35 Selectin g TW.
Contents v Import ant Sa fety Inst ruction s 58 ENER GY STAR Comp liance 60 FCC Com plianc e Stateme nt 60 Declaration of Conformity 61 Warranty 61 Index 63 basics.
1 A Complete Scanning Solution Your high-qua lity EPS ON Perfectio n ® 640U scanner is packed with easy-to-use scanning features for home, school, o r business. The “plug & play” USB conne ction is fast and easy with no extra hardware to install.
2 A Complete Scanning Solution ■ Other Electron ic Documents EPSON Smar t Panel includes an electronic manual in the Adobe ® Acrobat ® PDF format. See page 25 for instructions on accessing and reading this manual. Your scanner software may also include elect ronic manuals or online help.
3 Setting Up Your Scanner Setting up your s canner i s easy — just follow the s imple ste ps in this book in the order listed below. 1. Unpack and choose a place for your scanner. 2. Unlock an d initial ize the s canner. 3. Connect the scanner to your computer .
4 Setting Up Your Scanner Choose a Good Place for Your Scanner Here are s ome points to consi der: ■ Place the scanner on a fl at, stable surface. If the scanner is til ted, it can’t operate prop erly .
Setting Up Your Scanner 5 Unlock and Initialize the Scanner Befor e conn ecting the s canner to a po wer sourc e, you must re lease the tra nspor tatio n lock on the back of the scanner. Before conne cting the scanner to your compute r, follow th e steps belo w to make sure the scan ner i s operati ng properly.
6 Setting Up Your Scanner 5. Make sure the carriage moves slightly and the fluoresce nt lamp on the carriage comes on. Wh en the in dicator l ight sta ys green , the s canner has co mplet ed its init ializat ion. If the scanne r does not work a s described, make sure the power cord is firmly plugged in, an d th en tr y aga in.
Setting Up Your Scanner 7 Connect the Scanner to Your Computer Make sure your computer meets the system require ments listed on page 57 or 58. If you are connecting to a PC, Windows ® must be factory preinstall ed on your system and a buil t-in USB po rt must be av ailable.
8 Setting Up Your Scanner Install the EPSON TWAIN Driver The scanner comes with two CD-ROMs: a scanner software CD-ROM with your EPSON TWAIN driver, scanner software, and electronic documentation and another CD-ROM with Adobe PhotoDe luxe. ® Use the scanner software CD-ROM to install EPSON TWAIN.
Setting Up Your Scanner 9 3. Select Search for the best driver for your devi ce , then click Ne xt . 4. Ch eck on ly the Specify a loca tion checkbox, then click Browse . 5. Browse to the TWAIN L EnglishWin98 folder on the CD-ROM, then click OK . basics.
10 Setting Up Your Scanner 6. When you retu rn to the Add New Hardware Wizard, click Next . 7. Windows finds the driver for your scanner an d you see this scre en: Click Next .
Setting Up Your Scanner 11 9. Afte r the scan ner so ftware in stal lation is compl ete, the Sc reen Ca librati on ut ility au tomatica lly starts . For the be st res ults from an EPS ON ink je t printer, leave the default sett ing of 1.
12 Setting Up Your Scanner If You’re Runnin g Windows Millennium E dition . . . 1. Make sure your scanne r is plugged into a power source and connected t o your compute r; then turn on your computer. The Add New Hardware Wizard screen appea rs: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive .
Setting Up Your Scanner 13 6. When you retu rn to the Add New Hardware Wizard, click Next . 7. Windows finds the driver for your scanner an d you see this scre en: Click Next . 8. After th e scanner s oftware in stallatio n is com plete, the Sc reen Ca librati on ut ility au tomatica lly starts .
14 Setting Up Your Scanner You will n ot need t o chang e the screen c alibrat ion agai n as lo ng as yo u contin ue to us e the sam e monitor . If yo u need to recalibr ate yo ur scree n, see your electr onic Referenc e Guide for ins tru ctio ns. 10.
Setting Up Your Scanner 15 If You’re Runnin g Windows 2000 . . . 1. Make sure your sca nner is plugged into a power source and connected to your computer; then turn on your computer. The Fo und New Hardware Wiza rd screen appear s: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive, then click Nex t .
16 Setting Up Your Scanner 5. Windows finds the TWAIN driver. Click Next . (If Windows doe sn’t find your driver, browse to the TWAIN LEnglis hWin2000 folder on t he CD-ROM. Click Open , then click OK . When you see a sc reen simi lar to th e one on the ri ght, cli ck Next .
Setting Up Your Scanner 17 9. Click Finish to e xit the Foun d New Hardware Wizard. 10. If you see this screen, click Yes to restart your computer. 11.
18 Setting Up Your Scanner If You’re Using a Macinto sh . . . Befor e ins talli ng any so ftwa re, che ck the Ap ple ® web site fo r any u pdates to your op erating s ystem. 1. Make sure yo ur scanner is plugged into a power source an d connected to the computer.
Setting Up Your Scanner 19 7. When the scanner software installation i s complete , you see this sc reen : Click Restart . Yo u see the Sc reen Cali bration window. (Your Macintosh will automatically restart after you calibrate your s creen.) 8. For the best results from an EPSON ink jet printer, leave t he default setting of 1.
20 Setting Up Your Scanner Install the Scanner Software Now that you’ve installed EPSON TWAIN, you’re ready to i nstall the rest of the scanner so ftware on the C D-ROM. Be fore you beg in, make sure an y virus protec tion prog rams are t urned o ff.
Setting Up Your Scanner 21 4. Click Scanner Softwar e . The Scanner Software screen appears: 5. Click EPSON Smart Panel . 6. Click the Instal l button and foll ow the in struct ions on the s creen to install EPSON Smart Panel. 7. When th e installa tion is co mplete, you return to th e EPSON Smart Panel i nstall scree n.
22 Setting Up Your Scanner If any of the sof tware y ou inst alled r equires a resta rt and y ou did not restar t when you instal led the sof tware, you shou ld restar t your co mputer now. Install Adobe Pho toDeluxe Adobe P hotoD eluxe is incl uded on a sep arat e CD-RO M.
Setting Up Your Scanner 23 Viewing Your Electronic Manuals You always have easy access to your electronic manua ls — j ust g o to t he Main Menu screen on your scanner software CD-ROM and click Electronic Doc um entation .
24 Setting Up Your Scanner 4. At the next screen, click View Reference Guide . 5. You see this screen: You can e ither v iew the gu ide from the CD-ROM ( View Reference Guide ) or copy it to your hard drive ( Install Reference Gui de ) and view it from there.
Setting Up Your Scanner 25 If y ou see a n ico n in pl ace of a grap hic w hen vi ewing your Refere nce Guide in N etscape Na vigator , click t he Re load but ton to lo ad the gr aphic .
26 Setting Up Your Scanner Navigating a PDF Manual When you open a PDF manual, you’ll see thi s toolbar at the top of the screen: With Acroba t Reader, y ou have severa l ways to na vigate th rough text : ■ Click on hot topics, which are us ually underl ined or displ ayed in a differe nt color.
27 Scanning from Start to Finish Scanning with the EPSON Pe rfection 640U lets you turn pictures and text int o digita l files on your computer just by pre ssing the ] Start, t Copy, or s Scan button on your scanner. You can use the buttons in conjunction with t he EPSON Smart Panel, which has a convenient on-screen control p anel.
28 Scanning from Start to Fin ish Using the Scanner Butt ons Your EPSON Perfection 640U comes wit h ] Star t, t Copy, a nd s Scan buttons for quick and easy scanning . Just place a document o n the document table and press a button, then watch as Smart Panel starts and opens EPSON TWAIN and yo ur assi gned appl ication a utomat ically .
Scanning from Start to Finish 29 The ] Start bu tton is set t o open the Sma rt Panel by d efault. However , you ca n assi gn the ] Start butt on to au tomatical ly open any of the Smar t Panel ap plicat ions. EPSON Smart Pan el opens: 3. Click the icon for yo ur desired scanning applicat ion.
30 Scanning from Start to Fin ish Setting Up the ] Start Button in Smart Panel You can con figure your ] Start butt on to auto matically scan to any of the applica tions in the EPSO N Smart Panel. Follow th ese ste ps: 1. Open EPSON Smart P anel: In Windows, click the Smart Panel icon on the Windo ws taskbar.
Scanning from Start to Finish 31 Scanning Project s This section gives examples for four of the Smart Panel scanning applications: ■ Scan and convert a text document using Scan to OCR and the ] Star.
32 Scanning from Start to Fin ish 5. Click Preview. You see the OCR scan set tings screen with a preview of your document: 6. Select the set tings for your scan: ■ Select the paper size fo r your document: you can choose Letter or A4 . ■ Selec t a Scan Mode: Color , Grayscale , or Black&White (r ecommen ded).
Scanning from Start to Finish 33 9. To save your document s without opening them, click Save . Ent er a name and folder in t he File N ame and Path box, o r leave th e default na me. For mul tiple documents, each file is assigned the file name you sel ect with a new number.
34 Scanning from Start to Fin ish If you s ave your file in the JPEG fo rmat, yo u can se lect a comp ressio n applic ation from the Optio ns list. If you select RTF, your sca n is sa ved as an image in an RT F file; it is n ot conv erte d to edi tabl e text.
Scanning from Start to Finish 35 Scanning for Creativity This example explains how to scan a photograph using the Scan button, EPSON Smart Pan el’s Scan for C reativit y, and PhotoDel uxe. If yo u haven’t alre ady insta lled PhotoDe luxe, s ee page 22 fo r instru ction s.
36 Scanning from Start to Fin ish This section contains step-by-step instructions for doing this. Since Adobe PhotoDe luxe comes with your scanner, this se ction uses it as an example, but yo u can perform the same step s with most TWAIN-compliant graphics programs, such as Adobe Ph otoshop ® or CorelDRAW.
Scanning from Start to Finish 37 Using EPSON T WAIN Once EPSON TWAIN L is selected, yo u can start scanning from your application. Follow th ese ste ps to ma ke manua l settin gs in EPS O N TWAIN : 1.
38 Scanning from Start to Fin ish 3. On the next scre en, click the Manual Mode button. 4. You see the EPSON TWAIN L settings dialog box: 5. Make the changes you want to adjust the image, then click the Scan button. The most imp ortant thing to remember when scann ing is to selec t the correct image type and best res olution for your s can.
Scanning from Start to Finish 39 Depending on the image y ou want t o scan, you may not g et the ex pected scanne d image. In this cas e, sca n the image in the M anual mode. Resolution Getting the best scan possibl e depen ds on several factors, in cluding the qual ity of your origina l and the resoluti on you s elect.
40 Scanning from Start to Fin ish Scanning Somethin g That Doesn’t Fit Under the Document Cover The self-adjusting scanner cover allows you to place th ick docum ents on the document table glass without removing the cover.
41 Scanner Maintenance This secti on gives y ou basic maint enance ins tructions and t ells you ho w to trans port your scanne r safely. Cleaning the Scanner To keep your scanne r operating at its best, you should cle an it periodicall y. Before cleaning, unplug the po wer cord.
42 Scann er Mai ntenan ce Transportin g the Scanner When you transp ort the scanner a long d istance or store i t for an extended time, follow the step s below to secure the carriage. 1. Plug in the s canner an d AC ada pter an d wait unt il the carria ge moves t o the home position (toward the back of the scanner).
43 Problem Solving This chapter gives you the basics for diagnosi ng and solving scanner problems: ■ For solutions to com mon setup and software p roblems, see “Problems and Solutions” on page 45. ■ For illus trati ons iden tifying the scan ner part s, see the inside back cover of this manua l.
44 Problem Solving The light indicates the status of the scanne r. If an error occurs, the scanner stops operatin g and th e light s hows t he type of e rror. Scanner light Light Color Stat us Slowly f lashing Green The sc anner is ini tializing or busy scanning .
Problem Solving 45 Problems and Solutions If you’re having prob lems, this section answers some of the most commo n questions. Setup Problems Your system doesn’t recognize the scanner.
46 Problem Solving ■ This may also be due to the power saving functi on (sleep mode); if th e scanner doe sn’t receive any commands aft er 10 min utes, i t tur ns off t he lamp. The lamp co mes back on when you scan. The scanner doesn’t scan. ■ Make sure you selected EPSON TWAIN L as your scanner source sett ing.
Problem Solving 47 Software Problems You can’t open the EPSON TWAIN driver. ■ Check the cable co nnection. Also, ma ke sure th e scann er’s light is o n. Try restarti ng your computer. ■ Check that y our syste m recognizes your scanner. Che ck System Device Manage r in the Window s Cont rol Pa nel.
48 Problem Solving You need to reinstall EPSON TWAIN in Windows. You must fi rst unins tall your scanne r as de scribed a bove. 1. Insert your scan ner CD-ROM in your CD-ROM drive. 2. Double-click My Computer , then double-cli ck the CD-ROM ico n. The CD-ROM window opens.
Problem Solving 49 Scanning P roblems The file size is too big. Adjust your scan se ttings. Try selecting a lower resolution (dpi), or scan o nly part of the i mage. Your scanned image is faint or has gaps. ■ Check the bri ghtne ss set ting. Decrease the software or driver’s brightne ss sett ing.
50 Problem Solving Your scanned image is blurred or disto rted. ■ Check the p ositi on an d conditio n of your document. Make sure the document is placed fl at against the scanne r’s document table gl ass. If only part of the ima ge is blurred, part of your document may be wrinkled or warped.
Problem Solving 51 The edges of the docum ent are not scanned. ■ Check the po sition of yo ur source document . Adjust your document’s position so that the ima ge is w ithin the g lass ar ea. ■ The document table has non-reada ble areas around the edges.
52 Problem Solving Colo rs are pat chy or d istort ed a t the edges of the image. ■ Make sure yo ur document if flat. If the document is thick or warped at the edg es, the scan may ap pear dis colore d from to o muc h outs ide l ight . Try cover ing th e edge s of th e document with p aper to block outsi de li ght.
Problem Solving 53 A line of dots alw ays appears in the scanned image. Check to see if the d ocument table is du sty or s cratche d. Clea n the document table gl ass as described on pa ge 41. Your printed image is larger or smaller than the original siz e.
54 Problem Solving Where To Get Help EPSON Tec hnical Sup port EPSON provides technical assistance 24 hours a day through t he electronic support services a nd automa ted telep hone se rvices listed in the follo wing table: To speak to a technical support repre sentative, dial (562) 276-4382 (U.
Problem Solving 55 You can pu rchase ge nuine EPSON sup plies and acce ssories fr om the EPSON Store ™ at (800) 873-7766 or visit our web site at www.
56 Problem Solving basics.book Page 56 Monday, October 23, 2000 11:35 AM.
57 Requirements and Notices This chapter includes syst em requirements, sa fety instructions, a nd other importan t information ab out your EPSON Perfec tion 640U. System Requirement s The minimum sy stem requirements for Wi ndows and Macintos h are listed belo w.
58 Requirements and Notices Macintosh You cannot u se a serial i nterface to connect the scann er. ■ Available USB po rt or self-powered hub connect ion ■ Apple ® Macintosh comput er (G3, G4 , or iMac ™ ) with built-i n USB port running Mac ® OS 8.
Requirements and Notices 59 ■ Be sure your AC po wer cord meets the r elevant local safety stan dards. ■ Never insert or disconnect the power plug with wet hands. ■ Power-supply cords sh ould be protected from abrasion, cuts, crimping and kinking.
60 Requirements and Notices ENERGY STAR Compliance As an EN ERGY STAR Pa rtner, EPS O N has de termined that th is prod uct meets the ENERGY STAR gui delines for energy efficiency.
Requirements and Notices 61 Declaration of Con formity According t o 47CFR, Par t 2 and 1 5 for Cl ass B Person al Compu ters and Per ipherals; and/or CPU Boards and Power Suppli es used with Cla ss B Personal Comput ers: We: EPSON America, Inc.
62 Requirements and Notices part, the item replaced becomes EP SON property. The replacement uni t may be new or refurbi shed to the Epso n standar d of qual ity, and at Ep son’s op tion, t he replacem ent may b e anoth er model o f lik e kind and qualit y.
63 Index A Accessories, 55 Adobe Acro bat Reader , 25 to 26 Adobe PhotoDeluxe, 20 , 22, 35 Advanced scann i ng, 35 to 39 B Blurre d image, 5 0 Brightnes s problems , 51 Button s, 43 to 44 C Calibra ti.
64 Index L Lamp, fluore sce nt, 6, 45 Light, scanner, 43 to 44 , 45 Lines in ima ges, 52 to 53 Lock, transpor tation, 5 to 6 M Macint osh install ing sof tware, 18 to 22 screen c alibrati on, 19 syste.
Index 65 T Technical support , 54 to 55 Thick documents, 40 Transpo rtation lock, 5 t o 6 Transporting t he scanner, 42 Trou blesh ooting imag e qual ity, 49 to 52 scanner, 45 to 46 setup, 45 software.
66 Index basics.book Page 66 Monday, October 23, 2000 11:35 AM.
An important point after buying a device Epson 640U (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Epson 640U yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Epson 640U - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Epson 640U you will learn all the available features of the product, as well as information on its operation. The information that you get Epson 640U will certainly help you make a decision on the purchase.
If you already are a holder of Epson 640U, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Epson 640U.
However, one of the most important roles played by the user manual is to help in solving problems with Epson 640U. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Epson 640U along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
